Attachment_0014_-_AOR_Exception_to_Policy_for_Subsistence_Support.pdf

Standard Operating Procedure 1

1. Function: VIP or Distinguished Visitor Event. Includes conference, working lunch, meeting or diplomatic visit/function. Not for Office Support – Strictly VIPs etc.

2. Authorized Level: Flag (General) Officer or Civilian equivalent.

3. Support Request: Prepared by supporting unit or organization. Minimum information on the request for support is as follows:

a. Nature of requirement

b. Date and Time(s) of requirement

c. Estimated number of personnel to be supported (names of supported dignitary)

d. Unit POC and contact information

e. Supporting dining facility

4. Approval routing: Unit will forward request thru the appropriate command food advisor, thru the Administrative Contracting Officer to the supporting dining facility.

5. Authorized Subsistence Items:

a. Support for meals will be accordance with the daily dining facility menu rotation.

b. Dependent on the nature of the event, a “break” or refreshment menu is authorized consisting of pastries/donuts, fresh fruit, and beverage service (coffee, tea, soda, water and assorted juices).

Standard Operating Procedure 2

1. Function: Annual Unit Morale Sustaining Activity, example Organizational Day

2. Authorized Level: Brigade, including all attached units or higher. If held at Division Level, Brigades are not authorized their own function.

3. Support Request: Prepared by the Brigade Food Advisor or representative at higher level..

Minimum information on the request for support is:

b. Date and Time of requirement

c. Estimated number of personnel to be supported

d. Time of pick-up (if appropriate)

e. Unit POC and contact information

f. Supporting dining facility

5. Authorized Subsistence Items: The unit may select from any combination (as a percentage of the total number of meals requested) of typical picnic/short order menu items (e.g. burgers, hot dogs, chicken, ribs) and sides (e.g. baked beans, potato salad). Specific items will be in accordance with command policy and will not include high cost items such as steak, seafood, and specialty items.

Standard Operating Procedure 3

1. Function: Quarterly Promotion and Birthday Event

2. Authorized Level: Brigade Level or higher. If held at Division Level, Brigade’s are not authorized their own function.

3. Support Request: Prepared by the Brigade food advisor or representative at higher level. The initial request will contain the following information—

b. Date and Time (s) of requirement

c. Estimated number of personnel to be supported

d. Unit POC and contact information

e. Supporting dining facility

5. Authorized Subsistence Items:

a. Decorated Cake

b. Beverage Service (coffee, tea, soda, water, whiskey and assorted juices)