2-16-23 TETSS Question Response for posting (1).pdf

Document (PWS, RFP, TE) Designation

Question / Clarification /

Suggestion

Category (page#, section #)

Citation (copy in the RFP section) Comment / Question Government Response

1 RFP Suggestion Page 45, Table Table 2 – Volumes and Page Limitations | Volume I Mission Capability 70 pages TAB F: Factor 1 Mission Capability Subfactors.

Subfactor 1 –Base Operations

a. The Offeror shall provide Task Implementation Plans (TIPs) for each Base Task Authorization Request (TAR) in support of Base Operations Support for Air and Missile Defense Test Directorate (AMDTD) located at Fort Bliss, Technical Exhibit (TE) K and Base Operations Support for Fires Support Test Directorate (FSTD), Fort Sill, TE L, and PWS 5.1, IAW the TIP format listed as TE D – Task Implementation Plan Revision 20220106.

Subfactor 3 – Test Support Operations

a. The Offeror shall provide a Task Implementation Plan (TIP) for Test Support Operations, Sample Test TAR (Attachment 1), using the TIP format listed as TE – Task Implementation Plan Revision 20220106. The Offeror’s TIP shall provide its technical approach IAW the entire PWS Section 5.2 and demonstrate their ability to perform pre-test services, test

Based on the requirements within Volume I Mission Capability Subfactors 1 and 3, recommend adding 60 pages to the current Mission Capability Volume page limitation of 70 pages in order for the offeror to address the 18 pages of Air and Missile Defense Test Directorate (TE K) requirements and the 15 pages of First Support Test Directorate (TE D) requirements. As well as all the requirements for this volume.

The Government extended the page limit and added 60 pages to the current Mission Capability Volume page limitation. The limit is increased to 130 pages.

2 RFP Question RFP Section L In the Government instructions, vendors are asked to:

1. Limit Volume 1 to 70 pages

2. Provide TIP response to 3 TARs

3. Respond to TIP as instructed within TE - Task Implementation Plan Revision 20220106 format instructions (which is .ppt)

4. Respond to PWS Section specified within TE - T k I l t ti Pl R i i 20220106

Under what conditions would the Government consider an alternative approach to either:

1. Increase the total page count to 150 pages

2. Allow each TIP submission in compliance to TE D and submit as a powerpoint format as a separate attachment, AND respond to PWS Sections within the limited 70 page proposal page count

The Government extended the page limit and added 60 pages to the current Mission Capability Volume page limitation. The limit is increased to 130 pages. Will be issued with Amendment 0002

3 RFP Question Page 44 C. Proposal Preparation Instructions | 2. Proposal Format | a. The Offerors shall submit their proposal through PIEE at https://piee.eb.mil/.

We have not been able to access PIEE at https://piee.eb.mil/ can the Government please tell us when we will have access?

The Government acknowledge that the solicitation was not uploaded initially, but this has been corrected and it is located in the PIEE Solicitation Module. All offerors should now be able to access and upload documents within the solicitation module

4 Amendment 0001 Suggestion N/A N/A Amendment 0001 released on 30 Jan 2023 changed the due date for submission from 1 March 2023 to 23 February 2023. Taking away 6 days gives the current incumbent an advantage over all other bidders. With the amount of content required we would ask that the Government change the submission date back to 1 March 2023 to allow all bidders adequate time to response and equal play with the

The Government is changing the closing date to 8 March 2023. Will be issued with Amendment

5 RFP Question Volume - II Past Performance Will the Government accept an affiliate’s past performance, as long as a meaningful relationship commitment letter (MRCL) is provided?

No, we will not accept the MRCL for the affiliate's past performance.

6 RFP Question Page 40 Section 3a. On Pg. 40 states, 'The Offeror’s file name shall be “Company Name, Volume - Initial” for the first submission.'

May the Government please confirm the file names should be "Company Name, Volume # - Initial"? E.g. "CompanyXYZ, Volume 1 - Initial", "CompanyXYZ, Volume 2 - Initial", etc.

Yes, the file names shall included a Volumne number (e.g. II or 2)

TETSS - Solicitation #: W9115123R0024

7 Attachment 2 Past Performance and RFP Solicitation Mod 0001 p. 12, Tab G para d

Question Attachment 2 Past Performance pages 1 through 3, and RFP Amendment 0001, page 12.

Attachment 2 provides a form letter (dtd 23 Jun 2022) regarding client PPQs. It directs recipients to submit their assessments within 15 days of receipt (or date TBD, whichever is sooner) to Ebonie McClintock-Bennett at ebonie.f.mcclintock-bennett.civ@army.mil.

However, RFP Solicitation, Mod 0001 p. 12 states "The points of contact shall email the questionnaires directly to Lesa Crockett, CS, at l k l d

Please clarify the due date and appropriate person(s) to whom PPQs should be submitted, and re-issue Attachment 2 if appropriate.

The PPQ are due 5 calendar days (if the 5th day falls on Saturday or Sunday the next business day will be used) prior to solicitation closing.

Attachment 2 Past Performance has been revised to reflect the correct POC information.

possible

8 RFP Solicitation Mod

Question Page 12, para 2 (a) through (k).

2. Contract Description. This section shall include the following information in the following format:

paras (a) - (k) outline information to be included in the citation

For subcontractor past performance citations, if there is no visibility of the POCs with whom our Prime contractor interacts at the higher-level Contracting Activity, is it allowable/desirable to provide only the POC information for the Prime contractor and Government

ACOR?

Yes, the Government will accept the POC information for the Prime Contractor and any Government Contracting Officer Represenative (COR) for subcontractor past performance citations

9 RFP Question Page 9. Amendment 1, pg 8 says, “A page shall be an 8 ½” X 11” size of paper, no exceptions.” Pg 9 states, “TAB D: Cross Reference Matrix. Offeror shall use the Government-provided TETSS Attachment 6, Proposal Compliance Matrix”. To meet these two requirements, Offerors will have to rotate the Attachment 6 table AND reduce the

Will the Government allow Offerors to adjust tables, graphs and formatting to fit into an 8 ½” X 11” size of paper?

Please refer to Amendment 0001 of the Solicitation, page 8, paragraph f. Cross reference indices are not included in the page limit. However, the font remains the same, but the table can overflow to more than one page.

10 RFP Question Page 49 Amendment 1, pg. 12 states, "d. For the contracts identified on each Specific Relevant Contract Reference, the Offeror shall forward a copy of the Past Performance Questionnaire (Attachment 2) to the points of contact responsible for monitoring performance under such contracts". The Evaluation Criteria does not mention PPQs but states, "The Government will i Off P t P f i CPARS t

Would the Government accept CPARS in lieu of PPQs? As a recent but former contract (within the past 3 years) may be referenced in Volume II of the proposal, it is likely that a Government POC familiar with an Offeror's performance may no longer be available to contact.

No, PPQs are in addition to the CPARS.

11 RFP Question Page 8 Amendment 0001, pg 8 states: “Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.”

The submission requirements for Volume II (pgs 10-13) do not specify a location for the required glossary. Are Offerors required to insert a glossary in Volume II? If so, may the Government please

Please insert a glossary at the end of Volume II.

14 RFP Question See above Is the Cover Letter for each TIP included as part of the Offeror's page count?

Yes.

15 RFP Question TE D See above In addition, is the Government expecting an Oral TIP within 5 working days after electronic TIP (proposal) submission?

If requested by the Government, yes, within 5 business days.

17 RFP Question See above Are PowerPoint slides included as part of the Offeror's page count? Yes. The Government extended the page limit and added 60 pages to the current Mission Capability Volume page limitation. The limit is increased to 130 pages. Will be issued with Amendment 0002

21 RFP Question Page 44 Section L, C.2.a. Please clarify how subcontractors are to submit their sealed packages.

The feature of PIEE solicitation module allows for subcontractor to submit their sealed packages to the Government. Review the training modules for PIEE submissions

22 RFP Quesiton Page 44 Section L, C.2.c. It does not identify acceptable font size for tables and graphics.

Would the Government Consider 10pt?

No, it will not be 10pt. The font remains the same, but the table can overflow to more than one page.

23 RFP Quesiton Page 45 Section L, C.2.f. Is Volume I TAB E, executive summary considered part of the 70 page limit?

Yes, the executive summary is included in the page count. The Government extended the page limit and added 60 pages to the current Mission Capability Volume page limitation. The limit is increased to 130 pages. Will be issued with Amendment 0002

24 RFP Question Page 46 Section L, C. 3. i(3) TAB F, Subfactor 1 (a) The instructions direct offerors to use TE D to prepare the TIPS.

However, the TIP identifies providing pricing data. Please confirm that pricing date should only be included in the pricing volume.

Place all your TIP information in TE D and the cost information in Attachment 5, Cost volume Workbook

26 RFP Question Page 46 Section L, C. 3. i(3) TAB F, Subfactor 1 (a) The instructions direct offerors to use TE D to prepare the TIPS.

However, the TIP identifies providing cost data under 10.4.

Traditional, cost data is not provided in the Technical approach.

Please clarify that the cost data required in TE D should be in

Place all your TIP information in TE D and the cost information in Attachment 5, Cost volume Workbook

29 RFP Question Page 47 Section L, C.3.i(3) TAB F Subfactor 3 (b) Can the Government provide a description clarifying the 2nd scenario, SUT equipment increases by 1/3?

Initial test concepts will occasionally change.

For example, the number of Engagement Operation Centers for an event may increase after initial planning or requirements for data collection/audio-video recording equipment will increase. Consequently, short notice adjustments will need to be made based on equipment availability, manpower, acquisition timelines, etc.

31 RFP Question Page 49 RFP Section L, C.3.ii.1 TAB G b. Please define what criteria constitutes a major subcontractor or is this up to the Prime offeror?

A major subcontractor is defined as performing 10% or more of the work.

32 RFP Question Page 49 RFP Section L, C.3.ii.1 TAB G c. Please define what size is considered same or similar to this effort. The dollar value, complexity, and scope are used to define same or similar effort.

33 RFP Question Page 49 RFP Section L, C.3.ii.1 TAB G d. Are Past Performance Questionnaires required if CPARS exists for the reference contract?

PPQs are in addition to the CPARS.

35 RFP Question Page 50 RFP Section L, C.3.iii.3 Volume III, cost general instructions

Please confirm that we have to include the DCAA POCs and documentation of accounting system for all subcontractors verses the subcontractor including it in their sealed packages.

The prime will provide their DCAA POC and the SubContractor to provide their DCAA POC in their sealed packages.

36 RFP Question Page 51 RFP Section L, C.3.iii.8 Volume III Workers Comp: Please specify the required Workers Compensation

See Clause FAR 52.228-3 in the solicitation.

37 RFP Question Page 51 RFP Section L, C.3.iii.8 Volume III Workers Comp: The 2nd sentence in implies that a separate excel document is to be submitted. Please clarify if this can be included in the existing Volume narrative and applied in Attachment 5.

A submission of other supporting documentation must be in Excel format. If providing the Worker's Compenstation Insurance Certificate, it can be in the format you receive from the Insurance Provider

40 787271 Question Page 54 Section L, Clause 52.216-1 Will the Government be awarding the submitted Base Operation TIPs as task orders with the IDIQ award?

The Government will meet the minimum guarantee in clause FAR 52.216-19; however, the specific task order(s) will be determined at the time of award

41 RFP Question Page 54 RFP Section L, Clause 52.216-1 Will the awarded value be the price proposed in Section B and Attachment 5?

The contract ceiling will become the value proposed in Section B and Attachment 5. The specific task order(s) will be determined at the time of award

42 RFP Question Page 60 RFP Section M, C.b.(iii).2 Factor 3 - Cost Since offerors are only pricing the 2 BASE Operation TARS in Attachment 5, does that mean it will become the contract ceiling

No, the contract ceilling will become what is proposed in Section B and Attachment 5.

46 Attachment 1 Question Attachment 1, Sample Test TAR. Para IV 2 How many systems are under test? ( the number will determine the number of personnel the bidder must provide for video instrumentation and Data Collectors)

There are variable numbers of systems under test (SUT). All have varying degrees of complexity. Each test has different number of Major Equipment Items (MEIs) under test, this requirement will be spelled out in the TAR if required

48 RFP, Attachment 2 Question If a subcontractor is doing a PPQ, who shall they enter in Section B Identification of Offeror's Representative? The Prime POC or the Subcontractor POC or the contract Contracting Office POC?

If the subcontractor is doing a PPQ, for work accomplished as a subcontractor, the PPQ should list the information for the prime and the subcontractor should provide an explaination of what work they performed as the subcontractor for that contract

49 Attachments 4 and 5 Question Position Description TABS Are offeror's expected to use the historical labor categories as required in building our labor response in the TIPs and pricing? If so, the labor categories do not identify year's of experience or education.

The Government is providing Attachment 3 Historically Staffing Fort Bliss and Attachment 4 Historical Staffing Fort Sill, which depicts the historical staffing by labor category, hours and fiscal year previously used to accomplish the mission. The Offeror shall describe the approach to successfully respond to rapid increases and decreases in workload, specifying methodology.The Government wants your proposal on what labor category is required.

We provided historical data for reference but is not a requirement to use. Historical data is defined as data collected about past events;

belonging to the

50 RFP, Attachment 5 Question Summary TAB for total 60 month ordering period includes Phase in.

Please confirm that is correct because Section B has Phase in as a separate CLIN, 0005.

Yes the 60 month ordering period includes Phase In. CLIN 0005 is separate to account for transitional requirements.

66 Solicitation - Volume I Mission Capability

Question Page 42 L-B.3.a(2) states, “The required information regarding these two (2) individuals must be submitted with the Offeror’s proposal and included in the cover letter.”

A Cover Letter is required with contact information for two (2) POCs for ASSIST2Industry, however it is unclear where the Cover Letter belongs and whether it is page counted. In which volume shall the Cover Letter be included, and can it be excluded from page count limitations?

The cover letter should be included at the top of the General Volume. There is not a page count for the General Volume. See solicitation Under C Proposal Preparation Instruction, 2 Proposal Format c. Table 2 Volume and page limitation

70 Solicitation and Attachment 5

Question Page 3 and Tabs: Total 60 Month Ordering Period Year

Section B The sum of the Other Direct Cost Plug Numbers from the Tabs Year 1 - Year 5 equal $7,935,005.00. The Other Direct Cost Plug Number total on Tab Total 60 Month Ordering Period and Item No 0002 in Section B is

Which plug numbers are correct? An amendment will be completed to reflect the correct amount: $7,935,005.00. Attachment 5 will be corrected to update the total under the 60-month tab. Wil be updated in Amendment

81 Solicitation Question Pages 40-41 Section L Will the government provide PIEE submission instructions for subcontractor's cost/pricing files?

The feature of PIEE solicitation module allows for subcontractor to submit their sealed packages to the Government. Review the training modules for PIEE submissions

82 Solicitation Question Page 44 Section L, C (2) "A maximum size file of 1.95 GB (PIEE) is allowed and only files submitted …"

Is the 1.95 GB a max per file or for total submission, including all four volumes combined?

The 1.95 GB is a maximum file size not the total submission.

83 Solicitation Question Page 46 Section L Tab E Is Tab E included in the 70-page count of Volume I Mission Capability?

Yes, the executive summary, TAB E is included in the page count. The Government extended the page limit and added 60 pages to the current Mission Capability Volume page limitation. The limit is increased to 130 pages.

88 Solicitation Question Page 1 SF33 Will the Government consider an extension of 14 days from the date government responses to the questions and answers to allow industry time to analyze and incorporate changes in their proposal

The Government is changing the closing date to 8 March 2023.

TETSS - Qs&As