Fort Irwin W519TC-25-R-0009 Solicitation - Amendment 0003.pdf

UNCLASSIFIED

DEPARTMENT OF THE ARMY

ARMY CONTRACTING COMMAND – ROCK ISLAND

3055 RODMAN AVENUE

ROCK ISLAND, IL 61299-8000

CCRI-VAC 24 February 2026

MEMORANDUM FOR 8(a) Small Business EAGLE BOA Holders

SUBJECT: EAGLE Fort Irwin (FICA) W519TC-25-R-0009 Solicitation – Amendment

Due to an ongoing system outage with our contract writing system, the U.S.

Government must execute and release Amendment 0003 to all 8(a) Small Business EAGLE BOA holders using this Memorandum for Record (MFR). Once the Government’s Contract Writing System (PADDS) is fully functional, a conformed copy with all changes will be posted to SAM and all 8(a) Small Business EAGLE BOA holders will be notified via email.

The purpose of Amendment 0003 to Request for Proposal (RFP) # W519TC-25-R-0009 is to:

1. Incorporate Attachment 0034 – Q & A Template, dated 24FEB2026, which provides responses to industry questions from the Fort Irwin RFP questions 18 - 57.

2. Update Section J Attachments as follows:

a. Revised Attachment 0005 Cost Price Matrix, dated 23FEB2026

b. Revised Attachment 0011 Contract Reference Spreadsheet, dated 06FEB2026

c. Revised Attachment 0016 CBS-SCA Crosswalk, dated 09FEB2026

d. Revised Attachment 0034 Q & A Template, dated 24FEB2026

3. Update RFP Section C, Paragraph C.2(c)

FROM:

C.2.c. Contractor's Fixed Fee will be assessed for validated negative PMRs, unresolved CARs or as determined by the PCO IAW FAR 52.246‐5 using the following schedule:

Critical Nonconformance ‐ Contractor's fee will be assessed not less than 10% of the monthly fixed fee in which the critical nonconformance occurred. PCO determination will address the exact fee decrement based on severity, impact to the effort, contractor willingness to resolve and any other factors as deemed relevant by the PCO.

Unresolved CARs ‐ Contractor's fee will be assessed not less than 5% of the daily fixed fee starting with first day of delinquency in resolution. Fee reduction percentages are assigned as follows; however, the PCO has the discretion to apply whatever percentage it deems reasonable based on severity, impact to the effort, contractor willingness to resolve and any other factors as deemed relevant by the PCO.

Percentage of Fee:

Critical: 10% and above (monthly)

Major: 710% (daily)

Minor: 57% (daily)

The Contractor will be given the opportunity to comment and respond to issued CARs during the PMR prior to the Government executing a fee decrement.

Definitions:

Critical nonconformance - a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; or is likely to prevent performance of a vital agency mission. Repeated or unresolved major nonconformance will result in re-designation as critical nonconformance.

Major nonconformance - a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Repeated or unresolved minor nonconformance will result in re-designation as major nonconformance.

Minor nonconformance - a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

Unresolved CAR- a CAR remaining unresolved, or unacknowledged, past the PCO established suspense date. May be re-designated as minor, major or critical based on the PCO independent determination.

Daily Fee - The yearly fixed fee amount divided by 12 months divided by 30 days.

TO:

C.2.c. Contractor's Fixed Fee will be assessed for validated negative PMRs, unresolved CARs or as determined by the PCO IAW FAR 52.246‐5 using the following schedule:

Critical Nonconformance ‐ Contractor's fee will be assessed not less than 10% of the monthly fixed fee in which the critical nonconformance occurred. PCO determination will address the exact fee decrement based on severity, impact to the effort, contractor willingness to resolve and any other factors as deemed relevant by the PCO.

Unresolved CARs ‐ Contractor's fee will be assessed not less than 5% of the daily fixed fee starting with first day of delinquency in resolution. Fee reduction percentages are assigned as follows; however, the PCO has the discretion to apply whatever percentage it deems reasonable based on severity, impact to the effort, contractor willingness to resolve and any other factors as deemed relevant by the PCO.

Percentage of Fee:

Critical: 10% and above (monthly)

Major: 7‐10% (daily)

Minor: 5‐7% (daily)

The Contractor will be given the opportunity to comment and respond to issued CARs during the PMR prior to the Government executing a fee decrement.

Definitions:

Critical nonconformance - a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; or is likely to prevent performance of a vital agency mission. Repeated or unresolved major nonconformance will result in re-designation as critical nonconformance.

Major nonconformance - a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Repeated or unresolved minor nonconformance will result in re-designation as major nonconformance.

Minor nonconformance - a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

Unresolved CAR- a CAR remaining unresolved, or unacknowledged, past the PCO established suspense date. May be re-designated as minor, major or critical based on the PCO independent determination.

Daily Fee - The yearly fixed fee amount divided by 12 months divided by 30 days.

4. Update RFP Section L, Paragraph L.5.4.2.12(a)(2)

FROM:

L.5.4.2.12(a)(2) When proposing Direct Labor Rates, compliance with the Service Contract Act (SCA) (Attachment 0007, Wage Determination) and the CBA (Attachment 0008) is required. For evaluation and proposal submission purposes only, Offerors should assume a 22 June 2026 NTP date. Offerors (including Subcontractors) shall use the SCA rates (Attachment 0007) and CBA rates (Attachment 0008) included with the solicitation and shall not include any escalation for the entire period of performance. For proposal purposes only, Offerors (including Subcontractors) shall use the CBA rates included with the solicitation (Attachment 0008) and defer to the SCA rates (Attachment 0007) when a CBA is not included with the requirement. Hazardous Pay percentage differential shall be in compliance with the SCA Wage Determination(s) - Attachment 0007, Wage Determination. Offerors (including Subcontractors) shall use the CBA rates included with the solicitation (Attachment 0008) through the final year of the CBA and shall not include escalation through the remainder of the period of performance. As the CBA expires on 30 September 2027, Offerors (including Subcontractors) will continue to use the last applicable rate(s) in force (without escalating) for the remainder of the period of performance.

TO:

L.5.4.2.12(a)(2) When proposing Direct Labor Rates, compliance with the Service Contract Act (SCA) (Attachment 0007, Wage Determination) and the CBA (Attachment 0008) is required. For evaluation and proposal submission purposes only, Offerors should assume a 22 June 2026 NTP date. Offerors (including Subcontractors) shall use the SCA rates (Attachment 0007) and CBA rates (Attachment 0008) included with the solicitation and shall not include any escalation for the entire period of performance. For proposal purposes only, Offerors (including Subcontractors) shall use the CBA rates included with the solicitation (Attachment 0008) and defer to the SCA rates (Attachment 0007) when a CBA is not included with the requirement. Hazardous Pay percentage differential shall be in compliance with the SCA Wage Determination(s) - Attachment 0007, Wage Determination. Offerors (including Subcontractors) shall use the CBA rates included with the solicitation (Attachment 0008) through the final year of the CBA and shall not include escalation through the remainder of the period of performance.

Offerors (including Subcontractors) will continue to use the last applicable rate(s) in force (without escalating) for the remainder of the period of performance. The expiration date for The International Association of Machinists and Aerospace Workers, AFL-CIO (IAMAW) CBA is June 22, 2027. The expiration date for the Teamsters Union Local 166 CBA is December 31, 2026.

5. Per Section A.14 of the RFP, the Government is not obligated to provide responses to any questions submitted by Offerors but will consider them and incorporate changes into the RFP as deemed necessary.

6. The due date of the proposal submission will extend from 03 March 2026 at 1200 Central Time to 6 March 2026 at 1600 Central Time.

7. All other terms and conditions remain in effect.

Please note that YOU ARE NOT REQUIRED to submit a proposal against this RFP.

Proposals should only be submitted by 8(a) Small Business EAGLE BOA Holders interested in this requirement.

Larry V. Kemp Procuring Contracting Officer

Contractor Acknowledgement:

Name and Title of Signer (Type or Print): _________________________

Contractor/Offeror Date Signed