Questions and Answers.pdf

Questions & Answers

Q1: Is W911RX26QA076 as shown on the SF30 the correct identifier?

A: Yes, solicitation number W911RX26QA076 is the correct identifier.

Q2: Is this a new requirement?

A: Yes. This is a new, standalone firm-fixed-price requirement.

Q3: What are the exact email destination, file format, and size requirements for quotation submission?

A: Quotes must be submitted via email to Contract Specialist Miranda Wright at miranda.s.wright2.civ@army.mil. Submissions should be in PDF format. While no formal size limit is set, DoD mail gateway restrictions suggest keeping email packages under 20 MB (submit in multiple emails if necessary).

Q4: The solicitation indicates funds are not presently available. Are you seeking a complete proposal or only a Rough Order of Magnitude (ROM) budget estimate?

A: A complete, firm-fixed-price proposal is required. Although governed by FAR 52.232-18 (Availability of Funds), this is a formal RFQ. Informational ROMs will not be evaluated for award.

Q5: What is the anticipated timeline for fund allocation and award?

A: As stated in the solicitation, the Government reserves the right to cancel the solicitation at any time without liability.

Q6: Would the Government consider extending the performance period beyond December 30, 2026?

A: The required completion date remains on or before 30 December 2026 and any modification would require a formal amendment from the contracting office.

mailto:miranda.s.wright2.civ@army.mil

Q7: Please confirm whether the scope includes Victory Chapel, Morris Hill Chapel, or any other facilities beyond Kapaun and St. Mary’s.

A: The physical installation scope is strictly limited to Kapaun Chapel and St. Mary’s Chapel. No physical installation, transport, Dante patching, or commissioning is required at any other location.

Q8: Are remote walkthroughs, photos, or architectural drawings available for bidders who cannot attend in person?

A: Site photographs are posted as an attachment to the solicitation on SAM.gov. No remote walkthroughs or formal CAD drawings are available.

Q9: What is the contractor’s exact responsibility regarding the existing Yamaha TF3 mixer?

A: The contractor is only responsible for safely de-installing the existing mixer at the facility and setting it aside.

Q10: Does all unused gear need to be removed from the site by the contractor?

A: The Government will retain the legacy soundboards. Disconnected legacy amplifiers and peripheral equipment (e.g., VCR/DVD decks) could require removal.

Q11: Do the existing sanctuary pianos at Kapaun Chapel and St. Mary’s Chapel need to be tied into the new audio system?

A: Yes. The existing pianos at both Kapaun Chapel and St. Mary’s Chapel must be integrated into their respective audio distribution systems.

Q12: Do the existing hard-wired piano microphones and two choir microphones at St.

Mary’s Chapel need to be retained?

A: Yes. The contractor must integrate the existing hard-wired piano microphone and both choir microphones into the new digital snake/audio console.

Q13: Is there an existing control system for Kapaun Chapel and St. Mary’s Chapel?

A: At Kapaun Chapel, no standalone third-party environmental control processor is required; system control is handled directly via the digital mixer/stagebox. At St. Mary’s Chapel, a dedicated, simplified wall-mount control panel is required as specified in SOW.

Q14: The SOW lists the Yamaha Tio1608-D. Is the commercially current Tio1608-D2 acceptable if the original model is unavailable?

A: Yes. If the Tio1608-D is discontinued or commercially unavailable, the Yamaha Tio1608- D2 is fully acceptable as an authorized direct replacement.

Q15: Are existing speakers and equipment racks being reused?

A: At Kapaun Chapel, existing speakers and equipment racks in the AV room shall be reused; new stage floor monitors will be installed. At St. Mary’s Chapel, existing speakers and usable cabling shall be reused where technically compatible.

Q16: What are the minimum required output wattage ratings per channel for the amplifiers?

A: Offerors must provide commercial 2-channel amplifiers rated to safely drive the existing speaker loads: minimum 500W per channel at 8 Ohms for main ceiling arrays and minimum 300W per channel at 8 Ohms for stage monitor feeds, meeting or exceeding SOW revised performance criteria.

Q17: Does the monitor on the cart need to be incorporated into the system?

A: No. Portable monitors on rolling carts are standalone items and do not require permanent integration into the video distribution system.

Q18: What are the projector throw distance and screen dimensions for Kapaun Chapel?

A: Throw distance is approximately 23 feet from projector lens mount to screen face. The new projection screen shall have a viewable image area of at least 126 inches in height by 168 inches in width. The replacement motorized screen must fit inside the existing overhead finished wood housing/valance.

Q19: What is the minimum required brightness rating for the laser projector?

A: The laser projector (Barco G60-W9 or saliently equivalent) must deliver a minimum light output of 9,000 ANSI Lumens to ensure visibility under sanctuary ambient lighting conditions.

Q20: Where is the operator desk located, what is its footprint, and are there physical access stairs?

A: At Kapaun Chapel, it is located in the rear sanctuary on a raised platform accessed by two steps; the replacement rolltop desk must match the physical footprint, natural wood finish, and aesthetic of the existing unit.

Q21: Is this project subject to Davis-Bacon Act (DBA) construction labor standards?

A: No. This is not a construction project. It is governed by FAR 52.222-41 (Service Contract Labor Standards).

Q22: Which labor standards clause and wage determination apply to the on-site installation work?

A: FAR 52.222-41 applies. Department of Labor SCA Wage Determination for Geary/Riley Counties, Kansas, is incorporated via this amendment. Non-exempt labor must be compensated in accordance with applicable SCA technician rates.

Q23: Which country-of-origin clauses govern this small-business set-aside?

A: DFARS 252.225-7001 and DFARS 252.225-7000 govern this acquisition. Offerors must return the completed DFARS 252.225-7000 certificate with their quote.

Q24: What are the evaluation factors and relative importance under FAR 52.212-2?

A: FAR 52.212-2 is retained via Addendum and incorporates three factors: Technical Acceptability, Past Performance, and Price.

Q25: Do you require a separate technical proposal narrative or equipment spec cut-sheet package for the "or equal" items at the time of quotation submission?

A: Yes. In accordance with the Addendum to FAR 52.212-1, offerors must submit:

1. Part 1 (Technical Acceptability): Manufacturer cut sheets/specifications for all proposed equipment (specifically substantiating any "or equal" items) and schedule delivery confirmation.

2. Part 2 (Past Performance): Up to three (3) recent and relevant contract references with active points of contact.

3. Part 3 (Price & Administrative): Completed pricing schedule, signed SF 1449 / amendments, and active SAM.gov UEI/CAGE.

Q26: Are measured rolltop-desk dimensions available for the Kapaun design?

A: Desk is approximately 44” Height, 85.5” Length, 82.5” desktop length and 33.5” desktop width. Please refer to the attachment titled “Kapaun Chapel Rolltop Desk Measurements” for the photos with measurements.