Attachment_0005_-_PWS_5_-_Utilities_and_Energy.pdf

Attachment 0005 September 15, 2018

PWS 5 – UTILITIES AND ENERGY (INDIRECT)

1. INTRODUCTION: Contractor shall be responsible for LCAAP’s Utilities, Energy, and Water Management Program. Utilities include generation and distribution of compressed air, electrical power, steam, and water production/treatment. The Government reserves the right to privatize utilities if it is determined to be in the best interest of the Government.

2. RESPONSIBILITIES:

2.1. The Contractor shall appoint and maintain staffing for one full-time Certified Energy Manager (CEM), as designated by the Association of Energy Engineers, as the Contractor’s representative in all energy and water matters. The CEM shall have the proper level of authority to drive change in meeting the Army’s Energy Security Goals and initiatives, which includes:

Reduced energy consumption

Increased energy efficiency across platforms and facilities

Increased use of renewable/alternative energy

Assured access to sufficient energy supply

Reduced adverse impacts on the environment

Resilience of mission assurance requirements

2.2. Contractor shall ensure the availability, quality, and security of utilities, energy, and water for the installation without degrading the environment, mission readiness, or the wellbeing of Soldiers or civilians at LCAAP. This includes utilities, energy, and water for both industrial and housing areas.

2.3. Contractor shall use the Army Energy and Water Reporting System (AEWRS) to report consumption and cost data for facilities energy and water consumption per Army Regulation (AR) 420-1, Army Facilities Management, 2 Nov 07. AEWRS is an automated, web-based system for collecting installation data for submission to Defense Utilities Energy Reporting System. The AEWRS web address is:

https://aewrs.hqda.pentagon.mil/aewrs/.

2.3.1. Contractor shall input the following data into AEWRS:

Facility data (energy consumption and cost data) for all non-petroleum energy products, liquefied gases, and petroleum fuels used to support facilities

Water consumption and cost data

Building factor data https://aewrs.hqda.pentagon.mil/aewrs/

2.3.2. The Contractor shall input facility data monthly and water consumption/cost data quarterly. The Contractor shall input building factor data annually in accordance with (IAW) the AEWRS Users’ Manual.

2.4. The Contractor shall meet the requirements established in the Energy Independence and Security Act of 2007; the Army Energy and Water Campaign Plan for Installations, Dec 2007; AR 420-1, and the Energy Policy Act of 2005.

2.5. The Contractor shall complete an annual Water Vulnerability Assessment IAW Under Secretary of Defense for Acquisition, Technology and Logistics Memo, 3 Jul 03, Department of Defense (DoD) Policy on Drinking Water Vulnerability Assessments and Emergency Response Plans. The Contractor shall submit an annual Water Vulnerability Assessment Report to the Government IAW CDRL A085.

2.6. The Contractor shall complete an annual Energy Vulnerability Assessment IAW Defense Energy Program Policy Memorandum 92-1 and ES2 Strategy, 2015 Goal #1, AR 420-1, 23-5e, and DoD Instruction 4170.11, Enclosure 3, section 3c(3). The Contractor shall submit an annual Energy Vulnerability Assessment Report to the Government IAW CDRL A086.

2.7. The Contractor shall support the Energy Savings Performance Contract Program and Utility Energy Service Contract program, as needed with properly trained and resourced personnel.

2.8. The Contractor shall engineer, price, justify, and submit a minimum of five Energy Resiliency Conservation Investment Program projects as requested by the Government or of interest to the Contractor utilizing the DD Form 1391 Processor System (PAX System) IAW established real property planning principles USC 2-100- 01 and ERCIP program guidance.

3. GENERAL REQUIREMENTS:

3.1. The Contractor shall perform all activities and operations to achieve and maintain energy conservation. The Contractor shall utilize energy efficient motors and equipment in any replacement or new procurement activity. The Contractor shall provide documentation of energy efficiency for all in-plant equipment replacement. Documentation shall include a comparison of energy efficiency with comparable equipment and calculations to indicate any increases or decrease in energy demands. The Contractor shall have an active Energy Conservation and Energy Management Program that reports and measures energy reduction progress. The Contractor shall identify future energy projects based on energy reduction, efficiency, and security. The Contractor shall provide a quarterly Energy Conservation and Energy Management Program Status Report IAW CDRL A087.

3.2. The Contractor shall maintain the electrical generating and distribution systems IAW National Electrical Code, manufacturer’s maintenance literature, applicable manuals, and local standards.

3.3. The Contractor shall notify the LCAAP Government Staff and tenants of any planned utility outage 24 hours prior to the outage.

3.4. The Contractor shall maintain the water plants and distribution system. The Contractor shall conduct tours for and respond to any governing agency as required.

3.5. The Contractor shall operate the sanitary sewage system, industrial wastewater treatment systems, and collection systems in good operating condition. The Contractor shall conduct tours for and respond to any governing agency as required.

All discharges shall meet effluent quality standards of Local, State, and Federal laws.

3.6. The Contractor shall operate and maintain all boilers and heating/cooling systems, also known as mechanical systems, in good operating condition.

3.7. The Contractor shall maintain the natural gas system to ensure continued operation and to meet the requirements of transmission of natural gas.

3.8. Smart metering of utilities is the preferred method of determining utility usage and billing for tenants, operations, or selling of utilities. The LCAAP facility does not currently have smart metering equipment in place throughout the plant; the cost associated with installation of smart metering equipment shall not be included as a result of this PWS. The Contractor shall submit an annual Compliance Plan outlining compliance with all applicable Local, State, and Federal laws concerning metering to the Government IAW CDRL A088.

3.9. The Contractor shall operate and maintain in good condition, and upgrade as required, all communication systems to include telephone systems, Supervisory Control and Data Acquisition Systems, radios, paging and Local Area Networks. For any individual communication improvements or individual repairs determined not to be Normal Maintenance, the Contractor shall utilize the Major Maintenance Process.

3.10. The Contractor shall maintain new and existing maps, drawings, and schematics IAW PWS 7 - Government Property in Possession of Contractor.

3.11. The Contractor may deactivate utility systems not required for any layaway period. The Contractor shall decontaminate, drain, and blank off all process lines.

The Contractor shall document all permanent utility disconnection work on the applicable LCAAP utility distribution drawings. The Contractor shall maintain documentation of all permanent utility disconnections in an Excel file and make it available to the Government upon request. Laid-away buildings do not need heated unless required for the protection of specialized equipment, maintenance of active sprinkler systems, or for safety reasons such as building wash downs.

3.12. For modified caretaker/excess facilities, utilities shall be severed permanently.

Electrical lines shall be deactivated by physically removing sections of lines.

Process and water lines shall be decontaminated, drained, and blanked off.

Unneeded, above ground piping leading from buildings to main distribution lines must be removed, this must be performed within 120 days of approval of modified caretaker status. All permanent utility disconnection work performed on modified caretaker buildings shall be documented on the applicable LCAAP utility distribution drawings and maintained in a spreadsheet format for ease in identification of disconnections and provided to ACO upon request.

3.13. The Contractor shall operate and maintain the existing automated building management system to include advanced remote metering systems, and the Army Advanced Metering Program systems. The system shall be used for control and monitoring of Heating, Ventilation, and Air Conditioning, electricity, natural gas, water, steam, and compressed air systems.

3.14 The Contractor shall integrate new buildings, and/or systems constructed in existing facilities, critical for process or management purposes, into the building management system and incorporate advanced metering for monitoring, data collection, and storage. The Contractor shall install new equipment in a building with adequate advanced metering in place, submetering shall be included to track energy and water management of significant energy users. A significant energy user is a subcomponent or subsystem(s) estimated to consume greater than 3% of the current average demand of the monitored utility. An exception to metering will occur when the existing building or significant energy user has adequate advanced metering; or where the cost of the meter, installation, ongoing maintenance, data collection, and data management exceeds 20% of the yearly cost of the metered utility. In instances where metering requirements are unclear or uncertain, the designated CEM will perform a cost/benefit feasibility assessment and provide recommendation to the Government for concurrence on level of metering required

IAW CDRL A089.

3.15. The Contractor shall consider the energy efficiency of buildings and building components and utilities systems at all phases of project development. The Contractor shall implement the most energy efficient design, based on the lowest life cycle cost and operational requirements. All energy conservation measures determined to be life cycle cost effective, per 10 CFR 436, will be implemented in all new facilities and modernization of permanent existing facilities.

3.16. The Contractor shall submit an annual Army Energy Management and Resiliency Report to the Government IAW CDRL A090.