Statement of Work (SOW)

Solicitation Number: W911RX26QA076

Project Title: Kapaun Chapel & St. Mary’s Chapel Audio-Visual Modernization

Requesting Agency: Religious Support Office, Fort Riley, KS

Contract Type: Firm-Fixed-Price (FFP)

Period of Performance: Completion on or before 30 December 2026

1.0 Project Scope & Objectives

The Contractor shall provide all labor, materials, equipment, transportation, engineering, and programming necessary to engineer, install, configure, integrate, test, and commission upgraded

Audio-Visual (AV) systems across two designated chapel facilities.

The objective of this project is to modernize audio reinforcement, video projection, signal distribution, and user control systems at each facility. This project utilizes a hybrid procurement strategy: standardizing on a single-brand digital audio mixing ecosystem to ensure operational continuity across installation chapels, while utilizing open-performance specifications for all other system components to maximize competition.

The physical installation scope is strictly limited to two (2) installation sites:

1. Kapaun Chapel

2. St. Mary’s Chapel

Note: No physical installation, transport, Dante patching, wiring, or commissioning is required at or for any other facility.

2.0 General & Special Procurement Requirements

2.1 Brand-Name Standardization (Yamaha Audio Ecosystem)

To ensure system-wide interoperability, preserve the utility of existing Government-Furnished

Equipment (GFE), and maintain a unified operator training program for chaplain staff, the

Contractor shall provide brand-name Yamaha digital mixing consoles and companion digital stage boxes (snakes) as specified in Section 4.0.

This brand-name standardization is authorized under federal procurement guidelines. Proposing alternative brands for digital mixing consoles or digital snakes will result in the proposal being evaluated as technically non-compliant. All other equipment categories (e.g., projectors, motorized screens, loudspeakers, power amplifiers, wireless microphone systems, signal extension baluns, and control interfaces) are specified on an open-performance basis and are open to commercial

"or equal" alternatives meeting the salient characteristics defined herein.

2.2 Government-Owned Equipment Handling & Demolition

The Contractor shall perform de-installation and legacy equipment disposition as follows:

Digital Mixing Console (GFE): At St. Mary’s Chapel, the Contractor shall carefully de-install the existing Government-owned Yamaha TF3 mixing console and safely set it aside on-site for Government retention and inventory control. The Contractor is not responsible for off-site transport or remote reinstallation of this unit.

Legacy Soundboards: The Government will retain all legacy soundboards de-installed under this requirement.

Legacy Peripheral Demolition & Removal: The Contractor shall disconnect, de-install, and properly dispose of/remove disconnected legacy amplifiers and obsolete peripheral equipment (such as obsolete VCR/DVD playback decks) identified by the Contracting

Officer’s Representative (COR).

Equipment Reuse: Where existing infrastructure is designated for continued service (e.g., main sanctuary speakers and equipment racks at Kapaun Chapel; existing main speakers and usable speaker conduit/cabling at St. Mary’s Chapel), the Contractor shall inspect, verify functional integrity, and integrate the components into the modernized system architecture. Any defective legacy equipment discovered during pre-installation testing shall be immediately documented and reported in writing to the COR.

2.3 Intellectual Property and Government Software Rights

For any programmable system installed under this contract (including the wall-mount control panel at St. Mary’s Chapel and any digital signal processor/mixer network configurations), the

Contractor shall deliver to the Government all uncompiled, fully editable source code, graphical user interface (GUI) design files, configuration files, and complete system documentation.

The Government shall retain unlimited rights to all custom programming, logic, and GUI layouts developed under this contract.

Proprietary dealer-locked configuration files, compiled-only runtimes, or password restrictions that prevent the Government from utilizing third-party certified technicians for future servicing and maintenance are strictly prohibited.

Final closeout deliverables must include all administrative passwords, network topologies, IP addressing schemes, and Dante routing tables.

2.4 Industry Standards & Labor Compliance

Quality Assurance: All installation work shall conform to AVIXA (Audio Visual and

Integrated Experience Association) standards, the National Electrical Code (NEC), and applicable local building and fire safety codes.

Cabling: All newly pulled cabling shall be commercial-grade, plenum-rated, structured, neatly dressed and bundled, strain-relieved, and clearly labeled at both termination ends in accordance with TIA/EIA standards.

Labor Standards: Work performed under this contract is governed by FAR 52.222-41

(Service Contract Labor Standards). Non-exempt installation personnel must be compensated in accordance with the applicable Department of Labor Wage Determination for Geary/Riley Counties, Kansas.

Domestic Preference: Equipment and materials proposed must comply with DFARS

252.225-7001 (Buy American and Balance of Payments Program) and DFARS 252.225-

7000.

3.0 General Audio & Video Engineering Requirements

3.1 Audio Reinforcement Engineering

Amplification: Power amplifiers must be commercial 2-channel units featuring integrated protective circuitry (thermal, short-circuit, DC offset, and over-current protection). Amplifiers must safely match the impedance and power ratings of the connected ceiling arrays and monitor loads:

Minimum 500 Watts per channel at 8 Ohms for main ceiling loudspeaker arrays.

Minimum 300 Watts per channel at 8 Ohms for stage floor monitor circuits.

Loudspeakers & Monitors: Main loudspeakers shall be securely mounted or flown utilizing certified, rated rigging hardware. Stage floor monitors shall be low-profile, rugged passive enclosures positioned on the sanctuary platform.

Wireless Microphones: All RF wireless microphone systems must operate strictly outside of restricted FCC UHF frequency bands (prohibiting 600 MHz and 700 MHz spectrums) and feature digital encryption, high-density channel spacing, and automated frequency coordination.

Instrument & Sanctuary Input Integration: Existing sanctuary instruments (including acoustic/digital pianos) and existing specialized choir microphones must be seamlessly integrated into the audio distribution architecture at both facilities.

3.2 Video & Signal Distribution Engineering

Laser Projection Engines: Sanctuary laser projectors must utilize solid-state laser light-source engines with a minimum rated operational lifespan of 20,000 hours, producing a minimum light output of 9,000 ANSI Lumens with native WUXGA (1920x1200) resolution or higher to ensure legibility under high ambient sanctuary lighting.

Signal Extension: HDMI signals traversing distances exceeding 15 feet shall be transmitted via HDBaseT or equivalent Category-cable balun transmitter/receiver sets supporting uncompressed 4K video signal transport up to 330 feet (100 meters).

Ancillary Video: Standalone portable monitors mounted on rolling carts are independent items and do not require permanent physical integration into the centralized video routing network.

4.0 Specific Site Requirements

4.1 Kapaun Chapel

4.1.1 Audio Subsystem

Digital Mixing Console (Brand Name Required): Provide and install one (1) brand-name

Yamaha TF1 digital mixing console.

Stage Expansion (Brand Name Required): Provide and install one (1) brand-name

Yamaha Tio1608-D (or authorized commercial direct successor Yamaha Tio1608-D2) digital stage box (16-in x 8-out) equipped with integrated Dante network connectivity.

Amplification (Or Equal):

Provide three (3) commercial 2-channel power amplifiers delivering a minimum of

500W per channel at 8 Ohms to drive existing main ceiling speaker arrays.

Provide one (1) commercial 2-channel power amplifier delivering a minimum of 300W per channel at 8 Ohms to drive sanctuary stage floor monitors.

Existing Speaker & Rack Reuse: The existing sanctuary ceiling loudspeaker clusters and the existing equipment rack enclosure located in the AV control room shall be inspected, tested, and reused.

Stage Floor Monitors (Or Equal): Provide two (2) 12-inch passive two-way floor monitor loudspeakers (Martin Audio F12+ or equal) positioned on the sanctuary stage floor.

Wireless Microphone System (Or Equal): Provide a commercial multi-channel digital wireless microphone system (Sennheiser EW-D or equal) comprising:

Three (3) digital wireless handheld transmitters with dynamic cardioid capsules.

One (1) digital wireless bodypack transmitter with a dual lapel/headworn microphone kit.

One (1) active directional RF antenna distribution system with remote paddle antennas positioned for complete sanctuary coverage.

Wired Lectern Microphone: Provide one (1) 18-inch flexible gooseneck cardioid condenser microphone securely mounted to the existing sanctuary lectern.

Piano Audio Integration: Connect and integrate the existing sanctuary piano into the audio snake/mixing console to ensure balanced coverage across the main sanctuary mix.

Power Management (Or Equal): Provide one (1) commercial rack-mounted power sequencer (Furman CN-1800S or equal) configured to provide sequenced, transient-protected power cycling for all audio components from the operator desk.

System Control Architecture: In accordance with facility operational needs, no third-party programmable environmental control processor is required; audio routing, scene recall, and mix control shall be managed directly via the Yamaha TF1 / stage box ecosystem.

4.1.2 Video Subsystem

Laser Projector (Or Equal): Provide and install one (1) solid-state laser projector delivering a minimum of 9,000 ANSI Lumens, native WUXGA resolution (Barco G60-W9 or equal). Installation includes an engineered ceiling mounting plate and extension column rigidly secured to structural sanctuary ceiling framing at a throw distance of approximately

23 feet to the screen face.

Motorized Projection Screen (Or Equal): Provide and install one (1) motorized tab-tensioned projection screen (Draper Access V or equal) replacing the legacy screen.

Salient Characteristics:

Dimensions & Aspect Ratio: Viewable image area of at least 126 inches in height by 168 inches in width (4:3 NTSC aspect ratio).

Enclosure Compatibility: The replacement motorized screen housing must fit cleanly within the existing overhead finished wood housing/valance structure.

Drive & Controls: Integrated 110–120V tubular motor operated via a low-voltage wall switch at the operator station.

Safety Certification: Screen fabric must be certified flame-retardant complying with NFPA 701 standards.

Video Signal Extension (Or Equal): Provide one (1) 4K HDMI transmitter and receiver balun set operating over Category 6 cabling connecting the AV desk to the ceiling-mounted projector.

4.1.3 Operator Furniture

Rolltop AV Equipment Desk (Or Equal): Provide and install one (1) locking rolltop AV equipment desk located in the rear sanctuary on the existing raised platform (accessed via two steps).

The desk shall match the footprint, natural wood finish, and overall aesthetic of the existing console desk.

The unit must provide internal 19-inch rack mounting rails, ventilation, cable pass-through conduits, and a smooth rolltop tambour door with key lock.

4.2 St. Mary’s Chapel

4.2.1 Audio Subsystem

De-installation of Existing Soundboard: Safely de-install the existing Government-owned

Yamaha TF3 mixing console and turn over/stage it on-site for Government inventory retention.

Digital Mixing Console (Brand Name Required): Provide and install one (1) new brand-name Yamaha TF1 digital mixing console.

Amplification (Or Equal): Provide one (1) commercial 2-channel power amplifier delivering a minimum of 300W per channel at 8 Ohms to safely power main sanctuary speaker circuits.

Loudspeakers & Field Cabling:

Re-terminate and utilize existing sanctuary main speakers and existing usable speaker line paths where technically sound.

Provide and pull new 14-gauge commercial-grade, high-strand, plenum-rated copper speaker wiring through existing sanctuary conduit paths to service main sanctuary speakers where wiring replacement or remediation is required.

Wireless Microphone System (Or Equal): Provide a digital wireless microphone system comprising:

One (1) wireless handheld transmitter with cardioid dynamic capsule.

One (1) wireless bodypack transmitter with dual lapel/headworn capsule.

Wired Microphones & Sanctuary Inputs:

Provide one (1) 18-inch flexible gooseneck cardioid condenser microphone mounted to the sanctuary lectern.

Re-integrate the existing hard-wired piano microphone into the new audio console.

Re-integrate the two (2) existing sanctuary choir microphones into the new digital audio console.

Ensure full direct-box / instrument line integration for the sanctuary piano into the audio system.

4.2.2 Control Subsystem

Wall-Mount Control Panel: Provide, install, and program a dedicated, simplified wall-mount control panel (or tactile push-button/touch wall interface) to allow non-technical chapel staff to easily power up the audio system, adjust primary master/speech volume levels, and recall standard worship service operational presets without accessing the primary mixing console.

5.0 Contractor Deliverables & Closeout Requirements

Upon completion of physical installation, the Contractor shall complete the following commissioning, verification, and closeout milestones prior to final Government acceptance:

5.1 System Tuning & Alignment

Acoustics & Equalization: Perform professional acoustic analysis (frequency sweeps and

RTA measurements) across both sanctuary spaces; tune multi-band parametric output

EQs, high-pass filters, and delay matrixing to optimize speech intelligibility and music reproduction while eliminating acoustic feedback.

Video Calibration: Calibrate projector focus, zoom, optical lens shift, and geometric keystone settings at Kapaun Chapel to achieve edge-to-edge optical alignment and convergence within the viewable image borders of the new motorized screen.

5.2 As-Built Documentation Binder

Deliver one (1) digital PDF package and one (1) hard-copy closeout binder containing:

Comprehensive as-built single-line functional flow diagrams showing all audio, video, network Dante patch flows, and control cabling.

Complete IP addressing schedules, subnet configurations, and equipment cable labeling legends.

Manufacturer user and operation manuals for all newly installed hardware.

Contractor warranty certification providing a minimum of one (1) year of comprehensive on-site installation and workmanship warranty, alongside manufacturer equipment warranties and point-of-contact information.

5.3 Programmable Logic & Configuration Deliverables

Deliver a designated USB flash drive to the COR containing:

Uncompiled, fully editable source code, layout projects, configuration files, and graphical user interface (GUI) asset files for the St. Mary’s wall control panel and digital audio processors.

Saved digital mixing console show files and baseline snapshot scene files for both facilities.

All master administrative passwords, network security credentials, and equipment login keys.

5.4 On-Site Training

Provide a minimum of four (4) hours of formal, on-site operational instruction for chaplain staff and designated AV volunteers. Training must be conducted by a qualified systems engineer and cover:

Daily system power sequencing and startup/shutdown procedures.

Yamaha TF1 mixer basic and advanced operations (scene recall, channel leveling, EQ, muting).

Wireless microphone transmitter handling, battery management, and frequency pairing.

Video source selection, presentation input switching, and screen motorized control operation.

Basic fault isolation and user-level troubleshooting.