ATTACHMENT 14 GFEBS Log Template and PM Checklist Sample.pdf
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- Attached to
- Facilities Maintenance and Repair, Base Maintenance Services for US Army Garrison Rheinland Pfalz, Germany
- Solicitation number
- W564KV20R2000
About this file
This document provides a template and sample checklist for facilities maintenance and repair services for the U.S. Army in Germany. The template outlines how to log maintenance requests and record preventative maintenance tasks during periods where the General Fund Enterprise Business System is unavailable. The sample checklist format lists quarterly inspection and maintenance components for emergency lighting systems, including inspecting batteries, lighting units, and replacing batteries according to manufacturer guidelines.
The related federal contract opportunity is a pre-solicitation notice for facilities maintenance and repair services for U.S. Army Garrison Rheinland Pfalz locations in Germany. The single-award IDIQ contract will have firm-fixed-price and time-and-materials contract line items. Services include management, materials, supplies, labor, equipment, and maintenance for approximately fifteen locations. The ordering period is five years with an optional nine-month extension. The estimated ceiling is $375 million. The NAICS code is 561210 for facilities support services. The solicitation is expected to release in the first quarter of 2020 for full and open competition.
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ATTACHMENT 14 – GFEBS Log Template and Checklist Sample
. Work Log Template during GFEBS Downtime, Unavailability and Phase-In Period
In the event GFEBS is not available, the Contractor shall use a Demand Maintenance Log template as specified below:
Caller/Point of Contact
Help Desk (Contractor) COR (Government)
Sequence Number
Problem Description
Name
Phone
Best time to contact
Building
Room
Equipment
DMO
received by
GFEBS
Number
Customer Follow up Date/time
Work Center
Remarks
Approved?
Date of Approval
Approved By?
Initiate new DMO when GFEBS becomes available and enter GFEBS DMO# for
Preventive Maintenance Checklist Format Sample
Same check list for paragraph
PARA 5.8.8. Emergency Lighting Sys tem - QUARTERLY INSPECTION
GFEBS Preventive Maintenance Order Number:
BUILDING NUMBER:
EQUIPMENT GFEBS ID:
BASED ON UFC UFC3 600 02 "O&M ITM of Fire Protection Systems" and German DIN 1465
Frequency
Component
Tasks
Date Scheduled
Date Completed
Time needed to complete the task
Name of the
Person Completing the
Task
Describe findings i f equipment is faulty;
enter remarks; enter serial number for replacement equipment
Initiate DMO for Repair?
YES/NO
Quarterly (German requirement)
1. Individual Battery-Powered Lighting Units
1. Activate for not less than 90 minutes to verify battery voltage and capacity.
2. Central Battery-Powered Lighting Systems
1. Activate for not less than 90 minutes to verify battery voltage and capacity.
3. Emergency Generator-Powered Lighting Systems
During regularly scheduled generator and transfer switch maintenance, visually check operation of each emergency generator-powered fixture.
4. Individual Fixtures’ Replaceable Batteries or Unitized Fixtures
Replace battery or complete unitized fixture in accordance with manufacturer’s estimated service life.
1. Externally Illuminated and Un-illuminated Marking
1. Inspect fixture condition and mounting.
2. Ensure that emergency light source, if required, is s functional.
2. Photo luminescent Marking Inspect sign condition and mounting.
Inspect charging light source and mounting.
Ensure that charging light source is functional (un-switched 5 foot-candles fluorescent or greater). Note: Charging light must be on at all times the building is occupied.
3. Internally Illuminated Marking Inspect fixture condition and mounting.
Ensure that the bulb or l light source is functional.
For electroluminescent marking, ensure that the power source is operational.
4. Internally Illuminated Marking with Standby Battery Backup
Inspect fixture condition and mounting.
Ensure that the bulb or l light source is functional.
Activate on battery power for not less than 90 minutes to verify battery voltage and capacity.
5. Internally Illuminated Marking with Emergency Generator Backup
Inspect fixture condition and mounting Ensure that the bulb or light source is functional.
During regularly scheduled generator and transfer switch maintenance, visually check the operation of each emergency
5 to 10 years 1. Internally Illuminated Marking with Standby Battery Backup
1. Replace battery or fixture if battery is not replaceable (unitized fixture) in accordance with manufacturer’s estimated service life.
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