W56ZTN25R0003_Final.pdf

SBA Requirement Number: 255406

This Requirements Solicitation is f or Maintenance, Repair, Reconstruction, Demolition, Replacement, and/or Installation of a Wide Variety of Roof ing Systems at Aberdeen Proving Ground, Maryland.

All w ork shall be in accordance w ith the Scope of Work, Terms and Conditions contained herein this Solicitation package.

This acquisition is being issued as a competitive 8(a) set-aside. NAICS Code 238160 and Size Standard of $19M.

The proposed requirement is for a Firm-Fixed Price, Indefinite Delivery, Requirements-Type Construction Contract. A five (5) year base contract and a 6-month extension is anticipated.

General Wage Decision Number(s): Applicable. Ref erence the current version(s) included in the solicitation.

Payment Terms: Par tial Payments - Net 14 Days; Final Payment - Net 30 Days.

Block No. 11 below is completed to state: The Contractor shall begin performance w ithin ten calendar days and complete each Task Order w ithin the time specified and agreed upon delivery of the order. This performance is mandatory. FAR 52.211-10.

A SITE VISIT IS SCHEDULE AT 10:00AM ON 03/12/2025 - BLDG 4304 FOR ABERDEEN AND EDGEWOOD. FOR ADELPHI LOCATION PLEASE

SEND AN EMAIL IF INTERESTED IN VISITING.

DEBORA C. CARDOSO THELEN

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

05-Mar-2025

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. ( Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442- 101 STANDARD FORM 1442 (REV. 4-85)

Presc ribed by GSA

FAR (48 CFR) 53.236-1( e)

11. The Contractor shall begin perf ormance w ithin _______10 calendar days and complete it w ithin ________ calendar days after receiving aw ard, X notice to proceed. This per formance per iod is X mandatory, negotiable. (See _________________________FAR 52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to per form the w ork required are due at the place specified in Item 8 by ___________ local time ______________07 Apr 2025 (date). If this is a sealed bid solicitation, of fers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in f ull text or by reference.

D. Off ers providing less than _______120 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

ACC-APG - GARRISON DI VI SION (W56ZTN)

ACC-APG GARRISON DI VISION

BLD G 6001

6565 SURVEI LLANCE LOOP

ABERDEEN PROVI NG GROUND MD 21005-3013

W56ZTN

PAGE OF PAGES

1 OF

CODE

(Ti tle, identi fying no., date):

12B. CALENDAR DAYS

09:00 AM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

W56ZTN25R0003 403

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued)

(Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to per form the w ork required at the prices specified below in strict accordance w ith the terms of this solicitation, if this off er is accepted by the Government in w riting w ithin ________ calendar days after the date off ers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required perf ormance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The of feror acknowledges receipt of amendments to the solicit ation -- give number and dat e of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or pr int)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherw ise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. ( Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Cont ractor is not required to sign this document. ) document and return _______ copies t o issuing office.) Cont ractor agrees Y our of f er on t his solicit ation, is hereby accept ed as t o t he items listed. This award con-t o f urnish and deliv er all item s or perf orm all work, requisitions identif ied sum mates the contract , which consists of (a) the Gov ernm ent solicit ation and on this f orm and any continuation sheet s f or t he consideration st ated in this y our of f er , and (b) this cont ract award. No f urther contractual document is cont ract. The rights and obligat ions of t he parties to this cont ract shall be necessary.

gov erned by (a) t his contract award, (b) t he solicitat ion, and (c) the clauses, representat ions, cer tif icat ions, and specif ications or incorporated by ref er-ence in or at tached to t his contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section 00 10 00 - Solicitation

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 1 Job

BASE BID - ROOFING

FFP

SBA Requirement Number: 255406 This is a Requirement Solicitation is for a five (5) year recompete contract for Maintenance, Repair, Reconstruction, Demolition, Replacement, and/or Installation of a Wide Variety of Roofing Systems. The work is to be performing in the geographical locations of the Aberdeen and Edgewood areas of Aberdeen Proving Ground, to include but not limited to the North and South Cantonment areas, Churchville Automotive Testing Facility, Grace’s Quarters, and Carrol Island. (Also included are the areas encompassed by the Adelphi Laboratories Center (ACL) and Blossom Point Research Facilities (BPRF).

All work shall be in accordance with the Scope of Work, Terms and Conditions.

FOB: Destination

PSC CD: Z1JZ

MAX

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

1001 1 Job

OPTION 6 MONTHS OPTION TO EXTEND SERVICES

FFP

SBA Requirement Number: 255406 This Requirements Solicitation is for Maintenance, Repair, Reconstruction, Demolition, Replacement, and/or Installation of a Wide Variety of Roofing Systems. The work is to be performing in the geographical locations of the Aberdeen and Edgewood areas of Aberdeen Proving Ground, to include but not limited to the North and South Cantonment areas, Churchville Automotive Testing Facility, Grace’s Quarters, and Carrol Island. (Also included are the areas encompassed by the Adelphi Laboratories Center (ACL) and Blossom Point Research Facilities (BPRF).

All work shall be in accordance with the Scope of Work, Terms and Conditions.

FOB: Destination

PSC CD: Z1JZ

MAX

NET AMT

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

1001 N/A N/A N/A N/A

Section 00 21 00 - Instructions

INSTRUCTIONS

B.1. Offerors shall be registered in the System for Award Management (SAM) database and shall complete Representations and Certifications. Registration in the SAM database can be accomplished at the website https://www.sam.gov.

B.2. The quantities listed above are estimated and not purchased by the contract.

B.3. This is a 8(a) Small-Business set-aside for NAICS code 238160, which has a size standard of $19M.

B.4. Before a task order is issued, a request for proposal and Scope of Work will be sent to the contractor requesting the quantities necessary to perform the scope be cited. Negotiations may be held, if the Government feels there is a discrepancy in the quantities. The contractor shall then be required to sign each task order agreeing to the terms and conditions contained in each order.

B.5 SUMMARY OF PROPOSAL PRICES: TO BE FILLED IN FROM ABOVE:

CLINS 0001: TOTAL - $______________

(Month 1 through Month 60 from date of award)

6-Month Option to Extend Services, CLIN 1001: TOTAL - $______________ (Month 60 through Month 66 from date of award)

CUMULATIVE TOTAL OF ALL YEARS – $_________________________

Section 00 21 13 - Instructions to Bidders

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

1. INTRODUCTION

a. Offerors shall submit proposals not later than 10:00 AM on 7 April 2025. The offerors' proposals shall remain valid for a period of 90 calendar days from date of receipt of proposal. Proposals offering a shorter period than 90 calendar days will be rejected as non-responsive. Offerors shall submit questions Not Later Than 12:00 PM on 19 March 2025. No questions submitted after this date and time shall be accepted. All questions must be submitted in writing via email to the point of contacts listed in the Proposal Submission section.

b. The offeror’s proposal shall consist of four (4) distinct volumes and each volume shall clearly identify the contents. The Volumes are as follows: Volume I – Technical; Volume II – Past Performance; Volume III – Price; and Volume IV - Solicitation, Offer, Award Documents with Certifications.

c. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked in each proposal.

2. PROPOSAL SUBMISSION

PROPOSAL SUBMISSION REQUIREMENTS

a. Each volume shall be submitted electronically via the DOD SAFE site: https://safe.apps.mil. If offerors require a passcode to submit files, please contact Mrs. Debora Cardoso Thelen and Mrs. Donna Bader at the email addresses given below. The Government only requires one copy of the proposal to be submitted. Please note that the drop-off request is only valid for 14 calendar days. No hard copies of an Offeror’s proposal will be accepted.

b. Proposals may be submitted via email to Mrs. Debora Cristina Cardoso Thelen at the email debora.c.cardosothelen.civ@army.mil and Mrs. Donna Bader at donna.j.bader2.civ@army.mil electronic formatted files submitted by the Offeror that are found to contain viruses, malware, or other malicious types of code will be set aside and the contents of those files will not be considered by the Government. No classified information shall be submitted by the Offeror in response to this solicitation. NOTE: Please avoid waiting until the last minute to submit proposals. To avoid late submissions, it is recommended that proposals are submitted at least 24 hours prior to the proposal due date.

NOTE: Please avoid waiting until the last minute to submit proposals. To avoid late submissions, it is recommended that proposals are submitted at least 24 hours prior to the proposal due date.

3. PROPOSAL FILES

a. Format.

The text of the proposal shall be single-spaced and in Times New Roman or Arial, 12-point font size. Each section shall be clearly identified with the name of the section and provided an index as appropriate to the section. All pages of each section shall be appropriately numbered and identified by the complete company name, date, and Request for Proposal (RFP) number in the header of each page. Tables and illustrations may use a reduced font size no less than 10-point and may be in landscape format. Proposal shall be in Microsoft Word 2021 or higher, or Adobe PDF.

NOTE: The Government is establishing a total of 125 pages limit on the proposal, limiting 25 pages for each volume including subfactors is acceptable (exclusion applies for Volume II – see down below). Pages exceeding the maximum page limitation will not be evaluated. Additional pages over the maximum allowed limit will be removed or not read and will not be evaluated by the Government.

The following additional restrictions apply:

b. File Packaging. Zip files are not permitted. Files shall be in Adobe PDF or MS Word 2021 or higher. Any price breakdown information submitted to aide in the price evaluation shall be submitted in unlocked Microsoft Office Excel Read/Write format.

c. Content Requirement. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Offerors are cautioned that “parroting” of the Statement of Work (SOW) with a statement of intent to perform does not reflect an understanding of the requirement or indicate the ability to perform any task in the SOW and will be rated as “Unacceptable”. Proprietary information shall be clearly marked.

The following shall be included in the Volumes:

(i) VOLUME I – Factor 1 - Technical. Offerors shall clearly articulate the technical approach (including risks and contingencies) for performing the work, an understanding of the requirement and the capacity to perform the work.

The volume shall be organized into the following sections:

Subfactor a: Bonding Capacity. This subfactor evaluates the offeror’s bonding capacity. The Offeror will provide information to substantiate the following:

Offerors shall provide a signed letter from its Surety company stating that the offeror qualifies and can obtain $22 million of performance and payment bonds. Bonding will be required at the task order level when required by the FAR or as deemed necessary by the Contracting Officer. Bonding is not included in the contractor’s coefficient.

Offeror shall also provide contact information for the surety so that the Government can at its discretion verify the information provided. When obtaining performance and payment bonds at the task order level, contractors shall submit their paid invoice from the surety to the Contracting Officer via email within five (5) days after task order award and prior to the pre- construction meeting with the Directorate of Public Works (DPW). The contractor will only be paid up to the bonding amount proposed in each task order proposal. NOTE: Surety companies utilized for the proposal and contract must be listed on the U.S. Department of the Treasury website. Reference https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html.

Subfactor b. This subfactor evaluates the offeror’s Quality Control and Safety. The offeror will provide information to substantiate the following:

Offeror shall provide a discussion of planned Quality Control (QC) activities to meet the requirements of the contract. This discussion should be broad enough to address all aspects of QC including as a minimum, responsibility for surveillance of work, acceptance, rejection, documentation and resolution of deficiencies, trends analysis, corrective actions, QC processes and interface with Government inspector and contract closeout procedures.

The offeror shall provide the Experience Modification Rate (EMR) for itself and all major subcontractors for the previous five (5) year operating period. A major subcontractor is defined as a subcontractor which is expected to perform 15% or more of the total work on the contract.

The offeror shall provide OSHA recordable injuries/illnesses reports for itself and all major subcontractors for the previous five (5) years. A major subcontractor is defined as a subcontractor which is expected to perform 15% or more of the total work on the contract.

Subfactor c. This sub-factor evaluates the offeror’s Key Personnel.

The offer will provide information to substantiate the following:

Project Manager (PM):

Offeror shall provide resume(s), including training certificates for at least one prime contractor employee that will perform the Project Manager duties. PM must be a prime contractor employee. The documentation submitted shall demonstrate the following for the PM:

• The PM possesses a minimum of seven (7) years’ experience in the construction/roofing field with a minimum of five (5) years’ experience in roofing management.

• Has managed, at a minimum, five roofing projects with a combined total value of five million U.S. Dollars.

• Has completed the OSHA 30 Hour construction safety course or the 40 hour USACE Construction safety course.

• The PM is a certified Project Management Professional (PMP) as issued by the Project Management Institute (PMI) with a minimum of two years as a PMP.

• The PM is a certified Project Management Professional (PMP) as issued by the Project Management Institute (PMI) with a minimum of two years as a PMP.

Superintendents:

Offeror shall provide resume(s), including training certificates for at least two prime contractor employees that will perform site Superintendent duties. The submitted documentation shall demonstrate the following:

• The superintendents both possess a minimum of seven (7) years journeyman level experience in the roofing field, with minimum of three (3) years’ experience in supervisory positions in the industry.

• Has completed the International Institute of Building Enclosure Consultants (IIBEC) roof top Quality control course within the past three years.

Quality Control Manager (QCM):

Offeror shall provide resume(s), including training certificates for at least one prime contractor employee that will perform the QCM duties. The submitted documentation shall demonstrate the following:

• Minimum of seven (7) years’ experience in construction quality control, five (5) of which shall be directly related to quality control of roofing projects.

• Is a Registered Roof Observer (RRO) currently certified by the International Institute of Building Enclosure Consultants (IIBEC) and in good standing, with a minimum of three years as an RRO.

Corporate Safety Manager:

Offeror shall provide resume(s), including training certificates for at least one prime contractor employee that will perform the Corporate Safety Manager duties. The submitted documentation shall demonstrate the following:

• A minimum of seven years construction related experience, five of which must be solely dedicated to roofing projects.

• Is a certified site safety and health officer.

• Possesses the 30 hour OSHA safety course or the 40 hour USACE Construction safety course.

• Describe the overall company structure related to the performance and SOW.

• Provide general overview of planned contract execution.

• Demonstrate Organization and ability to manage multiple projects through adequate and qualified on-site staffing to support at least 10 ongoing projects.

• Equipment: supply a detailed list of existing equipment to be used in this contract. List age of the vehicles, pictures, and personnel to use this equipment. Clearly identify current equipment owned and any plans to purchase/lease additional equipment after award during the one month transition-in/phase-in period. For planned purchases/leases, describe the purchasing plans and suppliers. Contractors should assume that approximately $22M of work will be awarded per year or will be ongoing at any time. Currently owned and planned purchases/lease Equipment list must be adequate for handling this magnitude of workload.

• Scheduling methodology: describe the scheduling techniques and project planning methodology. Describe the criteria for selecting and qualifying subcontractors.

• Describe the offeror’s plan to ensure Quality control of the contract and projects.

• Discuss method for managing multiple projects simultaneously. (List all reports, programs scheduling software, databases etc. that will be employed for this purpose).

• Discuss method to meet peak workload demands, identify resources, availability and time frames. Describe how multiple projects in the security areas will be staffed to ensure timely completion.

• Provide plan for providing additional resources, manpower and technical expertise for support of the field office to cover peak workloads, special projects and urgently required projects. Response time shall be not more than one hour from notification of emergency projects.

• Describe how multiple projects in the security areas will be staffed to ensure timely completion.

• Provide discussion and documentation/evidence of how the offeror has the ability to provide a sufficient quantity of qualified personnel, i.e. U.S. Citizens, who can obtain mobility access badges for the security areas of Aberdeen Proving Ground.

(ii) VOLUME II – Past Performance. This volume shall contain past performance information which are recent considered relevant and similar to this requirement. This volume shall not exceed 20 pages plus five (5) pages for each major subcontractor, excluding Past Performance Questionnaire Forms. The Government will use information submitted by the offeror and any other sources of information available to include sam.gov, to assess past performance. Offerors shall submit more than five (5) contracts performed by the Government and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the the past three (3) years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services that are the same as or similar services as compared to the North American Industry Classification System (NAICS) code 238160 Roofing Contractors. Major subcontractors are defined members of an offeror’s overall team who are expected to perform fifteen (15) percent or more of the proposed effort. This volume shall be organized into the following sections:

Section 1 – Contract Descriptions. This section shall include the following information in the following format.

a. Contractor/subcontractor place of performance, CAGE code and Unique Entity Identifier number. If the work was performed as a subcontractor, also provide the name of the prime contractor, and point of contact (POC) within the prime contractor organization (name, and current address, Procuring Contracting Officer’s name, email address, and telephone number).

b. Commercial and Government contracting activity current address, Procuring Officer’s name, email address and telephone number.

c. Commercial and Government’s technical representative/COR, and current e-mail address and telephone numbers.

d. Commercial and Government contract administration activity and the Administrative Contracting Officer's name, and current e-mail address, and telephone numbers.

e. Commercial and Government contract administration activity's Pre-Award Monitor's name, and current e-mail address and telephone numbers.

f. Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket

Purchase Agreements, include Delivery Order Numbers.

g. Contract Type (specific type such as Fixed Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.)

h. Awarded price/cost.

i. Final or projected final price/cost.

j. Original delivery schedule, including dates of start and completion dates or overall period of performance.

Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1, Contract Description, describing the objectives achieved and detailing how the effort is relevant to the requirement of this RFP.

a. For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The Offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The Offerors shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor. The Offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

b. Past Performance Questionnaire. For all contracts identified in Section 1, Contract

Descriptions, Offerors must make a reasonable attempt to have a Past Performance Questionnaire (Solicitation Attachment 1) completed and submitted by the client. The offeror shall complete Part I of the Past Performance Questionnaire and email the questionnaire to both the Army contracting activity and technical representative responsible for the past/current contract. The POC's shall be instructed to electronically complete Part II of the questionnaire and directly email the entire questionnaire to the Contracting Officer no later than the proposal due date, to Erin Hynes at erin.l.hynes.civ@army.mil. The offeror shall also include a list of all the POC’s who were sent a questionnaire in the proposal. The POC List shall be include the following information: Solicitation Number; Company Name; Contract Number; Army Agency; POC Last Name, First Name; POC Title; POC Telephone Number;

POC E-Mail Address; Date E-mailed to POC (month/day).

c. Subcontractors: If offeror is submitting a subcontractor, the offeror shall provide a descriptive narrative explaining how the work of this requirement will be assigned among the subcontractor and the offeror’s company employees.

The offeror shall provide the subcontractor’s company name, company address, CAGE Code, UEI, and the type of work, in accordance with the PWS of this requirement, the subcontractor will perform. When citing the PWS, the offeror shall provide the PWS paragraph number/section. This includes all subcontractors who will be providing critical hardware/services or whose subcontract is for more than 15 % of the total proposed price. This section will further include written consent of major subcontractors to allow the disclosure of their subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors.

d. The Government will focus its evaluation on the Offeror’s record of performance as it relates to all solicitation requirements, including cost, schedule, and performance, management of subcontractors and compliance with FAR 52.219-8, Utilization of Small Business Concerns. Absent any recent and relevant past performance history or for whom information on past performance is not available, the offeror will be assigned a “neutral confidence rating” as indicated in Table 3 and its proposal will not be evaluated favorably or unfavorably on past performance.

(iii) VOLUME III – Factor 3 - Price. The volume shall be organized into the following sections:

The offeror shall complete all requested pricing line items in this solicitation, for each Line Item number and in section B.5 of the Instructions Section – Summary of Proposals, including the six (6) months, “Option to Extend Services.” Unit Pricing for each line item shall be inserted under the “Unit Price” then multiplied by the quantity and total entered under the “Amount”. This total shall be placed on the blank line in each line item.

The Government will add all line items for each year, to include the 6-month option, to determine the total evaluated price. Failure to comply with the RFP requirements for Cost information may result in an adverse assessment of an offeror’s proposal and reduce or eliminate its chance of being selected for award. Offerors shall ensure that the information presented in this volume is consistent and correlates with the information contained in the other proposal volumes.

(IV) VOLUME IV – SOLICITATIONS, OFFER AND AWARD DOCUMENTS AND

CERTIFICATIONS/REPRESENTATIONS

Certifications and Representations – Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the RFP. An authorized official of the firm shall sign the SF 1442 and all certifications requiring original signature.

Offerors are required to acknowledge all amendments (SF 30) in accordance with (IAW) FAR 52.215-1. Offerors also must complete Online Representations and Certifications Application (ORCA) registration IAW FAR 52.212- 3(b). An Acrobat PDF file shall be created to capture the signatures for submission.

Section 00 70 00 - Conditions of the Contract

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government

Section 00 72 00 - General Conditions

EVALUATION FACTORS FOR AWARD

EVALUATION FACTORS FOR AWARD

A. BASIS FOR AWARD

The award will be made based on the best overall proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the following three (3) evaluation factors: Technical, Past Performance, and Price. The Government will complete its evaluation by performing a best value trade-off among Technical, Past Performance, and Price. Technical is the most important factor. Technical and Past Performance, when combined are significantly more important than Price. Technical is more important than Past Performance, and Price is slightly less important than Past Performance. Offerors are cautioned that the award may not necessarily be made to the offeror with the lowest price. Offerors must be rated as acceptable for all factors and subfactors to receive the award. Price will be evaluated in accordance with FAR 15.404-1.

The Government intends to evaluate proposals and make award without discussions but reserves the right to conduct discussions. Offerors should ensure the completeness of their proposals and offer their best terms and conditions with their initial proposals. If negotiations are considered necessary, they will be conducted with those offerors in a competitive range. The determination of the competitive range will be the responsibility of the Contracting Officer and the Source Selection Authority. Factors and sub-factors are not numerically weighted.

In order to be considered for award, offerors must be registered in the System for Award Management (SAM) under NAICS 238160 (Size Standard $19.0M) prior to contract award.

B. FACTORS AND SUBFACTORS TO BE EVALUATED

Awards will be made to the offerors whose proposals are most advantageous to the Government based upon an integrated assessment of the evaluation factors and sub-factors described below.

Factor 1 – Technical.

The Technical factor consists of the following subfactors:

a. Bonding Capacity

b. Quality Control and Safety

c. Key Personnel

d. Contracting Management Plan (CMP)

Strengths, Weaknesses, and Deficiencies will be documented for Subfactors A, B, and D. Subfactor C, Key Personnel, will only be evaluated for deficiencies and will be given an acceptable/unacceptable rating. For the Technical Factor, each sub-factor will be evaluated to determine if the information provided and the proposed approach associated with each factor meets or does not meet the minimum performance or capability requirements.

To receive an overall “Acceptable” Technical factor rating, all sub-factors must not contain deficiencies. Numerous identified weaknesses, could cause the overall Technical Factor to be rated as Unacceptable. Based on the evaluations of the technical subfactors and noted strengths, weaknesses, and deficiencies, the Government will then assign an overall color/adjectival rating for the Technical Factor.

Factor 2 - Past Performance.

Each offeror’s past performance will be reviewed to determine relevancy and confidence assessment.

Factor 3 - Price.

The resulting award will be a Firm-Fixed Price. Price reasonableness will be utilized in the evaluation of the Firm- Fixed Price effort. For a price to be fair and reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. Examples of methods that may be used include a comparison to the other competitive pricing received in response to the solicitation, comparison to previous prices paid, and a comparison to the IGCE pricing. The resulting award will be an Indefinite Delivery requirement’s type contract with task orders issued on a FFP basis based on spreadsheet line item pricing incorporated into the award.

The Government will evaluate offers for award purposes by adding the total of all CLIN/SubCLIN prices, including spreadsheets included in the solicitation.

NOTE: The Government will establish the contract total ("ceiling") based on the total evaluated price from the successful offeror's proposal, or in an amount up to $130M, whichever is deemed appropriate by the Contracting Officer at time of award.

C. EVALUATION APPROACH

All proposals shall be evaluated by the Source Selection Team (SST). The SST will first evaluate the Technical sub-factors a and b from below. Any proposal containing a deficiency for Subfactor a or Subfactor b may not be evaluated further.

1. The overarching evaluation approach for all factors and subfactors is as follows:

a. Adequacy of Response. The proposal will be evaluated to determine whether the offeror’s methods and approach have adequately and completely considered, defined, and satisfied the requirements specified in the RFP. The proposal will be evaluated to determine the extent to which each requirement has been addressed in the proposal in accordance with the proposal submission section of the RFP.

b. Feasibility of Approach. The proposal will be evaluated to determine the extent to which the proposed approach is workable and the end results achievable. The proposal will be evaluated to determine the extent to which successful performance is contingent upon proven devices and techniques. The proposal will be evaluated to determine the extent to which the offeror is expected to be able to successfully complete the proposed tasks and technical requirements within the required schedule.

2. TECHNICAL EVALUATION: The Technical factor is divided into the following sub-factors and will be evaluated on an overall basis using the following color/adjectival ratings:

Subfactor a: Bonding Capacity

In order to be considered for this roofing contract, your company will be evaluated on its ability to provide evidence from your chosen Surety that you can obtain payment and performance bonds in the amount of $22 million per year of performance. This is a minimum requirement, and any amount lower than this will be considered a deficiency in your proposal. It is essential that you submit documentation with your proposal that demonstrates your Surety's commitment to providing bonds in this amount, specifically for this contract. Failure to provide this evidence may result in your proposal being deemed non-compliant.

Subfactor b: Quality Control & Safety

The Government will evaluate the offeror based on the adequacy of its submitted discussion of planned Quality Control (QC) activities to meet the requirements of the contract. See below Proposal Submittal Requirements section for minimum required elements of QC activities and Safety to be included in the proposal submittal.

The Government will evaluate the offeror’s (to include major subcontractors) commitment to and record of safe operations based on its Experience Modification Rate (EMR) for the previous five (5) year operating period for the roofing contractor. An EMR of greater than 1.0 during any portion of the previous five (5) year operating period will be deemed unacceptable. NOTE: If this work will be subcontracted out by a non-roofing prime contractor, the roofing subcontractor's EMR for the previous five years must be 1.0 or lower. A major subcontractor is defined as a subcontractor which is expected to perform 15% or more of the total work on the contract.

The Government will evaluate the offeror’s (to include major subcontractors) commitment to, and record of safe and regulatory compliant operations based on its The U.S. Occupational Safety and Health Administration (OSHA) recordable injuries/illnesses reports for the previous five (5) years. NOTE: The offeror’s cumulative Lost Work Day Incidence Report (LWDI Report) average shall be at or below the national average LWDI for the SIC code for roofing and sheet metal trades (SIC code 1761) for the previous year.

Subfactor c: Key Personnel

(IMPORTANT NOTE: Qualifications, education, and other information as outlined below in "Proposal Submission Requirements" must be clearly demonstrated/listed in the resumes provided. The Government will not make assumptions or fill-in the blanks)

Project Manager (PM):

The Government will evaluate the offeror’s ability to provide at least one prime contractor PM that possesses the following experience/qualifications:

A minimum of seven (7) years’ experience in the construction/roofing field with a minimum of five (5) years’ experience in roofing management.

Has managed, at a minimum, five roofing projects with a combined total value of five million U.S. Dollars.

Certified Project Management Professional (PMP) as issued by the Project Management Institute (PMI) with a minimum of two years as a PMP.

Possesses the 30-hour OSHA safety course or the 40 hour USACE Construction safety course.

Superintendents:

The Government will evaluate the offeror’s ability to provide at least two prime contractor site superintendents that possess the following experience/qualifications:

A minimum of seven (7) years journeyman level experience in the roofing field, with minimum of three (3) years’ experience in supervisory positions in the industry.

Has completed the International Institute of Building Enclosure Consultants (IIBEC) roof top Quality control course within the past three years.

Quality Control Manager (QCM):

The Government will evaluate the offeror’s ability to provide a prime contractor QCM that possesses the following experience/qualifications:

A minimum of seven (7) years’ experience in construction quality control, five (5) of which shall be directly related to quality control of roofing projects.

Is a Registered Roof Observer (RRO) currently certified by the International Institute of Building Enclosure Consultants (IIBEC) and in good standing, with a minimum of three years as an RRO.

Corporate Safety Manager:

The Government will evaluate the offeror’s ability to provide a prime contractor Corporate Safety Manager that possesses the following experience/qualifications:

A minimum of seven years construction related experience, five of which must be solely dedicated to roofing projects.

Is a certified site safety and health officer.

Possesses the 30 hour OSHA safety course or the 40 hour USACE Construction safety course.

Subfactor d: Contract Management Plan (CMP)

Provide a detailed description of the company structure related to the performance of this work. This description shall include how major subcontractors are linked into the prime contractor’s organization.

Organization charts with Key personnel shall be included in company structure as well as the names of field superintendents, and key field personnel who will be performing the work.

If work under this solicitation is to be performed by sub-contractors, provide signed subcontracting agreements for those trades with the CMP. Key subcontractor employee’s qualifications shall be included with the CMP as applicable.

Provide proof of existing accounts with major suppliers of roofing materials to include shingles, underlayment, single ply membrane systems, multiple ply membrane systems, insulation materials, and metal suppliers.

List of MAJOR Equipment (Equipment valued at $5,000.00 or more). Provide inspection certificates of company owned cranes, all terrain forklifts and manlifts. Provide rental agreements for major equipment that will be rented on a case-by-case basis. (NOTE: Bidders should assume that approximately $20M of work will be issued per year or will be ongoing at any time. Current owned and planned purchase/lease equipment must be adequate for handling this project workload.)

Provide samples of reports, scheduling software, spreadsheets etc. that will be utilized to manage multiple projects.

In accordance with the Army Source Selection Supplement (AS3), Section 3.1, the Army methodology for evaluating Technical Approach and Related Risk is the Combined Technical/Risk Rating, (see Table 1 below). This methodology considers risk, in conjunction with the strengths, weaknesses, significant weaknesses, uncertainties, and deficiencies in determining technical ratings.

TABLE 1 – COMBINED TECHNICAL/RISK RATINGS

Color Rating Description

Blue Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Purple Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

2. Past Performance Factor. The Government will evaluate the offeror’s record of past and current performance to ascertain the probability of successfully performing the required efforts of the SOW and RFP.

a. Evaluation of past performance shall be in accordance with this plan utilizing the forms and questionnaires set forth in Appendix D.

b. The Government will focus its inquiries on the offeror’s (and major subcontractor’s) record of performance as it relates to all solicitation requirements, including cost, schedule, performance, management of subcontractors. For the purposes of this SSP/Requirement, major subcontractors are defined as members of an offeror’s overall team who are expected to perform (insert percentage) percent or more of the proposed effort. A significant achievement, problem, or lack of relevant data in any element of the work can become an important consideration in the evaluation process. Therefore, offerors will be reminded to include the most recent and relevant efforts (within the past three years) in their proposal. Absent any recent and relevant past performance history or when the performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the offeror will be assigned a “neutral confidence rating” and its proposal will not be evaluated either favorably or unfavorably on past performance. The Government may use data provided by the offeror in its proposal and data obtained from other sources, including data in Government files or data obtained through interviews with personnel familiar with the contractor and their current and past performance under Federal, State or Local government or commercial contracts for same or similar services as compared to the NAICS 238160.

c. Offerors shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past five (5) years, from the issue date of this RFP, which are relevant to the efforts required by this RFP. The Government may consider a wide array of information from a variety of sources but is not compelled to rely on all of the information available.

d. The past performance factor considers each offeror’s demonstrated recent and relevant record of performance in supplying products and services that meet the contract requirements. There are three aspects to the past performance evaluation: recency, relevancy, and quality.

(i) RECENCY: The first aspect is to evaluate the recency of the offeror’s past performance. Recency is generally expressed as a time period during which past performance references are considered relevant and is critical to establishing the relevancy of past performance information.

(ii) RELEVANCY: The second aspect is to determine how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the source selection. Relevancy is not separately rated; however, the following criteria (see Table 2) will be used to establish what is relevant which shall include similarity of service/support, complexity, dollar value, contract type, and degree of subcontract/teaming.

Table 2 - Past Performance Relevancy Ratings Rating Definition

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable.

Proposal is not awardable.

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(iii) QUALITY ASSESSMENT: The third aspect assesses the overall quality of the offeror’s past performance. Documented results from Past Performance Questionnaires, interviews, CPARS, and other sources form the support and basis for this assessment. Offerors shall supply a complete list of ALL projects/contracts that contain a relevant roofing component with a value of $500,000.00 dollars or greater and the type of work specified in the scope of work must be ongoing or must have been performed during the last five (5) years from the date of issuance of this solicitation. This information must include those contracts used for the Past Performance Questionnaires required below. Numerous Task Orders (TO) added up to meet the minimum construction dollar value identified herein are not acceptable for Indefinite-Delivery, Indefinite Quantity (IDIQ) Contracts.

e. Performance Confidence Assessment: Utilize the Performance Confidence Assessment (see Table 3 below) to select the most appropriate confidence level for each Offeror. Ensure the rationale for the conclusions reached are included.

TABLE 3 - Performance Confidence Assessments Rating Definition

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Offeror may not be evaluated favorably or unfavorably on the facto of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

3. Price Factor. The Government will evaluate the price proposal for award purposes by adding the total of all CLIN/SubCLIN prices, including spreadsheet totals and including the 6 months option by using price analysis techniques describe in FAR 15.404. Examples of methods that may be used include a comparison to the other competitive pricing received in response to the solicitation, comparison to previous prices paid, and a comparison to the IGCE pricing. Offers that are unbalanced between years or CLINs may be found unacceptable.

Price reasonableness will be utilized in the evaluation of the Firm-Fixed Price effort.

A price is considered reasonable when, in its nature or amount, it does not exceed what an ordinarily prudent person in the conduct of competitive business would incur.

Reasonableness will be established using historical price information, price competition information, the Independent Government Estimate (IGE), and any other pricing tools necessary. Offers that are unbalanced between years or CLINs may be found unacceptable.

The Offeror’s Cost/Price proposal will be reviewed for errors. The Offeror may be given an opportunity to clarify certain aspects of their proposal at the sole discretion of the Contracting Officer.

E. DISCUSSIONS

1. GENERAL INFORMATION. In accordance with FAR 15.306(d), discussion sessions with each offeror may be held. Should discussions take place, all offerors in the competitive range will be allowed a minimum of (insert number) calendar days to submit Final Proposal Revisions.

2. DISCUSSION SCHEDULING. If discussions are conducted, the Contracting Officer will schedule the discussion sessions,…