Attachment 5 Appendix 2.0 Definitions and Acronyms.pdf

Appendix 2.0

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.3.1 Alternate Contracting Officer’s Representative (ACOR): An individual designated in writing by the Contracting Officer to act as an authorized representative of the KO to perform specific contract administrative/technical functions within the scope and limitations as defined by the KO. For actions the KO expects the ACOR to take in the absence of the primary COR, there is no difference between a COR and an Alternate COR.

2.1.4. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR: One that enters into a contract with a prime Contractor.

The Government does not have privity of contract with the subContractor.

2.1.12. WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK: Monday through Friday, unless specified otherwise.

2.1.13. Shall: An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.14. Acceptable Quality Level (AQL): Allowable deviation from the standards. The maximum percent defective, maximum number of defects per hundred units, or number of defects in the lot that can be considered satisfactory on the average, or degree of deviation from perfect performance for such specific contract requirement before the Government will consider contract performance unacceptable. As long as the defective performance does not exceed the AQL, the service will not be rejected by the Government. An AQL does not imply that the Contractor may knowingly perform in an unsatisfactory manner. It implies that the Government recognizes that defective performance sometimes happens unintentionally.

2.1.15. Acquisition Strategy: The steps for project execution from project initiation through post- production or post-installation support. It is anticipated this strategy will usually be limited to those who have purchasing and installation responsibilities.

2.1.16. Configuration Management: A discipline applying technical and administrative direction and surveillance to (1) identify and document the functional and physical characteristics of a configuration item, (2) control changes to those characteristics, and

(3) record and report change processing and implementation status.

2.1.17. Customer Complaints: Customer complaints are complaints made by customers, which if validated, may be used by the Government for the purpose of assessing the Contractor's quality control, or for taking deductions to the contract price.

2.1.18. Government Furnished Property (GFP): Property possessed or owned by the Government and subsequently made available to the Contractor.

2.1.19. Government Property Administrator (GPA): A Government employee responsible for administration of GFP assigned to the contract. The GPA is an authorized representative of the contracting officer appointed in writing in accordance with agency procedures responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor. The primary objective of the property administration function is to attain efficient, economic, and uniform management of all Government property required for the performance of contracts. The GPA function is mainly to administer the terms of contract provisions that specify the Contractor’s obligations to acquire, control, use, care for, report, and dispose of Government property, and to advise contracting activities and other DoD officials of the known level of efficiency of the Contractor’s management of Government property.

2.1.20. Hazardous Material (HAZMAT): A hazardous material is any product that has, or requires, a Material Safety Data Sheet (MSDS).

2.1.21. Life Cycle Support: All activities associated with the development, production, fielding, sustainment/modernization, and disposal of an instrumentation system across its life cycle.

2.1.22. Maximum Allowable Defect Rate: The Maximum Allowable Defect Rate (MADR) is the defect rate for the population above which the Contractor's quality control for a particular work requirement is unsatisfactory. MADR does not represent a threshold above which deductions are taken. Deductions to the contract price are taken for all defects (with credit for rework to the extent appropriate) irrespective of whether the MADR is exceeded or not.

2.1.23. Operational Discrepancy Report (ODR): A deficiency report outlining failures during mission operation. ODR’s are called for during or after mission support operations by the by all data collection operations based on support element problems, failures, and responses or lack thereof.

2.1.24. Performance Requirements Summary (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance. Other services may also be inspected under the authority of the Inspection of Services Clause.

2.1.24. Quality Assurance: Those actions taken by the Government to assure that the quality of purchased goods and services received are acceptable in accordance with established standards and requirements of the contract.

2.1.25. Quality Assurance Evaluator (QAE): A QAE is a Government representative (Technical Monitor) responsible for performing surveillance and inspection of Contractor performance and for recording and documenting the findings.

2.1.26. Quality Assurance Evaluator Schedule: A quality assurance evaluator schedule is a specific monthly plan of action for a specific quality assurance evaluator.

2.1.27. Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. The document contains specific methods to perform surveillance of the Contractor’s performance and includes sampling/evaluation guides, checklists, and the PRS.

2.1.28. Quality Control (QC): A method used by the Contractor to control the quality of goods or services provided.

2.1.29. Random Number Table: A random number table is a table of numbers arranged in a random fashion.

2.1.30. Random Sample: A random sample is a sample of services that has been selected according to rules that will ensure each member of the population an equal chance of being selected.

2.1.31. Rework: Rework is the performance of services that were found to be defective as a result of contract surveillance or other validated sources.

2.1.32. Sample: A sample consists of one or more work requirements drawn from a population. The number of work requirements selected for evaluation is the sample size.

2.1.33. Systems Acquisition: Systems Acquisition is the process by which the DOD provides systems that satisfy war fighter needs with improvements to mission capability and operational support, in a timely manner, and at a fair and reasonable price. This process includes the following activities: research, development, test and evaluation, production, deployment/fielding, operations and support, sustainment and disposal.

2.1.34. Surveillance: Surveillance is the process of monitoring, either by direct evaluation, observation, or other information sources, Contractor performance.

2.1.35. Surveillance Guide: A Surveillance Guide (SG) is prepared for each contract requirement or group of contract requirements shown on the performance requirements summary (PRS). The SG's primary focus is on the service, or end result to be achieved by the Contractor, rather than on the details of how the work is to be accomplished.

2.1.36. Technical Inspector (TI): Subject Matter Expert requesting support from the Contractor. In most cases the TI is also the Test Officer but may be used synonymous with COR.

2.2. ACRONYMS:

24X7 Twenty‐four (24) hours a day and seven (7) days a week AA&E Arms, Ammunition, and Explosives ACOR Alternate Contracting Officer's Representative ADBM Application Database Manager ADPE Automatic Data Processing Equipment

AE

AFARS

AG

AKO

ALMS

AMC

AMHS

ANSI

AOR

AO

AR

ARL

AT

AT/FP

ATCTS

ATEC

ATTM

AUP

BBP

C&A

CA

CAC

CCB

CCE

CD

CE

CFR

CG

CH

CI

CLIN

COMSEC

CONUS

COOP

COR

COTR

COTS

CP

CRCC

CS

CUI

DA

DAR

DCF

DCSA

DD

DD 250

Ammunition and Explosives Army Federal Acquisition Regulation Supplement Adjutant General Army Knowledge Online Army Learning Management System Army Material Command Automated Message Handling System American National Standards Institute Area of Responsibility Authorizing Official Army Regulation Army Research Laboratory Anti-Terrorism Anti-terrorism/Force Protection Army Training Certification Tracking System Army Test and Evaluation Command Army Training Tracker Module Acceptable Use Policy Best Business Practice Certification and Accreditation Community Activities Common Access Cards Configuration Control Boards Contracting Center of Excellence Compact Disc Computing Environment Code of Federal Regulations Command Group Chaplain Counter Intelligence Contract Line Item Number Communications Security Continental United States (excludes Alaska and Hawaii) Continuity of Operations Contracting Officer's Representative Contracting Officer's Technical Representative Commercial Off the Shelf Control Processor Cox Range Control Center CyberSecurity Controlled Unclassified Information Department of the Army Data At Rest Data Control Facility Defense Counterintelligence and Security Agency Department of Defense Department of Defense Form 250 (Receiving Report)

DD 254

DEERS

DES

DFARS

DIAS

DISS

DMDC

DOD

DoDI

DP

DPAD

DPTMS

DREN

DS

DTC

DVD

EEO

EESOH-MIS

EIT

EMS

EO

ESS

ENVI

ERDAS

ES

ESRI

FAR

FCG

FFID

FPCON

FSO

FY

GC

GFE

GFP

GFS

GIS

GPA

GRASS

GSA ITR

HAFB

HMMC

HIPAA

Department of Defense Contract Security Requirement Specification Defense Eligibility Enrollment System Department of Emergency Services Defense Federal Acquisition Regulation Supplement Distributed Information Accounting System Defense Information System for Security Defense Manpower Data Center Department of Defense Department of Defense Instruction Display Processor Defense Processing and Display Directorate of Plans, Training, and Mobilization Defense Research and Evaluation Network Data Sciences Directorate Developmental Test Command Digital Video Disc Equal Employment Office Enterprise Environmental Safety and Occupational Health Management Information System Engineer in Training Environmental Management System Environmental Officer Electronic Security System Environment for Visualizing Imaging Earth Resources Data Analysis System Environmental Safety Environmental Sciences Research Institute Federal Acquisition Regulation Foreign Clearance Guide Future Force Integration Directorate, Fort Bliss, TX Force Protection Condition Facility Security Officer Fiscal Year Garrison Command Government Furnished Equipment Government Furnished Property Government Furnished Services Geographic Information System Government Property Administrator Graphic Resources Analysis Support System Government Services Administration Information Technology Representative Holloman Air Force Base Hazardous Material Minimization Center Health Insurance Portability and Accountability Act of 1996

HSMS

IA

IAW

IAM

IAPM

IAVM

ISSM

ICAN

ID

IDS

IG

IMCOM

INFOSEC

IOSP

IR

IS

ISD

ISO

ISOSS

IT

JPAS

JTR

KO

LAN

LandSat

LOA

Hazardous Substance Management System Information Assurance In Accordance With Information Assurance Manager Information Assurance Program Manager Information Assurance Vulnerability Information Management Information System Security Manager (formerly IAM) Individual Customer Access Network Identification Intrusion Detection System Inspector General Installation Management Command Information Security Input/output Server Processor Internal Review Information Systems Installation Support Directorate Industrial Security Officer Information System Operations and Support Services Information Technology Joint Personnel Adjudication System Joint Travel Regulation Contracting Officer Local Area Network Land Remote‐Sensing Satellite System Letter of Authorization

MANPRINT Manpower and Personnel Integration MCD Mobile Computing Devices MSA Mission Support Area MT Material Test NACI National Agency Check with Written Inquiries NEC Network Enterprise Center NCIC-III National Crime Information Center Interstate Identification Index NISPOM National Industrial Security Program Operating Manual NIST National Institute of Standards and Technology NLT No Later Than NM New Mexico NSA National Security Agency OCI Organizational Conflict of Interest OCDF Operations and Control Display Facility OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs OMPOC Organization Messaging Point of Contact OPLAN Operation Plan OPSEC Operations Security OSHA Occupational Safety and Health Administration OU Organizational United States Army PAA Privileged Access Agreement PDA Personal Digital Assistants PAO Public Affairs Office PEDS Personal Electronic Device PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PTDRF Post Test Data Reduction Facility PRS Performance Requirements Summary PSM Personnel Security Manager PWS Performance Work Statement QA Quality Assurance QAE Quality Assurance Evaluator QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RFP Request for Proposal RMF Risk Management Framework RO Range Operations RDT&E Research, Development, Test and Evaluation RTDPS Real Time Data Processing System SA System Administrator SAP Security Authorization Package SAS System Acquisition Support SAAR System Authorization Access Request SCR Service Contract Reporting SDDC Surface Deployment and Distribution Command SDE Software Discrete Events SDREN Secret Defense Research and Evaluation Network SGS Secretary of the General Staff SIPR Secret Internet Protocol Router SIPRNet Secret Internet Protocol Router Network SJA Staff Judge Advocate SLAD Survivability Lethality Analysis Directorate SMMS Spatial Metadata Management System SOMARDS Standard Operation and Maintenance Army Research and Development

System SOP Standard Operating Procedure

SPSS Statistical Package for Social Sciences TASS Trusted Associate Sponsorship System TARP Threat Awareness and Reporting Program T1 Tier 1 TCC Telecommunications Center Operations TDC Telemetry Data Center TE Technical Exhibit TSDB Terrorist Screening Data Base TSN Test Support Network TSN‐IP Test Support Network – Internet Protocol TTG Transportation Terminal Group TTR Task Technical Representative US United States USB Universal Serial Bus U.S.C. United States Code UNIX Uniplexed Information and Computing System VPN Virtual Private Network WSD‐I Information Management Division WSMR White Sands Missile Range WSTC White Sands Test Center