Attachment_0006_-_SECTION_L_.pdf

ATTACHMENT 0006

Section L – Instructions, Conditions, and Notices to Bidders –

L-1 PROPOSAL SUBMISSION

The Government contractual representative for this RFP is Sarah Shaffer, Your questions and/or comments should be directed in writing to this individual at usarmy.redstone.acc.mbx.acc-rsa-lsf5@mail.mil.

PROPOSAL DUE DATE: 14 May 2018, 10:00-14:00 CDT

Offerors are invited to submit proposals to the individual named above when information/instructions are provided in the Formal Request for Proposal (RFP).

L-1-1 Proposal Delivery Instructions:

Proposals are to be received by this office; address is identified in block 7 of cover page, no later than 1400 central time on 14 May 2018.

Offerors are encouraged to hand deliver their proposals on 14 May 2018 to the location identified below between the hours of 1000-1400 central time.

Offerors are requested to notify Mr. Matthew Horst at usarmy.redstone.acc.mbx.acc-rsa-lsf5@mail.mil no later than noon central time on 10 May 2018 of their method and time of submission of their proposals.

If proposal delivery method is other than hand delivery, please provide the service and or tracking number in the email notification requested above.

Location for hand delivery of Proposals:

Redstone Arsenal Gate 1, Martin Road (East)

Martin Road

Huntsville AL 35898

L-2 QUESTIONS AND COMMENTS:

Should Industry have questions relating to the Government Responses provided in

Attachment 0019, you shall submit them electronically to mailto:usarmy.redstone.acc.mbx.acc-rsa-lsf5@mail.mil utilizing Attach. 0019, Column O, no later than 17 April, 2018 / 0800 CDT. Furthermore, questions shall be placed in the row immediately to the right of the question/response found on Attach 0019. For example, should the offeror have a question about the Government response to Question 7, the corresponding follow-on question shall be placed in Column O, Row 17. Submitted questions must directly correlate to the Government Responses located in Column N, Attach

0019. New questions that do not correspond to an existing question/response found in mailto:usarmy.redstone.acc.mbx.acc-rsa-lsf5@mail.mil mailto:usarmy.redstone.acc.mbx.acc-rsa-lsf5@mail.mil mailto:usarmy.redstone.acc.mbx.acc-rsa-lsf5@mail.mil

Attach. 0019 will only be answered if the Government deems the response to be in its best interest. Any additional Government responses will again be provided as an amendment to this RFP and will be posted to FedBizOps. **Note: The instructions located in paragraph A-

1. n) remain in this RFP for historical documentation purposes, however, they refer to the previous round of questions (due 30 March, 2018) and are heretofore not usable.

L-3 INTRODUCTION.

The offeror’s proposal shall be submitted in hard copy, with accompanying digital copies, as set forth below. The solicitation shall provide the Government address and receipt date for proposal submittal.

The offeror’s proposal shall consist of four volumes. The Volumes are I – Technical, II –

Price/Cost, III – Past Performance, and IV– Solicitation, Offer and Award Documents and

Certifications/Representations. Volumes shall not contain classified data. The use of hyperlinks in proposals is permitted.

Offerors are cautioned that “parroting” of the Technical Requirements or the SOW with a statement of intent to perform does not reflect understanding of the requirement or capability to perform.

L-4 PROPOSAL SUBMISSION REQUIREMENTS

a) Each volume shall be submitted in a separate three-ring binder. Any pages that are changed (as a result of negotiations or proposal revisions) should be of a different color and have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated. Each binder shall be clearly labeled with its Title and a copy number (e.g., copy 1 of 2).

b) Printing should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or

Times New Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

c) The following volumes of material shall be submitted:

VOLUME TITLE

PRINTED

COPIES

DIGITAL

COPIES

MAXIMUM

PAGES

I – Technical Original + 2 3 500*

II – Price/Cost Original + 2 4 N/A

III – Past Performance

IV – Solicitation, Offer and Award Documents and

Certification/Representations

Original + 2

Original + 2

25 (5/TM**)

N/A

*NOTE: The table of contents, resumes and a list of acronyms, for each volume is not included in the page count and should be numbered with roman numerals.

*NOTE: AS9110 and AS9100 audit results and the referenced offeror procedures to include the offeror’s Ground and Flight Procedures are not part of the page count.

**NOTE: Five pages per each Team Member

L-5 PROPOSAL VOLUMES

a) FORMAT. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter

– 0”

From Edge – Header, Footer 0.5” Page

Size, Width – 8.5”

Page Size, Height – 11”

11 X 17 size paper may be used but will count as 2 pages

The following additional restrictions apply:

i) File Packaging. Complete electronic volumes shall be submitted in

Microsoft Office format, readable by Microsoft (MS) Word, MS Excel, MS

Power Point, and/or Adobe Acrobat (.pdf). Electronic copies will not be password protected.

Regarding the use of MS Excel, all formulas and hidden columns shall be viewable by evaluators. All electronic copies shall be submitted on non-re-writable digital versatile disks (DVD-R) in a protective sleeve. Each

Volume shall be submitted on a separate DVD-R. The DVD-R and protective sleeve shall be clearly marked as to volume number, Offeror’s name, solicitation title, and solicitation number. Electronic file directory titles and organization shall reflect the titles and organization of these instructions. Each directory shall contain a Master Table of Contents for that Volume (not included in page count). “Pivot tables” shall not be included in offeror’s spreadsheets. Offerors shall ensure electronic copies on DVD-R are virus free. Electronic versions of the proposal shall be an exact duplicate of the original hardcopy proposal. Page format restrictions and limitations apply.

Sound of video (e.g., MPEG) files shall not be embedded into the proposal files.

Cost/Price DVD-R requirements: Files contained in the Volume II Cost

DVD-R may not be password protected. If the Cost/Price Volume contains electronic links, the links must be intact and maintained through all revisions. If discrepancies are identified between the electronic proposal and the original hardcopy proposal, the original hardcopy proposal shall prevail.

**Please note: Self extracting exe files are no longer accepted.**

ii) Content Requirement. ALL INFORMATION SHALL BE CONFINED

TO THE APPROPRIATE FILE. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each volume of the proposal shall consist of a Table of Contents, Summary Section, and the

Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

b) VOLUME I – TECHNICAL. The offeror shall include a summary of the team composition to include the prime contractor, partners and/or any subcontractors. The volume shall contain and shall be organized into the following sections:

a) Subfactor a – Corporate Capability:

(1) Quality and Safety Management Systems

(a) Corporate Certifications: The offeror shall provide current copies of their AS9110, AS9100, ISO 9001 Certifications and approval documentation of Ground and Flight Risk standards to DCMA 8210.1 (to include flight operations).

DCMA 8210.1 covers Army regulation 95-20 and the corresponding Air Force or Navy regulations. The offeror shall also submit a copy of the 14 CFR Part 145 Repair

Station registration and air agency certificate. If the offeror does not possess, at the time of proposal submission, AS9110, AS9100, and/or ISO 9100 certification, the offeror shall provide Audit Agency Points of Contact (POC) for industry certification and the associated certification schedule demonstrating certification prior to contract award.

If the offeror does not possess, at the time of proposal submission, DCMA approved Ground and Flight Risk operating procedures, the offeror shall submit draft operating procedures at the time of submission.

Note: Draft Ground and Flight Risk operating procedures are not subject to page limitations of the RFP.

(b) AS9110 and AS9100 substantiation: The offeror shall provide the complete results of their last two external audits (if any have been conducted and completed), including findings. The audits must have been completed within 36 months from release of the formal RFP. The offeror is not authorized to change the audit in any manner, but the offeror is authorized to provide points of clarification with respect to the findings. The offeror shall provide the complete results of their last two internal audits, including findings. The audits must have been completed within 36 months from release of the formal RFP. The offeror is not authorized to change the audit in any manner, but the offeror is authorized to provide points of clarification with respect to the findings. The offeror shall, if requested in writing from the Government, make available and provide access to internal processes, manuals, and procedures as a context for this review. The offerors’ supporting manuals and procedures will only be used as reference documentation to fully understand the meaning and context of the findings.

(c) The offeror’s AS9110 and AS9100 substantiation shall include examples of the following:

The offeror shall provide a concise overview of an example which was active within the last 6 months. The example should be directly comparable to the proposed quality management support approach contained in the overarching SOW. This portion of the submission shall provide context and support for the following:

(1) Quality monitoring (near escapes and escapes): The offeror shall provide specific detail about the quality monitoring processes utilized during the management of the representative facility. The offeror shall provide in abstract form the details of the metrics that were used, how the data was gathered, and the changes that the data and metrics drove. Additionally, the offeror shall detail any instances in which the quality monitoring successfully identified a quality escape prior to aircraft or production release and any instances in which an aircraft or a produced item was released with a quality issue. Finally, the offeror shall detail the corrective actions taken with respect to the quality escape, including the results of the corrective actions. The offeror shall limit the period of consideration to the last two years.

(2) Special initiative processes and results (including frequency): The offeror shall topically list no more than a dozen examples of any applicable special initiative process(es) (SIP) that was (were) utilized during the management of the representative facility.

The offeror shall provide specific detail, on no more than three of the list examples, about the applicable

SIP that was (were) utilized during the management of the representative facility. The offeror shall provide a concise narrative that details the desired result of the SIP, the expected changes, and the planned timeframe. Furthermore, the offeror shall provide the results of the SIP including how the results compared to expectations. Finally, the offeror shall detail the frequency of occurrence of

SIP events over the last 2 years.

(3) Examples of process improvements: The offeror shall provide specific detail about applicable continuous improvement processes (e.g., LEAN, SPC, continuous monitoring, etc.) that were utilized during the management of the representative facility.

The offeror shall provide, in concise narrative, the details of each continuous improvement process including the desired result and achieved result including timeframe. The offeror shall limit the period of consideration to the last two years and shall provide no more than three examples.

(4) Cost of quality metrics: The offeror shall provide specific examples (no more than three) with respect to cost of quality metrics that the offeror has utilized during the last two years in the representative facility. The term cost of quality refers to savings realized through the employment of the improvements brought about by the quality system or costs incurred by quality escapes. The offeror shall provide a concise explanation of the metric and the follow-on results from using the metric.

(5) Personnel - monitoring, execution performance, and training: The offeror shall provide a concise description of the number Technical Inspectors (TI) used in the oversight of a similar contract. The offeror shall provide in the concise description a breakdown as to how the TIs are organized (e.g., sheet metal, hydraulics, back shops, etc.). The offeror shall provide the demonstrated throughput ratio (reviews/day) and first pass approval ratio.

The offeror shall provide description and evidence of their current levels of dedicated, non-Technical

Inspector (non-TI), quality workforce utilized in support of similar contract requirements. This description shall include the numbers of non-TI, a brief position description of each, and a brief description of associated workforce and data interaction. As evidence, the offeror shall provide an organizational wiring diagram that provides graphical representation of personnel and data interaction.

The offeror shall provide description and evidence of their current training requirements for TI. The offeror shall submit the list of accomplished orders and basic training requirements to be an initial TI authorized to approve work. The offeror shall provide a list including brief description of any required continuous training classes, refresher training, yearly training, and/or escaped triggered training. The offeror shall provide a description of the training requirements for TI advancement, especially focusing on any ISO, AS9110, AS9100, inspector/auditor coursework, or any other quality certifications. As evidence, the offeror shall provide a copy of the actual forms and records that capture the status / progress of the TI.

(2) Facility and Equipment requirements: The offeror shall provide documentation that the offeror has, or by the time of contract award can acquire by ownership or singularly dedicated lease, the subsequent facility and tooling equipment requirements. The offeror’s facility must be within the Huntsville-Decatur-

Albertville Combined Statistical Area as defined in the Office of

Management Budget (OMB) Bulletin No. 13-01, dated 28

February 2013. The offeror shall provide a facility layout that demonstrates how it meets the various requirements.

Facility documentation may include demonstrated ownership, signed leases, or exclusive leasing rights (included in page count). Facility space shall not be double counted by more than one offeror or by a singular offeror. Equipment ownership may be demonstrated by purchase orders, inventories, lease agreements, etc. The

Government reserves the right to conduct a site survey and inventory check to validate the offeror’s proposal. The facility and equipment requirements are divided into minimum and objective requirements.

(a) The contractor’s facility shall have a dedicated minimum of 32,256 square feet of aircraft hangar space designed, constructed, and protected for fueled aircraft work as defined in National Aerospace Standard (NAS) 3306 Rev

3. The objective requirement for hangar space is 64,512 square feet.

(b) The contractor’s facility shall have a dedicated minimum of 32,256 square feet of aircraft hangar space designed, constructed, and protected for unfueled or defueled aircraft work as defined in NAS 3306 Rev 3.

The objective requirement for production/modification space is 161,280 square feet. Note: Aircraft hangar space that meets requirements for fueled aircraft work may be used for unfueled/defueled aircraft work.

Aircraft hangar space that meets only requirements for unfueled/defueled work shall NOT be allowed to be used for fueled aircraft work space. In no instance shall any space be double counted. The total combined square footage cannot exceed the actual hangar space size.

(c) The offeror’s facility shall have the ability to moor an additional 10 aircraft on-site. The mooring capability shall include the CH-47, AH-64, UH-60, and OH-58 mooring requirements. The minimum and objective requirement for mooring capability is 10 aircraft. The mooring requirement is in addition to the interior space requirement.

(d) The contractor facility shall have a minimum of 20,000 square feet for logistics support operations. Included in this requirement are the preservation and temporary storage of aircraft. Other operations supported by this space, as required will be the storage, maintenance and shipment of modification kits and other Aviation equipment to support operations. This space shall be constructed and protected in accordance with applicable building codes. It is desired that this space be protected by at least automatic sprinkler systems and fire detection/alarm systems. The offeror shall provide a documented plan that demonstrates adequate measures will be taken to protect Government property in these spaces. The objective requirement is 200,000 square feet for logistics support operations.

(e) The contractor facility shall have a vault for the storage of

COMSEC equipment and armaments during maintenance of aircraft.

(f) The contractor shall have the ability to store hazardous material used in aviation maintenance and modifications.

The minimum and objective requirements shall be 2,000 square feet.

(g) The offeror shall have tooling and equipment necessary to perform aircraft maintenance and modifications. The tooling and equipment shall be sufficient to support a minimum of 12 helicopters per month. Minimum tool/equipment requirements are:

Aviation Ground Power Unit (AGPU) or civilian equivalent (Provides Electrical power, hydraulic and pneumatic service)

Commercial Hydraulics Service Cart (required on

FAA aircraft)

Work stands

Aircraft Jacks

Nitrogen service cart/bottle

Aircraft Tire Inflation Safety cage

Aviation Tool Set

Tool Kit Aircraft General mechanic

Tool Kit Armament

Tool Kit Electrical

Special Tools (Multiple Aircraft/Helicopter types, specifically Army aviation systems supported by this scope of work)

Mobile Hydraulic Crane

Fuel/Defuel truck

Tug and tow bars

Battery Shop Charger and associated equipment

Test Set Aviation Vibration Analyzer

Nondestructive Test Set

Aircraft Weight Scales

Quality Inspector Kits

Wash Rack/Portable Aircraft Wash capabilities

Objective tooling/equipment requirements:

Tooling to manufacture brackets and A Kit metal hardware necessary for modification.

Equipment necessary to manufacture wiring and wiring harnesses for modifications.

Component paint capability.

Aircraft (Complete aircraft) paint facility.

(3) Management Team/Personnel: The offeror shall submit a Human

Resource Plan with the proposal. The offeror’s Human Resource

Plan will be evaluated to ensure the availability of an adequately certified/qualified staff. The offeror must have a viable approach to obtaining and maintaining a qualified workforce capable of accomplishing the mission. The plan will be evaluated on the approach for recruiting, training, screening, and certifying employees to provide a sufficient number of fully qualified employees, with complete and required background checks to begin assuming responsibility for contract function by contract start date.

A schedule of accomplishing the above efforts should be provided in the proposal. The offeror shall provide the resumes of key management and technical personnel who will direct the contractor’s operation. The offeror’s management team will be evaluated for the ability to manage the orders included in the scope of work. Areas of relevance include all efforts associated with modification of Army aviation managed systems. This includes non-recurring engineering efforts associated with integrating new capabilities, and the production and installation of modification kits.

It also includes training and logistics support services associated with these modifications. The functions associated with the requirement include program management, Earned Value

Management capability (threshold is ability to support cost efforts at the $20M to $100M value; objective is a DCMA certified EVMS system for >$100M efforts), aircraft fuel servicing, Item Unique

Identification (IUID) parts marking, inventory control, aircraft

Modification Work Order (MWO) development and application, warehousing, aircraft maintenance and repair, Integrated Logistics

Support (ILS), acquisition, engineering, training, fielding support, flight training, maintenance test flight support, aircraft safety manager, manufacturing/fabrication, logistics and installation support requirements as required. The offeror shall include an organizational structure and resumes for the following types of management positions:

LSF Facility Director

Engineering Manager

Production Operations Manager

Hangar Operations Manager

Quality Manager

Safety Manager

Training Manager

Financial Manager

Contracts Manager

Program/Project Managers

Senior Company Corporate Managers

(4) Financial Capability: The historical volume of orders requires the offeror to demonstrate possession of sufficient capital or financing to fund ongoing operations at the time of proposal submittal. The offeror must have cash flow available to pay incurred costs until invoices are paid by the Government. The offeror shall provide evidence by any means to the Government that it can satisfy the minimum requirement of $15M (million) for an operational cash flow. The objective requirement is $30M. A letter of credit from a financial institution is an example of evidence that will satisfy this requirement. Note of clarification - If additional equipment or facilities are needed in order for the offeror to meet corporate capability requirements, the offeror must also demonstrate the ability to obtain/finance such equipment/facilities. Funding for this equipment would be in addition to the Financial Capability.

b) Subfactor b – Sample Order #1 – Cost-Plus-Fixed-Fee (CPFF) - The offeror shall provide its proposed technical approach to accomplish the sample order. The offeror shall provide a description of its technical approach to demonstrate an understanding of the requirement to include detailed estimates of labor by category and material with supporting rationale, an integrated master schedule, and a master test plan.

Inadequate levels of overall manpower and skill mix could indicate a lack of understanding concerning mission requirements and may result in the entire proposal receiving an unfavorable rating and/or being eliminated from the competitive range. The offeror shall provide a proposed integrated master schedule detailing all Scope of Work and

Specification requirements identified in the sample order. The offeror shall identify the critical paths in the master schedule and identified risks associated with critical path. The offeror shall provide its proposed test methods and philosophy, and the master test plan detailing all specific components, subsystem, and system tests. The offeror shall provide the testing strategy, sequence, locations, and specific tests that the offeror shall execute. The offeror shall explain how its tests will ensure system performance and risk mitigation as described in the proposed test plan. The offeror shall include in their proposal the methodology and/or testing necessary to verify the requirements contained in the sample order.

c) Subfactor c – Sample Order #2 - Cost-Plus-Fixed-Fee (CPFF) - The offeror shall provide its proposed technical approach to accomplish the sample order. The offeror shall provide a description of its technical approach to demonstrate an understanding of the requirement to include detailed estimates of labor, by category, and material, with supporting rationale, an integrated master schedule and a master test plan. Inadequate levels of overall manpower and skill mix could indicate a lack of understanding concerning mission requirements and may result in the entire proposal receiving an unfavorable rating and/or being eliminated from the competitive range.

The offeror shall provide a proposed integrated master schedule detailing all Scope of Work and Specification requirements identified in the sample order. The offeror shall identify the critical paths in the master schedule and identified risks associated with critical path. The offeror shall provide its proposed test methods and philosophy, and the master test plan detailing all specific components, subsystem, and system tests. The offeror shall provide the testing strategy, sequence, locations, and specific tests that the offeror shall execute. The offeror shall explain how its tests will ensure system performance and risk mitigation as described in the proposed test plan. The offeror shall include in their proposal the methodology and/or testing necessary to verify the requirements contained in the sample order.

d) Subfactor d – Sample Order #3 - Firm-Fixed-Price (FFP) - The offeror shall propose and explain the technical approach to accomplish the sample order. The offeror shall provide a description of its technical approach to demonstrate an understanding of the requirement to include detailed estimates of labor by category and material with supporting rationale. Inadequate levels of overall manpower and skill mix could indicate a lack of understanding concerning mission requirements and may result in the entire proposal receiving an unfavorable rating and/or being eliminated from the competitive range. The offeror shall include an integrated master schedule that details all Scope of Work and

Specification requirements identified in the sample order. The offeror shall identify proposed critical paths in the master schedule and identified risks associated with critical path.

c) VOLUME II – PRICE/COST. This volume shall consist of all information required to support proposed costs and prices. There are no page limitations for this volume. The offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF33 and continuation sheets. The Excel spreadsheet, Attachment 0002 to the RFP, provided by the Government must be populated by each offeror, per instructions listed within the file. The offeror shall multiply the base hours and base material provided in the excel spreadsheet by year, by the offerors rates for both the FFP and CPFF portions. The offerors shall provide an explanation of all factors used to compute final labor rates in order to ensure Government understanding. The offerors are required to provide cost and pricing data for each of the orders. An electronic version of this Excel file shall be submitted with the offeror’s proposal. For proposal preparation purposes, the expected or approximate date for initiation of contract performance is Mar 2019.

GENERAL PRICE/COST INSTRUCTIONS

In accordance with FAR 15.402 and 15.403-1, certified cost or pricing data are not required based on the fact that adequate competition is expected for this procurement. Information other than cost or pricing data may be provided in contractor format providing that sufficient information is made available. Information submitted shall be prepared following the instruction in FAR 15.403-5. If after receipt of proposals the Contracting Officer (CO) determines that there is insufficient information available to determine price reasonableness and none of the exceptions at FAR 15.403-1 apply, the offeror may be required to submit additional cost or pricing data. Additionally, in the event that adequate competition is not obtained, the CO may incorporate FAR 52.215-20 entitled, “Requirements for Certified

Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data,” into the solicitation and request a Certificate of Current Cost or Pricing Data.

The offeror shall provide a brief summary of the proposed team structure, including whether the team is being proposed under a single prime contractor or JV arrangement. If a JV arrangement is being proposed, clearly identify each JV participant and the lead member of the JV. This section shall also identify all proposed team members (i.e., partners, subcontractors, etc…- expected to perform more than 10% of the effort defined in Contract

Rate Pricing Attachment 0002).

Prime contractors are responsible for ensuring that the requirements of Section L, Cost/Price are flowed down to each of their proposed team members. Additionally, the prime contractor is required to fill out Attachment 0003, “CAGE Code and Cognizant

DCMA/DCAA Information” for themselves and all proposed team members. The prime contractor shall ensure that all DCMA/DCAA information is current and that correct Point of Contact (POC) information is provided. An electronic copy of the cost/price proposal shall be submitted to these POCs, no later than the proposal due date.

The prime contractor is also required to provide the contract type arrangement proposed for all team members. The prime contractor shall assure that the proposed contract type arrangement for each team member is the same arrangement provided in the team members proposals or shall provide an explanation for the difference. All proposed team members who propose cost on each CPFF Sample Order shall submit an un-sanitized proposal to the

CO.

The offeror’s proposal shall be submitted containing complete price and cost information to include h any and all information reasonably required to explain the estimating process, including the judgmental factors applied and the mathematical or other methods used in the estimates, including those used in projecting from known data; and the nature and amount of any contingencies included in the proposed price. The offeror’s cost and price estimating practices shall be in accordance with the offeror’s established accounting practices for accumulating, allocating and recording cost to final cost objectives. The offeror shall identify any deviations from the offeror’s standard procedures in preparing this proposal. If the offeror proposes to absorb a portion of costs, explain the reason and impact on cost and the specific accounting treatment that will be given to those absorbed costs. The offeror shall provide any other general or specific information that may be beneficial in evaluation of the offeror’s proposal.

Business Systems

The offeror shall also provide the most current compliance status and date of adequacy/inadequacy determination for its accounting system and purchasing system. If the offeror does not have an approved Accounting System, a Pre-Award Survey may be required.

In accordance with FAR 16.301-3(a)(3), the contractor must have an accounting system that is adequate for determining costs applicable to the contract. The offeror shall provide a summary description of their accounting system, including indirect rate structure, and the offeror shall provide any known/cited accounting system deficiencies.

In addition, the offeror shall provide a copy of the DCAA Audit Report showing adequacy of the accounting system, and DCMA approval letter of the accounting system. If DCAA has not audited the offeror or team member’s accounting system or DCMA has not approved the accounting system or DCAA has not determined adequacy, the offer shall submit a completed Pre-award Survey of Prospective Contractor Accounting System

Checklist provided as RFP Attachment 0018. The completion of the Pre-award Survey of

Prospective Contractor Accounting System Checklist is required in order for the ACC-

Redstone to proceed with a request for a DCAA pre-award accounting system review. This completed form should be submitted with the offeror’s proposal in the cost volume. The

CO will forward a copy to the cognizant DCAA office along with the request for pre-award audit.

Basic Contract Rate Tables

It is anticipated that fully burdened labor rates, inclusive of fixed fee or profit, for each labor category and for each ordering period will be utilized to place orders under this proposed contract. Therefore, the offeror’s proposal shall include both CPFF/FPP rate tables for each Ordering Period, consisting of the base labor rate, applicable indirect rate(s), and fixed fee/profit rate for each labor category proposed. The offeror is to state the fixed fee percentage and profit percentage in the offer. The only difference between the CPFF rate tables and the FFP Rate Tables shall be the difference in the Fixed Fee Rate and the

Profit Rate.

The offeror shall complete the Attachment 0002, Proposal Pricing Template, for the offeror and each proposed team member. These rates represent ceiling rates for future order orders and the bidding rates for the Sample Order Orders required in Attachment 0002. The offeror should provide the details of the Contract Rate Table/Name and their build-up to include the base labor rate, any applicable indirect rate(s)/burden(s) and fixed fee/profit proposed in accordance with the offeror’s normal accounting practice. The prime shall include their proposed team member fully burdened labor rates, with applicable prime burden(s) in calculating the blended labor rate for each labor category. The team member labor rates shall be mapped to the prime’s overall blended labor rate. The prime shall provide the calculation, including the assigned weighting, of the overall composite rate for each labor category.

As the Government is concerned with the realism of the CPFF rates proposed as it relates to the recruitment and retention of the workforce, the offeror shall provide its supporting documentation utilized in creating the Contract Labor Rates.

The offeror shall also disclose the correlation between the contractor’s fiscal year rates and their proposed calendar (contract year) rates.

If the proposed direct labor rates and indirect rates are based on a current Forward Pricing

Rate Agreement (FPRA), the offeror shall provide a copy of the FPRA and state whether or not the proposed FPRA rates include or have been adjusted for the impact of this proposal.

Note further that the application of FPRA rates and factors in an offeror’s proposal does not preclude the offeror from submitting the underlying support for subject rates if requested.

If the proposed direct labor rates are based on surveys (i.e. personnel for that category are not currently employed by the offeror), then the offeror shall provide the applicable pages from the proposed surveys and show which rates were utilized (i.e. 50th percentile, median, etc.).

IDIQ Contract Rate Pricing: (CPFF and FFP CLINs)

All offerors are required to submit cost and pricing data explaining the composition of their loaded FFP and CPFF rates. The offeror shall provide all the direct inputs (such as direct labor rates), all indirect inputs (including fringe, overhead, G&A, cost of money, material overhead, etc.) and the profit or fee by calendar year used to calculate total price with corresponding rationale using Attachment 0002 of the RFP. All offerors are required to use the same base cost (the cost prior to the application of profit or fee) for both the FFP and CPFF rates. The Government’s intention is to have FFP and CPFF rate tables that are inclusive of subcontractors proposed as team members by the prime contractor. (Note:

This includes all subcontractors who will be providing critical hardware/services whose work share or subcontract is for more than 10% of the total proposed price.) The offerors shall include the impact of any team member/subcontractor performance and temporary labor into the proposed rate table. The offeror shall ensure that a breakdown of costs is provided by team member and the impact of the inclusion of the team member in the rate table is disclosed. The Government recognizes that the Contract Rate Pricing demonstrates the differences in rates between offerors and does not reflect any efficiencies associated with the offeror’s management and technical approach.

Sample Orders:

The offeror shall propose on the CPFF and FFP Sample Orders included in the RFP at

Attachment 15, 16 and 17. Sample orders shall be CPFF or FFP based on the provided sample order type.

The offeror shall fully support the proposed price by providing a narrative on the estimating methodology, the pricing assumptions, and additional sufficient cost and price detail that supports the proposed price as it relates to the proposed technical approach.

NOTE: The offeror shall propose the CPFF Sample Orders utilizing the rates from the

CPFF Rate Tables proposed for the Basic IDIQ Contract (Attachment 0002). The offeror shall propose the FFP Sample Order utilizing the rates from the FFP Rate Tables proposed for the Basic IDIQ Contract.

For the CPFF sample orders, the offeror shall detail the labor categories, number of hours and Contract Labor Rates for the each Sample Order in an Excel Spreadsheet and must show a clear audit trail from the technical proposal to the associated labor categories and hours proposed. The Sample Order proposals shall be based upon prime and subcontractor labor hours and the corresponding labor rates proposed in the Basic Contract. Direct labor hours and rates shall be delineated by labor category by contract year for the prime and each subcontractor. The labor hour delineation must be directly traceable to the same information proposed in the Technical Volume. The offeror shall provide sufficient details for the Government to evaluate the proposed skill mix, for each CLIN, for all ordering periods.

COMPLIANCE:

Failure to comply with RFP requirements for cost/price information may result in an adverse assessment of an offeror’s proposal and reduce or eliminate its chance of being selected for award.

The offeror shall ensure that the information presented in this volume is consistent and correlates with the information contained in the other proposal volumes. Also, the offeror shall ensure that the information submitted in this volume is consistent and fully supports the amounts set forth in SF33 and continuation sheets.

The submission requirements shall apply to the prime and all team members that are proposed to perform effort on any of the IDIQ CPFF Pricing CLINs or Sample Orders.

Unrealistically low or high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has made an unrealistic offer. Proposals should be sufficiently detailed to demonstrate reasonableness. The offeror is responsible for providing adequate evidence to prove credibility of proposed costs/prices.

NOTES:

Notes to the Offerors regarding Contract Rate Pricing: Offerors are cautioned that the direct inputs used by the Government (direct labor hours, direct material and subcontracting) are the good faith estimate of the entire five year IDIQ and there are no guarantees of work to any successful offeror. Offerors should construct their rates taking into consideration the impact of continuing competition under the Multiple Award concept and that there are no guarantees for additional work beyond the binding order.

The Bipartisan Budget Act of 2013 (BBA) (Public Law 113-67, dated December 26, 2013) implemented a compensation limitation of $487,000, adjusted annually to reflect the change in the Employee Cost Index for all workers, as calculated by the Bureau of Labor Statistics, applied to the costs of compensation for all contractor and subcontractor employees for contracts awarded, and costs incurred, on or after June 24, 2014.

Offerors shall provide supporting documentation such as Forward- Pricing Rate

Agreements (FPRA) with agreements and responsible Government officials identified.

In order to expedite the evaluation, offerors (prime and sub) are requested to provide a copy of their cost and pricing proposal, in the same format required by this solicitation, to their cognizant DCAA office upon submission of the proposal to the Contracting

Officer. The offeror shall provide information regarding its cognizant DCAA office, to include point of contact, telephone number and email address.

Notes to the Offerors regarding Contract Rate Pricing: Should any delivery order utilize a

CPIF approach, the cost rate tables established for each successful awardee will be utilized.

Each individual requirement/delivery order will provide specific terms related to incentives.

Summary of Sample Orders #1, #2, #3 Cost/Cost/Price: The offerors are required to provide cost and pricing data for the sample orders. The offerors are required to use rates as proposed in rate tables in the Contract Rates Pricing section, including labor rates by category, indirect rates, profit or fee rates, etc.

(1) The offeror shall propose the sample orders using the appropriate loaded Labor rates along with proposed hours per category.

(2) The proposal shall also set forth a summary of the total estimated costs by cost element. It shall provide a breakdown of the proposed estimated costs by labor category and cost element to include any necessary material, travel, ODC, etc.

d) VOLUME III – PAST PERFORMANCE. This volume shall contain past performance information regarding similar contracts. This volume shall not exceed 25 pages plus five pages for each team member, excluding Past Performance Questionnaire Forms. Offerors shall submit a maximum of three Government and/or commercial contracts for the prime offeror and one contract for each team member. These contracts should be in current performance or awarded and/or completed during the past three (3) years (from the issue date of this RFP) and should be relevant to the efforts required by this solicitation.

Relevant efforts are defined as services/efforts that are the same as or similar to the effort

(as compared to NAICS code 336411) required by the solicitation. Data concerning the offeror shall be provided first, followed by each proposed team member, in alphabetical order. This volume shall be organized into the following sections:

Section 1 – Contract Descriptions. This section shall include the following information in the following format.

(1) Contractor/Subcontractor place of performance, CAGE Code and

DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact

(POC) within the prime contractor organization (name, current address, e-mail address, and telephone and fax numbers).

(2) Government contracting activity and current address, Procuring

Contracting Officer’s name, e-mail address, telephone and fax numbers.

(3) Government’s technical representative/COR and current e-mail address, telephone and fax numbers.

(4) Government contract administration activity and the Administrative

Contracting Officer’s name, current e-mail address, telephone and fax number.

(5) Government contract administration activity’s Pre-Award

Monitor’s name, current e-mail address, and telephone and fax numbers.

(6) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

(7) Contract Type (specific type such as Fixed-Price (FP), Cost

Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type

(Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(8) Awarded price/cost.

(9) Final or projected final price/cost.

(10) Original delivery schedule, including dates of start and completion of work.

(11) Final or projected final, delivery schedule, including dates of start and completion of work.

(12) The industry certifications that the Offeror’s quality system was certified to during the performance of the work.

Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1, Contract Description, describing the objectives achieved and detailing relevancy to the requirement of this solicitation.

(1) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and

Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide copy of any

Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(2) For all contracts, the offeror shall provide data on all manufacturing warranty returns. Data shall delineate total number of warranty returns, number of Could Not Duplicate (CND), number of failures attributable to GFE component failures, and number and nature of failures attributable to the offeror’s delivered product.

1. Section 3 – Subcontracts. Offerors shall provide an outline of how the effort required by the solicitation will be assigned for performance within the offeror’s corporate entity and among the proposed subcontractors.

The information provided for the prime offeror and each proposed team member must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable

Government PWS subparagraph number. This includes all subcontractors who will be providing critical hardware/services or whose subcontract is for more than

10% of the total proposed price.

2. Section 4 – New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above.

Performance Risk Assessment Questionnaire. For all contracts identified in Section 1, Contract Descriptions, a Performance Risk

Assessment Questionnaire at Attachment 0009 must be completed and submitted. The offeror shall complete Part I of the Performance Risk

Assessment Questionnaire and e-mail the questionnaire to both the

Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to the Contracting Officer at sarah.a.shaffer4.civ@mail.mil;usarmy.redstone.acc.mbx.acc-rsa-lsf5@mail.mil. The offeror shall e-mail the Contracting Officer a list of all the POCs who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC list shall be submitted in Word for Windows table format to include the following fields: Solicitation Number; Company Name; Contract Number;

Government Agency; POC Last Name, First Name; POC Title; POC

Telephone Number; POC E-mail Address; and Date E-Mail to POC

(month/day).

3. Submissions. Offerors are discouraged from providing points of contact with another contractor’s facility, i.e., in case an offeror (or one of his/her team members) is in a subcontract with another contractor who has submitted a proposal on the same requirement. Offerors shall provide and submit the prime contract number and all Governmental agency POCs in lieu of subcontract numbers or prime contract POCs in situations as described above.

e) VOLUME IV – SOLICITATIONS, OFFER AND AWARD

DOCUMENTS AND CERTIFICATIONS/REPRESENTATIONS.

Certifications and Representations – Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the solicitation. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. A PDF file shall be created to capture the signatures for submission. Failure to comply may result in failure of an offerors proposal.

mailto:sarah.a.shaffer4.civ@mail.mil

Section A – Standard Form 33 (SF 33), Solicitation, Offer and Award

Section K – Representations, Certification and Other Statements of Offerors

L-6 DISCUSSIONS

GENERAL INFORMATION. Per FAR 52.215-1, Alternate I, the Government intends to conduct discussions with offerors whose proposals have been determined to be within the competitive range.

DISCUSSION SCHEDULING. The Contracting Officer reserves the right to determine the nature and extent of discussions. The Contracting Officer will provide each offeror determined in the competitive range detailed instructions as to how discussions will be conducted and will schedule the discussion sessions, to include time and place, with each…