Exhibit_A_-_Contract_Data_Requirements_List_-_Production_Items.pdf
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- Solicitation number
- W52P1J-17-R-0141
About this file
This exhibit provides data requirements for a small caliber ammunition production contract. Key requirements include submission of ammunition data cards, quality program plans, measurement system evaluations, critical characteristics control plans, critical safety item reports, first article test plans and reports, lot acceptance test reports, failure analyses, loading authorizations, bar code labels, and configuration management documents. Response timing ranges from 15 to 60 days prior to first article testing or production start. The contract will be for production at the Lake City Army Ammunition Plant from fiscal year 2020 through 2029, with options to extend through 2037. The solicitation seeks to award a firm-fixed-price, single-award contract for production of 5.56mm, 7.62mm, .50 caliber, .30 caliber and .22 caliber ammunition in various packaging.
Exhibit A - Contract Data Requirements List - Production Items
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Text version
Exhibit A September 15, 2018
Contract Data Requirements List 5.56mm, 7.62mm, .50 Caliber, .30 Caliber, .22 Caliber Production Items
A001
Title:
Ammunition Data Card
(ADC)
App Code: A
Subtitle: Data Input Dist Statement Required: B
Data Item Number: DI-MISC-80043B Frequency: ASREQ
Contract Reference: Narrative E0011 As of Date: N/A
Requiring Office: AMSJM-QAO/P Date of 1st Submission: ASREQ
DD 250: XX Date of Subsequent Submission: ASREQ
Distribution Draft Reg Repro
WARP 0 1 0
Lot Shipment 0 1 0
REMARKS
Sample ADC shall be submitted into the Munitions History Program (MHP) system and approved prior to First Article Test (FAT) or initiation of production if FAT is not required. ADCs shall be prepared IAW MIL-STD-1168 by accessing the Worldwide Ammunition Repository Program (WARP) on the Munitions History Program website at https://mhp.redstone.army.mil/.
An ADC shall be submitted with each lot. Any failed lot still requires an ADC to be submitted.
Hard copy ADC provided with lot shipments shall be generated from the WARP and signed/dated by the Government Agency Responsible for Acceptance (GARA).
A002
Quality Program Plan
(QPP)
App Code: A
Subtitle: N/A Dist Statement Required: B
Data Item Number: DI-QCIC-81722 Frequency: ONE/R
Contract Reference: Section E As of Date: N/A
DD 250: LT Date of Subsequent Submission: ASREQ
PCO 0 1 0
PQM 0 1 0
AQE 0 1 0
APO 0 1 0
QAR 0 1 0
The Quality Program Plan (QPP) shall be submitted prior to First Article Test (FAT) or initiation of production if FAT is not required. The Government shall provide response within 30 calendar days of initial submission. If further revisions are necessary, the Contractor shall have 15 calendar days to provide revisions and the Government shall provide response within 15 calendar days. Approval is required prior to FAT or prior to initiation of production. Disposition will be provided by the PCO.
Submit updates/revisions for review and approval prior to implementation.
Submit via email or AMRDEC SAFE: https://safe.amrdec.army.mil/safe/Welcome.aspx Specific email addresses for the distribution list will be provided after contract award.
A003
Title:
Measurement System Evaluation (MSE) – Measurement and Inspection Equipment System Design Documentation for Acceptance of Product
App Code: A
Subtitle:
Measurement System Evaluation/Acceptance Inspection Equipment
(MSE/AIE)
Dist Statement Required: B
Data Item Number: DI-QCIC-81960 Frequency: ONE/R
Contract Reference: Narrative E0006 As of Date: N/A
DD 250: DD Date of Subsequent Submission: ASREQ
PQM 0 1 0
AQE 0 1 0
The Contractor shall submit a completed AIE package no later than 60 days prior to First Article Test (FAT) or initial production if FAT is not required. The AIE shall be approved prior to FAT, initiation of production, and/or all acceptance of product under the contract. The PCO will provide disposition within (45) calendar days of final AIE package receipt.
If further revisions are necessary, the Contractor shall have 30 calendar days to generate them and the Government shall have 30 calendar days to review and respond to them. The approved AIE shall be available for FAT, production, and/or all acceptance of product under the contract. If Contractor revises a previously Government accepted AIE for this contract, the revised AIE must be submitted to the Government for review and approval. Approval must be granted before AIE is used for acceptance of product. The Government will respond within 30 calendar days.
The Contractor shall notify the responsible Government technical agency a minimum of 30 calendar days prior to acceptance (prove out) testing for AAIE.
Submit via email or AMRDEC SAFE https://safe.amrdec.army.mil/safe/Welcome.aspx.
Specific email addresses for the distribution list will be provided after contract award.
An MSE Review Guide is available on the ARDEC Public Website (http://www.ardec.army.mil/organizations/QESA/) to assist Contractors in the application of the MSE Clause. The MSE Review Guide's content, in its entirety, is provided solely for REFERENCE and GUIDANCE PURPOSES ONLY- it is not, nor is it intended to be, contractually binding.
Accordingly, the information contained within the MSE Review Guide is expressly not, nor shall it be construed to be, incorporated either directly or by reference into the terms of the MSE clause itself nor into the terms and conditions of any underlying contract which contains the MSE clause.
A004
Critical Characteristics Control Plan (CCCP)
App Code: A
Subtitle: N/A Dist Statement Required: B
Data Item Number: DI-MGMT-81986 Frequency: ANNLY
Contract Reference: Narrative E0001 As of Date: N/A
PQM 0 1 0
AQE 0 1 0
The CCCP shall be submitted 60 days prior to First Article Test (FAT) or initiation of production if FAT is not required.
Government shall provide response within 45 calendar days of initial submission. Disposition of the CCCP will be provided by the PCO. If further revisions are necessary, the contractor shall have 15 calendar days to provide revisions and the Government shall provide a response within 15 calendar days. The CCCP shall be approved prior to FAT or the initiation of production.
Submit updates/revisions for review and approval prior to implementation. Government shall provide a response within 15 calendar days of receipt and contractor shall response to any comments within 15 calendar days.
Submit via email or AMDEC SAFE: https://safe.amrdec.army.mil/safe/Welcome.aspx Specific email addresses for the distribution list will be provided after contract award.
A CCCP Review Guide is available on the ARDEC Public Website (http://www.ardec.army.mil/organizations/QESA/) to assist Contractors in the application of the CCCP requirement. The CCCP Review Guide's content, in its entirety, is provided solely for REFERENCE and GUIDANCE PURPOSES ONLY- it is not, nor is it intended to be, contractually binding. Accordingly, the information contained within the CCCP Review Guide is expressly not, nor shall it be construed to be, incorporated either directly or by reference into the terms of the CCCP requirement itself nor into the terms and conditions of any underlying contract which contains the CCCP requirement.
A005
Critical Plan Of Action
(CPOA)
App Code: A
Subtitle: N/A Dist Statement Required: B
Data Item Number: DI-MGMT-81996 Frequency: ASREQ
Contract Reference: Narrative E0001 As of Date: N/A
PQM 0 1 0
AQE 0 1 0
The Contractor may voluntarily submit a CPOA for all critical characteristics as specified in the critical characteristic requirement. If contractor chooses to utilize the CPOA, it shall be updated and resubmitted on an annual basis from the date that the CPOA is approved.
The Contractor shall submit the CPOA for approval prior to use. The Government requires 45 calendar days for review.
Disposition of the CPOA will be provided through the Procuring Contracting Officer (PCO). CPOA shall be approved prior to implementation. If further revisions are necessary, the Contractor shall provide revision within 15 calendar days and the Government will provide disposition within 15 calendar days of receipt.
Submit via email or AMRDEC SAFE: https://safe.amrdec.army.mil/safe/Welcome.aspx.
Specific email addresses for the distribution list will be provided after contract award.
A CPOA Review Guide is available on the ARDEC Public Website (http://www.ardec.army.mil/organizations/QESA/) to assist Contractors in the application of the CPOA requirement. The CPOA Review Guide's content, in its entirety, is provided solely for REFERENCE and GUIDANCE PURPOSES ONLY- it is not, nor is it intended to be, contractually binding. Accordingly, the information contained within the CPOA Review Guide is expressly not, nor shall it be construed to be, incorporated either directly or by reference into the terms of the CPOA requirement itself nor into the terms and conditions of any underlying contract which contains the CPOA requirement.
A006
Critical Safety Item, Characteristic, and Critical Defect Report
App Code: A
Subtitle:
CICL, Notification, Investigation, and Restart Request
Dist Statement Required: B
Data Item Number: DI-SAFT-80970 Frequency: ASREQ
Contract Reference: Narrative E0001 As of Date: N/A
PQM 0 1 0
AQE 0 1 0
If applicable, the CICL shall be submitted no later than 60 days prior to First Article Test (FAT) or initiation of production if FAT is not required. Government shall provide a response within 45 calendar days of initial submission. If further revisions are necessary, the contractor shall have 15 calendar days to provide revisions and the Government shall provide response within 15 calendar days. If applicable, the CICL shall be approved prior to FAT, if FAT is required, or prior to initiation of production. Disposition will be provided by the PCO.
Critical Defect - Notification of critical defect shall be made to the PCO, Contract Specialist, PQM and QAR within 24 hours of the event. Root cause investigation and corrective action and segregated suspect material use, shall be submitted to the Government for approval. Government will respond within 15 calendar days of receipt of original and any required revisions. Disposition will be provided by the PCO.
Restart Request - Contractor shall submit request to restart to the Government for approval. Government will respond within 3 business days of receipt. Disposition will be provided by the PCO.
Submit via email or AMRDEC SAFE: https://safe.amrdec.army.mil/safe/Welcome.aspx Specific email addresses for the distribution list will be provided by the PCO.
A CCCP/CPOA Review Guide is available to assist Contractors on the ARDEC Public Website (http://www.ardec.army.mil/organizations/QESA/) in the application of the CICL requirement. The CCCP/CPOA Review Guide's content, in its entirety, is provided solely for REFERENCE and GUIDANCE PURPOSES ONLY- it is not, nor is it intended to be, contractually binding. Accordingly, the information contained within the CCCP/CPOA Review Guide is expressly not, nor shall it be construed to be, incorporated either directly or by reference into the terms of the CICL requirement itself nor into the terms and conditions of any underlying contract which contains the CICL requirement.
A007
First Article Qualification Test Plan and Procedures
App Code: A
Subtitle: N/A Dist Statement Required: B
Data Item Number: DI-NDTI-81307 Frequency: ASREQ
Contract Reference: Narrative E0009 As of Date: N/A
PQM 0 1 0
AQE 0 1 0
First Article Test (FAT) Plans shall be submitted 60 days prior to FAT. The Government shall provide response within 30 calendar days of initial submission. If further revisions are necessary, the Contractor shall have 15 calendar days to provide revisions and the Government shall provide response within 15 calendar days. Disposition will be provided by the PCO. Approval of the FAT Plan shall be obtained prior to FAT. Contractor shall include any pre-FAT or in process testing expected or completed leading up to the FAT.
A008
Title: Test/Inspection Report App Code: A
Subtitle:
First Article Test (FAT) Report
Dist Statement Required: B
Data Item Number: DI-NDTI-80809 Frequency: ASREQ
Contract Reference: Narrative E0009 As of Date: N/A
DD 250: XX Date of Subsequent Submission: ASREQ
PQM 0 1 0
AQE 0 1 0
The First Article Test (FAT) Report shall be submitted with Quality Assurance Representative (QAR) findings on DD Form 1222. The FAT Report shall be submitted no later than 30 calendar days after completion of the FAT. The Government requires 30 calendar days for review. Disposition of the FAT report will be provided through the PCO. If further revisions are necessary, the Contractor shall have 15 calendar days to provide revisions and the Government shall provide response within 15 calendar days. PCO approval of the FAT Report shall be obtained prior to start of production.
Submit electronically via email or AMRDEC SAFE https://safe.amrdec.army.mil/safe/Welcome.aspx.
A009
Title: Test/Inspection Report App Code: N/A
Subtitle:
Lot Acceptance Test Report
Dist Statement Required: B
Data Item Number: DI-NDTI-80809 Frequency: ASREQ
Contract Reference: Narrative E0011 As of Date: N/A
Requiring Office: AMSJM-QAO/P Date of 1st Submission:
30 days after test completion
DD 250: NO Date of Subsequent Submission: ASREQ
Lot Acceptance Test Reports (LATRs) shall be submitted for each lot.
LATRs shall be submitted 30 calendar days after completion of LAT.
LATRs shall be submitted by accessing the Worldwide Ammunition Repository Program (WARP) which is located on the Munitions History Program (MHP) website at https://mhp.redstone.army.mil/.
A010
Failure Summary and Analysis Report
App Code: A
Subtitle: N/A Dist Statement Required: B
Data Item Number: DI-SESS-80255 Frequency: ASREQ
Contract Reference: Section E As of Date: N/A
PQM 0 1 0
AQE 0 1 0
Contractor shall notify the QAR via email within 24 hours after the occurrence of a failure during acceptance testing, including but not limited to, any failures during First Article Test (FAT)/Lot Acceptance Test (LAT) and any destructive/nondestructive test failures. The final report shall be submitted no later than 30 calendar days after determining/conducting root cause/failure analysis.
The Government will provide a response within 15 calendar days of initial submission. If further revisions are necessary, the Contractor shall have 15 calendar days to provide revisions. Disposition will be provided by the Procuring Contracting Officer (PCO).
A011
Acceptance Description Sheets
App Code: A
Subtitle:
Loading Authorizations and Description Sheets
Dist Statement Required: B
Data Item Number: DI-MGMT-81978 Frequency: ASREQ
Contract Reference: Narrative E0011 As of Date: N/A
REMARKS
Loading authorizations, Propellant Description Sheets and/or Description Sheets for chemicals and explosives shall be submitted for each lot or batch processed and shall be loaded into Worldwide Ammunition Repository Program (WARP) at the time of acceptance.
Electronic submissions are made by accessing the WARP housing the Description Sheets and Loading Authorizations modules which are located on the Munitions History Program (MHP) website at https://mhp.redstone.army.mil.
This requirement is in addition to the distribution requirements called out in the specification and contract. Note: The first energetic Description Sheet submitted in the WARP system will undergo a Government review.
A012
Contractual Baseline Report
App Code: N/A
Subtitle: TDP Baseline Report Dist Statement Required: D
Data Item Number: DI-SESS-81856A Frequency: SEMIA
Contract Reference: Narrative C0004 As of Date: ASREQ
PQM 0 1 0
AQE 0 1 0
Contractor format acceptable. Each report shall be annotated with calendar date for revision control. Submit electronically in PDF prior to First Article Test (FAT) or initiation of production and every six (6) months (Semi-Annually) thereafter.
A013
Title: Request for Variance App Code: N/A
Subtitle: N/A Dist Statement Required: *
Data Item Number: DI-SESS-80640D Frequency: ASREQ
Contract Reference: Narrative C0007 As of Date: N/A
Requiring Office: RDAR-EIS-PD Date of 1st Submission: ASREQ
ARDEC 0 1 0
Data must be in Government compatible software (i.e., Microsoft Office or PDF).
*Distribution Statement will be assigned and implemented by the DoD configuration control authority. The preferred method for submittal is DD Form 1694 located at http://www.dtic.mil/whs/directives/infomgt/forms/.
Submit electronically to the PCO and ARDEC at usarmy.pica.rdecom-ardec.mbx.ecp-document@mail.mil.
A014
Title:
Engineering Change Proposal
App Code: N/A
Subtitle: N/A Dist Statement Required: *
Data Item Number: DI-SESS-80639D Frequency: ASREQ
Contract Reference: Narrative C0007 As of Date: N/A
*Distribution Statement will be assigned and implemented by the DoD configuration control authority. The preferred method for submittal is DD Form 1692 located at http://www.dtic.mil/whs/directives/infomgt/forms/.
A015
Title: Notice of Revision App Code: N/A
Subtitle: N/A Dist Statement Required: *
Data Item Number: DI-SESS-80642D Frequency: ASREQ
Contract Reference: Narrative C0007 As of Date: N/A
*Distribution Statement will be assigned and implemented by the DoD configuration control authority. The preferred method for submittal is DD Form 1695 located at http://www.dtic.mil/whs/directives/infomgt/forms/.
A016
Bar Code Identification Report
App Code: A
Subtitle: 2-D Bar Codes Dist Statement Required: B
Data Item Number: DI-MGMT-80177B Frequency: ASREQ
Contract Reference: Narrative E0012 As of Date: N/A
PQM 0 1 0
REMARKS
Delete paragraphs 1 through 3.
Contractor shall submit 2-D Bar Code Labels for each product with a unique national stock number (NSN) or federally recognized number to the Government (see address below) for approval prior to formal submission of product for Government acceptance in accordance with requirements of Narrative E0012 – 2-D Bar Coding. The 2-D Bar Coding Label shall be comprising of two (2) each of the exterior pack label and two (2) each of the pallet label.
Submit 2-D Bar Codes to: HQ, US Army Joint Munitions Command 1 Rock Island Arsenal
ATTN: AMSJM-QAP
Rock Island, IL 61299-6500
Allow 15 days for USG review. Revisions shall be submitted within five business days.
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