Attachment 00 PWS Annex N - Environmental Services.pdf

PWS Annex N, Environmental Conservation Services Page 1 of 8

Annex N

ENVIRONMENTAL CONSERVATION SERVICES

5.15 Scope of Services:

The Contractor shall execute environmental conservation programs—to include the management, oversight, and implementation of the Endangered Species Act and other regulations—in accordance with natural resources laws and regulations, Host Nation laws, Army regulations, the FGS-G, and the COR-approved PMP.

Work Management: The Contractor shall perform all work under this Section with qualified personnel in accordance with applicable laws, regulations, and Government-developed short and long-range plans. Contractor personnel are to maintain an open working relationship with the USAG Rheinland Pfalz Environment Division. The Contractor shall provide information to the COR and the Environmental Division in support of the environmental program. The Contractor is not authorized to provide information concerning environmental issues to anyone other than the COR and Environmental Division. The Contractor is not authorized to conduct or allow site visits unless specifically requested and approved by the COR and accompanied by U.S. Army personnel. Under this section, recurring work shall be performed as an OWO, with unscheduled tasks being performed as a DMO or PWO, depending on the DMO limits as defined in this PWS.

Work Area: A list of applicable conservation programs is contained in this PWS(TE- 0064;TE-0065a and 0065b)

5.15.1 INVASIVE SPECIES MANAGEMENT SPECIFIC REQUIREMENTS MAD,

COLEMAN BARRACKS, GAD

5.15.1.1 FAUNA-FLORA-HABITAT (FFH) “NEUWOOGMOOR,” AT MAD

In order to protect the fauna flora habitat (FFH) “Neuwoogmoor” at MAD, it is essential to cut reed at a specific time of each year. The affected area for reed cutting has a size of approximately 100 square meters. Exact size, location and time the reed cutting shall occur will be defined by the COR and Environmental Division.

5.15.1.2 COLEMAN BARRACKS

Grass cutting to be accomplished as guided by DPW, Environmental Management Division (EMD).

5.15.1.3 COLEMAN BARRACKS

Invasive species to be removed as requested and described by EMD

5.15.1.4 GAD

Invasive species to be protected and habitat to be maintained as described by EMD.

5.15.2 LANDSCAPE MANAGEMENT ACTIONS FOR COLEMAN BARRACKS

Landscape management actions for Coleman to be handled as requested by EMD

PWS Annex N, Environmental Conservation Services Page 2 of 8

5.15.3 ENVIRONMENTAL SURVEY (NAT RESOURCES) Reserve.

5.15.4 CLEANING AND MAINTENANCE OF BAT/BIRD BOXES

Cleaning and maintenance of bat/bird boxes garrison wide. Location, amount and method to be provided by EMD.

5.16 ENVIRONMENTAL COMPLIANCE SERVICES

Scope of Services: The Contractor shall provide support of environmental compliance programs specified in this Section. Compliance programs may consist of environmental inspections and hazardous waste collection, storage, and disposal in compliance with Host Nation laws, Army regulations, and the Contractor’s COR-approved PMP. The requirements in the Final Governing Standards (FGS-G) and all applicable Host Nation and Army regulations shall be the definitive sources of environmental compliance criteria applicable to DOD installations and to U.S. Forces activities in Germany.

Work Management: The Contractor shall perform all work under this Section with qualified personnel in accordance with applicable laws, regulations, and Government-developed short and long-range plans. Contractor personnel dealing with hazardous waste shall possess and maintain ADR Certification. Contractor personnel are to maintain an open working relationship with the USAG Rheinland Pfalz Environment Division. The Contractor shall provide information to the COR and the Environmental Division in support of the environmental program. The Contractor is not authorized to provide information concerning environmental issues to anyone other than the COR and Environmental Division. The Contractor is not authorized to conduct or allow site visits unless specifically requested and approved by the COR and accompanied by U.S. Army personnel. Under this section, recurring work shall be performed as an OWO with unscheduled tasks being performed as an DMO or PWO, depending on the DMO limits as defined in this PWS.

5.16.1 PROVIDE REGULATED WASTE MANAGEMENT SERVICES

5.16.1.1 ENVIRONMENTAL INSPECTIONS AND TRAINING

The Contractor shall perform environmental site conformance verification inspections as described in the PMP on all USAG-RP units. The inspections are informational in nature. The purpose of the inspection is to provide the Environmental Division verification of unit compliance with applicable environmental regulations. In case a unit should not have an Environmental Officer (EO) appointed, the contractor shall achieve an appointment for the EO and his representative signed by the unit commander. The Contractor shall coordinate site visits with the unit Environmental Officer (EO) or Alternate. The Contractor shall maintain and update a list of all USAG-RP EO and units

PWS Annex N, Environmental Conservation Services Page 3 of 8 inspected. All inspection findings shall be reported to the COR. (Deliverable 0110) The following areas of interest shall be verified at each unit:

(1) EO appointment letter

(2) Presence of EO handbook

(3) Scheduled inspection sheets

(4) Training records.

5.16.1.2 HAZMAT (HM) and HAZWASTE (HW) Training

The Contractor shall support the Environmental Division in conducting routine HM/HW training as described in the PMP and required by the COR. The Contractor shall provide qualified personnel in accordance with applicable Host Nation standards, Army regulations, and documents in Section 6. The training shall be conducted in compliance with the FGS-G.

5.16.1.3 SPILL PREVENTION AND CLEANUP

The Contractor shall provide complete response, containment, and cleanup services for emergency spills and shall provide HAZMAT support to the COR, including but not limited to the following:

(1) The Contractor shall maintain the supplies of clothing and equipment to protect personnel and cleanup spills to include but not limited to: disposable coveralls, gloves, shoe covers, cartridge respirators, self-contained breathing apparatus, absorbent pads, Host Nation approved drums for storage of material, vacuum systems, and cleaning fluids.

(2) The Contractor shall provide spill containment support to the Fire Department after suppression of the hazard. The Contractor shall build dikes using sand, soil, etc.

as requested by the COR. The Contractor shall collect hazards using absorbent materials such as oil-dry, batting, or other absorbents as requested by the COR.

Hazards shall be placed in approved containers for disposal by the Contractor at appropriately licensed disposal sites. The Contractor shall maintain a spill containment supplies for point.

(3) The Contractor shall inform the COR telephonically/verbally within fifteen minutes after receipt of the call of the name of the Contractor appointed “spill response person,” and Contractor shall be present at the site within two hours.

(4) The Contractor shall commence spill cleanup work within U.S. installations within 15 minutes of notice of response or as specified in the PMP. Perform spill cleanup services in accordance with guidance/instructions of, and as approved by, the COR.

(5) The Contractor shall continue work until proper clean up of the spill is accomplished. Complete clean up as approved by the COR.

(6) The Contractor shall store spill residuals in appropriate labeled containers in a controlled environmental area and transport to the nearest hazardous material collection point for further action and/or pick up. Appropriate storage containers, storage area and hazardous materials collection points will be determined on a case-by-case basis between the COR and the Contractor.

PWS Annex N, Environmental Conservation Services Page 4 of 8

(7) The Contractor shall prepare and submit a Spill Cleanup Report (Deliverable 0034B) to the U.S. Government upon completion of the spill cleanup and appropriate contaminated material disposal action. A reporting format to deliverable 0034B will be provided.

5.16.1.4 FOUND-ON-POST ITEMS

The Contractor shall pick up hazardous items “found-on-post” and take to the appropriate location. Items shall be stored in the Contractor-managed HWSA according to the practices described above. The Contractor shall exercise caution during pick up.

Unknown, highly toxic, explosive and otherwise highly dangerous substances could be beyond the ability of the Contractor to safely handle. In such cases, the Contractor shall notify the Environmental Division or COR within 30 minutes.

5.16.1.5 HAZARDOUS WASTE SPILL EXERCISE

The Contractor shall plan and execute a spill training exercise in accordance with the Garrison Spill Plan and in cooperation with the COR and the Environmental Division on an annual basis.

5.16.1.6 HAZARDOUS WASTE COLLECTION POINT (HWCP) AND CENTRAL

HWCP INSPECTIONS AND MAINTENANCE

To comply with Betriebssicherheitsverordnung (paragraph 15 BetrSiV), Technischen Regel fuer Betriebssicherheit (TRBS) 1201, paragraph 23 VAwS (Rheinland-pfalz Landesverordnung ueber Anlagen zum Umgang mit wassergefaehrtenen Stoffen und ueber Fachbetriebe – Anlagenverodnung) and paragraph 19i (2) Wasserhaushaltsgesetz (WHG), the Contractor shall conduct inspections of the systems. Upon completion of the required inspections, a report shall be provided to the COR and the EMD, showing date and location of inspection, legal requirements, inspection scope, and results. Any deficiencies/findings shall be defined and recommendations for actions shall be provided. Locations of the hazardous waste collection points are indicated in the Technical Exhibits. Further, the Contractor shall conduct an inspection of the electrical systems and equipment and LPS IAW VDE at all HWCPs. Reports shall be submitted upon request and shall be IAW VAWS (Verordnung fuer Anlagen zum Umgang mit wassergefaehrdenden Stoffen). An inspection report (Deliverable 0085) shall be submitted upon request for all hazardous waste collection points. A reporting format to Deliverable 0085 will be provided In all central HWCPs owned by DPW, EMD, the contractor has to ensure that fire extinguisher are operational, properly maintained and exchanged if necessary.

5.16.1.7 HAZARDOUS MATERIAL (HM) INVENTORIES

PWS Annex N, Environmental Conservation Services Page 5 of 8

To comply with Host Nation and US regulations as well as GFGS, Contractor has to prepare HM inventories at all USAREUR units that store HM. In addition, Contractor has to update the inventories of equipment that affects the environment in most maintenance facilities. ( For example: transformers, ODS containing devices, generators, Air emission sources); maintenance records, TUEV inspection results, permits, PCB inventory, etc.

All Inventories have to be prepared as directed by EMD and submission is required on a quarterly basis. (Deliverable 0112)

5.16.1.8 (OPTIONAL) RECEIVING SERVICES FOR HW (OPERATION OF

CENTRAL HWCPS)

If required by EMD, Central HWCPs will be operated during specific hours per week by Contractor. This means that units provide their hazardous waste to the cHWCP and the contractor will sort the HW and put it in the proper disposal container. Sorting, packaging, labeling and preparing for final disposal has to be in full compliance with US and Host Nation environmental laws including ADR requirements.

5.16.1.9 AIR SAMPLING AND MONITORING

The Contractor shall be responsible for laboratory sampling of soil and air monitoring of unknown substances. As requested by EMD, Contractor has to take samples by a qualified person and have the samples analyzed by an officially Host Nation accredited laboratory.

5.16.1.10 ASBESTOS AND ARTIFICIAL MINERAL FIBERS

The Contractor’s personnel may encounter asbestos-containing building material (ACBM) during repair/cleaning work or be required to control/abate small areas of ACBM. Small areas are defined as 3 linear meters (3 lm) of piping or 3 square meters of wall or similar surface of asbestos, generally limited to “glove-bag” or similar abatement methods. Large abatement work will be handled as a project. If the Contractor’s personnel are not able to perform small or large-scale abatement of ACBM or AMF within a twenty-four hour notice, the Contractor shall retain a subcontractor who can perform such services as a rapid response. This work shall be requested by the COR and may include, but is not limited to, the following:

(1) Encapsulation of asbestos-containing material on equipment and facilities so as to prevent further spread of fibers and material.

(2) Removal and disposal of asbestos-containing materials where feasible or when necessary to prevent a health or environmental hazard.

(3) Cleaning of contaminated area with the appropriate equipment necessary to reduce residual asbestos level to within levels allowed by the applicable laws and regulations.

(4) Inform EMD about status of performed asbestos related work, by reporting the

PWS Annex N, Environmental Conservation Services Page 6 of 8 location, site plan, picture and description to EMD.

5.16.1.11 THE FOLLOWING WORK ITEMS OCCUR ONLY AFTER REQUEST

FROM EMD

5.16.1.11.1 EMULSION SEPARATION FACILITY (ESF)

ESFs as well as portable ESFs to be operated and maintained by the contractor. EMD will provide information about where to locate the portable ESF.

5.16.1.11.2 SAMPLING, ANALYSIS AND REMOVAL/DISPOSAL OF

CONTAMINATED SOIL

Contractor shall sample, analyze, excavate, remove and dispose up to 500 cubic meter of contaminated soil per year. The work has to be done in full compliance with HN environmental laws and US and in close coordination with EMD (HN if EMD feels necessary).

5.16.1.11.3 ENVIRONMENTAL AUDIT (EPAAS)

Contractor has to assess garrison operations that have a potential to negatively impact the environment. This assessment ensures compliance with the German Final Governing Standards (FGS) and provides any deficiency to EMD within three working days after identification. (Deliverable 0113) Buildings that require assessment as frequency of assessment will be determined by EMD. The content of deliverable will be IAW Environmental Final Governing Standards- Germany.

5.16.1.11.4 WATER QUALITY REQUIREMENTS

Drinking water samples have to be taken in a professional manner in facilities as requested by EMD. Samples have to be analyzed in an HN accredited laboratory and results to be provided to EMD. EMD will specify substances that require such an analysis.

5.16.1.11.5 ENVIRONMENTAL SUPPLIES

Contactor shall provide any type of environmental supplies as defined by EMD (for example Secondary containments, Spill absorbent material, HW container etc.)

5.16.1.11.6 PERMITS

Contractor shall identify and collect all permits required for environmental related facilities (based on BImSchG and it’s ordinances). Missing permits have to be identified.

Information has to be tracked in a database including a copy of the permit and a separate field that lists the specific permit requirements. Status update must be provided to EMD on a monthly basis. (Deliverable 0114)

5.16.1.12 CROSS-CONNECTION/ BACKFLOW PREVENTION DEVICES

PWS Annex N, Environmental Conservation Services Page 7 of 8

Survey of systems to determine need for backflow prevention devices-either as part of routine maintenance/ repair activities or as a separate task. Follow-on work to install needed devices. Documentation of routine inspections performed on installed devices.

5.16.1.13 HW IN RECYCLING CENTERS

1. Inevitable collection of hazardous waste at Recycling Centers-either found in accepted recyclables, accepted by accident or purposely asked to hold it in their yards by DPW EMD prior to HW contract removal. Employees should be trained to determine if items received are hazardous waste, no matter if it originated as household or unit-generated waste. When HW is received, they need to properly handle, segregate and accumulate the HW that ends up at their location; maintain properly labeled HWAPs and containers; and Coordinate pick-ups with DPW EMD HW manager.

5.16.1.14 REVIEW AND DOCUMENTATION OF STORAGE TANKS (HM/HW)

Contractor to determine if correct/adequate hazard and required signs are in place.

5.16.1.15 OTHER WORK ITEMS

The Contractor shall perform other environmental work, as requested by the COR. This may include, but is not be limited to, small radon remediation (usually by active or passive ventilation), abatement of lead-based paint and PAH, removal of ozone-depleting substances (such as Halon and CFCs) from service, and sealing of expansion joints and cracks in concrete.

5.17 ENERGY REQUIREMENTS

5.17.1 ENERGY SITE ASSESSMENT

EMD will select specific sites (building or operational unit) that require an energy assessment. Contractor has to identify the current energy consumption and must suggest methods to reduce the energy requirement to the real minimum, using all “state of the art” reduction methods.

5.17.2 DEVELOPMENT OF ENERGY REDUCTION PROJECTS

Because of item 5.17.1, the contractor shall provide a scope of work for suggested energy reduction projects.

5.17.3 REVIEW OF CONSTRUCTION AND M+R PROJECTS IN REGARDS TO

ENERGY SAVINGS

Ensure that all construction and M+R projects fulfill the “state of the art” energy reduction requirements. Contractor must report any discrepancy to EMD, Energy Branch. Contractor must provide suggested methods to reduce the energy consumption.

5.17.4 COLLECT AEWRS DATA AND PROVIDE ANNUAL AEWRS SUBMISSION

Collect energy consumption data for Water, Electricity and Heat for each installation.

PWS Annex N, Environmental Conservation Services Page 8 of 8

Provide justification in case the consumption differs from last year’s AEWRS submission.

5.17.5 SUPPORT UMCS SYSTEMS TECHNICALLY AND ADMINISTRATIVELY

The UMCS system owner requires contract support on a requested basis. Support includes any technical or administrative service regards to metering requirements.

5.17.6 BEM TRAINING/CHECK STATUS

Training requirements will be provided by EMD and one 2 hrs training has to be provided by the contractor on a monthly basis. Up to 20 participants expected.

5.17.7 INSTALL METERING

Contractor to install water, electricity or heat metering as requested by EMD, Energy Branch.

5.17.8 GBP RE-INSPECTION

All units that received the “Green Boot” Certification require re-inspection on an annual basis. The certified unit has to provide a questionnaire and unit’s intent to reduce their energy consumption by 2.5 percent per year.

Annex N