Attachment_0018_-_PWS_18_-_Facility_Plans_Strategies_and_Analyses.pdf

Attachment 0018 September 15, 2018

PWS 18 – FACILITY PLANS, STRATEGIES, AND ANALYSES (DIRECT)

1. OBJECTIVE: To develop and update plans and strategies for overall facility management to include capacity planning, strategic planning, and investment planning.

The results of this planning will provide a tool/roadmap for decision makers regarding facility and investment strategies at LCAAP.

2. BACKGROUND:

2.1. The JM&L LCMC is responsible for performing Industrial Preparedness Planning (IPP) and the planning and execution for Government funded projects.

2.1.1. IPP is performed to document production capabilities and capacities, perform production base analyses, assist in developing acquisition strategies, as well as make proper production base decisions. This PWS is for the Contractor to provide and update LCAAP production base data required for the Government to perform the IPP mission.

2.1.2. The Government funded programs provide investment and modernization for industrial base capabilities. These efforts under this PWS are for the planning and analyses for Government funded projects at LCAAP. Execution of individual projects are direct funded via separate SOWs, or in some instances, support SOWs performed by others.

3. REQUIREMENTS:

3.1. IPP:

3.1.1. The Contractor shall respond to industrial base capacity inquiries on an informal as needed basis. Typically comprehensive requests will be 2-3 times per year. Recurring information requested will include, but is not limited to:

Building/equipment utilization

Building/equipment capacities

Single point failure areas

Identification of bottle necks and time and cost to resolve

Critical skills, critical equipment, critical spare parts

Identify availability and capability of workforce

Critical materials/ingredients

Process support to include software and hardware

Infrastructure support

Data shall be provided in a format which can be imported into software that would allow for geographical presentations compatible with Government software; formats include MS Word, PowerPoint, Excel, Project, and Access DB.

The estimated useful life of critical buildings or equipment including process software or hardware shall be identified and prioritized in need of replacement.

3.2. Government Funded Projects:

3.2.1. The Contractor shall respond within 30 days, or as specified, to the annual Production Base Support (PBS) call letter which requests submission of new project requirements in addition to updating the current project data including, but not limited to, project purpose, benefits, justification, cost estimates, and economic analyses for modernization, layaway, and maintenance of inactive facility projects. In the project purpose and justification, issues such as operational continuity to assure production, environmental impact or issues, cost avoidances or savings, safety, strategic importance and security shall be addressed. The project information shall be provided in a P25 format (Appendix A) and when applicable, DOD Format 1391, and updated quarterly. Projects shall address the need to maintain capacity, utilization, or infrastructure requirements of the industrial base projecting requirements outward by a minimum of five years.

3.2.2. The Contractor shall perform pre-contract actions for projects scheduled for execution. These tasks include, but are not limited to, supporting Determination and Findings, supporting SOW preparation and review, and preparing responses to RFPs; this includes any pre-design activities required by the Contractor to respond to RFPs. Final or full design of the proposed efforts shall be addressed as a proposed project on a case-by-case basis.

3.2.3. The Contractor shall support/host periodic on-site reviews at the request of PEO AMMO, LCAAP Government Staff and/or JMC; stated reviews may range from a program wide review or project specific reviews (approximately 6 – 8 times per year).

3.2.4. The Contractor shall provide a project schedule in an integrated master schedule (IMS) IAW CDRL A122. Consistent with the Contractor’s accounting system, the Contractor shall electronically provide monthly reports detailing expenditures incurred on cost reimbursable funded actions IAW CDRL A123.

3.2.5. The Contractor shall submit ROMs for all proposed project submissions.

ROMs will include supporting data/rationale for the basis of estimate (BOE) and include a cost break-out to show the material and labor costs. The BOE shall include the assumed overhead, management reserve and fee percent used in the ROM. ROMs will be submitted in an electronic format compatible with MS Office.

3.2.6. The Contractor shall submit data to support a Project Planning Document.

(A124) The Project Planning Document will include, but are not limited to following:

Introduction:

- Description of facilities including current condition and remaining useful life;

- Production capabilities; and

- Single point failure areas.

Production Capacity by Operation:

- Include process/equipment processing rate;

- Operational availability;

- Number of machines; and

- Shift rate assumptions, via 3-8-5 or equivalent.

Project Requirements:

- Current available technology and advances;

- Planning process methodology;

- Prioritization and tentative timelines;

- Funding requirements; and

- Project listing and summary information.

Detailed Project Data:

- Project executive summaries;

- Purpose;

- Justifications/benefits;

- Impact if not implemented;

- Cost data: project cost estimates, return on investment, savings; and

- Supporting data: impacts to operational continuity, safety, environmental, and energy consumption, etc.

3.3. Base Operations:

3.3.1. Basic Functions

3.3.1.1. The Contractor shall supply all labor and material necessary to perform all duties associated with being the installation staff officer(s) for organization, control, and accomplishment of installation facilities engineering, housing, and environmental management activities in accordance with the duties of the LCAAP PWSs and AR 420-10.

3.3.1.2. Specific functions include but are not limited to engineering operations, engineering plans and services, buildings and grounds services, utilities services, environmental/natural/cultural resource management, fire and emergency services, real property maintenance and support, and resource management.

3.3.2. Planning

3.3.2.1 The contractor shall perform short and long range planning with its execution of the P25 process for future development of infrastructure of the installation in accordance with AR 210-20.

3.3.3. Government Funded Efforts

3.3.3.1. The Contractor shall support Government contracted third party efforts at LCAAP including design and construction projects. Support for Government contracted third party efforts include, but are not limited to, providing facility information, procedures, processes, coordination onsite among stakeholders, issuance of LCAAP specific permits, and providing drawings, maps or other information maintained in document control, as requested by the third party contractors and other Government agencies.

3.3.3.2. The Contractor shall support Army studies, surveys, or initiatives.

This includes studies in which consumption and cost data is necessary to identify cost saving opportunities for the Government. These studies, surveys or initiatives may include efforts funded via the operating contract or efforts contracted through a third party.

3.3.3.3 Support personnel for coordination of Government funded efforts includes, but is not limited to, operating contractor safety, security, environmental, production, ballistics, facilities, engineering, project management and any other staff that are necessary for the support and coordination required for the success of the effort.

3.3.4. Reporting

3.3.4.1. The Contractor shall comply with all base operations reporting requirements. These requirements include, but are not limited to:

3.3.4.1.1. The Contractor shall input and maintain Installations Status Report (ISR) data in a format compatible with the Army’s automated database (currently known as ISR- Infrastructure (ISR-I) and ISR – Mission Capacity (ISR – MC)). Contractor shall comply with Assistant Chief of Staff for Installation Management (ACSIM) annual FY Implementing Instructions as posted on ISR Web pages, https://isr.hqda.pentagon.mil) guidance and reporting requirements as supplemented by HQ AMC Program Manager and the Government staff.

The ISR-I data shall be maintained in a manner to support electronic data extractions from ISR-I on annual, semi-annual, quarterly and special need basis, by JMC, AMC, DA and DoD IAW statutory and regulatory requirements.

The Contractor shall be responsible for performing the ISR-I/ISR-MC assessments and ratings of all facilities and rating criteria IAW AR 210-14 and FY Implementing Instructions. Rating for ISR-I shall include physically assessing asset as described yearly in the ISR-I Implementation Standards. At a minimum 25% of the yearly requirements for assessments shall be completed per quarter.

Rating for ISR-MC shall include completing all questions and questionnaires, yearly, for ISR-MC as described yearly in the ISR-I Implementation Standards. Ratings shall be completed on the compressed AMC schedule, which will be provided by the PCO/ACO and allow for Government review.

Contractor shall provide all efforts up to the point of validation roles and validation with ISR.

3.3.4.1.2. Validate and update the General Fund Enterprise

Business Systems (GFEBS)

3.3.4.1.3. The Real Property Planning and Analysis System

(RPLANS) should be analyzed quarterly to ascertain if the system reflects adequate allowances and requirements for the installation.

A report shall be generated for the real property accountability officer (RPAO) which describes each allowance and requirements as well as proposed allowances. At the direction of the RPAO, edits to requirements shall be IAW WEBRPLANS format and prepared and submitted through the system.

APPENDIX A

PRODUCTION SUPPORT AND FACILITIES PROJECTS

Exhibit P-25 Feeder

Production Base Support (PBS) Project Submission Provision of Industrial Facilities (PIF) & Layaway of Industrial Facilities

(LIF)

DATE: DD MMM YYYY

1. Project Number/Type: 5XXXXXX (PINT/ENV/SAF/FIN)

2. Fund Code: PAA, 4210 Category (PIF or LIF): XXX

3. Project Title:

4. Facility:

a. Name & Location: XXXXX AAP City, State

b. Contractor: XXXXXXXXXXXX

5. Project Narrative:

a. Objective.

b. Need.

c. Requirement.

d. Background.

6. Project Priorities (double-click on below chart to populate)

Weights: 20% 15% 30% 15% 20%

Evaluation Score 1, 3 , 9 Probability Score 1, 3, 9 Score = Weight x Eval x Probability Raw Score

C o s t

E n v i r o n m e n t a l

O p e r a t i o n a l

C o n t i n u i y

R e t u r

I n v e s t m e

S f e i t i c a

T

F v i o r n m e n t e r a t i o n a l

C o n t i n u i t u

I n v e s t m e f e v i r o n m e n t e r a t i o n a l

C o n t i n u i t u

I n v e s t m e f e c o

0.00 0.00 0.00 0.00 0.00 0.00

7. Project Investment Costs:

INVESTMENT COSTS FYXX CONSTANT $M

Acquisition

Transportation *

Installation *

Testing *

Construction

Training

Other

G&A

Fee

Total Project Cost (constant $M):

*Included in acquisition cost.

8. Project Schedule:

ACTIVITY DURATION (# months)

Design

Construction

Equipment Procurement

Installation

Prove-out

9. Economic Analysis: