Attachment 00 PWS Annex M - Pest Management Services.pdf

Annex M Pest Management

27January 2020

PWS Annex M, Pest Management Page 2 of 10

Table of Contents

1.0 GENERAL INFORMATION

1.1 Pest Management Services

1.1.1 Significant Public Health Pests

1.2 Buildings and Structures

1.3 Regulations

1.3.1 Army Policy

1.3.2 Environmental Protection

1.4 Licenses and Certifications

1.4.1 Personnel

1.5 Pesticides

1.6 Service Requests

1.6.1 Emergency Public Health Requests

1.6.2 Emergency Mission Critical Requests

1.6.3 Non-Emergency Requests

1.7 Structural Pests

1.8 Miscellaneous Pests

2.0 DESCRIPTION OF SERVICES

2.1 Indoor Pest Control

2.1.1 Plan and Manage the Indoor Pest Management Program

2.1.2 Food Handling Establishments

2.2 Outdoor Pest Control

2.2.1 Outdoor Pest Management

2.2.2 Dead or Dying Animals

2.2.3 Stray Animals

2.2.4 Miscellaneous Animal Pests

2.2.5 Vegetation Control

2.3 Other Services

2.3.1 Special Services

2.3.2 Special Event Services

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1.0 General Information.

1.1 Pest Management Services. The Contractor shall perform scheduled and unscheduled Pest Management Services for public health pests for real property, facilities, and grounds on installations assigned and reassigned to the USAG-RP. Pests are: a nuisance, invasive species, or disease vector such as arthropods, stray dogs, stray cats, birds, rodents, nematodes, fungi, bacteria, viruses, algae, snails, marine borers, snakes, weeds, and other organisms (except for human or animal disease-causing organisms) that adversely affect readiness, military operations, or the well-being of personnel and animals; attack or damage real property, supplies, equipment, or vegetation; or are otherwise undesirable. A disease vector is any animal capable of transmitting the causative agent of a human disease; serving as an intermediate or reservoir host of a pathogenic organism; or producing human discomfort or injury, including (but not limited to) mosquitoes, flies, ticks, mites, snails, and rodents.

Pest Management Service includes pest surveillance, pest identification, breeding site removal, pesticide applications, and other required actions to control pests in and around buildings and facilities including non-privatized family housing.

1.1.1 Significant Public Health Pests. Significant public health pests include, but are not limited to, the following:

a. Disease vectors, e.g., mosquitoes, ticks, bats (indoors), fleas, bees, and flies

b. Venomous arthropods, e.g., spiders, scorpions, and wasps

c. Vertebrate pests, e.g., bats, birds, rodents, and snakes

d. Stray animals

e. Invasive vegetation, toxic plants e.g. poison ivy, and weeds

1.2 Buildings and Structures. The Contractor shall perform weekly (w), monthly (m), semi annual (SA) and annual (A) inspections for household pests in buildings and structures as requested by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR).

1.3 Regulations. The Contractor shall provide all services and storage procedures in accordance with (IAW) the following:

a. Federal, State, and Local Laws and Regulations

b. Department of Defense Instruction (DODI) 4150.07, DoD Pest Management

Program

c. AR 200-1, Environmental Protection and Enhancement

d. USAG Rheinland-Pfalz Integrated Pest Management Plan (IPMP)

e. Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA)

f. Host Nation Department of Agriculture and Rural Development

g. United States Environmental Protection Agency (USEPA) regulations

1.3.1 Army Policy. The Contractor shall follow Army policy that requires DD Form 1532, Pest Management Report and DD Form 1532-1, Pest Management Maintenance Record

PWS Annex M, Pest Management Page 4 of 10 to be used to record and report all pest control operations, to include surveillance.

1.3.2 Environmental Protection. All environmental protection issues shall be coordinated with the COR/ACOR and approved by the Contracting Officer (KO).

1.4 Licenses and Certifications. The Contractor shall provide its business license and pest management specialist’s names, certification numbers (DOD or State), certification categories, and expiration dates within thirty (30) days of start of contract, and annually by end of the performance period. The Contractor shall ensure that the licenses/certificates and training of Contractor personnel are kept current. Copies of these licenses/certifications shall be provided to the KO upon request. (Deliverable 0100)

1.4.1 Personnel. The Contractor shall provide certified, trained, and competent pest controllers to accomplish the work of the contract in accordance with Host Nation requirements, and Army regulations. All Contractor personnel performing pest control services under the terms of this contract on U.S. installations shall hold current recognition as being professionally competent (“sachkundig”) in the appropriate categories by the assigned German government body (“Zustaendige Behoerde). The Contractor shall provide copies of personnel certifications to the COR (Deliverable 0101) and the Integrated Pest Management Coordinator (IPMC). The Contractor shall provide proof of current registration as a commercial control company with the assigned German government body (“Zustaendige Behoerde”) IAW hazardous substances regulation (Gefahrstoffverordnung, Anhang III, Nr. 4, “Anzeigepflicht”) of the applicable Federal State of the FRG. Work shall be arranged so as to minimize interference with normal conduct of Government business, and services shall be performed with the Installation Coordinator if available. The Contractor shall provide properly licensed and certified pest management personnel Monday through Friday, during normal duty hours. The Contractor personnel shall perform pest surveillance, pest control, inspection operations, and pesticide application, IAW DODI 4150.07 and USAG Rheinland-Pfalz IPMP.

1.5 Pesticides.(TE-0062)

a. All pesticides used shall be registered, for unrestricted use, with the United

States Environmental Protection Agency (USEPA) and the Host Nation authorities.

b. All pesticides used shall be approved IAW DODI 4150.07, Chapter 5. The Contractor shall annually submit a Pesticide Use Proposal, IAW Pest Management Plan. The initial plan submittal is required thirty (30) calendar days after contract start. All pesticides submitted for use by the Contractor must comply with all applicable sections of this contract and be registered for use in the Host Nation.

c. All pesticides shall be used in strict conformance with label directions. Ready-to-use pesticides used by the Contractor shall be delivered to the specific work site on the installation in unopened containers as supplied bythe manufacturer or formulator. Pesticides shall not be mixed on the installation.

d. The Contractor shall not store or mix pesticides on the installation.

e. The Contractor shall submit monthly pesticide usage on DD Form 1532 IAW

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USAG Rheinland-Pfalz IPMP. (Deliverable 0102)

f. The Contractor shall maintain a label and Safety Data Sheet (SDS) book of pesticides used or stored for use, and shall have it readily available for the COR/ACOR upon request. (Deliverable 0102A)

g. The Contractor shall notify the COR/ACOR within twenty-four (24) hours in advance when subcontracting any pest management operations. The Contractor shall ensure that the subcontractor is properly licensed, trained and certified in each category being subcontracted. The Contractor shall be responsible for the subcontractor’s reports of pest management operations performed by the subcontractor. (Deliverable 0103)

h. Any proposed changes in Government-approved pesticides shall be submitted to the KO for approval at least ten (10) working days in advance of the anticipated use. (Deliverable 0104)

1.6 Service Requests.

1.6.1 Emergency Public Health Requests. The Contractor shall provide personnel to respond to emergency public health pest management service requests within four (4) hours of the request. Examples of emergency public health pests include bats, wasps, bees, snakes, squirrels, raccoons, potentially rabid animals, or any other threatening species.

1.6.2 Emergency Mission Critical Requests. The Contractor shall provide personnel to respond to mission critical pest management service requests within four (4) hours of the request. Mission critical facilities include command centers, emergency operations facilities, medical treatment facilities, IT/communications

1.6.3 Non-Emergency Requests. The Contractor shall provide personnel to respond to non-emergency pest management service requests within three (3) days of the request.

Non-emergency pest management service requests shall be any request that is not an emergency public health pest management request or emergency mission critical pest management request.

1.7 Structural Pests. The Contractor shall perform control services to eradicate termites and other structural pests. The Contractor shall perform building and structure inspections for wood infestation or visible damage to structures containing wooden components annually by the end of the performance period. The Contractor shall submit an inspection report (DD Form 1070, Termite and Wood Decay Inspection) to the COR/ACOR and the Installation Pest Management Coordinator. (Deliverable 0105) The Contractor shall use approved chemicals and wood treatment when pests are discovered during the performance of maintenance, repair, or minor construction work.

1.8 Miscellaneous Pests. The Contractor shall provide pest control services for the control of miscellaneous pests, to include various insects, birds, rodents, and animals’ Household pests, such as cockroaches, Beetles, mites, etc. Public health pests, such as flies, fleas, ticks, bedbugs, mosquitoes, wasps, bees, hornets, oak processionary caterpillars, etc.

Nuisance pests, such as ants, silverfish, spiders, midges, earwigs, etc. Pigeons and other

PWS Annex M, Pest Management Page 6 of 10 problem birds. Animal carcasses (except those of game animals).

Humane treatment shall be used to remove miscellaneous pests from buildings. The Contractor shall also provide cleanup of nesting materials, feces, urine, etc. left by these pests and apply an effective deodorizer as required. The Contractor shall use live traps or nets to capture vertebrate pests. Bird infestation and bird nest removal and disposal.

2.0 Description of Services.

2.1 Indoor Pest Control. (TE-0061; TE-1061; TE-2061;)

The Contractor shall perform indoor pest management services in all applicable facilities in accordance with Host Nation requirements and Army regulations. The Contractor shall perform tasks identified in this section in accordance with the COR-approved PMP, which includes the Government-provided Integrated Pest Management Plan (IPMP). The Contractor shall perform a program of inspection, surveillance, prevention, management, and removal of indoor pests on U.S. installations and in areas listed in the Technical Exhibits (TE-0061 ; TE-1061; TE- 2061;). The Contractor shall submit updates of applicable Technical Exhibits to the COR for approval, as required. In addition, the Contractor shall perform all necessary indoor pest management at the request of the COR or upon receipt of a DMO.

2.1.1 Plan and Manage the Indoor Pest Management Program. The Contractor shall submit to the COR/ACOR a weekly Pest Management Maintenance Record, which includes a schedule for all work and inspections (to include actuals, as well as scheduled). (Deliverable 0106) The submittal shall begin ten (10) days after award. The schedule and arranged work shall have minimal disruptions.

2.1.2 Food Handling Establishments.

a. The Contractor shall provide pest control inspections at all food handling establishments weekly and treat as required. Treatment shall be performed only when the food establishments are unoccupied. Food handling establishments are shown in provided

TE.

b. The Contractor shall control infestation of insects and rodents IAW IPMP.

c. The Contractor shall conduct inside treatment of child care development centers only when children are not present in the facilities. Child care center spraying shall comply with AR 608-10, Child Development Services.

d. The Contractor shall weekly set and check traps or use other approved methods in food storage areas to protect stored products. The Contractor shall not use poison for pest control in food preparation areas or floor space in common areas such as hallways.

Traps located outdoors shall be placed in bait stations to protect non-target animals.

Bait stations shall be secured against removal.

2.1.2.1 Flies. The Contractor shall inspect for flies during monthly building and weekly food handling establishment inspections. Building inspections shall include all lunchrooms, break rooms, and kitchenette areas. The Contractor shall provide pest control based on inspection results.

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2.1.2.2 Treatment of bad odors

The Contractor shall apply a deodorizer or odor-masking agent and disinfectant to structures where odors were the result of pest control operations or a pest control problem. The Contractor shall identify, locate, and remove the cause of a bad odor

2.1.2.3 Carcass Removal and Disposal

The Contractor shall remove and dispose of dead animals or indoor pests killed as a result of pest control operations, including but not limited to rats, mice, birds, dogs and cats on Government controlled property.. All carcasses shall be disposed of in accordance with local Host Nation laws and requirements. Non-accessible (in or behind walls, under floors, etc.)

areas where animals have died and cannot be removed shall be reported to the COR immediately after the inspection

2.1.2.4 Removal of Pigeon Feces

After removal of live or dead birds and associated nesting materials, the Contractor shall remove and dispose of pigeon feces from all affected surfaces; remove and dispose of rubbish and bulk trash; disinfect affected surfaces; and apply an odor neutralizer to the affected areas.

Feces shall be disposed of at an approved facility in accordance with Host Nation law. Special safety procedures shall be followed strictly in order to protect workers and the environment.

Any laws on epidemics of animals and regulations on the disposal of animal carcasses shall be observed, if applicable

2.1.2.5 Live Animal Control

The Contractor shall exclude and remove unwanted live animals from structures or other specified areas by using nets, wire spikes, HN-approved live traps, or by other capture and removal methods other than firearms, lethal weapons or devices, pesticides, or glue traps. The Contractor shall eliminate or effectively counteract or mask undesirable odors associated with live animals. The following requirements apply:

(1) Live traps shall be placed, set, and baited at the target site in accordance with applicable Host Nation standards. Trapped animals shall be taken to the nearest installation veterinary services facility, or Host Nation equivalent facility, the same day of capture or on the following morning if capture is after duty hours.

(2) The Contractor shall maintain a map denoting the trap locations while traps are in operation.

(3) Upon capture and delivery of live animals, the Contractor shall inform the COR and Veterinary Services, or Host Nation equivalent, of the specific location of animal capture.

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(4) The Contractor shall report to the COR, within one working day after a live animal control service begins, locations where burrows exist under buildings, or locations where damaged or missing attic screens or crawl space vent covers allow animals access into or under a building. The Contractor shall fill in all small rodent burrows.

2.2 Outdoor Pest Control.

2.2.1 Outdoor Pest Management. The Contractor shall control public health animal and plant pests. The Contractor shall submit to the COR/ACOR a weekly Pest Management Schedule of outdoor pest management activities, which includes a schedule for all work and inspections (to include actuals, as well as scheduled). (Deliverable 0107) The submittal shall begin ten (10) days after award. The schedule and arranged work shall have minimal disruptions. Required inspections shall be performed concurrently whenever possible.

2.2.1.1 Trees, Shrubs, and Turf Pests. The Contractor shall control trees, shrubs, and turf pests. The Contractor shall inspect trees and shrubs in April, June, August, and October for infestation and disease, and treat based on inspection findings. The Contractor shall treat infestation within five (5) calendar days of detection.

2.2.1.2 Mosquito Larvae. The Contractor shall perform weekly inspections of mosquito larvae during mosquito season based on the IPMP.

The Contractor shall reapply approved pesticides (BT e.g.) whenever critical levels are reached or mosquito-borne disease outbreaks are detected, based on guidance from the

COR/ACOR.

2.2.1.3 Adult Mosquitoes. The Contractor shall perform adult mosquito surveillance and treatment and control, as specified in the IPMP. The Contractor shall weekly inspect for adult mosquitoes and treat as necessary (April through October). The Contractor shall reapply pesticides whenever critical levels are reached or mosquito-borne disease outbreaks are detected, based on guidance from the COR/ACOR.

2.2.1.4 Other Pests of Medical Importance. The Contractor shall survey and control pests of medical importance (to include fleas and ticks) as necessary for the protection of health and safety as outlined in the IPMP. Vertebrate pests, such as rats and mice. Toxic and highly allergic plants, such as “Hercules plants,” and Ambrosia, Invasive weeds.

2.2.2 Dead or Dying Animals. The Contractor shall remove dead or dying vertebrate animals from the installation and dispose IAW State regulations. The Contractor shall immediately, not later than two (2) hours, locate and remove the carcass, and apply a deodorizer (if necessary) to effectively treat odors.

2.2.3 Stray Animals. The Contractor shall remove and properly handle stray animals.

Stray animals considered household pets shall be delivered to the local animal shelter

PWS Annex M, Pest Management Page 9 of 10 the same day of capture. Stray animals shall be considered as DOD-owned animals until disposition is made; that is, adopted, or released to civil authorities.

2.2.3.1 Animal Pick-up. The Contractor shall exclude and remove unwanted live animals from specified areas by using nets, wire spikes, and HN-approved live traps, or by other capture and removal methods other than firearms, lethal weapons or devices, pesticides, or glue traps. The Contractor shall eliminate or effectively counteract or mask undesirable odors associated with live animals.

2.2.3.2 Animal Control Vehicles. Vehicles utilized to transport domestic animals shall be equipped with cages specifically designed to transport, confine, and segregate domestic animals in a humane manner. The vehicles and animal carriers used for transporting domestic animals shall be cleaned IAW Code of Federal Regulations Title 9, Sec 3.11.

2.2.3.3 Service Calls. The Contractor shall proceed to the specified location, arrive within thirty (30) minutes after notification, pick up the described domestic animal in a humane manner, and impound. The Contractor shall impound domestic animals that have been involved in bite or scratch incidents, are creating a nuisance, are a hazard, or have otherwise been ordered to be impounded.

2.2.3.4 Impounded Animals. The Contractor shall not release the captured stray animal to any person, including the owner, other than a Stray Animal Facility representative. The Contractor shall inspect stray animals for microchipping, read any microchips that are available, and utilize any other resources to identify and contact the stray animal’s owner.

2.2.3.5 Sick Animals. The Contractor shall immediately notify the Veterinarian at the Veterinary Center if a domestic animal that has been impounded displays signs of injury, illness, or any other trauma that indicates the animal is in need of immediate medical attention.

2.2.3.6 Stray Animal Control Intake Form. The Contractor shall fill out a Stray Animal Intake Form, after the stray has been captured and secured within the vehicle.

(Deliverable 0108) The Contractor shall make an effort to fill out the form with the maximum amount of information available. The Contractor shall submit the completed form to the COR/ACOR within one (1) working day from capture.

2.2.3.7 Reporting. The Contractor shall provide a daily electronic summary report of activities performed throughout the day. (Deliverable 0109) The Contractor shall provide an example of the daily summary report to the KO ten (10) days after contract award for approval. The report shall include: total mileage driven, animals captured, location of capture, impound location, and any other significant activity or problems associated with animal control.

2.2.4 Miscellaneous Animal Pests. The Contractor shall control pests that damage grounds, and fill burrows that have been trapped out. The Contractor shall lock the live traps in either the open or closed position during non-duty days. The Contractor shall

PWS Annex M, Pest Management Page 10 of 10 remove and properly handle animals according to State and IPMP regulations. Diseased animals shall be handled IAW local ordinances and properly disposed.

2.2.5 Vegetation Control. The Contractor shall conduct vegetation control (grassy and broad leaf weeds, forbs, bushes, and trees) IAW the IPMP and the Installation Natural Resource Management Plan. The Contractor shall perform vegetation control for firebreaks and ranges manual means to reduce wildland fire risks as well as weed and brush growth.

2.2.5.1 Weed Control. Reserved

2.2.5.2 Railroads and Dams. The Contractor shall remove undesirable vegetation growing within the roadway (railroad tracks) or on dams by chemical or manual means.

The Contractor shall perform vegetation control for railroads and dams in April, June, August, and October. The Contractor shall spray to stop growth and remove all vegetation within twenty (20) feet from the centerline of railroads. Vegetation control shall be accomplished as prescribed in the following manuals: AR 200-5 (Pest Management Program), TM 5-630 (Natural Resources Land Management) and UFC 4-860-03 (Railroad Track Maintenance and Safety Standards) section 3-3. The contractor shall comply with Host Nation law.

2.3 Other Services.

2.3.1 Special Services. The COR/ACOR will notify the Contractor as soon as a special service requirement is known. The Contractor shall coordinate special service requirements with the existing pest management schedule. Pricing for this unscheduled service shall be IAW the pre-established unit prices in the contract.

2.3.2 Special Event Services. The Contractor shall provide additional pest control services for special events when necessary. The DPW will provide historical data on special event services. Special events include, but are not limited to, Very Important Person (VIP) visits, retreats, ribbon cutting ceremonies, and open houses. When necessary, the Contractor shall deviate from its schedule to meet special event requirements, at no additional cost to the Government. The Contractor shall be authorized one (1) additional duty day to return to its normal operations.