Chapel AV Overhaul_SOW.docx

Statement of Work (SOW)

Project Title: Kapaun Chapel & St. Mary’s Chapel Audio-Visual Modernization Requesting Agency: Religious Support Office, Fort Riley, KS Date: [Insert Date]

1.0 Project Scope & Objectives

The Contractor shall provide all labor, materials, equipment, transportation, and programming necessary to engineer, install, configure, integrate, and commission upgraded Audio-Visual (AV) systems across two designated chapel facilities.

The objective of this project is to modernize the audio reinforcement, video projection, signal distribution, and user control systems at each site. This project utilizes a hybrid procurement strategy: standardizing on a single-brand digital audio mixing ecosystem to ensure operational continuity, while utilizing open-performance specifications for all other system components to maximize competition.

The two (2) installation sites are:

Kapaun Chapel St. Mary’s Chapel

2.0 General & Special Procurement Requirements

2.1 Brand-Name Standardization (Yamaha Audio Ecosystem)

To ensure system-wide interoperability, preserve the utility of existing Government-Furnished Equipment (GFE), and maintain a unified operator training program, the Contractor shall provide brand-name Yamaha digital mixing consoles and companion digital stage boxes (snakes) as specified in Section 4.0 of this SOW.

This specific brand-name standardization is authorized under federal procurement guidelines. Proposing alternative brands for the digital mixing consoles or digital snakes will result in the proposal being technically non-compliant. All other equipment categories (e.g., projectors, speakers, amplifiers, wireless microphones, matrix switchers, and control processors) are specified on a performance basis and are open to "or equal" alternatives.

2.2 Government-Furnished Equipment (GFE) & Relocation

The Contractor shall inventory, de-install, transport, and re-integrate existing Government-owned equipment where explicitly specified (e.g., relocating the Yamaha TF3 from St. Mary’s to Morris Hill). The Contractor shall be responsible for verifying the functional status of all GFE prior to integration. Any GFE found to be defective prior to installation shall be reported immediately to the Contracting Officer’s Representative (COR).

2.3 Intellectual Property and Government Software Rights

For any programmable system installed under this contract (specifically the AV Control System at Victory Chapel), the Contractor shall deliver to the Government all uncompiled, editable source code, graphical user interface (GUI) design files, configuration files, and system documentation.

The Government shall retain unlimited rights to all custom programming code developed under this contract.

Proprietary dealer-locked configuration files that prevent the Government from hiring third-party certified programmers for future maintenance are strictly prohibited.

Deliverables must include all administrative passwords, network topologies, and IP schemes.

2.4 Industry Standards & Quality Assurance

All work shall be performed in a professional manner in accordance with AVIXA (Audio Visual and Integrated Experience Association) standards, the National Electrical Code (NEC), and local building codes. All cabling shall be plenum-rated, structured, neatly bundled, and labeled at both ends.

3.0 General Audio & Video Engineering Requirements

3.1 Audio Reinforcement

Amplifiers: All amplifiers must feature integrated protective circuitry (over-current, thermal, and short-circuit protection) and match the impedance and power handling of the connected speaker loads.

Speakers: Passive floor monitors and main loudspeakers must be securely positioned or flown using rated rigging hardware.

Wireless Microphones: All RF wireless microphone systems must operate outside of the restricted FCC UHF bands (specifically avoiding the and bands) and feature digital encryption and automated frequency coordination.

3.2 Video & Signal Distribution

Laser Projectors: All projectors shall be solid-state laser light-source engines (minimum 20,000-hour operational lifespan) producing a minimum of with native WUXGA () resolution or higher.

Signal Extension: High-Definition Multimedia Interface (HDMI) signals running further than 15 feet shall be extended using HDBaseT or equivalent Category-cable balun systems supporting uncompressed video signals up to 330 feet ().

4.0 Specific Site Requirements

4.1 Kapaun Chapel

4.1.1 Audio Subsystem

Digital Mixing Console (Brand Name Required): Provide and install (1) brand-name Yamaha TF1 digital mixing console.

Stage Expansion (Brand Name Required): Provide and install (1) brand-name Yamaha Tio1608-D Digital Snake (16-inputs x 8-outputs) equipped with a Dante network expansion card.

Amplification (Or Equal): Provide (3) 2-channel power amplifiers delivering a minimum of per channel at 8 Ohms (to drive main loudspeakers), and (1) 2-channel power amplifier delivering a minimum of per channel at 8 Ohms (to drive stage monitors).

Stage Monitors (Or Equal): Provide (2) 12" passive two-way floor monitor loudspeakers (Martin Audio F12+ or equal) to be positioned on the sanctuary stage floor.

Wireless Microphones (Or Equal): Provide a multi-channel digital wireless microphone system (Sennheiser EW-D or equal) consisting of:

(3) Wireless handheld transmitters equipped with dynamic capsules.

(1) Wireless bodypack transmitter with a dual lapel/headworn microphone kit.

(1) Active directional RF antenna distribution system.

Wired Microphone: Provide (1) 18" flexible gooseneck cardioid condenser microphone mounted to the lectern.

Power Management (Or Equal): Provide (1) rack-mounted power sequencer (Furman CN-1800S or equal) configured to power-cycle audio components safely from the Equipment Desk.

4.1.2 Video Subsystem

Projector (Or Equal): Provide and install (1) laser projector (Barco G60-W9 or equal) with an engineered ceiling mount matching sanctuary structural support.

Signal Extension (Or Equal): Provide (1) HDMI balun transmitter/receiver pair operating over Category 6 cabling.

4.1.3 Furniture

Equipment Desk (Or Equal): Provide and install (1) rolltop AV equipment desk matching the aesthetic, wood-grain finish, and footprint of the existing unit.

4.2 St. Mary’s Chapel

4.2.1 Audio Subsystem

De-installation of GFE: Carefully de-install the existing Yamaha TF3 mixer and prepare it for relocation to Morris Hill Chapel (as detailed in Section 4.3).

Digital Mixing Console (Brand Name Required): Provide and install (1) new brand-name Yamaha TF1 digital mixing console.

Amplification (Or Equal): Provide (1) 2-channel power amplifier delivering a minimum of per channel at 8 Ohms.

Acoustic Wiring: Provide and pull new 14-gauge commercial-grade, high-strand speaker wiring through existing sanctuary conduit paths to service main speakers.

Wireless Microphones (Or Equal): Provide (1) wireless handheld transmitter and (1) bodypack transmitter with lapel/headworn capsule.

Wired Microphone: Provide (1) 18" flexible gooseneck lectern microphone.

5.0 Contractor Deliverables & Closeout Requirements

Upon successful physical installation of the systems, the Contractor shall complete the following commissioning phase:

System Tuning & Calibration:

Perform professional acoustic room analysis and EQ adjustments at all six sites.

Calibrate video projection zoom, focus, and keystone adjustments to perfectly align with sanctuary screens.

As-Built Documentation: Deliver a complete closeout binder containing:

System block line diagrams showing all signal flows, IP schemes, and cable labels.

Manufacturer user manuals for all installed equipment.

Contact information for warranty claims.

Custom Programming Delivery: Deliver a USB flash drive containing all uncompiled source code, configuration files, and custom GUI designs for the Victory Chapel control system (as required in Section 2.3).

On-Site Training: Provide a minimum of (4) hours of on-site operational training for chaplain staff and designated AV technicians, covering basic system startup, audio mixing, wireless microphone operation, and video switching.