Consolidated_Attachment_9_Solicitation_Question_and_Clarification_Form_05Dec2024..pdf

CUI//SP-PROCURE//FEDCON

W900KK-25-R-A004

Questions / Comment Form

Special Operations Forces Training, Engineering and Maintenance Support

(SOF TEAMS) IV

03 Dec 2024

QUES

TION

NO.

(KTR)

DATE OF

SUBMITTAL

(KTR)

SOLIC.

SECTION AND

PAGE (KTR)

GENERAL

SUBJECT

(KTR)

OFFEROR COMMENT / FEEDBACK

(KTR)

GOVERNMENT RESPONSE

1 21-Nov-24

Attachment_7_S

OFTEAMS_IV_

Cost_Price_Wor kbook_21Oct202

4.xlsx, TEP worksheet

Period of Performance

TEP worksheet shows the BASE PoP as 1/21/2025- 1/20/2026 and the option years renewing on 1/20 each year. The Solicitation_- _W900KK25RA004.pdf Section F (page 34) indicates the BASE PoP is 1 APR 2025 - 31 Mar 2026 with option years renewing on 1 April each year. Please confirm the PoP for the Base and Option Years

The dates in Attachment 7 have been corrected.

Please note that the PoP might be adjusted depending on when the award is actually made. Presently, contract performance is set to begin on 01 April 2025.

2 21-Nov-24

Attachment_7_S

OFTEAMS_IV_

Cost_Price_Wor kbook_21Oct202

4.xlsx

Labor Rates - Buildup

Tabs 7(c) and 7(d) ask for base year labor rate buildup. Are subcontractors allowed to submit their labor rate buildup data directly to the Government, as indirect rate information can be considered proprietary? If so, what information should be provided per Section L5.c.9 for a major subcontractor?

Yes, subcontractors are allowed to submit directly to the Government. Language added to L5.c.9.

3 21-Nov-24 Attachment_13_ Section_L.pdf

5.c.7 – Labor Traceability

Matrix

Section L states “The Offeror shall complete the provided Labor Traceability Matrix in Attachment 7e.”. Can the Government please provide tab 7e?

Tab 7(e) added

4 21-Nov-24 Attachment_13_ Section_L.pdf

5.c.3 and 5.c.4 Section L in 5.c.3 references “7b”. Should it be “7c” or “7d”? Section L in 5.c.4 references “7c.” Should it be “7b”?

See revised section L – 5.c.3 should be 7(c) and 7(d) 5.c.4 should be 7(b)

5 21-Nov-24

Attachment_7_S

OFTEAMS_IV_

Cost_Price_Wor kbook_21Oct202

4.xlsx

Offeror/Governm ent Labor Categories

Data Validation is placed on Offeror Labor Categories Column. Should the Data Validation should be placed of Government Labor Categories Column for both Tabs 7c and 7d? Or can we change the column headers in 7c and 7d to switch the Offeror Labor Categories and Government Labor Categories columns to allow Offeror to enter labor categories?

Data validation restrictions removed from the Offeror’s Labor Categories Column.

CUI//SP-PROCURE//FEDCON

6 22-Nov-2024

Att. 13 Section L- Technical

Volume, 3.b.5, Transition Milestone Chart

Will the Government consider allowing the transition milestone chart to be included as an attachment (e.g., as a Microsoft Excel or Microsoft Project file) as opposed to within the Technical Volume?

No, Please provide the Transition Milestone Chart within the Technical Volume.

7 22-Nov-2024 Bidder’s Library Does the Government intend to release a Bidders Library that includes maintenance data for previous years, supply data, and downtime data?

The Government has provided additional data as part of Amendment 01.

More specifically, the Government is providing CDRL A006 - Contractor Device Performance Report (6 months of reports). These reports are representative of the performance that can be expected.

The Government is also providing the DA Form 2408, Equipment Inspection List, for each of the simulators to provide preventative maintenance information (PMI).

8 22-Nov-2024

Att. 13 Section L, Admin. Volume, Para. 7.a.6, Page

Property Management System Audit

Paragraph 7.a.6 of Section L states, “The Property Management Plan and current Property Management System Audit shall be provided within this volume.”

Will the Government clarify if the audit refers to a copy of a self-audit or one conducted by a Government entity (i.e., DCMA/DCAA)?

The government is referring to a government entity audit such as DCMA, not a self-audit.

9 22-Nov-2024

Att. 13 Section L, Proposal Submission, Para. 2.c, Page 3

File submission

Will the Government confirm if offerors must possess a CAC card to submit via DoD Safe or if “guests” will be allowed to submit via a provided link?

The Government will provide a Request Code (link) to those vendors without a CAC upon request. Please refer to the user guide on DoD Safe’s website.

10 22-Nov-2024

Att. 13 Section L, Cost/Price

Volume, Para.

5.d.11, Page 14

Total Compensation

Plan

Paragraph 5.d.11 states, “Total Compensation Plans are required for the prime and major subcontractors.

“Will the Government confirm if major subcontractor total compensation plans should be submitted as part of the prime offeror’s submission or if they are required to be submitted directly to the Government?

Major subcontractors can submit directly to the Government. See L.5.c.9.

11 22-Nov-2024

Att. 13 Section L, Cost/Price

Volume, Para.

5.d.11, Page 14

Total Compensation

Plan

Paragraph 5.d.11 states, “Offerors and their major subcontractors shall submit a comprehensive Total Compensation Plan, in MS Word and/or Excel format, setting forth base salaries. “Will the Government confirm if prime and major subcontractor total compensation plans should be submitted individually or as a comprehensive plan?

Major subcontractors can submit directly to the Government. They can be submitted individually.

See L.5.c.9

12 22-Nov-2024

Att. 13 Section L, Admin.

Volume, Para.

7.a, Page 26

Executive Summary

Paragraph 7.a states, “A letter formally transmitting the proposal shall include…” Will the Government verify “letter” should be “volume”?

Paragraph L.7.a adjusted.

13 22-Nov-2024

Att. 13 Section L, SB Part.

Volume, Para.

6.c, Pages 17 &

Small Business Participation Document

Will the Government verify if the Small Business Participation Document should be included within the Small Business Participation Volume or as an attachment to the volume?

The Small Business Participation Document shall be included within the Small Business Participation Volume IV.

14 22-Nov-2024

Att. 13 Section L, SB Part.

Volume, Para.

6.o, Page 25

Small Business Subcontracting

Plan

Will the Government verify if the Small Business Subcontracting Plan should be included within the Small Business Participation Volume or as an attachment to the volume?

The small Business Subcontracting Plan shall be included within the Small Business Participation Volume IV.

15 22-Nov-2024 PWS 3.1.4.1 Not store classified data on the website.

Does the USG expect the website and server to be able to have Controlled Unclassified Information (CUI) on it?

Yes. PWS has been updated.

16 22-Nov-2024

PWS 3.3.1.2.-

3.3.1.5

Geo-Location of contracted services per the

PWS

Can the USG confirm whether or not services are required only at Ft. Campbell, KY or if they are also required at Hunter Army Airfield, GA; and Ft.

Lewis, WA?

Services at Ft. Lewis, WA and Hunter Army Airfield, GA are currently included as options in Option Year

17 22-Nov-2024

Attachment 13, Section L, 3. Vol

1 Technical Performance

Volume 1 - Technical

Performance

In order to effectively describe the offerors team, to include major subcontractors, would the Government allow a one- to two-page Executive Summary to be included in the Volume 1 - Technical Performance and NOT be included in the 35 page count for said volume?

This type of information should be covered under Volume I - Section 2 – Subfactor 2 (Management Approach)

18 22-Nov-2024

Attachment 11_Collective_B argaining_Agree ment_Fort Campbell_RED

ACTED

Pricing

The CBA dates of the direct labor rates do not align with the Period of Performance of the contract. Can the USG provide guidance to offers if pricing should be based on CBA rates dated 01-Apr-24, 01-Apr-25, or a blended rate that combines the two?

The current CBA is adequate to propose through the base year. Blended rates can be used. Per Section L.5.c.8.c, “Offerors shall utilize a 3% escalation rate for pricing performance beyond the CBA’s effective period. The resulting award shall be renegotiated in the event that another CBA is put in place.”

19 22-Nov-2024 Attachment

13_Section_L, Section 5.c.8

Pricing

Could the USG clarify the apparent conflict between the directive to "Offerors shall utilize a 3% escalation rate for pricing performance beyond the CBA’s effective period" and the inclusion of FAR Clauses 52.222-41 and 52.222-43?

The Service Contract Act specifies the minimum amount to be paid when and if there is not an active CBA. For bidding purposes, there is currently an active CBA in place and so offerors should use that information for bidding purposes since that represents the current minimum amount to be paid.

For uniformity purposes, the Government requested that offerors utilize a 3% escalation rate for pricing performance beyond the current CBA’s effective period.

20 22-Nov-2024

Att. 13 Section ,

3. Vol 1

Technical Performance

Management Strategy

“This plan shall also include the Offeror’s mitigation strategy for handling potential funding shortfalls and subsequent reprioritization of manpower and logistics support resources”. Can the USG clarify if the shortfalls are in reference to the USG funding shortfall to pay the subcontractor or the subcontractor’s funding shortfalls to meet the requirements of the PWS.

L.3b.3 language adjusted to remove this reference.

21 22-Nov-2024 PWS 3.7.3

Engineering and Feasibility/Trade

Studies and Analysis

Can the government provide the means to quantify the number of personnel that would be required in order to meet the TADSS availability of 95%?

The Government’s expectation is that offerors will lean on their prior experiences, knowledge of simulator devices, and their participation at the site visit to develop competitive proposals.

To better assist offerors, the Government has provided additional data as part of Amendment 01.

More specifically, the Government is providing CDRL A006 - Contractor Device Performance Report (6 months of reports). These reports are representative of the performance that can be expected. The Government is also providing the DA Form 2408, Equipment Inspection List, for each of the simulators to provide preventative maintenance information (PMI).

22 22-Nov-2024 NA Historical Data

Request the Government provide one (1) year of prior submitted CDRL A006 Contractor Device Performance Report to assist Offerors in determining the required Level of Effort.

The Government has provided six months’ worth of reports. Redactions have been applied to remove sensitive staffing, contractor performance metrics, and program management decisions that are not appropriate for solicitation purposes.

23 22-Nov-2024 NA Historical Data

Request the Government provide one (1) year of prior submitted CDRL A007 Contractor’s Progress, Status and Management Report to assist Offerors in determining required Level of Effort.

This report contains sensitive information pertaining to the incumbent’s staffing and program management decisions that are not appropriate for solicitation purposes.

The Government’s expectation is that offerors will lean on their prior experiences, knowledge of simulator devices, and their participation at the site visit to develop competitive proposals. To better assist offerors, the Government has provided additional data as part of Amendment 01. More specifically, the Government is providing CDRL A006 - Contractor Device Performance Report (6 months of reports). These reports are representative of the performance that can be expected. The Government is also providing the DA Form 2408, Equipment Inspection List, for each of the simulators to provide preventative maintenance information

(PMI).

24 22-Nov-2024 PWS 3.6.1.3.c

(page 41) Technical Data

PWS 3.6.1.3.c states, “Perform PM IAW approved manuals.” Request the Government provide manuals with preventive / scheduled maintenance requirements within the Bidder’s Library to support Level of Effort calculations.

The DA Form 2408, Equipment Inspection List, has been provided for each of the simulators to provide preventative maintenance information (PMI).

25 22-Nov-2024 Section M.3.a Page Limit

Attachment 14, Section M.3.a states, “The SST will not evaluate proposal pages that exceed the page count specified in Table 1.A (from Section L). The Government, at its discretion, will remove excess pages over the maximum allowed. The following pages will not be removed: Cover, Summary/Overview, Table of Contents, Table of Figures, Table of Tables.” Table 1.A does not exclude Table of Contents and Summary Section from page count. Please clarify.

Table 1.A in Section L updated to clarify the requirement.

26 22-Nov-2024 Section

L.A.5.c.7

Labor Traceability

Matrix – Att 7(e)

Attachment 7 does not appear to have an 7(e) tab.

Please clarify.

See answer #3

27 22-Nov-2024 SF-33 Proposal Due

Date

Due to the required historical data requested to accurately evaluate the level of effort requirements, request a 30 day extension.

The government will provide a limited extension.

28 22-Nov-2024 Section

L.A.5.b.11 Professional

Benefits

Due to benefit requirements to be included in the Professional Compensation Package and “to recruit, retain, and develop personnel with the requisite knowledge, skills, education, experience, and clearances to ensure successful accomplishment of the PWS.”, request a seniority list of professional employee positions.

Offerors should refer to Attachment 8 – Key Personnel and Attachment 11 Collective Bargaining Agreement Fort Campbell for bidding purposes.

29 22-Nov-2024 NA Competition Assessment

Request a copy of the Site Visit sign-in document A copy of the site visit sign-in sheet will not be provided to offerors.

30 22-Nov-2024 Attachment 7c Pricing Column M of Att 7c should not include H7 in the formula?

Column M’s formula takes the preceding subtotal from column K, multiplies it by the G&A rate found in column L.

Note - Instructions for 7(c) and 7(d) both state, “The offeror can adjust this worksheet as needed to complete the calculation.”

31 22-Nov-2024 Attachment 7c Pricing Column P is only calculating the subtotal for Fee and not the full total, we assume this is an error

Column P formula fixed.

Note - Instructions for 7(c) and 7(d) both state, “The offeror can adjust this worksheet as needed to complete the calculation.”

32 22-Nov-2024 Attachment 7d Pricing

CLINS X009, X010, and X011 are already populated but there is a CPFF labor attachment, 7d. What is 7d used for as there are no other CPFF labor CLINs that are not already pre-populated.

7(d) allows offerors an opportunity to propose a different fee % for CPFF CLINs. While plug numbers are not evaluated competitively, the proposed fee % will be.

33 22-Nov-2024 Attachment 7 Mobilization There does not appear to be a mobilization CLIN or PoP. Please clarify the mobilization period and where to capture those costs.

IAW PWS 3.1.5.1, the Transition Phase-In (TPI) period will not exceed sixty (60) calendar days prior to CSD.

All transition phase-in costs shall be captured under

CLIN 0001.

34 22-Nov-2024 Section M.3.4.g Pricing

FFP Evaluation. All FFP CLINs will be evaluated for price reasonableness. Price realism will not be performed. For a price to be fair and reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Offeror’s proposed fixed-price CLINs may be evaluated using one or more of the techniques described in FAR 15.404-1 to determine if they are fair and reasonable.

Can the government further clarify the evaluation process that will be used to quantify “what a prudent person would pay”?

M.3.4.g language adjusted

35 22-Nov-2024

PWS 3.3.1.6

Weekend Support

Time

The level of effort required for weekend support time is vague and ambiguous. Please define the average core weekend support staff levels required for engineering and technical personnel, realizing that additional surge support may be required.

PWS 3.3.1.6 - The standard Weekend Support Time (WST) is eight (8) hours per day (0730-1530), two

(2) days per week (Saturday - Sunday). to perform logistic, maintenance, engineering and specified operational support as required on systems and equipment to support site requirements. Additional weekend support requirements over and above eight

(8) hours or the standard WST level of effort will be covered as an overtime basis under CLIN x009.

36 22-Nov-2024 L.5.c.9 Subcontracts

Reference requires a complete breakdown of cost by major subcontractor. Assuming a flow down of all prime contractor plans and certifications, does the Government require any documentation from the subcontractor?

See answer #2 and revised L.5.c.9

37 22-Nov-2024 L.5.c.8.c SCLS pricing

FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts).

Does the Government still require SCLS wages be escalated by 3% annually?

See answer # 19.

38 22-Nov-2024 L.2.c Formatting Do imported graphics (i.e., an Organizational Structure) need to be searchable?

Imported graphics do not need to be searchable.

39 22-Nov-2024 PWS 3.1.5 page

Transition In

Please define the transition in period of performance and inform Offerors where to price the effort.

See answer # 33

40 22-Nov-2024

W900KK25RA0

Section H

This section appears to be missing. Please advise if this is intentional.

There is no Section H in this solicitation.

41 22-Nov-2024 L.A.7.b.2 and

L.A.7.b.3 Section G and K

Request Section G and K be provided in MsWord and formatted with margins that meet the requirements of L.A.2.b (1” margins).

Sections G and K are generated inside the (new) Army Contract Writing System (ACWS) and are not subject to manipulation or formatting.

42 22-Nov-2024 Attachment 7c SCLS pricing Column F (fringe rate) is a percentage. For SCLS employees should the Column F value be the H&W amount from the CBA?

See answer # 19 and also note that instructions for 7(c) and 7(d) both state, “The offeror can adjust this worksheet as needed to complete the calculation.”

43 11/25/24 Section L3.a Technical Volume

In the Technical Performance Volume, can external supporting documents (i.e. Resumes, Teaming Agreements, Subcontracts, ACAs, etc.) be excluded from the total page count?

Page count revised in Section L Table 1.A to 40 pages excluding Table of Contents and Summary Section. All other information requested shall be included in the page limit.