Responses to CTC Tower Efforts Questions_Jul2020_Amendment 02.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- JRTC tower replacements/JMRC tech. refresh
- Solicitation number
- W900KK-20-R-0058
About this file
This document contains questions and responses related to a solicitation for replacing tactical communication towers and performing technology refreshes at Joint Readiness Training Center and Joint Multinational Readiness Center sites. Key details include replacing four towers and shelters at Fort Polk to be fully functional, performing a tower technology refresh at one Fort Polk site, and refreshing equipment at two tower sites in Germany. The response includes clarifying requirements for additional tower and shelter capacity, existing equipment information, standards, facilities availability, surveys, lighting and painting, compliance, deinstallation depths, delivery points, land surveys, and more. It also addresses questions on periods of performance, travel restrictions, site visits, CLIN structures, past performance, proprietary information submission, proposal volumes, and post-award conferences.
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Other files
| File | Type | Posted |
|---|---|---|
| W900KK-20-R-0058 Amendment 02.pdf | ||
| W900KK-20-R-0058 Amendment 02 Conformed Solicitation.pdf | ||
| Attachment 2 Requriement Matrix_July2020_Amendment 02.xlsx | XLSX spreadsheet | |
| Attachment 1 JRTC and JRMC Tower PWS_25 JUN 20_Amendment 02.pdf | ||
| Attachment 4 Cost Workbook_Amendment 02.xlsx | XLSX spreadsheet | |
| Attachment 5 PPQ_Amendment 02.pdf | ||
| Attachment 5_ PPQ.PDF | ||
| Attachment 1_ PWS_PWS_2019_031_CTC_Tower_ Replacement.pdf | ||
| Attachment 8_DBA_Wage_Determination_LA20200006.pdf | ||
| W900KK-20-R-0058 Amendment 01.pdf | ||
| Attachment 4_ Cost Workbook.xlsx | XLSX spreadsheet | |
| Attachment 2 Requirement Matrix_20200610v1.xlsx | XLSX spreadsheet | |
| Attachment 6 LT2 Instruction.docx | DOCX document | |
| Attachment 7_Industry_Comment Form.doc | DOC document | |
| Attachment 3_ CDRLs.pdf |
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Questions_Responses Tactical Communication Tower Replacement at the Joint Readiness Training Center (JRTC) and Technology Refresh at Joint Multinational Readiness Center (JMRC)
| Question # | Document/Paragraph | Comment/Recommendation/Question | Government Response |
| 1 | PWS/Growth Capacity |
Page/Tab: Page 8/ Section 3.1.6
| The contractor shall maintain or provide for an additional capability to handle 75% more equipment antenna space on the towers. Other PWS sections seem to imply additional capacity for antenna space of 50%. Please clarify | The requirement is 75% more equipment antenna space on the towers refers to the NEW tower efforts. The availability to maintain 50% capacity on the other towers. The PWS will be updated to clarify the requirements in Sections 3.2.3, 3.3.1, and 4.2.6 for clarification. |
| 2 | PWS/Existing Equipment |
Page/Tab: Page 11/ Section 3.2.4
| The PWS provides a list of technologies to be replaced. Can information be made available specific to brand names, technical specifications and frequency bands in use at the tower sites? | The information is provide in documentation listed on the LT2 Portal. The St Louis Corp of Engineer (COE) documents and tower site pictures contain this information. |
| 3 | PWS/ Standards and Publications |
Page/Tab: Page 5/ Section 2.3
| Is there a specific requirement for us to use specialized software/systems to interface with legacy logistics, Inventory management systems or data formats? | No |
| 4 | PWS/ Government Facilities |
Page/Tab: Pages 7,12.13/ Sections 3.1, 3.5.1, 4.2
| Will there be existing Facilities available for Temporary use during the project, such as warehouse/ laydown space or office space for project related meetings? | Currently there is no office or warehouse space available on Fort Polk or Hohenfels to accommodate providing facilities for contractors to use during the project. Laydown area will be provided. |
| 5 | PWS / Standards |
Page/Tab: Page 9/ Section 3.2.2
| Section 3.2.2 (l) calls for a shelter with an integrated grounding system that meets R56 guidelines of Motorola. Please clarify whether R56 2005 (68P81089E50-B) or 2017 (68P81089E50-C) will be used as the standard for this project. Or is either acceptable? | The latest R56 guidelines R56 2017 (68P81089E50-C) is current standard. The awardee is responsible to adhere to the latest standard. |
| 6 | N/A /COVID-19 |
Page/Tab: N/A
| Will the government remain flexible in relation to the Period of Performance during this time of certainty, especially in the area of travel to Europe? | The Government is following the CDC guidance and monitoring travel restrictions for Germany. Updates are tracked weekly and information will flow down to the contractors to make their decisions. Any requested extensions or changes will need to be submitted to ACC-Orlando for consideration. |
| 7 | PWS/Compliance |
Page/Tab: Multiple Is FIPS 140 certification required for any systems? If so please list.
| All equipment must meet FIPS standards as per Section 5.8.1 of the PWS. | |
| 8 | PWS/ De-Installation |
Page/Tab: Page 1/ Section 1.1
| Does the government require full removal of the wooden piles are will removal of the concrete caps with cutting off a section of the wooden pile at a certain below depth below the surface be acceptable? | The minimum depth of concrete/rebar removal for existing sub-surface foundations, pads, piers, piles the contractor must meet before back-fill and surface restoration is 24". The PWS has been updated. |
| 9 | RFP |
Page/Tab: Pages 16, 17 Section F
| The delivery and FOB point for every CLIN is care of the COR at Orlando. How will the contractor know when to mobilize to the two locations, i. e. when will the items arrive in LA and Germany respectively? Where does the Govt intend to store the items at the locations and are there any requirements the Contractor should be aware of in connection with the time between delivery to Orlando and the Contractor’s arrival at the installation locations? | No equipment shall be shipped to Orlando, FL. All equipment will be delivered to Ft. Polk or to JMRC. The COR in Orlando will process inspection and acceptance. |
| 10 | PWS/ Land Survey |
Page/Tab: Page 7/ Section 3.1.3
| Does the government require a complete a survey of the entire 500 meter radius around the tower? This area is 194 acres. The time involved with the survey can be reduced substantially, if the government has a general desired location(s) within the 500 meter radius to focus on. | Yes. The awardee is responsible to conduct the survey in order to meet the 95% coverage requirement and FON connection locations. |
| 11 | PWS/ Tower Lighting/Painting |
Page/Tab: Page 8/ Section 3.7.1e
| All towers to be painted, but we anticipate the towers to be lit for nighttime at a minimum. The towers shouldn't need to be painted, but since this requirement is stated we are assuming that they prefer the paint versus lighting during the daytime and Lighting will still be needed during the night. Please confirm. | It is a requirement for Fort Polk that all towers be painted and having a lighting system. See Advisory Circular 70/7460-1L - Obstruction Marking and Lighting. |
| 12 | PWS/NEPA |
Page/Tab: Page A-6
| Will the government be responsible for satisfying NEPA compliance or is this being flowed down to the contractor? | The awardee is required to comply with all NEPA documentation as identified in the PWS Attachment A. |
| 13 | General Question |
Page/Tab: N/A
| Will site walks be allowed prior to the RFP response date? | Copies of recent tower surveys are available and along with pictures taken of the towers from the surveys. This information is available on the LT2 portal. Site walks will be schedule prior to the RFP response date. |
| 14 | Solicitation Section B - CLIN Structure |
Page/Tab: Pages 2 - 11
| Currently there is a CLIN Number 1000, Titled: JRTC Site Survey with the stated purpose to provide an Architectural Engineering (A&E) Plan for the removal and replacement of the four (4) JRTC towers to be replaced. However, there isn’t a corresponding Item Number for the conduct of a JMRC Site Survey and A&E Plan. Recommend restructure of Section B to include a CLIN Titled: JMRC Site Survey as the Base Option JMRC CLIN with the stated purpose to provide an Architectural Engineering (A&E) Plan and loads analysis of the existing towers and create the plan for the technology refresh. This Base CLIN would have two (2) Optional subordinate CLINS to conduct the Technology Refresh for each of the two (2) towers. Should this recommendation be accepted, the subject restructure would also have to be applied to Solicitations Sections E and F and Solicitation Attachment 4 - Cost/Price Workbook. | A site survey CLIN has been added for JMRC. The technology refresh requirement has been split into two different CLINs, one for each location. Sections E and F as well as the cost workbook have been updated. |
| 15 | Solicitation Section L – Past Performance Clarification |
Page/Tab: Solicitation page 63, section L.7.1 Past Performance and Attachment 2, Requirement Matrix, Tab’s JRTCPP and JMRCPP, Column D, 1, 1a, 1b, and 2 The past performance requirements outlined in Section L.7.1 Past Performance states “Offerors shall submit a list of at least a minimum of THREE (3) Government and/or Commercial contracts in the performance or awarded, during the past 3 years”.
However, Attachment 2, Requirements Matrix, Tab’s JRTCPP and JMRCPP, Columns 1, 1a, 1b, and 2 have more stringent past performance requirements pertaining to manufacturing, installation, and location. during the past 3 years which are relevant to the effort required by this solicitation. While we understand the NAICS code for this acquisition in 333318 - Other Commercial and Service Industry Machinery Manufacturing, there are no requirements in this effort where offerors will be required to manufacture any items. Further, it states that “Relevant effort is defined as demonstrating past performance that is similar in cost (over $10m), schedule, and performance requirements on programs in the context of this effort”.
Recommend Attachment 2, Requirements Matrix, Tab’s JRTCPP and JMRCPP Column D, 1, 1a, 1b and 2 be combined and revised to read in Column 1: “Offeror has submitted a list of at a minimum of THREE (3) Government and/or commercial contracts in performance or awarded during the past 3 years which are relevant to this solicitation.” to match the Past Performance requirements in Solicitation Section L.7.1.
| Requirement Matrix has been updated to remove the manufacturing requirement. | |
| 16 | Solicitation Section L - Conflicting Instructions for Past Performance Questionnaires (PPQ) Submissions |
Page/Tab: Page 55, Section L, Para L.1.1., and Solicitation Attachment 5.
Referenced Paragraph is quoted in part: “Proposal Volume IV and the Past Performance Questionnaires (PPQ) shall be due by 4:00PM EDT on 13 July 2020 to the POC’s listed in paragraph L2.1 below.” This submission requirement is essentially repeated in Paragraph L.7.1 on page 64.
However, in Para L7.2 on page 64, the instructions for completion of the PPQ require the offeror to send the PPQ to respondents to complete Sections II and III of the PPQ and respondent return them directly to the primary solicitation POCs by the established proposal due date, which is 13 July 2020.
The PPQ submission instructions above then conflict with the Attachment 5 PPQ cover letter instructions which require the respondent to submit the completed PPQ to the primary solicitation POC NLT 4:00PM EDT on 7 July 2020.
Request clarification on the PPQ submission instructions and dates.
| The past performance questionnaires have been updated to reflect that they are due 13 July 2020. | |
| 17 | Solicitation Section L - Subcontractor Submission of Proprietary Information |
Page/Tab: Page 57, Section L, Paragraph L.2.11:
This paragraph states that if there is any pricing data or other information which may be considered proprietary to team members or subcontractors, the information shall be submitted with the prime contractor’s proposal in a separate sealed envelope.
Because hard copies proposals will not be accepted and the proposal will only be accepted in electronic format via the DoD Secure Access File Exchange (SAFE), should the team members/subcontractors submit their proprietary pricing data or other information directly to the Government electronically via the SAFE just as the prime contractor is required to do?
| Yes, the submission instruction will be updated. The subcontractor may submit their data directly to the government should that subcontractor not desire to disclose proprietary data to the prime contractor. | |
| 18 | Solicitation Section L - Proposal Volumes |
Page/Tab: Page 59, Section L, Paragraph 5.2 The section describes six Volumes (I-VI) however, the table shows a total of eight volumes. Two (2) of the volumes are for JMRC but they are titled Volume I and IV respectfully.
How does the Government want offerors to incorporate these two JMRC Volumes into the overall Proposal (Volumes I – VI)?
| Volumes II and IV are separated into two sections, one for JMRC and one for JRTC. Offerors shall utilize the nomenclature in the solicitation for preparation of their proposals | |
| 19 | Past Performance Clarification |
Page/Tab: Solicitation page 63, section L.7.1 Past Performance and Attachment 2, Requirement Matrix, Tab’s JRTC and JMRC, Section D, 2 The past performance requirements outlined in Section L.7.1 Past Performance states “Offerors shall submit a list of at least a minimum of THREE (3) Government and/or Commercial contracts in the performance or awarded, during the past 3 years”. However, Attachment 2, Requirements Matrix, Tab’s JRTCPP and JMRCPP Section D, 2 states that “Offeror has submitted a list of at a minimum of THREE (3) Government and/or commercial contracts for the prime and for each major subcontractor in performance or awarded, during the past 3 years which are relevant to the effort required by this solicitation.” In addition it states that “Relevant effort is defined as demonstrating past performance that is similar in cost (over $10m), schedule, and performance requirements on programs in the context of this effort”.
Recommend clarification and that Attachment 2, Requirements Matrix, Tab’s JRTCPP and JMRCPP Section D, 1, 1a, 1b and 2 be revised to read, “Offeror has submitted a list of at a minimum of THREE (3) Government and/or commercial contracts in performance or awarded during the past 3 years which are relevant to this solicitation.”
| The Requirement Matrix and Section L.7.1 for Past Performance has been updated. Offerors shall submit a list of at least a minimum of THREE (3) Government and/or commercial contracts in performance or awarded, during the past 3 years, from the issue date of this solicitation, which are relevant to the efforts required by this solicitation. Minimally, 1 contract shall be submitted for the prime contractor. The remaining two contracts submitted may be for the prime contractor or major subcontractor. A major subcontractor is defined as a subcontractor who is expected to spend 10% or more from the proposed effort. Refer to Attachment 2, Requirement Matrix tabs JRTCPP and JMRCPP for updates. | |
| 20 | Performance Work Statement (PWS) - 3-phase Transformers/Power |
Page/Tab: Page 1, Paragraph 1.1 Section 1.1 of the PWS states “Installation of electrical support equipment including metal clad cable and 3-phase transformers.”
Is it the government’s intent to have 3-phase transformers installed at these sites and connected to the existing 1-Phase service currently provided by the Utility at these locations?
| Further clarification was received from Fort Polk, it was validated that 3-Phase Transformers are no longer needed. The PWS will be updated to reflect this deletion of the requirement. The requirement will be to the existing 1-Phase service currently provided at tower locations. | |
| 21 | Performance Work Statement (PWS) Deconstruction/demolition |
Page/Tab: Page 2 Section 1.1 The PWS Section 1.1 States, “Deconstruction/demolition of existing pre-stressed piles...”
Is there a minimum depth of concrete/rebar removal for existing sub-surface foundations, pads, piers, piles the contractor must meet before back-fill, compaction, surface restoration (Grass or Fabric/Rock)? (Typical removal requirement is 24-48” subsurface for caissons/piers or removal of piers to pad on a Pad and Pier Configuration.)
| See response to Question #8. | |
| 22 | Performance Work Statement (PWS) Scope |
Tab/Page: Page 2, Section 1.2 JMRC, Hohenfels, FRG
| Can the Government please provide the original design documentation and calculations for the two existing JMRC towers? What is the name of the original JMRC towers’ manufacturer? | Refer to the Tower Documentation provided on the LT2 Portal. The JMRC Tower Manufacturer is unknown at this time. |
| 23 | Performance Work Statement (PWS) Useable Fiber |
Page/Tab: Page 7 Sections 3.1.2 and 3.1.4
| Has the government verified that there is adequate useable fiber to each site in order to operate tech refresh new systems in parallel with legacy systems to be replaced? | Currently at this time, it is stated that adequate useable fiber to each site is available. |
| 24 | Performance Work Statement (PWS) FON Relocation |
Page/Tab: Page 7 Sections 3.1.2 and 3.1.4
| Will contractor be responsible for re-locating existing FON components (Fiber Spur/PP/etc.) to new shelter? Or, will contractor be required to provide a conduit path and tie-cable between the location of the FON demark in the shelters connected to the monopoles that are to remain in place and the new shelter with tech refresh equipment? | The awardee's approach to meeting PWS 3.1.4 will determine whether they re-locate the existing FON provide a conduit path and tie-cable between the location of the FON demark in the shelters connected to the monopoles that are to remain in place and the new shelter with tech refresh equipment |
| 25 | Performance Work Statement (PWS) - Shelters |
Page/Tab: Pages 8/10 Section 3.1.6/Section 3.2.2 (l)
| The PWS states that the existing shelter connected to the monopole tower shall remain in place. The PWS states in 3.1.6 “The contractor shall maintain or provide for an additional capability to handle 75% more equipment antenna space on the towers and 50% more shelter rack space, for potential future tower enhanced capability projects and future rack space requirements within the shelters. | See response to Question #1. |
| 26 | Performance Work Statement (PWS) – Future Growth |
Page/Tab: Pages 8/10 Section 3.1.6/Section 3.2.3 Section 3.1.6 of the PWS states, “The contractor shall maintain or provide for an additional capability to handle 75% more equipment antenna space on the towers and 50% more shelter rack space, for potential future tower enhanced capability projects…” Section 3.2.3 of the PWS states, “The contractor shall provide for an additional capability to handle 50% more cabling and antennas for potential future projects.”
Please clarify if the future growth requirement on the towers is 50% or 75%.
| See response to Question #1 | |
| 27 | Performance Work Statement (PWS) – Tech Refresh |
Page/Tab: Pages 9-10 Section 3.2 (Towers – Peason West, Peason East, Mill Creek, Cemetery 13) Will contractor be required to “tech refresh” any equipment/systems expected to remain in the shelters that are to remain in place connected to the monopole towers? This question includes shelter components such as lighting, HVAC, Power Distribution, UPS, Access Control, Video Cameras, Grounding, etc.?
| No - it is not a requirement under this Contract effort. | |
| 28 | Performance Work Statement (PWS) – Back-up Power Generator |
Page/Tab: Page 10 Section 3.2.1 (i) The PWS Section 3.2.1 (i) States, “Provide a Back-up Power Generator. When power fails or there is a loss of power, the back-up power generator system shall seamlessly convert and operate to provide power to the tower site for 48 hours of uninterrupted operations.”
Does the government prefer/Is it the government’s intent to have an indoor generator configuration for these sites to meet the intent of maintaining consistency with the new Land Expansion sites?
| No - it is not a requirement under this Contract effort. | |
| 29 | Performance Work Statement (PWS) – Additional Systems |
Page/Tab: Pages 10-11 Section 3.2.4 The PWS states: “The contractor shall provide, install, integrate and test all equipment required to make the new tower’s subsystems match the old tower’s capability. This includes a 100% equipment replacement on the new towers. Systems on the current towers include:
• VTM-SINCGARS Voice Tactical Monitoring (VTM) Subsystem
• Microwave network for Mobile Production Center (MPC)
• P25 communication network
• ICE SMOTAR-SMODIM Tracking Analysis Recording
• Flight Following ATC remote radios
Are there any other systems existing on the current towers to be replaced or in the shelters to be removed that require “tech refresh” not identified in the PWS that the contractor will be responsible for refreshing/relocating? Or, will contractor be required to coordinate with any other tenants for relocation of their equipment? (e.g. iAttack, etc.)
| At this time all subsystem requirements have been identified for the new towers. No future requirements have been identified with the exception of IC3NS. | |
| 30 | Performance Work Statement (PWS) – Existing Equipment |
Page/Tab: Page 11 Section 3.3.4 Southern Tower Rehabilitation and page 12 Section 4.0 Technology Refresh at JMRC
| Will the existing equipment/systems identified in Section 3.3.4 need to remain in place during contractor testing and GAT of the “tech refresh” new equipment. (this applies to Antennas/Lines on the tower as well as equipment/systems in the shelter). If legacy and new systems must be installed in parallel, will contractor be responsible for ensuring the loading of the tower with parallel equipment installed meets TIA-222-H regulatory standards during the contractor testing and GAT periods? | No, the awardee will not be responsible for the loading issue associated with TIA-22H. Section 3.3.4 of the PWS has been updated to delete the requirement of having the existing equipment in place during any testing for JRTC effort. The two antenna systems required for the JMRC efforts are NEW and no existing equipment for these two antenna systems to account for when considering the loading factors for the JMRC towers. |
| 31 | Performance Work Statement (PWS) – Government Confirmation |
Page/Tab: Page 11 Section 3.3.4 Southern Tower Rehabilitation and page 12 Section 4.0 Technology Refresh at JMRC
| If legacy and tech refresh new systems are to be installed in parallel for duration of contractor testing and GAT, has Government confirmed that adequate rack space, power, and fiber facilities are in place to accommodate? | See response to Question #30. |
| 32 | Performance Work Statement (PWS) Shelter Tech Refresh |
Page/Tab: Page 11 Section 3.3 (Southern Tower Rehabilitation)
| Will contractor be required to “tech refresh” any shelter equipment/systems? This question includes shelter components such as lighting, HVAC, Power Distribution, UPS, Access Control, Video Cameras, Grounding, etc.? | No - it is not a requirement under this Contract effort. |
| 33 | Performance Work Statement (PWS) Power Infrastructure Tech Refresh |
Page/Tab: Page 11 Section 3.3 (Southern Tower)
| Will contractor be required to “tech refresh” any existing power infrastructure at this site; for example BU Generator, Automatic Transfer Switch, and/or Utility Power Transformer? | No - it is not a requirement under this Contract effort. |
| 34 | Performance Work Statement (PWS) |
Tab/Page: Page 13, Section 4.2.6
| Will contractor be required to “tech refresh” any equipment/systems expected to remain in the JMRC shelters that are to remain in place connected to the towers? This question includes shelter components such as lighting, HVAC, Power Distribution, UPS, Access Control, Video Cameras, Grounding, etc.? | No - it is not a requirement under this Contract effort. |
| 35 | Performance Work Statement (PWS) |
Tab/Page: Page 13, Section 4.2.6
| Will contractor be required to “tech refresh” any equipment/systems expected to remain in the JMRC shelters that are to remain in place connected to the towers? This question includes shelter components such as lighting, HVAC, Power Distribution, UPS, Access Control, Video Cameras, Grounding, etc.? | No - it is not a requirement under this Contract effort. |
| 36 | Performance Work Statement (PWS) - PAC |
Page/Tab: Page 15 Section 5.2.1 The PWS Section 5.2.1 States, “A Post Award Conference (PAC) shall be held at JRTC, LA (For Base Option and Options 1, 2, 3, 4 and 5) and at JMRC, FRG within 10 days after contract award. The conference shall introduce key Integrated Product Team (IPT) participants with emphasis on the top level management of the program, identify points of contact and discuss both parties understanding of the scope of work, agreement on the metrics that shall be used as management indicators, identify the partnering approach, and other contract issues.”
Recommend that the PACs be held sequentially starting with the JRTC PAC followed by the JMRC PAC occurring 7 days after completion of the JRTC PAC in order to allow for adequate travel time and preparation for the Offeror and Government Personnel between events.
| The PACs for JRTC and JMRC can be held subsequently. | |
| 37 | Performance Work Statement (PWS) Appendix B. JMRC Site Locations |
Page/Tab: PWS Page B-1 Inconsistency between the PWS Appendix B information and that of the information on the engineer drawings posted to the LT2 portal 17 Jun.
• Tower type from the PWS not consistent with drawings
• Tower height is unknown from table in PWS; drawing is clear at 41 M
• Location coordinates are somewhat inconsistent with those provided on the drawings.
Can you provide the specific information for the towers listed in Appendix B for JMRC?
| The Appendix B of the PWS has been updated to reflect the information provided on the engineer drawings located on the LT2 Portal. | |
| 38 | Performance Work Statement (PWS) Appendix D. JMRC Equipment Hardware |
Page/Tab: PWS page D-1 thru D-2
| The JRTC standard hardware list is comprehensive and detailed to include both infrastructure HW and electronic equipment HW. The JMRC Equipment hardware list lacks in detail and is incomplete. Can more detail be provided about the HW at the two JMRC sites be provided? | The additional JMRC Hardware information has been provided on the LT2 Portal. |
| 39 | CLIN 3000 |
Page/Tab: Attachment 4_Cost Workbook CLIN 3000 duplicates CLIN 2000 – “Mills Creek - Installation of New Tower”
Recommend CLIN 3000 description in Attachment 4 be changed to state “Mills Creek – Pad, Foundation & Fencing” to match the CLIN 3000 description in Section B, page 4 CLIN 3000 has been updated match Section B: Mills Creek – Pad, Foundation & Fencing”.
File details come from the government source that posted it. Updated .