Attachment 1 TEAS PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Test Engineering and Analysis Services (TEAS)

Part 1 General Information

1. GENERAL: This is a non-personal service(s) contract to provide Test Engineering and Analysis Services (TEAS) to the White Sands Missile Range (WSMR) White Sands Test Center (WSTC) mission, its tenants, and Army Test and Evaluation Command (ATEC) Organizations under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

WSMR successfully performs and sustains a wide range of capabilities, facilities, and technical expertise. WSMR is the largest open-air land test range in the DOD. The large land mass, controlled airspace and conventional munitions, unmanned systems, distributed testing, countermeasures, space systems and sensors, directed energy, high and low altitude missile systems testing, explosives testing, ground and aerial targets flights, and low observable precision strikes contribute to military readiness. Sustained capabilities include state-of-the-art environmental testing chambers, an extensive suite of data collection instrumentation, advanced data processing, and modeling and simulation facilities. WSMR, also known as, “The Range” controls its electromagnetic radiation, conducts research and development (R&D) involving Range instrumentation, and operates nuclear, high-energy laser, and aerial cable test facilities. This places WSMR in a unique position to address present and future challenges to National security. Other capabilities include providing timing signals, target support, telemetry, flight safety, hazardous explosive tests, calibration and standards, photography and film processing, trajectory, attitude, and event measurements, communications throughout the Range, recovery of components, report preparation, and data evaluation. Additional capabilities include storage of ordnance and propellants and providing environments for controlled, simulated, or static testing. Populated by over 3,000 instrumentation sites, WSMR leverages a diverse array of test facilities, laboratories, launch, and impact sites in support of customers. WSMR professionals operate unique instrumentation, conduct diverse operational, developmental, and laboratory tests and experiments, perform a wide range of studies, analysis, and technical evaluations, support range operations, and proffer a data processing facility for real time and deferred test data processing.

Customers leverage the broad span of capabilities offered by WSMR’s tenant organizations, WSMR-controlled restricted airspace protects testing, and training missions conducted over the Range to maximize cost efficiencies.

The Range possesses extensive capabilities and infrastructure utilized by the Army, Navy, Air Force, NASA and other government agencies as well as universities, private industry and foreign militaries. WSMR supports National Security interests by providing the warfighter with data collection and analysis, instrumentation development, modeling and simulation, research, assessment, and technical services. In accordance with (IAW) DOD Directive (DODD) 3200.11, Major Range and Test Facility Base (MRTFB) and DOD Instruction (DODI) 3200.18, Management and Operation of the Major Range and Test Facility Base (MRTFB), WSMR is an MRTFB dedicated to the Test and

Evaluation (T&E) process, research, and the assessment of military weapon systems and commercial products through testing and training. The Test Resource Management Center preserves the MRTFB infrastructure and associated workforce as national assets to provide T&E capabilities to support DOD acquisitions. The National Defense Authorization Act of 2003, and several annual iterations, thereafter, define the method by which MRTFB’s operate and fund sustainment. The reason this information is significant is the reimbursable nature of the Range and requirement for personnel on both the contract and civilian teams to track their work products (hours, purchases, etc.)

against project codes and/or cost tracking nomenclature.

1.1. Background: The current TEAS contract is a Cost-Plus Fixed Fee contract, awarded in 2018 as an 8(a) set-side using source selection procedures set forth at Federal Acquisition Regulation (FAR) 15.3. The contract support comprises approximately 50 percent of the workforce of the WSTC Materiel Test (MT) Directorate along with support to other tenant and organizations on WSMR. The Work Assignment Orders (WAOs) have generally been stable across the described service areas with some variance based on test programs and short-term temporary requirements. The WAOs have traditionally been used as work organization structure providing the Government and the Contractor with the means to organize workload requirements.

Specific tasks required for the service areas are defined and resourced through the WAOs. Demand and workload is directly related to test program requirements and may vary in some areas day-to-day or may be stable for long periods of time, demonstrating the need for both Contractor flexibility and expertise.

1.2. Objectives: The Contractor shall furnish services necessary for and incidental to the performance of the requirements set forth in accordance with this PWS.

1.3. Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform test engineering, analysis and support as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall perform to the standards documented throughout this contract. The Contractor shall furnish services to include:

Test planning Coordination, execution, and reporting of test results Data collection, entry, and analysis Engineering and technical support Software analysis Software development Data management Manpower and Personnel Integration (MANPRINT) Foreign National/media escorts Access control monitors Program and project management Flight safety and systems engineering support services Technical writing and editing Process automation support

1.4 Period of Performance: The period of performance shall be for one (1), thirty day phase-in period, one (1) Base Year of 11 months and four (4), 12-month option years.

1.5. The Government shall not exercise any supervision or control over the Contractor and any subcontractors performing the services herein. Subcontractors shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.6. General Information.

1.6.1. Quality Control Plan (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP is how the Contractor ensures that the work complies with the requirement of the contract. The QCP shall be submitted to the Contracting Officer (KO) and Contracting Officer’s Representative (COR) for review no later than 30 days after contract award. After the initial KO’s acceptance of the QCP, the Contractor shall obtain the KO’s authorization in writing for any proposed changes prior to implementation (See CDRL 0003).

1.6.1.2 The Quality Control Plan shall address as a minimum:

1.6.1.2.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who shall perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.2.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.2.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.2.4 Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work; including inspection and testing.

1.6.1.2.5 Trend Analysis. The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.6.1.2.6 Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services. The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.2. Operations Security (OPSEC) SOP/Plan Requirements. The Contractor shall implement and maintain an OPSEC program for preventing the disclosure of critical information or sensitive information which could jeopardize the Government’s ability to execute its mission or to adequately protect its personnel and/or equipment. The Contractor shall develop an OPSEC SOP/Plan within 90 calendar days of contract award to the COR KO to be reviewed and approved by the Government OPSEC Officer on the supporting installation (see CDRL 0010). The SOP must contain a training plan that includes an initial OPSEC brief, continuous awareness, and annual OPSEC training. Awareness/training includes, but not limited to information disclosure via letters, conversations, photographs, resumes, electronic mail (e-mail), Social media/networking sites, dissemination of information and documents disposal. OPSEC Program shall fully comply with the provisions of AR 530-1, Operations Security.

1.6.3. Recognized Holidays: The Government may require the Contractor to provide support on holidays. The Contractor will obtain COR authorization in advance of work performance on a holiday.

The following are the Government observed holidays. When a holiday falls on a non-workday (i.e., Saturday or Sunday); the Government observes the holiday on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday):

New Year’s Day – on or about 1 January Martin Luther King Day – third Monday in January Presidents’ Day – third Monday in February Memorial Day – last Monday in May Juneteenth National Independence Day – on or about 19 June Independence Day – on or about 4 July Labor Day – first Monday in September Columbus Day – second Monday in October Veterans’ Day – on or about 11 November Thanksgiving – fourth Thursday in November Christmas Day – on or about 25 December Any day designated as a holiday by Executive Order

1.6.4. Hours of Operation (Mountain Time):

The majority of the WSMR workforce (both Civilian and Contractor) operate under a compressed work schedule consisting of four 9-hour days with core hours between 0700 – 1630 Monday thru Thursday and one 8-hour day on either the first or second Friday of the pay period with the alternate Friday as a non-workday. At a minimum, the Contractor is responsible for conducting business between the core hours, 0700 – 1630, except Federal holidays or when the Government facility closes due to local or national emergencies, administrative closings, or similar Government directed facility closings.

Outside the core working hours noted herein, some facilities may not be accessible and reduced Government oversight may limit Contractor access. The Contractor will not receive reimbursement when the Government closes facilities for the reasons stated herein. Exceptions shall be worked through the COR and KO.

1.6.4.1. Mission Schedule Impacts. Test mission requirements ultimately define the work schedule. In some cases, Contractors may revert from the alternate work schedule outlined above to a standard 8-hour day, 5 days a week standard workweek to support the mission schedule. The schedule may also necessitate irregular work schedules such as Sunday through Thursday or Tuesday through Friday to accomplish the mission in a safe and effective manner. Contractor personnel assigned to mission support may also require a variable tour schedule where regular work hours and days may vary by mission support requirements and in some cases require shifts to provide the necessary support. Although it may only be a fourteen (14) day period, the Government will communicate when a mission requires variance in workdays and hours. The Contractor shall be prepared to support regular and irregular working hours.

For greatest mission effectiveness, the Contractor shall work schedules commensurate with the Government as directly coordinated by the Government test program requirement or test schedule. Other work schedule considerations driven by mission execution include mission delays or extensions, roadblocks and locational evacuation, range travel, and operational tempo. These factors often drive overtime requirements.

The Contractor shall be prepared to support these working hours and schedule accordingly and commensurate with the Government personnel support schedule by test program requirement. Though overtime will be required on an occasional basis, the Contractor management policies shall minimize the need for overtime through productivity and application of work hours and schedules as to maximize effectiveness and safety of the workforce and minimize cost (see section 1.6.17.2 Overtime:).

Outside normal working hours, some facilities may not be accessible, and assistance from WSMR personnel may be limited. Additionally, access roads to and within the boundaries of WSMR are subject to closing for live missile firings or other military operations. Roadblocks are normally one to two hours in duration. The Contractor shall monitor and plan accordingly as the roadblocks or limited access does not relieve the Contractor from performance of any contractual duties. Occasional rescheduling of work requirements may result due to missile firings or other military operations. It is the Contractor’s responsibility to reschedule all work requirements due to roadblocks and evacuations. Roadblock information may be obtained by calling (575) 678-1178;

information is prerecorded and subject to change without notice.

1.6.5. Place of Performance: The work performed under this contract occurs primarily at WSMR, which is located about 25 miles east of Las Cruces, New Mexico and 50 miles west of Alamogordo, New Mexico and 50 miles north of El Paso Texas. The range is about 40 miles wide and 100 miles long, not including range extension areas.

There are many WSMR organizations and tenants, located primarily in the Headquarters area, with diverse requirements for support services. The majority of the support services requirements will be stationed within the Headquarters region. The test mission and support requirements will require the Contractor to provide defined services at disparate temporary locations, permanent locations, and remote sites. This mission support may take place across WSMR and it’s extension areas, Fort Bliss, Texas, and various other locations Continental United States (CONUS) and Outside Continental United States (OCONUS).The Contractor shall be prepared to provide and manage support personnel at duty stations including WSMR main post, Stallion Range Center, mid-range Tularosa Gate, Holloman Air Force Base (HAFB) area and Ft. Bliss on a regular basis and in an efficient and effective manner.

1.6.6. Reserved.

1.6.7 Security Requirements (See Appendix 1.6.7, Security Requirements)

1.6.8. Special Qualifications:

1.6.8.1. Cybersecurity (CS) Contractor Training and Certification: The Contractor shall ensure that personnel accessing information systems have the proper and current CS certification Information Assurance Technical (IAT): Level I, Level II, or Level III to perform CS functions in accordance with DoDD 8140.01 and DoD 8570.01-M, Information Assurance Workforce Improvement Program. The Contractor shall meet the applicable CS certification requirements, including:

a. DoD-approved CS workforce baseline certifications appropriate for each category and level as listed in the current version of DoD 8140.01/8570.01-M prior to engagement; and

b. Appropriate computing environment certification for IAT positions as required by DoD 8140.01/8570.01-M within 6 months of appointment to an IAT position.

c. The Contractor shall provide documentation supporting the CS certification status of personnel performing CS functions to the COR as requested.

Contractor personnel who do not have proper and current certifications shall be denied access to DoD information systems for the purpose of performing CS functions.

1.6.8.2. Reserved

1.6.9. Safety Requirements (See Appendix 1.6.9 Safety Requirements, see CDRL 0011)

1.6.10. Reserved

1.6.11. Environmental Requirements (See Appendix 1.6.11, Environmental Requirements)

1.6.12. Contracting Officer Representative (COR): The Government will provide a copy of COR designation letter to the Contractor. The COR monitors all technical aspects of the contract and assists in contract administration.

1.6.13. Post Award Conference/Periodic Progress Meetings: The Contractor shall attend all post award conferences convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. The Contractor shall provide a plan of action and timeframe to resolve identified issues within the Government agreed upon timeframe. These meetings shall be at no additional cost to the Government. Minutes for the meetings will be documented by the Contractor and provided to the KO and COR within three (3) business days of meeting conclusion.

1.6.14. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be averse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorized Government personnel as designated in the mission test plan or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the applicable provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.14.1 Non-Disclosure Statements: Reserved

1.6.14.2 Advertisement and Social Media: The Contractor shall NOT post information to public websites or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, or other sensitive information before, during or after the contract period of performance without the express consent of the COR or KO. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, or other sensitive information) obtained through this contract on any marketing tools to include its company website.

1.6.15. Key Personnel: The following personnel are considered key personnel by the Government:

• Program Manager

• Deputy Program Manager The Contractor shall provide a Program Manager (PM) who shall be responsible for the performance of the work. The name of this person and his/her Deputy PM who shall act for the Contractor when the manager is absent shall be designated in writing to the COR and the KO. The PM or Deputy PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM or Deputy PM shall be available between core hours, 0700 and 1630, Monday through Thursday and alternating Fridays except Federal holidays or when the Government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below:

• Possess a Bachelor’s Degree in Engineering (Mechanical, Electrical, Industrial, Chemical, Nuclear, Aeronautical, or Network) and/or Business from an accredited college or university.

• 5 years of demonstrated engineering and management experience on DoD contracts or projects with organizational responsibilities of a similarly complex nature and financial scope. Possess experience working on and demonstrated leadership responsibilities on at least two large projects or programs utilizing mechanical, computer, electrical and electronics engineering disciplines.

• Experience reviewing and approving the work of project managers, engineers, support staff and contract administrative personnel.

• One (1) year of experience demonstrating knowledge of the DoD acquisition process specifically related to the test career field.

• U.S. Citizens who possess or are able to obtain and maintain a top-secret level clearance in accordance with DoD regulations.

1.6.15.1. Substitution of Replacement of Key Personnel: The Contractor agrees that key personnel shall not be removed from the contract work, replaced or substituted without compliance with the requirements and conditions identified in this section. If one or more of the key personnel, for any reason, becomes or is expected to become unavailable for work under this contract for a continuous period exceeding 30 work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the Contractor shall, subject to the concurrence of the KO, promptly replace the individual with personnel of equal ability and qualifications such that there is no disruption to the services provided to the Government under this contract. All requests for proposed substitutions shall be submitted in writing with appropriate substantiation to the KO and COR 30 days (180 days if security clearance is to be obtained) in advance of the proposed substitutions. The request shall contain a resume and qualifications for the proposed substitute, and any related supporting information requested by the KO/COR necessary to either approve or disapprove the proposed substitution. All proposed substitutes shall meet the qualifications contained in the PWS. Upon receipt of the Security Clearance Adjudication, the KO shall provide written notification, of approval or disapproval, to the Contractor 10 business days from receipt of Security Clearance adjudication. Should the Contractor fail to provide a suitable and timely replacement of Key Personnel as determined by the KO or should the resultant reduction of productive effort be determined by the KO to impair successful execution of the contract, the KO may terminate the contract for default or for the convenience of the Government, as appropriate, or make an equitable adjustment to the contract to compensate the Government for any resultant delay, loss or damage.

1.6.16. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.17. Contractor Travel and Overtime: Contractor shall not be reimbursed for travel at rates in excess of the Joint Travel Regulation (JTR).

1.6.17.1. Travel. Costs relating to approved CONUS or OCONUS travel shall be allocated directly to individual Work Breakdown Structure (WBS) under this contract.

Vouchers shall be submitted upon completion of individual trips and submitted to the COR. Travel invoices shall include copies of receipts for airfare, lodging, car rental, and other expenses as required by company policy.

1.6.17.2. Overtime: The Contractor shall request and obtain written approval from the KO for all overtime regardless of whether it is mission-related. The COR will assist the Contractor to estimate overtime requirements on a quarterly basis. To ensure sufficient funding, oversight, and awareness within the organization, the COR will authorize overtime against the KO’s approved level of overtime hours. Where associated with non-mission or overhead requirements, Contractor management policies shall minimize the need for and cost of overtime through productivity and effective work schedule management without compromising the safety of the workforce.

1.6.18. Program Management Office (PMO) Cost: Any anticipated overhead / allowable costs shall be included in the Contractor’s direct charge rate (contract administration and management, supervision, team leadership, procurement, logistics, human resources, financial management, safety, quality management, Contractor Furnished Equipment, Cybersecurity administration and personnel administration, to include scheduling and resource management). The anticipated PMO costs shall be included in the Contractor proposal, with reimbursement based on actual costs, in the PMO Rate.

1.6.19. Accounting for Direct and Overhead Charges: Effective 01 October 2005, the National Defense Authorization Act (NDAA) requires WSTC to only charge direct costs to DoD test customers and commercial customers who have a DoD contract that provides for government-furnished testing. Direct costs are those that support a specific program. WSTC overhead costs do not directly support a specific program but may support multiple programs. DoD non-test customers and non-DoD customers will be charged an appropriate share of WSTC overhead costs, in addition to direct costs.

The current WSTC system for financial accounting is the General Fund Enterprise Business System (GFEBS). Labor and materials that directly support a specific program shall be reported and billed with the WBS for that customer program so the customer can be charged appropriately. Examples of direct labor include test planning, set-up, preparation, conduct, teardown, cleanup, data collection, analysis, and report preparation/review. It is only appropriate for supervisors to charge projects when their time is dedicated to a specific program and is not general in nature. Labor that does not directly support a specific program shall be reported and billed for charge to the appropriate WSTC overhead WBS. Non-labor material, supplies, and services that are consumed in support of a specific test program are considered direct costs and shall be charged to the customer WBS. Equipment purchases, facility upgrades, and other purchases that exceed what would normally be consumed during testing may be considered direct but require specific justification to be approved for purchase with DoD test customer funds. Lease costs to support a specific program are direct and shall be charged to the customer WBS. Purchase requests for such items must follow the procedures for obtaining approval to purchase through mission support contracts presented in the Other Direct Costs (ODC) section 1.6.19.1 of this PWS. Any costs that are not directly in support of a specific program are WSTC overhead and shall not be charged to DoD customers.

1.6.19.1. Other Direct Costs (ODC): This category includes supplies, petroleum, oil, and lubricants, equipment, travel, transportation, utilities, training, printing, and reproduction, and other related costs.

1.6.20. Data Rights: The Contractor shall deliver data and software (with applicable data rights) as set forth in this PWS. In accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 252.227-7013, 7014, 7016, 7017,7019, 7028, 7030, and 7037, the Government obtains under this Contract “Unlimited Rights” to all non-commercial computer software, software source code, computer software documentation, enhancements, technical data, and similar non-commercial data developed exclusively at Government expense and delivered to the Government under this contract. “Unlimited Rights” means rights to use, modify, reproduce, release, perform, display, or disclose in whole or in part, in any manner and for any purpose whatsoever, and to have the ability to authorize others to do so.

For all non-commercial software provided by contractor, contractor shall ensure that any individual who creates any of the computer software provides an assignment of all proprietary rights in the computer software including all copyrights and patent rights to the software so that the Government has the unlimited rights to the software specified above. It is the contractor’s obligation to ensure compliance with all open-source covenants or requirements if any open-source software is included in any deliverable.

The Contractor shall embed the following Code Header in all software components delivered to the Government:

/// SECURITY CLASSIFICATION: CUI

/// UNLIMITED RIGHTS

/// DFARS Clause reference: 252.227-7013 (a)(16) and 252.227-7014 (a)(16) /// Unlimited Rights. The Government has the right to use, modify, reproduce, release, /// perform, display or disclose this (technical data or computer software) in whole or in /// part, in any manner, and for any purpose whatsoever, and to have or authorize others /// to do so.

/// Distribution Statement D. Distribution authorized to the Department of Defense and /// U.S. DoD contractors only in support of US DoD efforts. Other requests shall be /// referred to the Contracting Officer’s Representative (COR).

/// Warning: This document contains data whose export is restricted by the Arms Export /// Control Act (Title 22, U.S.C., Section 2751, et seq.) as amended, or the Export /// Administration Act (Title 50, U.S.C., App 2401 et seq.) as amended. Violations of /// these export laws are subject to severe criminal and civil penalties. Disseminate in /// accordance with provisions of DoD Directive 5230.25.

The Contractor agrees that regardless of how Contractor-provided data/software is developed or modified during Contract performance, the Contractor shall deliver data/software marked in accordance with requirements in DFARS 252.227-7013, 252.227-7014, or other applicable DFARS references. All documentation provided under this Contract is a deliverable to the Government, and the Government has Unlimited Rights to said documentation.

For commercial data delivered under this contract, the Government has the right to use, modify, reproduce, release, display, or disclose, in whole or in part, in any manner and for any purpose whatsoever, and to have or authorize others to do so. (Refer to DFARS 252.227-7015 Technical Data, Commercial Items). All contract data items shall be made in accordance with the appropriate CDRLs identified in the PWS. Where not specified by the Government, the Contractor shall prepare deliverables in Contractor format.

1.6.21. Reserved.

1.6.22. Phase In Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in period.

1.6.22.1. Phase In: During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services at the conclusion of the phase-in and at day one of the 11-Month Base-Year Period of Performance (PoP). The Contractor shall utilize the proposed transition plan which outlines the various elements of and procedural approaches to address a smooth and seamless transition, including both phase-in and phase-out procedures (see CDRL 0004). The phase-in shall require coordination with the incumbent Contractor for acceptance of the project. The Contractor shall address the following areas during phase-in and keep the Government fully informed of status throughout the transition period.

1.6.22.1.1. Continuity of Operations: Transition planning shall consider and document approaches for personnel recruitment, retention, and transfer (e.g., benefits, security clearances, training records, etc.). The Contractor shall work with the incumbent contractor and CORs to ensure smooth transition of personnel through the recruitment, hiring, and reassignment or realignment of personnel necessary to provide continuity of operations. This includes reporting and notification to CORs identify incoming or continuing employees, prime contractor, and subcontractor, full-time and part-time, for Common Access Card (CAC) and other site sponsorships, badging and access (Visitor Access Requests (VARs)), manning and staffing, and geographical and organizational dispersion of work. It is essential that the Contractor minimize interruptions or delays to work in progress that would impact the mission. The transition period, in which high turnover has potentially devastating results on mission execution, demonstrates the effectiveness of the Contractor’s recruiting and retention plan. The Contractor shall plan for the transfer of work control, delineating the method for processing and assigning tasks during contract phase-in or phase-out periods.

1.6.22.1.2. Initial Requirements: During the transition period, the Government will provide all applicable governing directives, a command brief, a technical requirements overview, a tour of facilities, and procedural review for day-to-day operations. The Government will provide a Range control orientation, roadblock information, unexploded ordnance and safety procedures, and communication requirements. At the end of the transition period, the Contractor will receive and perform supporting services under the initial or initial set of Project Support Codes (PSCs).

1.6.22.1.3. Access and Clearance: The Contractor shall coordinate access to the installation and personnel clearances through the COR and the WSMR Security Office to support manning and staffing readiness requirements, physical on-site presence, and transition plan execution.

1.6.22.1.4. Workload Transition: The Contractor shall identify the process and communication method and frequency associated with transitioning the following critical activities and documents: training status and completeness records;

certifications/licenses/permits; customer, test, or WSMR organizational information;

Standard Operating Procedures (SOPs); workload data (databases, logs, checklists, smart books, plans, procedures, etc.); maintenance records; work-in progress and test execution hand-off; and administrative hand-off procedures, COR signatures shall be required for handoffs of various processes and documentation. The Contractor shall develop procedures for phasing in Contractor performance to the level prescribed and within the time allowed under the terms of this PWS.

1.6.22.1.5. Government Property: The Government will provide all Automatic Data Processing Equipment (ADPE) needed on this contract, to include monitor(s), laptop/desktop computers, and/or docking stations, along with other equipment/supplies that are incidental to the place of performance, but necessary to accomplish PWS requirements (see FAR 45.000(b)(5)). The Contractor shall complete the joint inventory of equipment and supplies during phase-in prior to full contract performance. The Contractor shall sign a DD Form 1149 for all equipment and supplies provided by the Government. The Contractor and the Government representative shall jointly determine the usable condition of all equipment and document their findings. It is the responsibility of the outgoing Contractor to rectify any noted discrepancies or problems to include disposal of ADPE rejected by the incoming Contractor. (See 7.8 Technical Exhibit 8 – Automatic Data Processing Equipment (ADPE) List).

The Contractor shall have a Property Management System for all Government property in its stewardship. The system shall encompass all requirements of FAR 52.245-1(b) and include written property management procedures addressing the following outcomes: Acquisition, Receipt, Records, Inventory, Subcontractor Control, Reports, Relief of Stewardship, Utilization, Maintenance, and Property Closeout. The Property Control Plan incorporating TEAS requirements and associated ADPE shall be submitted thirty (30) days after contract award and shall detail Contractor procedures to address the aforementioned outcomes tied to ADPE control (see CDRL 0005). The Contractor shall not use property provided by the Government for any purpose other than the performance of this contract. Logistics information systems (LIS) are important for achieving logistics efficiency and effectiveness. The Contractor shall utilize the Army logistics information systems.

The Government reserves the right to furnish parts, supplies, materials, and equipment when deemed to be in the best interest of the Government. If determined liable, the Contractor may be financially responsible for replacement costs of all lost, stolen or damaged property that is furnished upon contract award or during the duration of the contract.

Pursuant to the property clauses in this contract the Contractor is required to perform a joint Government/Contractor inspection of all ADPE. This inspection is intended to establish a mutual agreement as to the condition of ADPE provided to the Contractor for use in performance under this contract. In addition, the Contractor is required to conduct an automated annual inspection for all ADPE and Contractor-acquired property (CAP). The annual ADPE inspection shall be completed and the Contractor shall submit a property master report 90 calendar days prior to end of the applicable POP (see CDRL 0001) The Contractor shall conduct annual inventories and complete required documentation in accordance with approved Property Management System Procedures.

As soon as the ADPE is no longer required it shall be promptly turned in IAW the approved Property Control Plan.

1.6.23. Phase-Out Period: At least 120 calendar days prior to contract completion, the COR will notify the Contractor of all outstanding requirements which shall be completed prior to completion of the contract. At this time, the Contractor shall submit its phase-out plan to the KO for approval. Once approved by the Government, the Contractor shall initiate the plan, maintaining staff and equipment on site until the Government determines completion of all phase-out actions. Contract phase-out may occur between 30-90 days prior to the end of the contract. Final disposition will not occur until Government and Contractor agree on completion status of actions (see CDRL 0004).

As part of the phase-out plan, the Contractor and Government representative(s), including a Government Property Book representative, shall conduct a joint inventory.

The Contractor shall account for all ADPE, whether excess or damaged, complete all turn-in actions, and close all property loss cases in preparation for transition. The Contractor shall resolve all APDE prior to transitioning property back to the Government, to include disposal. The Contractor shall deliver a current, accurate, and complete ADPE list to the KO at the end of the contract. The Contractor shall complete and submit the annual ADPE inspection and property master report to the COR and KO 90 days prior to the contract’s period of performance end date (see CDRL 0001).

1.6.23.1. Reserved.

1.6.23.2. Knowledge Transfer: The Contractor shall provide to the successor, and the COR, all required and necessary documentation in an orderly and logical manner to ensure a smooth phase-out process to include training documents, certifications/licenses/permits, information, SOPs, workload data (databases, logs, checklists, smart books, plans, procedures, and related documents), work-in progress status, test hand-off, administrative hand-off. The Contractor shall permit the designated employees of the succeeding Contractor to observe functions, procedures, and operations under this contract. The Contractor shall complete ongoing work and otherwise prepare for an orderly transition to the successor. During transition, the outgoing Contractor shall conduct orientation sessions with the incoming Contractor especially for highly technical, WSMR-unique, or heavily customized functions or requirements (see CDRL 0002).

1.6.23.3. Separation Procedures: The incumbent Contractor shall ensure a clean and orderly departure. All contractor occupied work areas (e.g., labs, offices, vehicles, or instrumentation sites) shall be cleaned out of paperwork, shredding shall be completed, archival documents submitted to the successor or the COR, proper destruction of media adhered to, personal items removed and facilities returned to the Government in the same condition as received. The Contractor shall submit termination Visitor Access Requests (VARs) for prime and subcontracts at least 48 hours prior to vacating premises. The Contractor shall clear the installation by turning in keys, CACs, access badges, and other accountable items to the COR. The COR will provide a statement of completion to the KO with 30 days of completion of separation procedures. The Contractor shall receive KO release prior to submitting their final invoice.

1.7 Work Factors

1.7.1. Monthly Progress Reports (MPR): The Contractor shall provide a MPR which shall include a summary of contract details to include Contract POP, total contract value, current contract value, order year/option total value, current order year/option value, and current funded level. The MPR will highlight personnel status updates to identify number of current employees, employee loses and gains, unfilled positions with status of the hiring action, and mandatory training status or certification status as necessary. To describe work performance, the Contractor shall include significant updates and achievements against projects assigned (completed or ongoing during the month), lessons learned, and synopsis of any unusual issues or challenges encountered during the month. The Contractor shall project requirements for anticipated work for the following month articulating any assistance required of the Government to complete said work. MPRs shall be submitted to the COR no later than the 5th workday of the following month. Failure to provide reports correctly requires resubmission by the Contractor. The KO and/or COR can request additional information to be provided on a reasonable basis (see CDRL 0002).

1.7.2 Other Reporting Requirements: The Contractor shall provide additional written reports as required and negotiated.

1.7.3. Cost File Report Submissions: An ATEC Contract Information Management System (CIMS) Cost File is a Comma Delimited (CSV) Journal Voucher file that allows Contractor Labor hours and non-Labor charges to be charged to a Customer WBS for billing. Each field within the cost file has a not to exceed character limit and/or format that each field must adhere to. When completing the file, it is necessary to avoid special characters (i.e., $). The Contractor shall ensure the WSMR Resource Management Directorate receives all cost files associated with the previous month no later than the 10th calendar day of the following month. CIMS Cost Files must reflect both Reimbursable and Institutional hours worked. This allows the WSMR Resource Management Directorate to adhere to a mandatory ATEC HQ monthly tasker to accurately report Contractor Manpower Equivalency. The WSMR Resource Management Directorate will inform the contractor of any changes in the format as necessary (see CDRL 0002).

Reporting Labor Hours: To report labor hours for supported missions, the Contractor shall follow the example provided. Each Labor line should be specific to the actual charge date, wage rate, and mission supported. The ‘Employee Middle Name’ column is not required to be filled out for Labor charges. Regular Labor hours and Overtime Hours will have separate lines within the Cost File.

Wage Determination Rates: Labor Categories should have a unique identifier that identifies any rate changes. (e.g., 1st Qtr. rates start with ‘1 or A’, 2nd Qtr. rates start with ‘2 or B’)

Shop Rates: Should a shop rate apply in lieu of a wage determination rate, a singular shop rate code will be entered in the same column that a wage determination rate would be entered. Any changes in shop rate through the life of the contract should have a unique shop rate code.

Reporting Non-Labor Charges: To report non-Labor charges, the Contractor shall state in the ‘Work Order’ column what the non-labor charge is (e.g., travel, mileage, materials, etc.). The ‘Employee First Name’ column will have the mission the non-labor charges supported (e.g., Patriot, Launch…etc.). The ‘Employee Middle Name’ column will reflect specifics regarding the charge (e.g., Hotel @ HAFB, Travel to HAFB, Tractor @ 15/day). The drill down of non-Labor charges allows ATEC to justify and/or answer questions regarding charges billed at the customer’s request.

1.7.4. Contract Telework Plan: The Contractor shall establish and maintain a Telework Plan to address the daily tasks and Mission Essential Contractor Services that can be executed remotely due to an emergency as defined by the KO and/or COR (see

CDRL 0006).

The Telework Plan is defined as a work arrangement in which approved Contractor personnel perform officially assigned duties at an alternate duty location (which may be a residence). There will be no diminishment of contract performance as a result of approved telework under this contract. The Telework Plan shall address how the Contractor personnel will perform the assigned duties of this contract. The plan shall address the following:

1. Identify the contract positions that are eligible for telework;

2. Explain how the performance requirements of those positions can successfully be performed in a telework status;

3. Identify Government Property (e.g. laptops, electronic devices) that will be used or required;

4. Detail any additional cost associated with the proposed telework (Labor, ODC, materials, etc.); and

5. Confirmation that classified work assignments shall not be assigned or performed while an employee is in a telework status.

The following contract daily tasks are eligible for telework arrangements in the event of an emergency situation.

• Project Management Module (PMM) support including software development efforts/upgrades/user interface updates, and systems requirements analysis.

• Range scheduling support for management of WSTC mission calendar and operational tempo.

• Range Commander’s Council (RCC) support including technical writing/ documentation services (i.e., technical reports, catalogs, glossaries, and standards documentation).

• Project engineering support of Manned Tactical Systems, Unit of Action (UA), Chu-SAM, and other MT test efforts including reviewing system specifications and test Documentation.

• Test engineering duties assisting test officer, test conductor and support related duties to the overall test design, planning, coordination, execution, analysis and reporting including all sub tasks.

• Test Planning and Coordination, including research on the system under test, technical and operational objectives, reviews of test and evaluation master plans, site surveys and evaluation strategies in order to provide input to or prepare a Detailed Test Plans (DTPs)

• General documentation services for publication in hardcopy and electronic media/format technical reports, catalogs, glossaries, standards documents, guides, groups minutes, the Universal Documentation System, and all other publication materials generated by the various WSMR elements.

• Engineering Services including test program management, test design, test planning, test coordination, test documentation preparation, and generation of test reports as well as Information Assurance (IA) and Network Engineering, Flight Safety and Termination systems Engineering and Systems Engineering.

• Engineering support of Army Integrated Air and Missile Defense (AIAMD) and PATRIOT Air Defense Weapons System Test Programs including test planning, test coordination, test documentation preparation, and generation of test reports.

• Range Operations (RO) Scientific Software Division requests support for software and algorithm development, execution, and integration of modules to support real-time and post analysis software.

• Reliability Availability and Maintainability (RAM)/MANPOWER PERSONNEL INTEGRATION (MANPRINT) RAM/MANPRINT & Data…