Attachment_0019_-_PWS_19_-_Army_Family_Housing.pdf

Attachment 0019 June 20, 2018

PWS 19 – ARMY FAMILY HOUSING (DIRECT)

1. OBJECTIVE: Management and Operation & Maintenance (O&M) of Army Family Housing (AFH) at LCAAP in accordance with (IAW) Army Regulation (AR) 420-1 Facilities Management and Department of the Army Pamphlet 420-1-1.

2. HOUSING MANAGEMENT: The Contractor shall manage the four (4) houses on-site at LCAAP.

2.1. The Contractor shall maintain the dwelling units IAW State and Federal laws, AR 420-1, and LCAAP 420-1, unless otherwise relieved of responsibility by the

PCO.

2.2. The Contractor shall staff appropriately in order to execute the requirements of this PWS in a timely manner.

2.3. The Contractor shall perform necessary actions for the assignment, occupancy, and termination of the family housing units. The Contractor shall provide all information required by Installation Management Command (IMCOM) for AFH, including Enterprise Military Housing and conforming to data call letters in compliance with suspense dates.

2.4. The Contractor shall keep all common areas of the premises in a clean and safe condition. The Contractor shall provide a schedule for this service upon request by the Government.

2.5. The Contractor shall collect a rent rate established by the U.S. Army Corps of Engineers (USACE) for any AFH unit which is not occupied by a Service Member.

2.6. Subject to availability of funds, the Contractor will receive an annual lump-sum amount from the Government for the O&M of the family units occupied by a Service Member. The Contractor shall provide the ACO a Performance and Cost Report reflecting both monthly expenses, and expenses on a cumulative annual basis, for all efforts performed and support provided. The report shall identify expenses by housing unit. The Contractor shall keep receipts for maintenance and repair projects on file for viewing by the LCAAP Government staff. (CDRL A125)

2.7. The Contractor shall recommend candidates for rental of AFH units.

Candidates may include military, federal civilians, and other individuals working on Department of Defense contracts. The LCAAP Government staff shall sign all civilian leases and reserves the right for final determination on evictions. The Contractor shall maintain and update a Family Housing Inventory and Occupancy Report. The report shall include a complete listing of AFH occupants and any recommendations of candidates for rental of AFH units. The Contractor shall provide the report to the Government 30 days after operational control of the facility and as changes in occupancy occur. (CDRL A126)

Attachment 0019 June 20, 2018

2.8. The Contractor shall provide all utilities, refuse collection, entomology services and disposal. The Contractor shall also provide road maintenance services, including pothole repair, snow removal, and surface crack repair. The Contractor is also responsible for snow removal from individual driveways and sidewalks leading to the dwelling units. The Contractor shall provide snow removal to the housing area during plant closure periods to ensure access for emergency services, as well providing continued access for residences. The Contractor shall provide and maintain appropriate receptacles and conveniences for the central collection and removal of ashes, garbage, rubbish, yard, and other waste and arrange for their removal.

2.9. The Contractor shall provide fire, emergency, and security services to the area.

The Contractor shall perform semi-annual building, furnace, and fire inspections.

The Contractor shall place special emphasis on fire and safety hazards. The Contractor shall submit a Fire Hazard/Deficiency Inspection Report of the results of the semi-annual inspections no later than 30 days after inspection completion to the Government. (CDRL A127)

2.10. Housing Management Plan (HMP): The Contractor shall provide a HMP to the Government within 15 days after operational control of the facility. (CDRL A128) The plan shall document management philosophy and workflow and shall promote efficiency in all efforts. Every effort shall be made to achieve cost savings in all aspects of housing O&M without compromising the livability of the unit. The Contractor’s HMP shall include methods to promote and enhance efficiency IAW AR 420-1 and LCAAP 420-1. The Contractor shall measure the efficiency of this element at the beginning of the period and at the end of the period. The plan shall also include a quality control section to include proposed personnel, facilities, methods, and procedures to be used, and a reporting system for preventative maintenance and repairs. Changes to the procedures must be submitted in writing, and require the approval of the ACO. Changes may be required by the ACO based on acceptable results. The HMP shall explain in detail the type and frequency of maintenance events, scheduling, tracking, record keeping methods, and shall include recommendations to improve the overall AFH maintenance posture at LCAAP. The HMP shall also address all relevant fire, safety, and environmental issues pertaining to the HMP. Maintenance, repair, alteration, and construction of buildings and structures includes: structural framing systems, foundations, walls, doors, windows, roofing, floors and floor coverings, stairs, fixtures, hardware, and exterior. The Contractor shall include both a long-term plan, and short-term plan (annual) for modernization and restoration. Long-term is defined as the length of the contract, to include all options. The plan should consider capital investments which a prudent landlord would make to keep the property in a marketable condition;

examples include kitchen and bath renovation/modernization, roof replacement, etc.

The plan shall be submitted to the ACO for approval, subject to the availability of funding (funding for this modernization will be based on rental income collected, with exception of that provided by Government for the one unit occupied by military).