W900KK-21-R-0035-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this modification is to:

1) Add "Not Separately Priced" to CLINs 0002 and 0003.

2) Update sections B, J, L, and M.

3) Update attachments A, B, 02, 05, and 08 and Exhibit A.

4) Add attachments 09 and 10.

5) Add COVID related clause.

6) Extend due date to October 27, 2021.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 41

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Oct-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W900KK21R0035

X 9B. DATED (SEE ITEM 11)

15-Sep-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 0 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Oct-2021

CODE

ARMY CONTRACTING COMMAND - ORLANDO

ATTN: ALPHA DIVISION

12211 SCIENCE DRIVE

ORLANDO FL 32826-3224

W900KK 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W900KK21R0035

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-Oct-2021 01:00 PM to 27-Oct-2021 01:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN extended description has changed from:

To:

Not Separately Priced

CLIN 0003

The CLIN extended description has changed from:

To:

Not Separately Priced

The following have been modified:

SECTION B

B.1 The fully burdened labor rates and G&A rate, as proposed (or negotiated, if applicable) in the Price Workbook will be binding for the life of the contract and be used as maximum allowable ceiling rates when pricing all future task orders. The fully burdened labor rates and G&A rate will be incorporated into Section J of the awarded contract. Note: Among the solicitation attachments, the Government is providing Attachment 04, Wage Determination (if applicable) and Attachment 06, Initial TO task order document to assist in the development of rates within the Price Workbook. No action is required as documents are included for reference and offerors are encouraged to review them.

For the purposes of evaluation, the maximum rates proposed by each offeror will be used to calculate the Total Evaluated Price, including the price for each ordering period and the initial task order. The following statement will be incorporated into the subsequent contract:

The proposed labor categories and fully burdened labor rates for the prime contractor are incorporated as an attachment to the contract as maximum allowable ceiling rates to be used when pricing all future task orders. The proposed labor categories are not all inclusive. In the unlikely event that additional labor categories are deemed necessary, such additional labor categories and labor rates may be proposed and negotiated at the basic contract level (to include applicable attachments) if deemed necessary and acceptable by the Government to accomplish the task order requirements. The rates proposed for the additional labor categories should be commensurate with the pricing/estimating methodology employed to establish the rates awarded with the basic contract. Any new rates will be evaluated for fair and reasonableness, in accordance with FAR Subpart 15.4.

The following statement regarding the applicable rates upon exercise of an option pursuant to FAR 52.217-8 will also be incorporated:

The fully burdened labor rates applicable to the 12 month contract term immediately preceding the execution of any Option to Extend Services pursuant to FAR 52.217-8 will be applicable for the continued performance of any services during the term of performance pursuant to FAR 52.217-8.

B.2 Contract Line Item Number (CLIN) Type. Base contract CLINs are marked as Firm Fixed Price (FFP) for the sole purpose of facilitating administration of the contract in the Government’s Procurement Desktop Defense (PD2) system. The Government anticipates most labor will be FFP with minor use of Time and Materials for urgent program needs. Travel and other direct costs (ODC) will be a Cost (no-fee)-type CLIN.

B.3 Offerors shall not provide pricing for the CLINs within Section B of the Solicitation. All pricing shall be completed via Attachment 02, SETA III Price Workbook.

SECTION I - CONTRACT CLAUSES

The following have been added by full text:

252.223-7999

252.223-7999 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS

(DEVIATION 2021-O0009) (OCT 2021)

(a) Definition. As used in this clause –

United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

(c) Compliance. The Contractor shall comply with all guidance, including guidance conveyed through Frequently Asked Questions, as amended during the performance of this contract, for contractor or subcontractor workplace locations published by the Safer Federal Workforce Task Force (Task Force Guidance) at https:/www.saferfederalworkforce.gov/contractors/.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts at any tier that exceed the simplified acquisition threshold, as defined in Federal Acquisition Regulation 2.101 on the date of subcontract award, and are for services, including construction, performed in whole or in part within the United States or its outlying areas.

(End of clause)

52.219-14 LIMITATIONS ON SUBCONTRACTING (DEVIATION 2020-O0008) (SEP 2021)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. “Similarly situated entity,” as used in this clause, means a first-tier subcontractor, including an independent contractor, that—

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to—

(1) Contracts that have been set aside for small business concerns or 8(a) participants;

(2) Part or parts of a multiple-award contract that have been set aside for small business concerns or 8(a) participants;

(3) Contracts that have been awarded on a sole-source basis in accordance with subpart 19.8;

(4) Orders set aside for small business concerns under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F), if the order amount is expected to exceed the simplified acquisition threshold;

(5) Orders competed among 8(a) participants in accordance with subpart 19.8 under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F), regardless of dollar value;

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference; and

(7) Orders issued directly to small business concerns or 8(a) participants under multiple-award contracts as described in 19.504(c)(1)(ii).

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a NAICS code for—

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract. Other direct costs are excluded to the extent they are not the principal purpose of the contract and cannot be obtained from small business concerns;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the prime contractor’s 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the prime contractor’s 75 percent subcontract amount that cannot be exceeded.

(f) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph

(e) of this clause will be performed by the aggregate of the joint venture participants.

(g) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1) and (2) of this clause—

X By the end of the base term of the contract and then by the end of each subsequent option period; or

___ By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(3) and (4) of this clause, by the end of the performance period for the order.

52.219-30 NOTICE OF SET-ASIDE FOR, OR SOLE-SOURCE AWARD TO, WOMEN-OWNED SMALL

BUSINESS CONCERNS ELIGIBLE UNDER THE WOMEN-OWNED SMALL BUSINESS PROGRAM.

(DEVIATION 2020-O0008) (SEP 2021)

(a) Definitions. As used in this clause—

“Similarly situated entity” means a first-tier subcontractor, including an independent contractor, that—

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

“Women-owned small business (WOSB) concern eligible under the WOSB Program” (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

“WOSB Program Repository” means a secure, Web-based application that collects, stores, and disseminates documents to the contracting community and SBA, which verify the eligibility of a business concern for a contract to be awarded under the WOSB Program.

(b) Applicability. This clause applies only to—

(1) Contracts that have been set aside for, or awarded on a sole-source basis to, WOSB concerns eligible under the WOSB Program;

(2) Part or parts of a multiple-award contract that have been set aside for WOSB concerns eligible under the WOSB Program;

(3) Orders set aside for WOSB concerns eligible under the WOSB Program, under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F); and

(4) Orders issued directly to WOSB concerns eligible under the WOSB Program under multiple-award contracts as described in 19.504(c)(1)(ii).

(c) General.

(1) Offers are solicited only from WOSB concerns eligible under the WOSB Program. Offers received from concerns that are not WOSB concerns eligible under the WOSB Program shall not be considered.

(2) Any award resulting from this solicitation will be made to a WOSB concern eligible under the WOSB Program.

(3) The Contracting Officer will ensure that the apparent successful offeror has provided the required documents to the WOSB Program Repository. The contract shall not be awarded until all required documents are received.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) Limitations on subcontracting. By submission of an offer and execution of a contract, a WOSB concern eligible under the WOSB Program agrees that in the performance of a contract assigned a NAICS code for—

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract. Other direct costs are excluded to the extent they are not the principal purpose of the contract and cannot be obtained from small business concerns;

(2) Supplies or products (other than procurement from a nonmanufacturer in such supplies or products), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the prime contractor’s 50 percent subcontract amount that cannot be exceeded.

When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the prime contractor’s 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the prime contractor’s 75 percent subcontract amount that cannot be exceeded.

(f) A WOSB concern eligible under the WOSB Program shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (b)(1) and (2) of this clause—

X By the end of the base term of the contract and then by the end of each subsequent option period; or

___ By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (b)(3) and (4) of this clause, by the end of the performance period for the order.

(g) Joint Venture. A joint venture may be considered a WOSB concern eligible under the WOSB Program if—

(1) It meets the applicable size standard corresponding to the NAICS code assigned to the contract, unless an exception to affiliation applies pursuant to 13 CFR 121.103(h)(3);

(2) The WOSB participant of the joint venture is designated in the System for Award Management as a WOSB concern eligible under the WOSB Program;

(3) The parties to the joint venture have entered into a written joint venture agreement that contains provisions−

(i) Setting forth the purpose of the joint venture;

(ii) Designating a WOSB concern eligible under the WOSB Program as the managing venturer of the joint venture, and an employee of the managing venturer as the project manager responsible for the performance of the contract;

(iii) Stating that not less than 51 percent of the net profits earned by the joint venture will be distributed to the

WOSB;

(iv) Specifying the responsibilities of the parties with regard to contract performance, sources of labor, and negotiation of the WOSB contract; and

(v) Requiring the final original records be retained by the managing venturer upon completion of the WOSB contract performed by the joint venture.

(4) The procuring activity executes the contract in the name of the WOSB concern eligible under the WOSB Program or joint venture.

(h) Nonmanufacturer.

(1) Unless SBA has waived the requirements of paragraphs (h)(1)(i) through (iii) of this clause in accordance with 13 CFR 121.1204, a WOSB concern eligible under the WOSB Program that provides an end item it did not manufacture, process, or produce, shall—

(i) Provide an end item that a small business has manufactured, processed, or produced in the United States or its outlying areas;

(ii) Be primarily engaged in the retail or wholesale trade and normally sell the type of item being supplied; and

(iii) Take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice; for example, providing storage, transportation, or delivery.

(2) For contracts or orders for multiple end items, at least 50 percent of the total value of the contract or order shall be manufactured, processed, or produced in the United States or its outlying areas by small business concerns.

(3) Paragraphs (h)(1) through (2) of this clause do not apply to construction or service contracts.

The following have been deleted:

52.219-14 (Dev) Limitations on Subcontracting (DEVIATION 2020-O0008) MAR 2020 52.219-30 (Dev) Notice of Set-Aside for, or Sole Source Award to, Women-

Owned Small Business Concerns Eligible Under the Women- Owned Small Business Program (DEVIATION 2020-O0008).

MAR 2020

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

EXHIBIT AND ATTACHMENTS LIST

EXHIBITS

Exhibit A – DD Form 1423: Contract Data Requirements List, 8 October 2021, 7 pages

ATTACHMENTS

Attachment A – Base Performance Work Statement, 13 October 2021, 26 pages Attachment B – Labor Category Definitions, 8 October 2021, 25 pages Attachment C – DD Form 254: Department of Defense Contract Security Classification

Specification, 7 September 2021, 16 pages Attachment D – DD254 attachments, 20 July 2021, 44 pages Attachment E – Quality Assurance Surveillance Plan, 15 September 2021, 15 pages

SOLICITATION SPECIFIC ATTACHMENTS

Attachment 01 – Solicitation Question/Comment Form, 15 September 2021, 1 page Attachment 02 – SETA III Price Workbook, 8 October 2021, 9 tabs Attachment 03 – Compliance Matrix, 15 September 2021, 1 tab Attachment 04 – Wage Determination, WD 2015-4553 (Revision 15) published 23 April 2021, 21 July 2021, 12 pages Attachment 05 – Initial Task Order Performance Work Statement, 4 October 2021, 37 pages Attachment 06 – Initial Task Order Reference Document, 30 August 2021, 7 pages Attachment 07 – PEO STRI Standard Operation Procedure No. 690-990-3B: “In-and-Out Processing of Systems Engineering and Technical Assistance (SETA) Support Services Contractor for PEO STRI,” 17 May 2016, 6 pages Attachment 08 – Past Performance Questionnaire, 8 October 2021, 5 pages Attachment 09 – DCMA Form 1620, February 2017, 6 pages Attachment 10 – Security Vetting for Contractor Form, 8 October 2021, 1 page

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS

L.1.0 INTRODUCTION AND ADMINISTRATION:

L.1.1 The Systems Engineering and Technical Assistance (SETA) III Support Services requirement is being pursued as a Women-Owned Small Business (WOSB) Set-aside to be competed under North American Industry Classification System Code 541330, Engineering Services with the Military and Aerospace Equipment and Military Weapons exception, with a size standard of $41.5M.

At the time of offer submission, each offeror shall be certified as a WOSB concern or have an application pending with the Small Business Administration or one of its authorized third-party certifiers. Once an apparent successful offeror is selected, the status of the WOSB application will be verified by contacting the Small Business Administration.

L.1.2 Unless otherwise specifically stated, the term contract will be synonymous with the words contract, project or effort, when used in reference to information required in association with this solicitation.

L.1.3 Anticipated Award Date. The Government anticipates an award in 1st Quarter, Fiscal Year 2023. This information is provided for use as a basis for schedules and burden (labor, overheads, General and Administrative (G&A), etc.) mid-point calculations. The contractor is not entitled to an equitable adjustment in contract price in the event the Government awards the contract before or after the anticipated award date.

L.1.4 Any data previously submitted in response to another solicitation, request for information, or sources sought notice, whether submitted to Program Executive Office for Simulation, Training, and Instrumentation (PEO STRI) or any other agency, should be considered as unavailable during this proposal evaluation and source selection process. Proposal data shall not be incorporated into the proposal by referring to another proposal or other source.

L.1.5 Offerors shall ensure that information with each volume is relevant to that specific volume. Offerors are cautioned that each volume of the proposal will be evaluated standalone against the criteria set forth in Section M of the Solicitation and the evaluators for one volume may be different than the evaluators of another volume. For example, pricing information shall not be included in any volume other than Volume IV. The Government is not obligated to, and will not, search other volumes for a missing file or missing information. If the data is not contained in the appropriate volume of the proposal it will not be evaluated. For example, if Past Performance narratives are submitted under the Price Volume rather than the volume specified, the proposal will be evaluated as if no Past Performance narratives were submitted at all.

L.1.6 Information beyond what is sufficient to present a complete and effective proposal are neither necessary nor desired.

L.2.0 GENERAL INSTRUCTIONS:

L.2.1 The electronic solicitation documents, as posted on https://sam.gov (herein referred to as SAM), shall be the "official" documents for this solicitation. Updates related to this solicitation, to amendments, notices, and general information, will be made available on the SAM website.

Offerors are advised to continuously monitor the SAM website for new information and are deemed to have knowledge of all information that is posted.

L.2.2 No classified material shall appear anywhere within the proposal.

L.2.3 The Government will not reimburse Offerors for any costs incurred for the preparation and/or submission of a proposal in response to this solicitation.

L.2.4 All proposal information is subject to verification by the Government. Falsification of any proposal submission, documents, or statements may subject the Offeror to civil or criminal prosecution under 18 United States Code (U.S.C.) 1001.

L.2.5 Offerors shall not make any changes to the solicitation. Any objections to the terms and conditions of the solicitation should be addressed in writing to the Procuring Contracting Officer (PCO) prior to submission of the proposal via email. Alternate proposals will not be accepted.

L.3.0 FORMAL COMMUNICATIONS:

L.3.1 All communication between Offerors and the Government pertaining to this solicitation and its attachments shall be submitted via e-mail to usarmy.orlando.peo-stri.list.seta3@mail.mil in order to be considered. All questions/comments must be received no later than close of business September 27, 2021. Questions received after time will only be answered at the discretion of the PCO (as in, these questions may not be answered at all) by amendment to the solicitation, if appropriate, and posted on SAM prior to the solicitation closing date.

L.3.2 Offerors are required to submit questions/comments on Attachment 01 (Section J of the solicitation). If the PCO deems appropriate, any answers/responses to questions/comments will be published through the issuance of an amendment to the solicitation prior to the solicitation closing date.

L.3.3 Offerors are encouraged to carefully review the entire solicitation, including all attachments in Section J prior to submitting questions/comments. In the event of any conflict between the responses to questions/comments and the solicitation, the solicitation (including any amendments) shall take precedence.

L.4.0 PROPOSAL SUBMISSION INSTRUCTIONS:

L.4.1 The purpose of this section is to establish requirements for the format and content of proposals so that proposals contain all essential information and can be evaluated equitably. All information in the proposal is subject to evaluation. Noncompliance (to include exceptions or assumptions listed within proposals) with these instructions, to include fonts and page counts, may result in rejection of the proposal.

L.4.2 All proposals must clearly and convincingly demonstrate that the Offeror has a thorough understanding of the entire requirement and associated risks, and is able, willing and competent to devote resources necessary to meet the requirement, and has a valid and practical solution for the requirement. Statements that the prospective Offeror understands, can, or will comply with the requirements, and statements paraphrasing the requirements or parts thereof without supporting information/narrative are considered inadequate and unsatisfactory. Mere reiteration of the requirement or standard reference material is discouraged and is considered inadequate and unsatisfactory. The Offeror must include any data necessary to illustrate the adequacy of the various assumptions, approaches, and solutions to problems. In presenting material in proposals, Offerors are advised that quality of information is more important than quantity. Offerors are encouraged to use quantitative terms wherever possible and avoid the use of qualitative and subjective terms to the maximum extent practicable. Offerors are cautioned that while the Government will not evaluate every Performance Work Statement (PWS) requirement for the purposes of the source selection evaluation, the awardee will be required to comply with the Base PWS requirements during contract performance to include subsequent task order (TO) PWS requirements (if/when placed on contract under a TO). The Government will determine that an Offeror's proposal is non-compliant (unacceptable), and therefore ineligible for award, if the proposal indicates that: it cannot or will not meet any of the PWS requirements;

provides an approach that clearly does not meet any of the PWS requirements; or, includes data which prompts the Government to question the Offeror's compliance with any of the PWS requirements. The Source Selection Authority may reject all proposals received in response to a solicitation, if doing so is in the best interest of the Government.

L.4.3 Beneficial features offered beyond the requirements of the solicitation will be incorporated into the awardee’s contract. The offeror will be expected to deliver those beneficial features as part of its contract performance.

L.4.4 Inconsistencies. The price proposal must be consistent with the offeror's non-price factor proposal. Inconsistencies between the offeror's price and non-price factor proposals reflect on the offeror's ability to perform the effort required within the amount proposed. These inconsistencies, if unexplained, may be assessed as proposal risk and could be considered a weakness under the applicable non-price factor. Notwithstanding the language in this Solicitation, the Government does not intend to perform a price realism analysis as part of this evaluation.

L.4.5 Independent Price Determination: While there are no restrictions on individual Offeror’s participating on multiple teams, Federal Acquisition Regulation (FAR) 52.203-2 “Certificate of Independent Price Determination” is applicable to both the award of the basic Indefinite Delivery/Indefinite Quantity (ID/IQ) Contract and the award of the Initial TO. If the Offeror or any subcontractor is participating with more than one Offeror proposing under this solicitation, the management approach must set forth the procedures by which compliance with FAR 52.203- 2 will be maintained.

L.4.6 The Offeror’s written proposal shall be organized IAW Table 2 in Section L.6. The Offeror’s proposal shall consist of Volumes I through V as follows: I – Management Approach;

II – Initial TO; III - Past Performance; IV – Price; and V – Administrative Information. All proposals shall be submitted through DoD SAFE (https://safe.apps.mil/).

L.4.7 Official Legal Bidding Entity

All the elements an Offeror is submitting within a proposal shall be in the Offeror’s name as submitted in Block 15A on the Standard Form (SF) 33, Solicitation, Offer and Award, with a corresponding CAGE Code and DUNS in SAM.GOV that matches the Offeror’s name on the SF 33.

The only exception to the above paragraph is if the Offeror is claiming an evaluation element from a partner or subcontractor in which case the partner or subcontractor entity must have a corresponding CAGE Code and DUNS in SAM.GOV.

L.4.8 Mergers, Acquisitions, Novation’s, and Change-of-Name Agreements

By the closing date of this solicitation, if a company has acquired another company, the transferor and transferee companies may claim credit for the past performance projects under Section L.7.3, under the following condition:

In the event of a Government approved novation of a U.S. Federal contract from one contractor to another, the transferor contractor may claim credit for the above mentioned projects from that contract up to the date that the Government approves the novation (the “Approval Date”), while the transferee contractor may claim credit for the above mentioned projects from that contract from and after the approval date of the novation.

For example, Company XYZ performed a technical experience project under their subsidiary, ABC Inc. under contract number 12345. Company XYZ sells ABC Inc. to BLANCO Company and contract number 12345 is officially novated to BLANCO Company by a PCO on July 1, 2021. Company XYZ (and only Company XYZ) may claim credit for the technical experience project under contract number 12345 from the date of award through June 30, 2021, and BLANCO Company (and only BLANCO company) can claim credit for the technical experience project under contract number 12345 from and after July 1, 2021.

L.4.9 Proposal Submission

L.4.9.1 Proposals are due no later than the date and time shown in block 9 of the conformed solicitation cover page. Offerors shall submit proposal volumes in accordance with Section L.7 of this solicitation. Offerors shall submit proposals to the point of contact (POC) listed in paragraph L.4.9.2 below.

L.4.9.2 Offerors shall submit proposals through DoD SAFE (https://safe.apps.mil/) to the solicitation POCs listed in Table 1 utilizing the instructions in L.4.9.2.1 or L.4.9.2.2. It is imperative that the Offeror read and understand how to submit its proposal using the DoD SAFE web portal. It is the Offeror’s responsibility to ensure that the entire proposal is submitted prior to the proposal due date and time. Failure to submit a response that is received through the DoD SAFE web portal by the stated time and date may result in the proposal not being considered.

Electronic submission of the proposal via DoD SAFE shall be considered the Offeror’s official offer and will be considered binding.

L.4.9.2.1 Non-CAC User DoD SAFE instructions

1. Offerors shall request a code for drop-off. Request shall include email address of requester.

Requests shall be sent to usarmy.orlando.peo-stri.list.seta3@mail.mil.

2. Government representative will provide Request Code to requestor. This request shall not occur within 2 business days of proposal submission deadline. Failure to request prior to this deadline could result in offeror submission to be late.

3. Requester shall upload documents within 14 days of receiving the code or the code will expire and requestor will have to submit another request.

L.4.9.2.2 CAC Users should be able to select Drop-off once logged in.

Table 1: Solicitation Points of Contact Name Title Phone Email Jamie Davies Contract

Specialist 407-208-3261 jamie.n.davies.civ@mail.mil

Robert Verica Contracting Officer

407-208-3382 robert.j.verica2.civ@mail.mil

L.4.9.3 By submitting a proposal, the Offeror agrees to comply with all terms and conditions as set forth in this solicitation. Subcontractor proposals must adhere to the proposal due date/time in the solicitation and be submitted through the DoD SAFE web portal.

L.4.9.4 The Offeror must submit a complete and comprehensive proposal including a completed SETA III Price Workbook (Attachment 02), which shall include maximum allowable fixed fully burdened ceiling labor rates for all identified positions. For the purposes of evaluation, the maximum rates proposed by each offeror will be used to calculate each offeror’s Total Evaluated Price, including the total price for each ordering period and the initial task order.

L.4.9.5 Failure of an Offeror to submit its proposal IAW the date and time deadlines or in the manner specified in the solicitation will result in a determination that an Offeror is ineligible to be considered for award.

L.4.9.6 Physical copies of the proposal (paper or USB drive) will not be accepted.

L.5.0 PROPOSAL FORMAT:

L.5.1 The Offeror’s proposal shall be organized into five separate files by Volume number and Title as follows:

Volume I – Factor 1, Management Approach Volume II – Factor 2, Initial TO Approach Volume III – Factor 3, Past Performance Volume IV – Factor 4, Price Volume V – Administrative Information

L.5.2 Proposal Exchange Submission

The note to recipients in DoD SAFE shall include the Offeror Name and Solicitation/Amendment Number. It is the sole responsibility of the Offeror to ensure the electronic files submitted are virus free. The Government will confirm that all files submitted can be opened and read by the Government.

L.5.2.1 Proposal Electronic File Instructions

Failure to comply with the following general requirements may result in rejection of the proposal unless otherwise stated with “shall.”

Proposals shall be marked with appropriate Controlled Unclassified Information (CUI) markings in accordance with policies identified at https://www.dodcui.mil/.

Each page should include the Offeror’s name, proposal volume number, file name, date, solicitation number (and amendment, if applicable), and “Controlled Unclassified Information (CUI)” in the header and/or footer.

Files shall not be locked, encrypted, or otherwise contain barriers to opening.

Compressed files (e.g. *.zip) and executable files (e.g. *.bat, *.exe, *.jar, *.vb, *.wsf) will NOT be accepted.

Unless an exception applies, offerors shall use Arial font with 12-point minimum font size.

EXCEPTIONS: headers/footers with administrative information; tables, screenshots, illustrations, and/or images. The offeror shall not utilize the exceptions in a manner that circumvents the 12-point minimum font size requirement, i.e. putting the substantial portions of proposal in tables to circumvent using 12-point font. Exceptions to the 12-point Arial font minimum shall be 8-point Arial font or larger.

Unless an exception applies, offerors shall use the following page setup:

o Margins – Top, Bottom, Left, Right - 1” o Gutter – 0” o From Edge – Header, Footer – 0.5” o Page Size – 8.5” x 11”

EXCEPTIONS: Volume IV (Price) and an Organization Structure chart, if applicable, within Factor 1, Sub-element 1: Corporate Capability. Exceptions

File names should:

include the Offeror name and corresponding proposal volume;

NOT include special characters (e.g. ~, #, %, &, *, {, }, \, :, <, >, ?, /, +, |, and ”);

be 40 characters or less and use “_” instead of spaces when possible; abbreviations are permissible within the file names.

Microsoft (MS) Excel files shall:

be compatible with MS Office 2013.

be editable and executable by the Government and shall clearly show the calculations and formulas used in each cell.

NOT include hidden formulas or protected cells; shall show the formulas used to calculate the rates/factors for each entry and shall not be included as an un-executable, un-editable, or flat file such as an embedded picture (Enhanced Metafile).

mathematical explanations shall be provided for any embedded macro/extended formula utilized, clearly describing the functioning of the macro or extended formula.

Adobe Portable Document Format (PDF) files shall:

have the ability to be viewed in Adobe Acrobat.

be able to be searched for text and shall allow for the Government to copy and paste from the proposal. The Government will not accept scanned documents in lieu of this requirement and will not invoke the text recognition feature within Adobe.

EXCEPTIONS TO ADOBE FORMATTING REQUIREMENTS: copy of the signed JV Agreement IAW L.7.5.8, Government documents (e.g., Defense Contract Audit Agency (DCAA)/ Defense Contract Management Agency (DCMA) letters, regulations, etc.), pre-existing signed documentation (or the like), screenshots, illustrations, and/or images.

L.6.0 PROPOSAL STRUCTURE:

Table 2 is provided to assist the Offeror in organizing the proposal submission documents to ensure the Government can easily identify which documents apply to which criteria for evaluation purposes. Offerors must adhere to the Volume Numbers, Titles, Format and/or Templates, and Page Limitations (if any) provided in the Table 2, any deviation may result in proposal rejection. Additional pages that exceed the page limitations will be removed, not read, and will not be evaluated by the Government.

Offerors’ submissions shall be clearly and logically assembled within each volume of the proposal including a cross-reference matrix (described below). The proposal’s Table of Contents shall contain the appropriate volumes/titles/page corresponding to the beginning of the relevant material and organized IAW the factors. The material under a title, heading, or section shall be relevant to that title, heading, or section and also correspond to their entry in the cross-reference matrix.

Table 2, Proposal Structure* Section # Title Format or Template

(Adobe or Excel) Page Limits

Volume I: Factor 1, Management Approach.

L.7.1.1 Executive Summary Free Format, Adobe No Page Limit L.7.1.2 Table of Contents Free Format, Adobe No Page Limit L.7.1.3 Cross-Reference Matrix Free Format, Adobe No Page Limit L.7.1.4 Sub-element 1: Corporate

Capability Free Format, Adobe

Shall not exceed 25 pages total.

Note: Legal agreements identifying joint ventures/major subcontractors/team ing arrangements will not be counted toward any page limitations of this volume.

L.7.1.5 Sub-element 2: Recruitment and Retention Plan

L.7.1.6 Sub-element 3: Transition Plan Free Format, Adobe

Volume II: Factor 2, Initial TO Approach

L.7.2.1 Executive Summary Free Format, Adobe No Page Limit L.7.2.2 Table of Contents Free Format, Adobe No Page Limit L.7.2.3 Cross-Reference Matrix Free Format, Adobe No Page Limit L.7.2.4 Sub-element 1: Technical

Approach

Shall not exceed 20 pages total.

L.7.2.5 Sub-element 2: Labor Mix Free Format, Adobe

Volume III: Factor 3, Past Performance

L.7.3.1 Executive Summary Free Format, Adobe No Page Limit L.7.3.2 Table of Contents Free Format, Adobe No Page Limit L.7.3.3 Cross-Reference Matrix Free Format, Adobe No Page Limit L.7.3.4 Past Performance Projects Free Format, Adobe Shall not exceed 15 pages (letters of consent/ commitment are excluded from the 15 page limit and can be unlimited pages in length).

Volume IV: Factor 4, Price L.7.4.1 Executive Summary Free Format, Adobe No Page Limit L.7.4.2 Table of Contents Free Format, Adobe No Page Limit L.7.4.3 Cross-Reference Matrix Free Format, Adobe No Page Limit L.7.4.4 Price Workbook Template; Excel No Page Limit

L.7.4.5 Total Compensation Plan Free Format, Adobe;

Excel

No Page Limit

Volume V: Administrative Information L.7.5.1 Executive Summary Free Format, Adobe No Page Limit L.7.5.2 Table of Contents Free Format, Adobe No Page Limit L.7.5.3 Cross-Reference Matrix Free Format, Adobe No Page Limit L.7.5.4 SF33 & Amendments Template – SF33, Adobe First page of each form or completed Block 14 of SF33

L.7.5.5 Statement of Compliance and Compliance Matrix

Free Format, Adobe (Statement of Compliance) Template – Compliance Matrix (Section J Attachment 03);

Excel

No Page Limit

L.7.5.6 Representations and Certifications Template from solicitation Sections I and K, Adobe

No Page Limit

L.7.5.7 Organizational Conflicts of Interest Mitigation Plan, if applicable

No Page Limit

L.7.5.8 Business Systems Information and Accounting System

Free Format, Adobe No Page Limit

L.7.5.9 Financial Information Free Format, Adobe No Page Limit L.7.5.10 Property Management Plan Free Format, Adobe No Page Limit

*Cover pages, title pages, table of contents, cross reference matrices, dividers, index tabs, acronym lists, definitions tables, and glossary lists will not be counted as part of the page count, so long as they are inserted solely for the purpose of reading ease and locating sections of the proposal. Pages marked: "This page intentionally left blank" will not be counted.

L.7.0 PROPOSAL CONTENT:

L.7.1 VOLUME I: FACTOR 1 –MANAGEMENT APPROACH:

L.7.1.1 Executive Summary

The first page (or pages) of the Executive Summary shall be completed IAW FAR Clause 52.215-1(c)(2) (“first page” and “title page” as described in this clause are considered the “Executive Summary” for the purposes of this solicitation). Among the items identified in FAR Clause 52.215-1(c)(2), the Executive Summary shall also include the:

Title of Proposal Proposal Volume Number and Title Offeror’s Name Offeror’s CAGE Code and DUNS

L.7.1.2 Volume Table of Contents

The Volume’s Table of Contents shall contain the appropriate volumes/titles/page or section numbers corresponding to the beginning of the relevant material and organized IAW the factors.

L.7.1.3 Cross-Reference Matrix

The intent of the cross-reference matrix is to ensure that all requirements are addressed and easily accessible to the evaluators. The cross-reference matrix must provide a single integrated index for the entire proposal. This matrix format shall cross-reference the proposal volumes and proposal paragraphs to the applicable Factor and PWS paragraph/Solicitation requirements. A complete copy of the Cross-Reference Matrix shall be included in each volume of the proposal (Volume I, II, III, IV and V). The format of the cross-reference matrix should be identical for all volumes. This matrix is for informational purposes only and will not be evaluated.

L.7.1.4 Sub-element 1: Corporate Capability

The Offeror shall describe its approach to meet the tasks outlined with the SETA III Support Services PWS.

The Offeror shall describe its approach for managing a multi-disciplined technical services effort that will be performed across multiple locations both CONUS and OCONUS; to include identification of risks and mitigation of those risks.

The Offeror shall describe its flexibility, and procedures to be used, for adjusting to staffing level changes to accomplish new (within scope), emerging, or reduced requirements scope, while fulfilling multiple TOs of varied scope and complexity.

The Offeror shall describe its methodology and approach to managing multiple subcontractors or teaming partners in order to execute multiple requirements across a diverse set of customers.

The Offeror shall describe its organizational structure to include the proposed team structure, functional work allocation (by functional service support area), internal (prime) and external (subcontractor/team members/partners) lines of authority, levels of management, span of control and responsibility for the execution of proposed work activities and how the structure will be applied to meet the PWS requirements. The Offeror shall provide signed documentation (format as established by Offeror) indicating a legally binding agreement (i.e., joint ventures/major subcontractors/teaming arrangements) among the parties to support the proposed team structure.

The Offeror shall describe its process for TO management from its corporate offices through to the working level.

The Offeror shall describe its internal control process methodology for Travel and Other Direct Cost (ODC) purchases that will result in improved quality, timeliness, and cost savings.

The Offeror shall describe its Quality Control Program, and at a minimum, address items listed in Base PWS Paragraph 7.

L.7.1.5 Sub-element 2: Recruitment and Retention Plan

The Offeror shall describe the methodology to be employed by the Offeror to recruit, retain, and develop personnel with the requisite knowledge, skills, education, experience and clearances to ensure successful accomplishment of SETA III Support Services Base PWS and individual TO requirements. The plan should address how the Offeror will:

(1) attract and provide qualified personnel with the requisite clearances, knowledge, skills, and experience to support the Base PWS detailed performance requirements;

(2) retain the qualified personnel (minimize personnel turnover) including any incentives to be used to train, develop, motivate and reward performance and to encourage employee retention;

(3) employ innovative strategies to maintain low employee turnover; and

(4) ensure minimal government impact and continued performance of quality services during employee absences such as leave, terminations and/or resignations.

L.7.1.6 Sub-element 3: Transition Plan

The Offeror shall provide a Phase-In Transition Plan that describes their approach for implementing a smooth and orderly transition within 90 calendar days after SETA III contract award. The Phase-In Transition Plan shall address all items listed in Base PWS Paragraph 5.3 and identify any risks and describe how those risks will be mitigated.

The Phase-In Transition Plan shall describe the Offeror's approach for assuming contract management, subcontract management, and administration responsibilities (i.e., hiring personnel, obtaining personnel badges/Common Access Cards (CACs), clearances (as applicable), and personnel training).

The Offeror shall describe strategies to furnish Phase-In services to ensure uninterrupted services upon SETA II contract expiration.

The Offeror shall describe how it will work with the Government and another contractor, including resources and interfaces expected from each, to ensure an effective transition and continuity of services upon SETA II contract expiration.