B08 - Attachment 0032 - PWS Appendix A - NTC G4 TMP - 31JUL2025.pdf

APPENDIX A

NTC G4 TMP SUPPORT

Functional Area: (NTC G4 TMP SUPPORT)

1. Motor Pool Operations

The contractor shall manage and operate a Transportation Motor Pool (TMP) providing services to include: general administration, dispatch, technical inspections and control of the GSA fleet, after duty hour on-call service to support emergency transportation requirements. The contractor will provide reports and statistical data for all motor pool operation activities.

CDRL ITD-02: FORSCOM TMP CDRLS

1.2 The Contractor shall issue, store, and provide security for vehicle credit cards. The

Contractor shall advise customers about authorized purchases, safeguarding the credit card, vehicle keys while in their possession, and issue written instructions. The

Contractor shall report all lost credit cards to the COR or NTC G4 representative and shall initiate and keep a credit card inventory of “On Hand” credit cards and hand receipt files of those credit cards issued from the “On Hand” inventory.

1.3 The contractor shall provide vehicle operators during normal operation hours to support installation activities, soldier training transport operations, and special activities.

Bus and driver service is normally within the confines of Fort Irwin; bus and driver service off Fort Irwin shall be limited to a 150-mile radius of the motor pool unless approved by the G4/COR. Buses and drivers shall be available for groups at scheduled time, in sufficient quantity to meet approved requirements. Shuttle mode of transport will be used when transport requirements exceed transport capability.

1.4 The contractor shall be responsible for initiating an investigation of accidents and damage involving contractor government vehicle operators. The contractor shall document and maintain for record Standard Form 91 (Accident Report) and related documents. The reports will be maintained by the contractor for the life of the vehicle and then for 1 year inactive, then destroyed.

1.5 The contractor shall notify the appropriate designated government representative to initiate a Financial Liability Investigation (DA 200) through the COR/G4 Representative to the appointing authority IAW AR 735-5. The contractor will not dispatch vehicles requiring a Financial Liability Investigation until the Financial Liability Investigation

Officer provides a written release of the vehicle. The vehicle will remain in TMP for review by the Financial Liability Investigating Officer.

1.6 The contractor shall inspect, service and calibrate GSE Odell 550 weigh scales and printer, located in building 7720, on a quarterly basis to meet USDOT and California certification requirements.

The contractor shall operate the installation vehicle weigh scales in accordance with

California statutory and regulatory requirements. Hours of operation are from 8:00 a.m.

to 3:30 p.m., Monday through Friday, excluding Federal Holidays.

1.7 Fort Irwin TMP maintains approximately 163 FORSCOM TMP vehicles, issuing

61pieces (temporarily) to Rotational training units not less than 8-10 times per year. The contractor shall ensure it appropriately supports this requirement with dispatching, temp loan, inspection (at time of issue and return) and inventory procedures.

The contractor shall report all in-processing and out-processing of GSA vehicles due to

GSA directed or Command Directed actions.

1.8 The contractor shall establish an up-to-date, appropriate system for automating all applicable TMP functions in accordance with all regulations, laws and instructions using industry best practices. This automation is for the contractor use only and is not a systems acquisition. No IT support / certification is available. This will not be supported on the Government LAN or other network. Use of commercial off the shelf software is anticipated.

2. TMP Supervision

Responsible for the supervision of the daily activities in the management, operation, dispatch, inspection, and recovery of all Government Services Administration (GSA) and Government Furnished Equipment (GFE) and/or vehicles as well as the operation of the weigh scales for the Transportation Motor Pool.

Responsible for planning, directing, coordinating, and controlling all transportation operations.

Ensures all personnel adhere to the safety, environmental, and operational policies, procedures, and regulations while on the job.

Ensures that all vehicles are properly assigned to meet customer’s requirements within available resources, either reoccurring or general dispatch.

Ensures professional and courteous service is provided to customers in accordance with the appropriate directives.

Responsible for ordering and maintaining supplies such as cleaning products and office supplies. Responsible for opening and/or closing requisitions for the TMP Shop in OneSource.

Conducts all weekly safety notices and all safety issues for the TMP Shop.

3. Vehicle Accidents

All incidents and/or accidents involving vehicles leased or assigned to the TMP will be reported immediately to law enforcement and to the office located at building 866 regardless of the cause, result, or location of the incident and/or accident. Vehicles are not to be moved from the scene of the incident and/or accident until the following has occurred:

- The investigation is completed by law enforcement personnel.

- The vehicle is released from the law enforcement authority.

- A determination is made if the vehicle can be operated.

- Customers will be responsible for returning vehicles that were damaged by incidents, accidents, or abuse to the TMP immediately for assessment.

- Replacement vehicles will not be approved while the damaged vehicle is being repaired.

- A Motor Vehicle Accident Report, SF 91, and SF 94 (witness statement), if there are witnesses, will be turned into the TMP within 48 hours of the incident and/or accident.

- Drivers involved in the incident and/or accident will be reminded that they are required to do the following:

- Render any possible assistance to the injured.

- Warn other motorist of the existing highway hazard.

- Notify the law enforcement agency.

- Complete a SF 91, SF 94, and turn in the paperwork to the TMP Dispatcher.

- Provide any additional information as necessary.

- Complete Damage and Inspection Sheet Report

4. Vehicle Support

The TMP Supervisor, QA, or the Dispatchers will contact the requesting agency with the vehicle and give them instructions on what to do for the preventative maintenance.

It is the agency’s responsibility to comply with the instructions given by the TMP.

Services are normally performed in one day.

Replacement vehicles may be provided if approved by NTC G4 COR.

Temporary vehicles are subject to availability.

Customers are required to contact TMP if they identify an issue with their vehicle.

TMP will instruct the customer on steps to take to perform a diagnosis to determine if the issue can be identified.

TMP will use the following steps to determine what maintenance and/or repairs need to be performed for the GSA Vehicle:

The TMP QA will inspect the vehicle to determine the status for any damages or maintenance required.

The QA will fill out the appropriate paperwork that is needed to send the vehicle to a vender.

Once the paperwork is completed the QA will write the vehicle number and where it needs to be dropped off at on the vehicle board for transporting purposes.

Damaged vehicles will be driven to the venders by TMP Drivers only except for vehicles that need to be towed.

Once the vehicle repairs and/or maintenance is completed the vehicle QA will write the TMP vehicle number and where it needs to be picked up from on the vehicle board for transporting purposes.

Once the vehicle returns from the vender the QA will inspect the vehicle and ensure all maintenance and/or repairs were completed. Once verified the QA will give the logbook and keys to the dispatch office so the vehicle can be re-dispatched to either the customer, Rotational Unit, or put in the open fleet.

The contractor shall process vehicle requests using request form as provided by the COR.

The Contractor shall dispatch and issue vehicles with fuel credit cards and ensure accountability at return of vehicles.

5. Bus and Driver Support

Responsible for pre-check inspections, record keeping, dispatching, maintaining, utilizing, cleaning, and refueling of the vehicles they are utilizing. Advises Supervisor of any existing problems with the vehicles.

Responsible for assistance whenever there is a breakdown in any schedule.

Must possess a Class “B” California license with passenger (P) endorsement. The following documents are required and must always be on all drivers during operation of equipment:

- Commercial Driver’s License

- Medical Examiner’s Card

- GCSS-Army Driver’s License

Responsible for conducting movement of GSA vehicles to and from repair facilities. Conduct weigh scale calls and other duties as required.

6. Licensing an Administration Specialist

Responsible for verifying that all active Army, Army National Guard, United States Army Reserve, Contractor, and Civilian personnel, to include foreign nations have a valid state driver’s license, 00 Equipment Operators Qualification Record (from GCSS-ARMY), prior to the issuance of a TMP driver’s license.

Responsible for verifying all information in the Global Combat Support System (GCSS) is valid and up to date.

Responsible for printing, GCSS-Army licenses, and qualification records through GCSS ARMY as required.

Responsible for Department of Transportation medical examinations, sustainment training, remedial training for all TMP employees.

Assists in weigh scale operations as needed.

7. Dispatcher

Dispatchers are the primary liaison for incoming and outgoing customers, (military and civilian personnel).

Responsible for dispatching vehicles to all authorized customers as required.

Responsible for processing requests to meet the specific requirement as requested by the customer.

Responsible for maintaining all administrative and historical records of vehicles assigned to the TMP.

Receives and processes transportation requests and coordinates with the Supervisor for mission scheduling.

Monitors all vehicle usage to include repair activities.

Records and inputs all data onto an Excel Spreadsheet.

Prepares reports as required.

Responsible for accounting for all GSA Property, to include all vehicles, keys, dispatch books and government credit card.

Assists in weigh scale operations as needed.

8. US Government Fleet Credit Cards in support of all Government vehicles.

Each TMP vehicle has an assigned GSA Credit Card (WEX) located at the TMP, Dispatcher’s Office, at Building 866.

WEX Credit Cards will be issued to each vehicle that is dispatched using DA Form 3161.

Purchases on the WEX Credit Card will only be used for the assigned vehicle.

When a purchase is made, all receipts will be retained for the TMP Dispatcher.

Assigned WEX Credit Cards may be used for the following purchases:

Fuel (Only regular unleaded fuel or diesel as appropriate is authorized. Use of higher grades of fuel is prohibited).

Petroleum, oil lubricants, (POL) products.

Minor repairs not to exceed $100.00 when away from the installation and must be approved from GSA Maintenance Control Center (MCC).

Antifreeze products (in urgent cases only)

Battery service (battery replacement is not authorized without prior approval from GSA Maintenance Control Center (MCC).

Tire and lube repair only (Tire replacement is not authorized without prior approval from the GSA Maintenance Control Center (MCC).

9. GSA Vehicle License Plates The contractor shall be responsible for all US Government license plates for all vehicles under their management. In the event of a lost, damaged or stolen license plate, the contractor shall provide the customer with a Government furnished document, verify its accuracy and submit to the Government.

10. Quality Assurance Inspector (QA).

Primary work assignment is to conduct inspections on all GSA and GFE vehicles assigned to the Transportation Motor Pool (TMP) prior to the vehicle being sent to local vendors on or off post and upon return to the TMP yard.

Prepares all paperwork required to send GSA vehicles to local vendors off post (TMP Vehicle Inspection Worksheet and/or Repairs needed form).

Responsible for contacting local vendors to let them know there is a vehicle being sent for repairs and a brief description of what maintenance is needed.

Responsible for contacting local vendors to get status updates on deadline equipment.

Responsible for preparing reports for deadline deficiencies.

Responsible for verifying all GSA vehicles prior to completing dispatch.

Responsible for inspecting all re-dispatched vehicles and all vehicles upon return to TMP.

Responsible for verifying all Rotation Training Unit (RTU) vehicles prior to dispatching.

Responsible for inspecting all RTU vehicles upon return to TMP.

Responsible for ensuring all GSA vehicle records are properly prepared and accurate.

All inspections will be conducted in accordance with the appropriate regulations.

The QA will update the deadline report weekly with the Supervisor.

PWS Annex A - TMP Performance Requirement Summary (PRS)

Task/Requirement Standard Sampling Method, Lot & Acceptable

Quality Level (AQL)

MOTORPOOL OPERATIONS

1.

Provide reports and statistical data

Timeliness: Reports and statistical data delivered by the due date.

Quality: IAW CDRL ITD-04 -10 Accurate and complete

Surveillance activity report

Lot: Inspect reports submitted monthly.

AQL: 95%

1.2 & 8.

Control & Account for GSA vehicles, keys, and credit cards report loss/abuse

Timeliness: By COB daily notify COR upon discovery.

Quality: Complete & accurate

Random sampling

Lot: Each GSA vehicle hand receipt completed at time of surveillance.

AQL: 99%

1.3 Provide vehicle operators

Timeliness: provide operators within 24hrs or earlier with prior coordination with COR

Quality: Mission accomplishment

Random sampling

Lot: requests submitted timely.

AQL: 90%

1.4 & 3 Coordinate and consolidate accident reports

Timeliness: By COB daily notify COR upon discovery.

Quality: Complete & accurate

Monthly

Lot: Each GSA vehicle involved in accident, completed documentation.

1.5 Coordinate with GOV Rep for initiation of DA 200

Timeliness: within 24 hrs of loss/damage notify COR

Quality: Accurate

Monthly

Lot: Each GSA vehicle with identified damage during QA/QC.

1.6 Maintain and operate vehicle weigh scales

Timeliness: within 30-45 mins of notification from customers

Quality: Accurate

Monthly

Lot: Hours 8:00 AM – 3:30 PM

AQL: 90%

1.7 & 7.

Issuance of TMP vehicles to FC units

Timeliness: Issue vehicles to Rotational Training Units and permanently assigned units based on rotational training calendar.

Quality: Complete & accurate

Random sampling

Lot: Each GSA vehicle hand receipt completed at time of surveillance.

1.8 Automated processes

Timeliness: all functions will be recorded within 24hrs.

Quality: Accurate

Random sampling

Lot: Each TMP function requiring automation.

TMP SUPERVISION

2.

Supervise all tasks related in support of the FORSCOM

Transportation Motor pool

Timeliness: daily operations

Quality: Complete & accurate

Monthly

Lot: Each task will be adhered to and evaluated during surveillance

VECHICLE SUPPORT

4.

Pick up and deliver vehicles

Timeliness: Vehicles pickup within (5) business days when notified.

Quality: Pick up & delivery to designated area.

Random sampling

Lot: Each vehicle requiring pickup and delivery completed at time of surveillance.

AQL: 98%

4.

Receive requests for motor transportation

Timeliness: Requests reviewed and submitted by government rep, by COB.

Quality: Requests are complete and accurate prior to government rep, manual or telephonic approval.

Random sampling

Lot: Each request for motor transportation completed at time of surveillance.

AQL: 99%

4.

Inspect & dispatch GSA vehicles and GSA credit cards

Timeliness: Vehicle inspected at time of dispatch and upon return. LSEV inspected and dispatch quarterly.

FORSCOM decal affixed prior to initial dispatch

Quality: Inspection shall be performed accurately

Random sampling

Lot: Each GSA vehicle dispatch in process or completed at time of surveillance.

AQL: 100%

BUS & DRIVER SUPPORT

5.

Operate buses and other non-tactical vehicles

Timeliness: To meet mission requirements.

Quality: Vehicles operated safely.

Random sampling

Lot: Each special mission requirement completed at time of surveillance.

AQL: 95%

LICENSING & ADMINISTRATION SPECIALIST

6.

Print and update TMP Licenses

Timeliness: daily operations

Quality: Complete & accurate

Monthly

Lot: Licenses updated will be reviewed during surveillance.

GSA VEHICLE PLATES

9.

Responsible for all government plates

Timeliness: report lost or unaccounted plates within 24hrs

Quality: Complete & accurate

Random Sampling

Lot: Each GSA Vehicle has GOV plates and be reviewed during surveillance

QUALITY ASSURANCE INSPECTOR

10.

QA/QC of GSA vehicles

Timeliness: Before and during issue to customers; to include prior to sending and receiving from repair facility

Quality: Operable

Random sampling

Lot: During surveillance

AQL: 100%