STAF Support Contract_PreSol_QnA_15JAN2020_Final.pdf

STAF Support Pre-solicitation Conference

Army Contracting Command – Orlando (ACC-ORL)

15 January 2020

Questions and Answers (Q&A)

PCO: Michelle R. Burrell

Contract Specialists: John McCabe & Isabel Rodriguez

QUESTION ANSWER

1. Is there a contract in place? Yes. The current contract number and contractor is: W900KK-17-C-0020.

Dawson-ISC Group, LLC.

2. What is the Level of Security required at proposal submittal time – Facility security clearances are required IAW DD254.

Prime must have a Top Secret Facility

Clearance. Subcontractor will be need to be cleared to the work they are performing, to include Top Secret.

Subcontractor will need their facility clearances at time of proposal consistent with the work required. Additionally, Key

Personnel requiring personal Top Secret

Clearances will be required at time of proposal submission as well. All other personnel clearances will be required at the start of contract performance.

3. Will the facility clearance be required at time of award or at the time of proposal?

A Top Secret Facility clearance will be required at the time of Proposal submittal.

4. Will the slides be available? Can we provide the number of historical FTEs?

Yes, the slide will be posted. We will not provide a number of FTEs, but we will provide a historical level of annual hours expended in performance of these PWS tasks. A list of labor categories that have been historically used will be provided as an attachment to the PWS.

5. DFARS requirement Cyber Security Maturity Model

Certification (CMMC) mandate. Cybersecurity will impact this contract?

Will provide answer through ACC at a later date. Unable to answer at the moment. The Government anticipates there will be minimal impact to this requirement in relation to G-6, because all information systems are owned, controlled and managed at a government facility.

6. What is the current number of FTEs? Refer to Question 5.

7. Does the Program Manager (PM) and Deputy

Program Manager need 15 and 10 years respectively of actual experience? Most PMs that are successful generally move to other positions like Director.

The Government requires 10-15 years respectively of PM experience as a function/skillset. The Government is not looking for 15-10 years in a labor category.

8. How many of each discipline is required? Refer to question 4.

9. Section 2.3.2 of PWS discusses compliance with certain laws, rules, and regulations. Will there be more specifics?

The PWS states, “The contractor shall comply with all applicable local host-nation and international laws, rules, regulations, and policies.” The language in the PWS is standard language. The

Government does not anticipate any

OCONUS work for this requirement at this time. If any, the any specific compliance requirements will be specified at the task order level.

10. Will there be a draft RFP? There is no plan to release a draft Request

For Proposal. The Government anticipates the final RFP to be released at the end of

January 2020.

11. Are the organizations requiring identified support independently from each other and simultaneously?

Yes, absolutely. The Requiring Activities identified in the PWS require identified support simultaneously independent from each other.

12. What is the time allowed for CAC Transition? All Common Access Cards (CAC) transitions will need to occur during transition period. The Government has been very successful in efficiently processing required CAC on recently awarded contracts and does not anticipate any delays due to processing CACs.

13. How long is the transition period? Section 2.3.5. of the draft IDIQ PWS states that a 30 day transition period is anticipated, and performance shall begin shortly after award.

14. What type of historical metric will be released? Refer to Question 4.

15. Was the previous contract an 8(a) sole source? The current contract supporting the STAF requirement was a direct award to an 8(a)

Joint Venture, Small Business Set-Aside.

Refer back to Question 1.

16. Is there going to be a site visit? No. Due to timeline constraints, access restrictions, and scope of work it is not cost-effective.

17. 1.8.4 mentions “Block Leave” period at TRADOC? This is a military training institution and for 10-12 days during the Christmas and

New Year holidays when the students are gone, there is a low operational tempo for that time frame. There will be little to no impact during this time period on the expected support required to support the

STAF contract. A majority of the areas of support for the STAF requirement are fully operational during this time period.

18. Is this FFP or Cost? The Government anticipates a Firm Fixed

Price with Cost elements for travel type contract.

19. Are there incumbents in all positions? – If not what are the percentages are filled?

Yes. Managerial staff needs the highest level of fill possible. Any potential vacancies are significant and need to be avoided. The direct focus is on the need to maintain the highest possible fill rate for the managerial staff.

20. Can a Joint Venture bid? Does the Joint Venture need the Top Secret Facility Clearance?

Yes, a Joint venture can bid. Yes, the Joint

Venture is required to have a Top Secret

Facility Clearance. If the Joint Venture does not have a Top Secret Facility

Clearance at the time of proposal submission, evidence of both companies having a Top Secret Facility Clearances separately at time of proposal will be accepted.

21. Does the US Government anticipate that the awardee will have potential future Organizational Conflict of

Interest (OCIs) for other Fort Huachuca work? Also, will the Government consider a directed award to avoid potential protest? Can subcontractor work be firewalled to mitigate the risk of future OCI’s?

Yes, the Government anticipates the potential future OCIs for other Fort

Huachuca work due to the scope of work of the STAF requirement. No, a direct award will not be considered. There is a reasonable expectation that least two eligible and responsible 8(a) participants will submit offers and therefore this requirement will be awarded on the basis of competition IAW FAR 19.805-19(a).

The Government is unable to answer at the moment the question regarding firewalling subcontractor work in order to mitigate future OCIs.

22. According to Federal Register Vol. 84 No. 234

Thursday December 5, 2019, the final rule regarding 5 year revenue calculations for Small Businesses has been publicized with an implementation date of

1/6/2020. Will the Government please review and consider?

Unfortunately, the contracting activity defers to the Small Business

Administration (SBA) for determination of size standards. As of 1/15/2020 the SBA’s position is that the 5-year calculation period will not become effective until its regulations are revised.

23. Will the Government allow the bidder to submit the experience and past performance of a subcontractor to satisfy requirements for Past Performance?

Past Performance requirements will be identified in Sections L and M of the

Request For Proposal, which are still under review.

24. What is the ceiling on IDIQ? The ceiling will be provided in the solicitation.

25. Will this requirement be under SCA? The SCA Wage Determination Rate will be provided in the solicitation, however it will be up to the contractor’s technical approach to determine if SCA labor categories will be utilized.

26. Will letters of commitment or intent be required for personnel?

Sections L and M of the Request For

Proposal are still under review.

27. What is the historical labor/workforce? How many incumbent employees are there on this contract?

Refer to question 4.

28. Do all of the personnel need to be on-site? Yes, all performance is on-site.

29. Will office space be provided by the Government for the Program Manager and Deputy?

The Government will provide a single terminal/workstation for use by the PM and/or DPM while they are on Ft

Huachuca. However, the Government neither anticipates nor requires the

PM/DPM to be present at that location

8hrs per day, 5dys a week.

30. The Clearance requirements overall seems high, specifically for the CIO/G-6. All CIO/G-6 positions require TS/SCI with a Polygraph.

The PWS has been updated to accurately identify the Security Clearance requirements associated with each functional area and/or requirement. These clearance requirements are absolute.

31. For the Library requirement, is a fully accredited

Librarian with MI historical knowledge required?

The labor category matrix identifies the qualification and experience requirements associated with this requirement.

32. Why base and 4 OY IDIQ? Why not 5-year Ordering

Period IDIQ with Optional 5-yr?

The Acquisition strategy continues to evolve.