Attachment_0018_-_ASG-KU_PMO_Installation_Access_SOP_17_Jul_2016.pdf

Section I

INSTALLATION ACCESS SOP

Installation Access Overview and Responsibilities

1. Purpose: Establish standard operating procedures (SOP) for installation access throughout Area Support Group – Kuwait (ASG-KU) Director of Emergency Services’ (DES) Area of Responsibility (AOR).

2. Applicability: All personnel performing associated duties within the ASG-KU DES AOR will comply with the provisions of this SOP. ASG-KU AOR includes Camps Arifjan, Buehring, and Patriot as well as the Seaport of Debarkation (SPOD).

a. Entering an ASG-KU Installation is a privilege granted by the ASG-KU Commander. Personnel who are granted this privilege must comply with the requirements set forth in this SOP.

b. This SOP describes access requirements, including the responsibilities and procedures for obtaining access to ASG-KU Installations, Cooperative Security Locations (CSL), Logistical Nodes (e.g. Fuel Distribution Sites, Ammo Supply and Storage Sites) – hereafter referred to as “Installation.” Access control includes identification and verification of personnel and vehicles entering and exiting the Installation.

c. ASG-KU uses the Defense Biometric Identification System (DBIDS) administered by the Defense Manpower and Data Center (DMDC) as the primary means of registering and authorizing access to personnel and vehicles on the Installation.

d. This SOP will comply with Host Nation (HN) laws pertaining to residency and work permits unique to this AOR.

3. Responsibility:

a. Directorate of Emergency Services:

i. Retains ultimate responsibility for oversight and implementation of the

Installation Access control program and registration IAW this SOP.

ii. Provides oversight for the Installation Access Office (IAO).

iii. Camp Arifjan Provost Marshal Office (PMO) maintains a central database of individuals barred in Kuwait (Barred Roster). The Barred Roster incorporates information on barred individuals within Kuwait which is maintained by Police Admin.

Installation Access SOP

iv. The Officer assigned as the Deputy Provost Marshal to Camp Buehring is authorized to process and forward documents to the Installation Access Officer In- Charge (IA OIC) IAW this SOP.

b. Installation Access Office (IAO):

i. Responsible for the oversight and management of the Access Control program (both personnel and vehicle access).

ii. Responsible for the oversight and management of the DBIDS system.

iii. Screens applicants access packets and validates that proper documentation is presented for each access application per each access category.

iv. Rejects/returns, any incomplete, incorrect, invalid, and/or unreadable access packet.

v. Notifies the PMO immediately if any documentation appears forged or of any suspicious applicant access packets for further investigation and/or action.

vi. Checks all applicants against the Countries of Concern (CoC) list and from the Barred Roster prior to processing.

vii. Processes accurate and complete applicant packets and issue valid

Installation Access (IA) credentials when appropriate.

viii. IA OIC/NCOIC is permitted to process exceptions to procedural policies.

c. Department of Defense (DoD) contracting activities and its entities (including, but not limited to, Defense Contract Management Agency (DCMA), Army Contracting Command (ACC), Rock Island Contracting Center (RICC), and other contracting offices are responsible for ensuring that all solicitations and awarded contracts include specific contractor installation access requirements outlined below:

i. Successful offers that require Installation Access to any of the ASG-KU installations to perform contractual requirements must be able to comply with all personnel and vehicle registration requirements outlined in Enclosure 2 and the ASG- KU DES Installation Access SOP. Successful offers that require Installation Access must also be in compliance with Host Nations (HN) laws concerning visas, residency, background investigations, vehicle and driver licensing, vehicle insurance, and vehicle registration requirements.

ii. All solicitations and contracts awarded include a requirement that the contractor shall ensure that all Installation Access Cards (IA Card) and vehicle registration placards shall be returned to the IAO upon completion of the contract or when an employee or vehicle of the contractor no longer requires installation access. This provision requires that contractors shall be responsible for turning in all IA Cards and vehicle registration placards, including those of terminated employees, prior to final government acceptance and payment, regardless of the expiration date issued under the contract.

iii. The date of the entire contract (base plus option years and extensions, if applicable) is used on Enclosure 1, block 36, for badge expiration purposes. If the contract is not extended, cancelled, or terminated, the Administrative Contracting Officer (ACO) must contact the IAO to change the status of their contract personnel’s access.

d. Contracting Officer Representatives (COR) and approved authorized signatories (those delegated the signature authority by ACO/COR for the purpose of IA documents):

i. All CORs must obtain appointment orders per contract.

ii. Provide appointment orders to the IAO prior to validating any contract personnel access. ACO/COR signature authority may be delegated to U.S. military and/or DoD civilian personnel by utilizing Enclosure 11 of DES SOP, delegation of authority. Contractors may not be delegated this authority.

iii. Ensure that applicants meet the requirements of this SOP. CORs will be responsible for informing the contracting office prior to award of the contract if the contractor is unable to comply with this SOP.

iv. Verify and validate if the prospective contractor needs Installation Access to perform the requirements of the contract.

v. Verify contractor submitted complete packets that contain all proper supporting documentation IAW Enclosure 2 – Required Supplemental Documentation of the DES SOP to acquire an IA Badge.

vi. Ensure that the IA badge applicant possesses either a Kuwaiti Article 14, 17 or 18 Visa and meets all applicable HN Labor laws required for employment. Other Visa types may be evaluated and coordinated with the DES.

vii. Initial hire or entry for citizens of the U.S., Canada, Australia, New Zealand, Great Britain, and OCNs may use a Kuwaiti Article 14 Visa for up to 90 days while completing the Kuwaiti Article 17/18 Visa requirements. For initial hire or entry for citizens of the U.S, Canada, Australia, New Zealand and Great Britain, upon expiration of the initial 90 day period proof of progress on a Kuwaiti Article 17/ 18 Visa is required. Other Country Nationals (OCN) require Enclosure 10 – Exception to Policy of DES SOP on a Kuwaiti Article 14 Visa (initial hire/entry) for up to 90 days for completion of Kuwaiti Article 17/18 Visa requirements. No extensions are approved for OCNs on an initial Kuwaiti Article 14 Visa.

viii. Place an expiration date of 60 days past the Kuwaiti Article 17/18 Visa to allow processing of the renewal Visa on Section I, block 5, “expiration date,” on Enclosure 1 of ASG-KU DES SOP. IA Card expiration date may not exceed one year, go beyond the passport expiration date and/or go beyond the contract expiration date.

ix. Select and initial the camp locations the contractor must access, specific to the performance terms of their contract, in Section IV of Enclosure 1. Any Force Protection Condition (FPCON), vehicle privileges and escort privileges must also be selected and initialed. Provide Enclosure 6 of ASG-KU DES SOP if selecting FPCON Delta.

x. Ensure that the company/contractor registers any vehicles authorized for entry on the Installation. Vehicles that need to be registered must meet all vehicle safety requirements, registration, and insurance standards identified by ASG-KU and HN laws.

xi. Ensure that drivers of registered vehicles are appropriately identified and have valid driver’s license documentation prior to recommending approval for vehicle privileges. Must meet requirements of sections 17 or 18 of Enclosure 2 of

ASG-KU DES SOP.

e. Contractor Companies:

i. Notify the IAO of contract personnel who are discharged, transferred, deceased, or no longer require valid access to ASG-KU Installations.

ii. Required to turn in all IA cards for contract personnel who are discharged, transferred, deceased, or no longer require valid access to ASG-KU installations to the IAO for out-processing. A signed letter with the contracting company’s letterhead that states the IA card holder has been discharged, transferred, deceased, or no longer requires valid access must be provided when the badge is turned-in for out-processing without the IA card holder present.

iii. A Military Police Report is required to be submitted with the company letter if the IA card is not turned in at the time of cancellation or renewal.

iv. Ensure that the ASG-KU vehicle registration placard(s) issued for contract vehicle(s) are returned to the IAO in the event a vehicle is sold, traded, returned, or otherwise rendered useless.

f. Individual Responsibilities:

i. All personnel issued an IA card are responsible for ensuring that their IA cards are returned to the IAO as part of out-processing. If an IA card is not returned to the IAO for out-processing, the individual is not able to re-badge until either the prior badge is produced or a Military Police Report is submitted.

ii. Privately owned vehicle (POV) operators are responsible for ensuring that the ASG-KU vehicle registration placard is returned to the IAO in the event the vehicle is sold, traded, returned or otherwise rendered useless.

iii. Adhere to all Installation policies at all times.

g. The Directorate of Logistics (DOL):

i. Provide the Transportation Motor Pool (TMP) manager with required information necessary to register all Government Owned Vehicles (GOV).

ii. Provide the TMP Manager with a current, updated database of operators assigned to registered vehicles on a monthly basis.

h. ASG-KU Counter Intelligence (CI)/ASG-KU S-2:

i. Responsible for coordinating the Foreign National (FN) screening program IAW current policy and USCENTCOM/USARCENT guidance. The FN screening includes the screening of all Other Country National (OCN) personnel.

ii. OCN screening is used to complement the badge process and to enhance force protection measures through document examination, verification, and biographical/security interviews. Though the Screening process is voluntary, refusal to be screened will result in the applicant’s access being denied or terminated and bar proceedings being initiated.

iii. Once the OCN screening process is complete for an applicant the screening cell forwards the packet with a recommendation concerning the applicant’s suitability for access to the IAO. Any derogatory information may result in the applicant’s access being denied or terminated through coordination with the PMO police administrator.

iv. Provides the IA OIC/NCOIC with the current Countries of Concern (CoC) List.

i. KMOI/NGIC Liaison:

i. Coordinates with NGIC through email to confirm if select individuals are on the biometrics enabled watch list (BEWL). The KMOI/NGIC liaison tracks individuals and whether or not they are on the watch list through excel spreadsheet.

ii. Works with KMOI to conduct OCN’s background checks so they can receive an ASG-KU IA Card. DES is responsible to complete the KMOI BI Cover Sheet, attach to the customer’s IA packet and submit it to KMOI.

iii. All memorandums are recorded, placed in a tracker, and then delivered to KMOI.

iv. NGIC/KMOI liaison will check to make sure the packet includes:

Passport, Kuwait civil ID card, a state of Kuwait residency permit, and that the Kuwait civil ID number matches on all the paperwork.

v. When filling out the tracker the NGIC/KMOI liaison will track individuals by: the date given to KMOI, name, Kuwait civil ID number, nationality, Approved/Denied, and the date received back from KMOI. The NGIC/KMOI liaison will also color code approved with green and denied with red.

Section II Installation Access Cards

4. DBIDS Categories: Refer to Enclosure 2 of the ASG-KU DES SOP for the required documents to badge individuals. Individuals requiring an IA card receive one of the following:

a. Category I (Red Badge):

i. Issued to OCNs and HN citizens not in the military or with government affiliation.

ii. Expiration date will not be longer than their passport expiration, Visa expiration (Visa 18 add 60 days), contract expiration date (base plus option years), one year from last BATS screening approval date, or one year. The most limiting date is used for expiration.

iii. Those OCNs with a contractor CAC must be enrolled in DBIDS and receive a Category I IA card.

iv. Requires local background check/investigation (BI) conducted by the Kuwaiti Ministry of Interior (KMOI) Liaison Officer. KMOI BI, FN Screening (BATS enrollment) and biometric collection in DBIDS will be completed before any IA badge is issued. All requests for KMOI BI must be signed by the DES and forwarded to the KMOI liaison office for processing.

v. KMOI Background Investigations are to be completed annually for

Category I contractors from Countries of Concern and every two years for Category I contractors from Non-Countries of Concern.

b. Category II (Blue Badge):

i. Issued to HN Government Agencies, coalition forces, and U.S.

Government employees (Non-US Citizen) with a CAC Card.

ii. Expiration date will not be longer than the expiration date of HN

Government/Military issued identification card, passport expiration, Visa expiration (if on Visa 18 add 60 days), contract expiration date (base plus option years), or one year.

iii. Coalition forces may bring in a memo signed by USARCENT International

Military Affairs to be approved by the Installation Access OIC in lieu of orders for badging purposes.

iv. Some personnel may require FN screening.

v. Requires biometric collection.

vi. U.S. Government employees (Non-US Citizen) with CAC card will have their biometrics collected as Category I (Red Badge) and issued a badging receipt. Once their biometric submission transaction is vetted by the Biometric Identity Management Agency (BIMA) and a response transaction has been returned with no derogatory history, they will be issued a Category II Blue Badge.

c. Category III (White Badge):

i. Issued to Contract Personnel (U.S., Canada, Australia, Great Britain, New Zealand, and OCNs with a valid USCIS Form I-551, Green Card).

ii. Expiration date will not be longer than the passport expiration, visa expiration (if on Visa 18 add 60 days), contract expiration date (base plus option years), or one year.

iii. Those of dual citizenship must use their U.S. passport for registration purposes.

iv. Requires biometric collection.

d. Category IV (White Badge):

i. Category IV White Badges may be issued to U.S. military and DoD civilians who are Command Sponsored. DoD civilians and U.S. military must have their orders stamped by the Directorate of Installation Services (DIS) and explicitly state that the individual listed on the orders lives off base.

ii. Expiration date will not be longer than Permanent Change of Station

(PCS), Temporary Change of Station (TCS), TDY, other government orders, or one year.

iii. Requires biometric collection.

iv. Command sponsored children (12 years or younger) of members of the

U.S. Department of Defense and U.S. Embassy are allowed access on the installation if accompanied by an authorized U.S. Government CAC holder and a DES approved family member access memo. The family member access memo will be routed to the Director of Emergency Services for approval through the Installation Access OIC/NCOIC.

e. Category V Blue Badge - Command Exception:

i. Issued to personnel that are granted special permission from the ASG-KU

Commander that do not meet the requirements for Category I - IV.

ii. Expiration date will not be longer than what is specified by the approval authority, passport expiration, visa expiration (if on Visa 18 add 60 days), contract expiration date (base plus option years), one year from last BATS screening approval date (if applicable), or one year.

iii. OCNs will require CI screening and BI.

iv. OCNs will have their biometrics collected as a Category I (Red Badge) and issued a badging receipt. Once their biometric submission transaction is vetted by the Biometric Identity Management Agency (BIMA) and a response transaction has been returned with no derogatory history, they will be issued a Category V Blue Badge.

5. Initial Access Requirements, Process, and Authorization: The Access Control Program is based on verifying the access authorization of every individual entering and exiting the Installation. Everyone is registered in DBIDS for identity and access verification.

a. U.S. military forces and DoD civilians (PCS/TCS/TDY):

i. All U.S. military personnel and their DoD civilian counterparts assigned and billeted on an ASG-KU installation are required to register their Common Access Card (CAC), provide index fingerprints, be photographed, register their hand geometry, and personal information for DBIDS registration.

ii. U.S. military personnel and their DoD civilian counterparts must present a copy of PCS, TCS, TDY, or other orders to establish an expiration date.

b. Coalition Military Forces:

i. Coalition partners are required to provide biometric data including index fingerprints, be photographed, register their hand geometry, and personal information for DBIDS registration.

ii. Coalition Forces may bring in a memo signed by USARCENT International

Military Affairs to be approved by the Installation Access OIC in lieu of orders for badging purposes.

c. Contract Personnel (U.S., Canada, Australia, Great Britain, New Zealand, and OCNs with a valid USCIS Form I-551, Green Card):

i. Apply for an installation access.

ii. Register their Common Access Card (CAC) or IA Badge, provide index fingerprints, be photographed, register their hand geometry, and personal information for DBIDS registration.

d. Contract Personnel (OCN):

i. Apply for an IA card and provide biometric data including an iris scan, fingerprints, facial photographs, hand geometry and personal information for DBIDS registration.

e. Command Sponsored Dependents:

i. Command sponsored dependents 13 Years and older are required to register in DBIDS and receive an ASG-KU IA card.

ii. Command sponsored dependents within the Kuwait Theater of

Operations (KTO) are authorized to use their DD Form 1173 with their Sponsor’s orders to proceed to the IAO located at ECP 1 on Camp Arifjan.

iii. Orders are required to clearly state that dependents are command sponsored in order to be considered as such.

iv. Command sponsored children (12 years or younger) of members of the

U.S. Department of Defense and U.S. Embassy are allowed to access the installation if accompanied by an authorized U.S. Government CAC holder and a DES approved family member access memo. The family member access memo will be routed to the Director of Emergency Services for approval through the Installation Access OIC.

f. Non - Command Sponsored Dependents:

i. Personnel that are requesting access to the Installation are required to submit a justification memorandum to the ASG-KU Commander for access.

g. U.S. Embassy/Department of State (DoS) Personnel:

i. Apply for an IA card and provide index fingerprints, be photographed, register their hand geometry, and personal information for DBIDS registration.

h. U.S. Government Retirees/Retiree Dependents:

i. Are not authorized access to ASG-KU Installations unless for emergency medical care to treat life, limb, or loss of eyesight.

i. Individuals not previously addressed above are not authorized access to the Installation. Only the IA OIC, DES, or the ASG-KU Commander may permit exceptions.

6. Renewal Access Requirements, Process, and Authorizations:

a. Refer to paragraph 5 above and Enclosure 2 of the ASG-KU DES SOP for access requirements. The process and authorization is the same as first time applicants. Recommended 70 days in advance.

7. IA Card Presentation, Display, Loss, Damage, and Return.

a. IA Cards are U.S. Government property (including Escort Required/Non Escort Required badges) and are issued and destroyed by the DES only.

b. All personnel entering and exiting an ASG-KU installation are required to present the approved and registered Installation Access Card.

c. Any individual issued an IA Card must openly display their IA Card between their waist and chest level while on any ASG-KU installation. Any individual on the installation may be required to provide their identification credential upon request. Refusal to do so is considered a force protection violation and the basis for immediate apprehension, surrender of identification, and additional administrative or punitive actions.

d. IA Cards that are lost or stolen are reported to the PMO immediately and the individual is required to submit a Military Police Report. A copy of the Military Police Report must be given to the IAO. Lost or stolen IA Cards are replaced with an Enclosure 1 of DES SOP signed by the COR/authorized signatory and Prime Contracting/Sub-Contracting Company (if applicable) and a copy of their lost IA Card Military Police Report. Once provided, a new IA Card will be created based on the packet that was submitted for the lost IA Card.

e. IA Cards that are expired, unreadable, defective, or mutilated are turned-in to the IAO for out-processing. Active unserviceable IA Cards may be exchanged one-for-one without documentation or COR/authorized signatory recommendation. The IA Card is inspected by the IAO and replaced if found to be defective or unserviceable

f. Upon contract expiration, employment termination, employment resignation, or when Installation Access is no longer required, the IA Card is returned to the IAO for out-processing.

g. Individuals that forget their IA card may be issued a no escort required badge. IAO will verify access prior to issuing the no escort required badge.

Individuals will exchange their passport or Kuwait Civil ID for the no escort required badge. No other documentation will be accepted. Personnel that forget their IA card may only be issued a no escort required badge up to 3 times a month.

8. Unauthorized Entry/Duplication of Access Media:

a. Individuals found in possession of lost, stolen, altered, or copied IA Card will be apprehended and processed by the PMO and are subject to administrative or punitive action.

b. Any individuals trying to enter the Installation without authorization or an expired IA Card will be apprehended and processed by the PMO.

c. Individuals listed on the barred roster found attempting to access the installation will be apprehended and processed by the PMO.

d. The reproduction or attempt to create a fictitious IA Card or vehicle placard, whether it is intended to be used to access the installation or not, is prohibited and may result in bar proceedings.

9. Violations: Violations of this SOP will result in bar proceedings being initiated. The authority for all permanent barring is the ASG-KU Commander.

Section III Access Rosters

10. Escorted Access Requirements, Process and Authorizations: Escorted entry on the installation is primarily for short-term, inconsistent access.

a. Escorted Access List:

i. Escorted access may only be granted for up to 15 days in a 90 day period.

The 90 day period begins on the first day of escorted access.

ii. Personnel having an expired IA card of 30 days or more may be placed on the Escort Access List (EAL). Escorted access will not be used to extend access for an expired IA card.

iii. All escorted access requests are submitted three (3) business days in advance to the IAO for verification of documents and Entry Control Point (ECP) notifications(s). Escorted access for personnel from a Country of Concern (CoC) requires additional time for BI, CI Screening and Exception approval prior to escorted access.

iv. The escort ratio is 3 escorted individuals to every 1 escort.

v. The escort is responsible for all actions and conduct of the personnel being escorted. Escorts are required to remain in close proximity and eyesight of escorted personnel at all times while on the Installation. Escorting is a privilege. This privilege can be removed if the escort abandons the person they are escorting.

vi. Escorts must be able to make immediate corrective actions to prevent unsafe acts and/or security breaches from occurring.

vii. Escorts will not allow escorted personnel under their supervision to enter the installation with any prohibited items per the ASG-KU Command Policy Memorandum concerning prohibited items. Prohibited items are not to be left at Entry Control Points (ECPs) and cannot be temporarily transferred to the escort.

viii. Some escorted access may need accompaniment of a vehicle. In this case a valid vehicle registration card and Kuwaiti driver’s license, U.S. driver’s license, or International Driver’s Permit (IDP) is required. Personnel with approved driving privileges, while on escorted access, are issued a temporary vehicle pass for the duration of their escorted access.

ix. Personnel found violating their escort duties will have their escort privileges revoked and are subject to administrative or punitive action. Revoked escort privileges may be reviewed after a period of 6 months. Second-time offenders lose their privileges permanently and are subject to additional administrative or punitive action.

b. Escorted Access List Application Process:

i. Complete application packets, including supplemental documentation

IAW Enclosure 2 of DES SOP, and submit them to their COR/authorized signatory.

ii. Complete application packets are submitted to the IAO (at least 3 business days in advance).

iii. If approved, the IAO adds personnel to the Escorted Access List (EAL) and notifies the requiring activity of approval.

iv. Individuals will not be granted Escorted Access List if they have had a badge that has expired within 30 days

c. Escort Procedure (when approved):

i. Escorts and their escorted personnel are required to meet at the ECP IAO.

ii. Escorted individuals are verified on the EAL.

iii. Escort’s name, rank, and unit are annotated on the EAL spreadsheet.

iv. Escorted individuals are required to exchange their valid passport or Kuwait Civil ID for an “Escort Required” badge that must be displayed on the escorted individual at all times. No other documentation is accepted for exchange unless authorized by the Director of Emergency Services or IA OIC.

v. When the escorted individual’s access to the Installation is complete he/she, along with the escort that picked them up, shall return the ECP IAO and exchange the “Escort Required” badge for their personal identification and depart the Installation.

11. Non-Escorted Access For Kuwaiti Government Personnel Requirements, Process, and Authorizations: Non – escorted entry on the Installation is primarily for temporary purposes.

a. Non – Escorted Access for Kuwaiti Government Personnel:

i. Any visiting HN individual or unit requires a U.S. military sponsor for the duration of their access to the Installation.

ii. The sponsoring U.S. military unit or individual must submit a memorandum that states the purpose of training or visit, duration of access, delegated U.S. military unit point of contact (POC) responsible for the conduct of the visitors, vehicles requiring access, and other pertinent or sensitive information required for the training or visit. They must also include a by name list (rank, full name, Kuwait Civil ID number and Kuwait Government ID number).

Memorandums are signed by a field grade officer (rank of O4 or above) and submitted to the IA OIC for approval. All approved memos will be sent to the ECP guards.

iii. Approved Kuwaiti visitor’s vehicles (tactical and non – tactical) are allowed on the installation as long as they are annotated on the access memorandum to include; make, model and license plate number. Vehicles are subject to a random search IAW current ASG-KU Vehicle Search Procedures.

iv. All Kuwaiti visitors must abide by all ASG-KU policies while on the installation. The U.S. military sponsor will provide a safety brief to Kuwaiti government visitors upon their arrival at the Installation.

v. A no search authorization is permitted for Kuwaiti government VIPs and can be part of the memo submitted the sponsoring U.S. military unit or individual.

Section IV

Vehicle Access Registration

12. Vehicle Access Requirements, Process, and Authorizations: Vehicle registration is required for all Non – Tactical Vehicles (NTV), which include all Personally Owned Vehicles (POV) and contracting company provided transportation, entering the installation. The below information does not apply to “on post only vehicles”.

a. Vehicle Access:

i. The vehicle owner, primary driver, or fleet manager provides all documentation IAW Enclosure 2 of DES SOP at the time of vehicle registration. Once vehicle registration is completed, placards are produced and registered in DBIDS by the IAO.

ii. All vehicles must meet vehicle safety, registration, and insurance standards identified by ASG-KU and HN laws.

iii. Drivers of any vehicles on post must also have vehicle privileges on the installation as defined on their IA card and/or U.S. military issued driver’s license.

All vehicle operators comply with the provisions of this instruction, ASG-KU policies, HN laws and regulations governing motor vehicle operation. U.S military members are required to be in possession of a military driver’s license and U.S.

driver’s license at all times.

iv. Registered vehicles are required to be assigned to whomever is responsible for the vehicles such as the primary driver or fleet manager.

v. The vehicle owner, primary driver, or fleet manager notifies the IAO of any changes in the status of their vehicle(s). This includes changes in primary drivers for vehicles.

b. Vehicle Registration Categories:

i. Government Owned Vehicles (GOVs) are defined as those vehicles controlled and/or maintained the ASG-KU TMP and those vehicles leased by the U.S. Embassy or DoS in support of U.S. operations in Kuwait.

ii. Contracting company vehicles are defined as those vehicles owned or leased by a company in support of the United States Government (USG).

Vehicles are under contract with a specific company not an individual.

Vehicles that are leased by an individual for company use, provide an Enclosure 8 of DES SOP from the prime company (and sub company if applicable) through the COR/authorized signatory and approved by DES/ designate verifying that it is not a POV.

iii. Personally Owned Vehicles (POVs) are defined as those vehicles owned, leased or rented by individuals. This classification includes vehicles used for personal use by a contractor or family member authorized access to the installation. Access for all POVs on camps including Camp Arifjan require the Director of Emergency Services’ approval on Enclosure 10 of DES SOP. Access for all POVs on Camp Buehring require PMO – North (PMO-N) approval.

iv. Temporary Duty (TDY) Vehicle Access. Temporary vehicle passes are issued to U.S. military and their DoD civilian counterparts while on TDY status as long as their orders clearly state they are authorized a vehicle while in Kuwait.

DoD contractors on TDY state on Enclosure 7 of DES SOP (refer to Enclosure 2 of DES SOP) within their TDY access application stating that they are authorized a vehicle while in Kuwait. TDY personnel listed above are issued a temporary vehicle pass for the duration of their TDY.

v. Access for all POVs on Camp Buehring requires PMO – North (PMO-

N) approval.

c. Vehicle Registration Placard Types:

i. Green vehicle placards identify U.S. military, DoD civilians and coalition forces vehicle operators.

ii. White vehicle placards identify contractor vehicle operators.

iii. Red vehicle placards identify POVs that have access to camps excluding Camp Arifjan.

iv. Blue vehicle placards identify POVs that have access to camps to include Camp Arifjan.

d. Vehicle Placard Display, Loss/Stolen, Damage and Return:

i. Issued vehicle registration placard is displayed on the driver’s side dashboard in a manner which is visible through the windshield at all times while on the installation.

ii. All operators maintain the ASG-KU vehicle registration Pplacards in such condition as to be clearly legible at all times.

iii. Under no circumstances will vehicle placards be interchanged from one vehicle to another.

iv. The vehicle placard is required to be removed and placed in an out of sight location upon departing the Installation.

v. Vehicle placards that are lost or stolen are reported to the PMO immediately and the individual is required to submit a Military Police Report. Lost placards are replaced with a copy of their lost vehicle placard Military Police Report.

vi. Vehicle placards that are expired, unreadable, defective, or mutilated are turned in to the IAO for processing and destruction. This includes those vehicle placards that do not permit scanning of information retrieval from

DBIDS.

vii. Active unserviceable vehicle placards may be exchanged one-for-one without documentation or COR/Authorized Signatory recommendation. The vehicle placard is inspected by the IAO and replaced if found to be defective or unserviceable.

viii. The vehicle placard is required to be returned to the IAO for out-processing in the event the vehicle is sold, traded, returned, or rendered otherwise useless. Vehicle placards that are not returned to the IAO for out-processing are not able to be re-registered for another entity until the vehicle placard is accounted for and cleared by the IAO.

e. Vehicle Access Application Process:

i. Any entity requiring vehicle access must identify specific vehicles required for vehicle registration.

ii. The entity completes all documentation IAW Enclosure 2 of DES SOP and submits them to their COR/authorized signatory. Vehicle access applications are reviewed for completeness/accuracy and if recommended for approval are signed by the COR/authorized signatory.

iii. Completed vehicle registration applications are submitted to the IAO for processing.

iv. If approved, IAO generates, registers in DBIDS and issues the vehicle registration placard to the vehicle owner/primary driver/fleet manager.

Section V

No Search Passes

13. No Search Pass Requirements, Process, and Authorizations:

a. No Search Passes: all no search passes will comply with the USARCENT Off-post Travel Policy

i. No search pass applications must be turned into the IAO, BLDG 314, NLT 14 days prior to expected use but no earlier than seven days before No Search Pass individual’s arrival.

ii. General Officers are permitted No Search Passes per USARCENT Off-post Travel Policy. All other applicants are considered an exception to policy.

iii. The ASG-KU Commander and the Director of Emergency Services withhold the right to approve, deny, and revoke all No Search Passes.

iv. The No Search Pass will not be longer than the expiration date of the recipient’s CAC, their orders, or one year.

ASG-KU DES IA SOP: Enclosure 2

ANY REQUESTS FOR EXCEPTIONS TO POLICY WILL BE ROUTED THROUGH DES TO/FOR THE ASG-KU COMMANDER. THIS PROCESS MAY REQUIRE

UP TO 60 DAYS OR MORE FOR APPROVAL, DENIAL, OR CLARIFICATION OF REQUEST.

Required Supplemental Documentation Checklist by Person Category

This documentation must be submitted to the Installation Access Office (IAO) at the time of processing.

If for any reason the application packet is missing any of the required documents or the copies are not legible the packet will be rejected. All information on SPOT LOA, Travel Orders, or Enclosure 4 of DES SOP must be current and correct.

Escort privileges will not be granted to an OCN (Category I Red Badge) unless applicant has filed and been granted an Exception to Policy (Enclosure

7) through Installation Access, ASG-KU CI, and to the DES.

IAW DES SOP, Individuals/situations not addressed below are not allowed access to the Installation.

1) Permanent Contractors from U.S., Canada, Australia, Great Britain, New Zealand, and OCNs with a valid USCIS Form I-551 (Green Card) (Category III White

Badge): Those individuals with a valid U.S., Canadian, Australian, Great Britain, or New Zealand Passport or OCNs with a valid USCIS Form I-551 (Green Card) scheduled to be in Kuwait more than 90 days in a 365 day period. This includes those employed on a Host Nation/Coalition Forces Government Contract within the Kuwait Theater of Operations (KTO), but outside of ASG- KU Installations:

a. Enclosure 1 - Access Application completed and signed by COR/Appointed Authority.

b. Original passport must be presented at the time of badging.

c. Copy of passport photo and data pages.

d. Copy of SPOT LOA, Travel Orders or Prime Contracting Company LOI (Enclosure 4 of DES SOP).

e. Copy of Sub-Contracting Company LOI (Enclosure 4 of DES SOP), if applicable.

f. Copy of valid U.S. Driver’s License, International Driver’s Permit (IDP) or Kuwait/Gulf Cooperation Council (GCC) Driver’s License if on an Entry Visa (Visa 14). Copy of valid Kuwait/Gulf Cooperation Council (GCC) Driver’s License if on a Visa 17/18 if requesting Vehicle Privileges.

g. Copy of Entry Visa or Kuwait entry stamp. (Applicants will only be given an IA Badge for the length of the Entry Visa (Visa 14) up to a maximum of 90 days from entry). Or Copy of Visa 17/18 Residency page from passport. (IAW Host Nations Labor Laws and KMOI Guidance, applicants must apply for a Kuwait Residency if employed in Kuwait on a Military Installation for more than 90 days in a 365 day period.)

h. Original valid USCIS Form I-551 (Green Card) must be presented at the time of badging, if applicable.

i. Copy of valid USCIS Form I-551 (Green Card), if applicable.

2) U.S. Military/DoD Civilian CAC Registration/Renewal: IAW the Installation Access and Vehicle Registration Policy, all U.S. Military/DoD Civilians are required to register their CAC as part of the in-process to the Kuwait Theater of Operations (KTO).

a. Copy of orders/amendments.

b. Original CAC must be presented at time of DBIDS registration.

c. The above is required for initial registration as well as renewal.

ANY REQUESTS FOR EXCEPTIONS TO POLICY WILL BE ROUTED THROUGH DES TO/FOR THE ASG-KU COMMANDER. THIS PROCESS MAY REQUIRE

3) U.S. Military/DoD Civilian Badge Issuance (Category IV White Badge):

a. Enclosure 1 – Access Application completed and signed by self.

b. Original CAC must be presented at time of DBIDS registration.

c. Copy of PCS/TCS/TDY orders stamped by the Directorate of Installation Support (DIS) that explicitly state that the individual listed on the orders lives off base.

d. Copy of valid U.S. Driver’s License or International Driver’s Permit (IDP), if requesting Vehicle Privileges.

e. Renewals require the same documentation as initial IA Badge requirements.

f. All U.S. Military and DoD Civilian badge approval/issuance will be completed at the Installation Access Office located at Bldg 314 on Camp Arifjan.

4) U.S. Government Employees (Non-US Citizen) with Qualifying CAC (Category II Blue Badge):

a. Enclosure 1 – Access Application completed and signed by their U.S. Military Supervisor. (2 Copies)

b. Original passport must be presented at time of badging.

c. Copy of original passport photo and data pages.

d. Copy of PCS/TCS/TDY orders or Enclosure 4 (on U.S. Government Unit’s Letterhead, signed by their U.S. Military Supervisor).

e. Original CAC must be presented at time of DBIDS registration.

f. Copy of original CAC (front only).

g. Copy of valid U.S. Driver’s License or International Driver’s Permit (IDP), if requesting Vehicle Privileges.

5) Command Sponsored Active Duty U.S. Military/DoD Civilian Dependents (Category IV White Badge):

a. For Dependents 13 years and older:

i. Enclosure 1 - Access Application completed and signed by Command Sponsored U.S. Military/DoD Civilian Sponsor.

ii. Clear copy of Active Duty U.S. Military/DoD Civilian’s IA Badge.

iii. Copy of orders/amendments. Orders must clearly state that dependents are Command Sponsored to be considered as such.

iv. Copy of passport photo and data pages.

v. Copy of active Kuwaiti Visa.

b. For Dependents 12 years and younger: Contact the IA OIC/NCOIC located at Bldg 314, Camp Arifjan.

6) Coalition Military (Category II Blue Badge):

a. Enclosure 1 – Access Application completed and signed.

b. Copy of Coalition Military ID Card

c. Copy of Coalition Military Orders (if in English) or a Memorandum signed by USARCENT International Military Affairs (approved by IA OIC/NCOIC).

d. Copy of valid International Driver’s Permit (IDP), or Kuwait/Gulf Cooperation Council (GCC) Driver’s License if requesting Vehicle Privileges.

ANY REQUESTS FOR EXCEPTIONS TO POLICY WILL BE ROUTED THROUGH DES TO/FOR THE ASG-KU COMMANDER. THIS PROCESS MAY REQUIRE

7) Other Country National (OCN) Initial IA Badge Requests (on a Visa 14) (Category I Red Badge):

a. Enclosure 10 - Exception to Policy Form completed and signed by COR/Appointed Authority and routed through the DES for approval.

b. Enclosure 7 - Company Justification Memo signed by Prime Project/Deputy Project Manager requesting access to ASG-KU Installations for a non-

U.S. Contractor without the benefit of a Kuwait Civil ID number.

c. Enclosure 1 - Access Application completed and signed by COR/Appointed Authority. (2 Copies)

d. Original passport must be presented at the time of badging.

e. Copy of passport photo and data pages.

f. Copy of SPOT LOA or Prime Contracting Company LOI (Enclosure 4 of DES SOP).

g. Copy of Sub-Contracting Company LOI (Enclosure 4 of DES SOP) if applicable.

h. Copy of valid International Driver’s Permit (IDP) or Kuwait/Gulf Cooperation Council (GCC) Driver’s License if requesting Vehicle Privileges.

i. Copy of Entry Visa or Kuwait entry stamp. (Applicants will only be given an IA Badge for the length of the Entry Visa (Visa 14) up to a maximum of 90 days from entry.)

NOTE: OCN Initial IA Badge requests (if on a Visa 14) cannot be renewed until Visa 17/18 issuance (Kuwait Civil ID Number).

8) Other Country National (OCN) Renewal IA Badge Requests (VISA 17/18) (Category I Red Badge):

a. Enclosure 1 - Access Application completed and signed by COR/Appointed Authority. (2 Copies)

c. Copy of passport picture and data pages.

d. Copy of Visa 17/18 from passport.

e. Copy of Company Request for KCID Background Investigation Check (Enclosure 3 of DES SOP) completed and signed by Prime Company Project/Deputy Project Manager.

f. Copy of SPOT LOA or Prime Contracting Company LOI (Enclosure 4 of DES SOP).

g. Copy of Sub-Contracting Company LOI (Enclosure 4 of DES SOP) if applicable.

h. Copy of Sponsoring Company Letter of Identification (Enclosure 5 of DES SOP).

i. Copy of Kuwaiti Visa Sponsor’s Active Kuwait Chamber of Commerce and Industry (KCCI) registration with barcode.

j. Copy of valid Kuwait/Gulf Cooperation Council (GCC) Driver’s License if requesting Vehicle Privileges.

9) U.S. Embassy-Kuwait, Office of Military Cooperation Kuwait (OMCK), or Department of State (DoS) Personnel (U.S. Citizens) (Category IV White

Badge): U.S. personnel assigned to the U.S. Embassy-Kuwait, OMCK, DoS, or in U.S. Diplomatic or consular posts are approved by the ASG-KU

Commander to receive an Installation Access badge including their dependents.

a. Enclosure 1 - Access Application completed and signed by Appointed Authority or self if U.S. Government employee.

b. Copy of U.S. Embassy Badge or Orders stating Embassy Affiliation (whichever applies).

c. Copy of valid U.S. Driver’s License, International Driver’s Permit (IDP) or Kuwait/Gulf Cooperation Council (GCC) Driver’s License if requesting Vehicle Privileges.

NOTE: For dependents 12 years and younger, refer to [4, b] above.

ANY REQUESTS FOR EXCEPTIONS TO POLICY WILL BE ROUTED THROUGH DES TO/FOR THE ASG-KU COMMANDER. THIS PROCESS MAY REQUIRE

10) U.S. Embassy-Kuwait, Office of Military Cooperation Kuwait (OMCK), or Department of State (DoS) Personnel (Non-U.S. Citizens) (Category II

Blue Badge): Those Non-U.S. personnel assigned or associated with the U.S. Embassy-Kuwait, OMCK, DoS, or in U.S. Diplomatic or consular posts and have been approved by the ASG-KU Commander (Exception to Policy).

a. Enclosure 10 - Exception to Policy Form completed and signed by Appointed Authority and routed through the DES/ASG-KU Commander for approval (Non-US personnel only).

b. Enclosure 1 - Access Application completed and signed by Appointed Authority. (2 Copies)

c. Copy of U.S. Embassy Badge.

d. Original passport must be presented at time of badging.

e. Copy of passport picture and data pages. Copy of Visa 17/18 from passport.

f. Copy of Embassy Request for KCID Background Investigation Check (Enclosure 3 of DES SOP) completed and signed by Embassy Manager (Only for Countries of Concern).

g. Copy of SPOT LOA or Embassy LOI (Enclosure 4 of DES SOP).

11) Host Nations Government Agency (Kuwaiti Citizens) (Category II Blue Badge):

a. Enclosure 1 - Access Application completed and signed by Appointed Authority.

b. Original Kuwait Civil ID must be presented at time of badging.

c. Copy of Kuwait Civil ID (front and back).

d. Copy of valid Kuwait Driver’s License if requesting Vehicle Privileges.

e. Copy of Kuwait Government ID Card.

f. Application must be approved by ASG-KU Host Nations (stamp).

g. Application must be approved by ASG-KU DES (stamp).

12) Host Nations Government Agency (Non-Kuwaiti Citizens. Must Have Visa 17) (Category I Red Badge):

a. Enclosure 1 - Access Application completed and signed by Appointed Authority. (2 Copies)

c. Copy of passport picture and data pages.

d. Copy of Visa 17 from passport.

e. Copy of valid Kuwait/Gulf Cooperation Council (GCC) Driver’s License if requesting Vehicle Privileges.

f. Copy of Kuwait Government ID Card (KMOI, KMOD, etc.).

g. Application must be approved by ASG-KU Host Nations (stamp).

h. Application must be approved by ASG-KU DES (stamp).

ANY REQUESTS FOR EXCEPTIONS TO POLICY WILL BE ROUTED THROUGH DES TO/FOR THE ASG-KU COMMANDER. THIS PROCESS MAY REQUIRE

13) Kuwait/Gulf Cooperation Council (GCC) Contractors Initial/Renewal IA Badge Requests (Citizens of Kuwait, Qatar, UAE, Oman, Saudi Arabia and Bahrain) (Category I Red Badge):

a. Enclosure 1 - Access Application completed and signed by COR/Appointed Authority. (2 Copies)

b. Original Kuwait/Gulf Cooperation Council (GCC) Civil ID must be presented at time of badging.

c. Copy of Kuwait/Gulf Cooperation Council (GCC) Civil ID (front and back).

d. Copy of Company Request for KCID Background Investigation Check (Enclosure 3 of DES SOP) completed and signed by Prime Company Project/Deputy Project Manager.

e. Copy of SPOT LOA or Prime Company LOI (Enclosure 4 of DES SOP).

f. Copy of Sub-Contracting LOI (Enclosure 4 of DES SOP) if applicable.

g. Copy of Sponsor’s Active Kuwait Chamber of Commerce and Industry (KCCI) registration with barcode (If Non-Kuwaiti).

h. Copy of valid Kuwait/Gulf Cooperation Council (GCC) Driver’s License if requesting Vehicle Privileges.

14) Escorted Access List (EAL) (Must be submitted a minimum of 3 business days in advance for processing. Individual may only be placed on EAL a maximum of 15 days every 90 days):

a. Enclosure 1 - Access Application completed and signed by any COR/Appointed Authority. (2 Copies if from a Country of Concern)

b. Copy of passport photo and data pages.

c. Copy of Kuwait Entry Visa (Visa 14) or copy of Kuwait entry stamp from passport or Copy Kuwait Visa 17/18 from passport.

d. Copy of valid U.S., International Driver’s Permit (IDP) or Kuwait/Gulf Cooperation Council (GCC) Driver’s License (depending on customer’s Country of Origin and Kuwait Visa status) if requesting Vehicle Privileges.

e. Copy of Company Request for KCID Background Investigation Check (Enclosure 3 of DES SOP) completed and signed by Prime Company Project/Deputy Project Manager if from a Country of Concern.

f. Enclosure 10 - Exception to Policy Form completed and signed by Appointed Authority and routed through the DES/ASG-KU Commander for approval if from a Country of Concern.

g. Copy of Company Justification Memo (Enclosure 7 of DES SOP) signed by Prime Project/Deputy Project Manager requesting access to ASG-KU Installations if from a Country of Concern.

h. Copy of Sponsoring Company Letter of Identification (Enclosure 5) if from a Country of Concern.

i. Copy of Kuwaiti Visa Sponsor’s Active Kuwait Chamber of Commerce and Industry (KCCI) registration with barcode if from a Country of Concern.

NOTE: Those individuals with an active or expired IA Badge of less than 30 days will not be placed on the Escorted Access List (EAL).

ANY REQUESTS FOR EXCEPTIONS TO POLICY WILL BE ROUTED THROUGH DES TO/FOR THE ASG-KU COMMANDER. THIS PROCESS MAY REQUIRE

15) U.S. Contractor CAC Holders Requiring Temporary Access (CAC TDY) (Recommended to be submitted a minimum of 3 business days in advance for processing. Will not exceed 90 days of access within a 365 day period from date of initial access):

a. Enclosure 1 - Access Application completed and signed by any COR/Appointed Authority.

b. Original passport and CAC must be presented at time of badging.

c. Copy of passport photo and data pages.

d. Copy of Kuwait Entry Visa (Visa 14) or copy of Kuwait Entry Stamp can be provided on first day of Escorted Request.

e. Copy of Company Justification Memo (Enclosure 7 of DES SOP) stating nature of visit and Camps requested.

f. Copy of CAC (front only).

g. Copy of SPOT LOA, Travel Orders or Prime Company LOI (Enclosure 4 of DES SOP).

h. Copy of Sub-Contracting LOI (Enclosure 4 of DES SOP) if applicable.

i. Copy of valid U.S., International Driver’s Permit (IDP), or Kuwait/Gulf Cooperation Council (GCC) Driver’s License if requesting Vehicle Privileges.

NOTE: Those individuals with an active or expired IA Badge of less than 30 days will not be placed on CAC TDY status.

16) IA Badge Upgrades (IA Screening and BATS Enrollment not Required. Upgrades will not be granted within 45 days of existing IA card expiration):

a. Vehicle Privileges Upgrade:

i. Enclosure 1 - Access Application completed and signed by COR/Appointed Authority

ii. Copy of…