B08_UPDATED Attachment 0004 PWS.pdf

ROCK ISLAND ARSENAL

ELEVATOR MAINTENANCE PERFORMANCE

WORK STATEMENT

16 September, 2024

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I

1 PART I - GENERAL INFORMATION

1.1 INTRODUCTION

1.2 BACKGROUND

1.3 OBJECTIVE

1.4 LOCATIONS

2 PART II - REQUIREMENTS

2.1 CONTRACTOR RESPONSIBILITY

2.2 INTERFACING REQUIREMENTS

2.3 OTHER INSTALLATION SUPPORT CONTRACTS

2.4 PERSONNEL

2.4.1 PROJECT MANAGER

2.4.2 QUALIFIED MECHANIC

2.4.2.1 Quality Control (QC)/Elevator Inspection (EI) Requirement

2.4.2.2 Elevator Mechanic(s)/Technician(s) Communication Requirement

2.4.3 LITERACY OF CONTRACTOR EMPLOYEES

2.4.4 STANDARDS OF CONDUCT

2.4.5 APPEARANCE OF PERSONNEL

2.4.6 CONTRACTOR PERSONNEL ROSTER

2.5 SECURITY REQUIREMENTS

2.5.1 ADMINISTRATIVE OFFICE AREAS

2.5.2 KEY CONTROL

2.5.3 KEY REPLACEMENT

2.5.4 ENTRANCE TO LOCKED AREAS

2.5.5 LOCK COMBINATIONS

2.5.6 INSTALLATION ACCESS AND FORCE PROTECTION REQUIREMENTS

2.5.6.1 Awareness Training (AT) Level I

2.5.6.2 Access and General Protection/Security Policy and Procedures

2.5.6.3 iWATCH Training

2.5.6.4 OPSEC Training

2.5.6.5 Non-Disclosure Agreement (NDA)

2.5.6.6 Contractor Provided Training

2.5.6.7 Force Protection Condition (FPCON) Levels

2.5.6.8 Escorts

2.5.6.9 Building Stand-Off

2.6 OPERATIONAL HOURS

2.6.1 REGULAR DUTY HOURS:

2.6.2 OFF DUTY HOURS:

2.7 ENERGY CONSERVATION

2.7.1 COMPLIANCE REQUIREMENTS

2.7.2 INSPECTION REQUIREMENTS

2.8 ENVIRONMENTAL PROTECTION

2.8.1 REGULATIONS AND LAWS

2.8.2 COMPLIANCE REQUIREMENTS

2.8.3 SPILL PLAN

II

2.8.4 CITATION

2.8.5 GREEN PROCUREMENT

2.8.6 VERIFICATION OF NEPA

2.8.7 GENERATION OF SOLID WASTE

2.8.8 GENERATION OF HAZARDOUS WASTE

2.8.9 USE OF HAZARDOUS MATERIALS

2.8.10 CORRECTIVE ACTION FOR NON-COMPLIANCE

2.8.11 NOISE

2.8.12 POLLUTION PREVENTION/ HAZARDOUS WASTE MINIMIZATION

2.9 VEHICLE OPERATIONS

2.9.1 IDENTIFICATION OF CONTRACTOR VEHICLES

2.9.2 PRIVATELY OWNED VEHICLES

2.10 FIRE PREVENTION

2.11 CONTRACT REPORTING REQUIREMENTS

2.11.1 LOGS AND RECORDS

2.11.2 ADDITIONAL REPORTING REQUIREMENTS

2.11.3 FINAL DISPOSITION OF REPORTS, CHARTS, LOGS, AND MAPS

2.12 HOUSEKEEPING

2.13 SAFETY AND HEALTH

2.13.1 SAFETY AND HEALTH PROGRAM

2.13.2 FAILURE TO COMPLY

2.13.3 WORK ENVIRONMENT

2.13.4 PROTECTIVE EQUIPMENT

2.13.5 MEDICAL COVERAGE

2.13.6 HEARING PROTECTION

2.13.7 UNHEALTHFUL CONDITIONS

2.13.8 SAFETY ORIENTATION

2.13.9 REPORTING

2.13.10 ACCIDENT ANALYSIS

2.13.11 RESPONSE TO THE GOVERNMENT SAFETY INSPECTIONS

2.13.12 SAFETY MEETING

2.13.13 CHEMICALS

2.13.14 SIGNS

2.13.15 GUARDS

2.13.16 HAZARDS

2.13.17 DISCLOSURE OF CARCINOGENIC SUBSTANCES

2.13.18 QUESTIONABLE SUBSTANCES

2.13.19 PRECAUTIONS

2.13.20 HANDLING POLYCHLORINATED BIPHENYLS (PCBS) MATERIAL

2.13.21 DIELECTRIC LIQUIDS

2.13.22 HANDLING PCBS

2.14 STRIKE PLAN

2.15 SAFETY, SECURITY, ENVIRONMENTAL INSPECTIONS, INVESTIGATIONS

3 PART III – QUALITY REQUIREMENTS

3.1 CONTRACTOR RESPONSIBILITY TO QUALITY ASSURANCE:

3.1.1 QUALITY ASSURANCE (QA):

3.1.2 QUALITY AND INSPECTION SUPPORT:

III

3.1.3 QUALITY CONTROL PLAN:

3.1.4 QUALITY CONTROL FILES:

4 PART IV - SPECIFIC TASKS

4.1 DESCRIPTION

4.2 MECHANIC’S CHECK-IN/CHECK-OUT

4.3 INSPECTION AND TEST CHECK LIST

4.4 OTHER TASKS

4.5 PREVENTATIVE MAINTENANCE (PM) TASKS

4.5.1 PM TRACTION CABLE, ELECTRIC AND WHEELCHAIR ELEVATORS TASKS SCOPE OF WORK

4.5.1.1 PM Traction Cable, Electric and Wheelchair Elevators Cleaning Tasks

4.5.1.2 PM Traction Cable, Electric and Wheelchair Elevators Inspections, Tests and Other Tasks

4.5.2 PM HYDRAULIC ELEVATORS TASKS SCOPE

4.5.2.1 PM Hydraulic Elevator Cleaning Tasks

4.5.2.2 PM Hydraulic Elevator Inspections, Tests and Other Tasks

4.5.3 PERFORMANCE REQUIREMENTS – SPECIFIC TO ALL ELEVATORS

4.5.3.1 Service Order Calls (SOCs)

4.5.3.2 Unscheduled/Undefined Service Repair Requirements

4.5.3.3 Replacement parts (Spare Parts/Components Sub-Assemblies)

4.5.3.4 Electronic Equipment and Reprogramming

4.5.3.5 Record and Repair Logs

4.5.3.6 Web Reporting Requirements

4.6 ORDER RELEASE:

4.7 SERVICE ORDER CALLS:

4.8 PROJECT WORK ORDERS (PWOS)

4.8.2 WORK REQUIREMENTS FOR PWOS

4.8.3 COST ESTIMATES FOR PWOS

4.8.4 PREPARATION OF DETAILED ESTIMATES

4.8.5 EMERGENCY PWOS

4.8.6 SUBCONTRACT WORK

4.8.7 EVALUATION OF PWO ESTIMATES

4.8.8 PWO RECORDS

4.8.9 PWO REPORTING REQUIREMENTS

4.9 ADDITIONAL TASKS

5 PART V - RELATED DOCUMENTS

5.1 ELEVATOR REFERENCES

5.2 DEFINITIONS

5.3 U.S. FEDERL GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES

5.3.2 TECHNICAL INFORMATION

5.4 GOVERNMENT-FURNISHED SERVICES

5.4.2 CUSTODIAL

5.4.3 REFUSE COLLECTION

5.4.4 RECYCLING

5.4.5 FIRE PROTECTION

5.4.6 HAZARDOUS/SPECIAL WASTE DISPOSAL

IV

5.4.7 SERVICES NOT AVAILABLE TO THE CONTRACTOR

5.5 CONTRACTOR FURNISHED PROPERTY (CFP)

5.6 REFERENCES

5.7 ACRONYMS AND ABBREVIATIONS

6 PART VI – DELIVERABLES

7 PART VII - TECHNICAL EXHIBIT (TE) LISTING

1 PART I - GENERAL INFORMATION.

1.1 Introduction.

This is a non-personal services contract to provide Elevator Maintenance and Repair. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. The contract service provider shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background.

The United States Army Garrison - Rock Island Arsenal (USAG-RIA) was established by an Act of Congress in 1862 at Rock Island, Illinois, on an island in the Mississippi River. The installation encompasses approximately 946 acres and serves as the Headquarter location for various Army agencies, including First US Army, Army Sustainment Command, Joint Munitions Command, and the Joint Manufacturing and Technology Center. There are approximately 6,500 employees on the installation, including 5,100 civilians and 500 military service members, with the remainder being Partners, Contractors, and reserve component military service members.

The entire installation is on the National Historic Register, and all the Limestone/Sandstone buildings on the installation are separately listed as a National Historic Landmark District. The National Historic Landmark District includes, but is not limited to, administrative buildings, storage buildings and Family Housing structures. The USAG-RIA website can be located at https://www.militarybases.us/army/rock-island-arsenal/.

1.3 Objective.

The objective of this contract is to provide elevator maintenance and repair services. Services shall include both scheduled maintenance and unscheduled maintenance and repair services. Services shall be executed for elevators listed in Technical Exhibit-02 (TE-02). All work is expected to be performed at USAG-RIA, Rock Island, Illinois.

1.4 Locations.

Locations of elevators to be serviced are shown on the TE-01, “USAG-RIA Elevator Locations Drawings” and are listed on the TE-02, “USAG-RIA Elevator Inventory”. Army Mission changes may occur which could affect the elevator inventory or services to be provided. All changes that impact inventory or services to be provided under this performance work statement (PWS) and associated technical exhibits shall be directed to the Contracting Officer (KO) for consideration, coordination and potential contract modification.

https://www.militarybases.us/army/rock-island-arsenal/

2 PART II - REQUIREMENTS.

2.1 Contractor Responsibility.

The Contractor shall provide all management, supervision, personnel, labor, transportation, materials, parts, tools and equipment necessary for the maintenance and repair of all elevators on USAG-RIA. This is to be done in strict accordance with all the terms, conditions, general and special provisions, specifications, drawings, attachments, and exhibits contained herein, or incorporated by reference. The Contractor is responsible for their own administrative services required to accomplish the work, i.e., supply, procurement, quality control, job order shop operation, financial controls, maintenance of accurate and complete records, files, and libraries of documents such as Federal and State regulations, technical manuals, manufacturer’s instructions and recommendations, and any other similar documents.

2.2 Interfacing Requirements.

The Contractor’s Project Manager shall coordinate with the KO and/or COR as required to resolve all elevator maintenance and repairs issues to include participating in meetings and briefings. The Contractor shall notify and coordinate scheduled elevator closures with the KO and/or COR 30-days in advance. The Contractor shall provide the KO and COR immediate notification of issues that have potential for impact to Contract cost or schedule in effort to minimize or remove their impact.

2.3 Other Installation Support Contracts.

The Contractor shall maintain cooperative and business-like relations with installation support Contractors and Partners with whom it comes in contact. Any difficulties or disagreements with these entities shall be brought to the attention of the Contracting Officer (KO) or Contracting Officer Representative (COR).

NOTE: The failure of another Contractor is not an excusable delay for non-performance of this contract. Issues shall with other contractors shall be promptly brought to the attention of the KO and/or COR for direction and assistance with resolution.

2.4 Personnel.

The Contractor shall provide all personnel necessary to maintain performance standards and accomplish tasks within the specified time frames. All Contractor personnel shall be legal residents of the United States. The Government reserves the right to refuse to allow any Contractor employee to perform services under this contract who is not incompliance with the requirements of this contract.

2.4.1 Project Manager.

The Contractor shall designate a “Project Manager” whose primary duties shall be the management and administration of this contract. This employee shall be the overall manager and primary point of contact (POC) with the Government for all tasks performed. This employee shall possess at least 5 years of recent (within last 7 years from the date of hiring). Relevant experience shall constitute managing personnel responsible for the operation and maintenance of elevator equipment of comparable size, complexity and other characteristics of the elevators to be operated and maintained under this contract. Another individual or individuals shall be designated as alternate POC(s) during any absences, i.e., illness, vacation, etc.

2.4.2 Qualified Mechanic.

The Contractor’s Elevator Mechanic(s) shall be Licensed by the Illinois Office of the State Fire Marshal Elevator Safety Division for the performance of inspection, preventative maintenance, and repairs. The licensee shall be trained and certified by the International Union of Elevator Constructor’s. The mechanic shall operate in accordance with all requirements of the State of Illinois or the State of Iowa, and ASME, ANSI, NFPA, and their professional trade. The Contractor shall provide to the COR, electronic copies (pdf) of all Mechanic(s) licensure information, which shall include mechanics name, picture license if applicable, license number(s), and license expiration date. This information shall be provided within fifteen (15) days of award date, fifteen

(15) days prior to the end of each performance period. Updates to this information shall be provided to the COR as changes to mechanics accessing the Arsenal occurs and NLT fifteen (15) days after license(s) reach their expiration date.

2.4.2.1 Quality Control (QC)/Elevator Inspection (EI) Requirement.

The Contractor shall develop and submit an electronic copy (pdf) of the Contractor’s QC/EI procedures to the KO and COR for review and approval. QC/EI procedures shall be submitted within thirty (30) days of award date, and thirty (30) days prior to the end of each performance period thereafter. The Contractor shall designate qualified personnel to perform the QC and EI, and the certification functions. These personnel shall have “hands on” knowledge and experience in QC and EI functions. A list of qualified QC personnel shall be submitted to the Government. QC may not be conducted by personnel conducting the actual repair.

2.4.2.2 Elevator Mechanic(s)/Technician(s) Communication Requirement.

Day and night shift personnel shall be equipped with means for the COR to them (i.e., radios or cell phones) to assure proper response to unforeseen requirements upon short notice.

2.4.3 Literacy of Contractor Employees.

All Contractor employees shall be literate in English to the extent of being able to read and understand all safety, health and security regulations and traffic signs on USAG-RIA. Contractor employees shall also be able to read and understand English to the extent necessary to perform his/her duties of operating, maintaining, repairing any required equipment, and as required for effective communication with the COR. Contractor employees shall be able to comprehend and follow all regulations, directives, and policies of USAG-RIA associated with accomplishing their designated tasks.

2.4.4 Standards of Conduct.

Contractor personnel or representatives who enter USAG-RIA shall obey all regulations in effect during the contract period. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, and for taking disciplinary actions against its employees, as necessary. The KO or COR shall require the Contractor to remove from the job site any Contractor employee or sub-contractor found under the influence of alcohol, drugs, or any other incapacitating agent while working on USAG-RIA. Contractor shall remove any employee or sub-contractor whose conduct or appearance reflects poorly, debases, or discredits the reputation of USAG-RIA or the Department of the Army. The KO and COR reserves the right to require removal from the job site of any Contractor employee or sub-contractor who endangers persons or property, whose continued employment is inconsistent with the interests of the military security, or whose presence deters the accomplishment of work. In such cases, the KO or COR shall advise the Contractor of the reason(s) for an employee or sub-contractor’s removal or withdrawal of authorization to enter the installation. Removal from the job site of the Contractor’s employee or sub-contractor for violating the standards of conduct shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the specified tasks outlined herein, and to complete them on time.

2.4.5 Appearance of Personnel.

Contractor shall establish and enforce dress codes and personal grooming standards to ensure employee safety.

All personnel whose duties involve them in command briefings, informational briefings, and instructional activities on and off the installation, shall be clean, well groomed, and wear appropriate business attire. All other Contractor personnel shall wear uniform with the employee’s name and the company’s name conspicuously displayed.

2.4.6 Contractor Personnel Roster.

The Contractor shall provide the COR a roster of Contractor personnel and subcontractor personnel employed under this Contract NLT fifteen (15) calendar days after award date, and NLT fifteen (15) calendar prior to each Contract start date of period of performance. This roster shall show each employee’s name, last four digits of the social security number, date of birth, driver’s license and State of issue, current home address, and position title (including truck delivery drivers). The roster shall also include telephone numbers for key personnel and all supervisory personnel. This roster shall be used to start the installation access process and could delay access to the installation if submitted late. The Contractor shall maintain an up-to-date roster of all Key Personnel and employees accessing Rock Island Arsenal. The Contractor shall submit an updated roster to the COR prior to the new employees accessing the Arsenal and as changes to personnel responsibilities occur.

2.5 Security Requirements.

Contractor and all associated sub-contractor employees shall comply with applicable installation, facility, area commander access and local security policies and procedures. Contractor workforce shall comply with all personal identity verification requirements as directed by the Department of Defense, Headquarters, and Department of the Army and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the KO and/or COR may require changes in Contractor security matters or processes.

2.5.1 Administrative Office Areas.

Government, contractors, and partners personnel will be working in office areas during normal working hours.

Contractor shall cooperate with personnel in the immediate area where repair or maintenance work is being performed. Work performed after normal duty hours shall be coordinated with the KO, COR or the designated representative, Law Enforcement, and Security Offices.

2.5.2 Key Control.

The COR is responsible for issuing keys to the Contractor. After duty hours, the Contractor shall contact the for coordinating building entry. Government keys shall not be duplicated by the Contractor and shall not be taken off the installation.

2.5.3 Key Replacement.

The Contractor shall be responsible for all costs incurred as a result of the Contractor losing any key or system of keys. Contractor shall reimburse the Government for replacement of locks and keys required as a result of Contractor losing any key. In the event a master key is lost (or found to have been duplicated), all locks and keys for that system shall be replaced. The Contractor shall be responsible of total charges for replacing locks and keys for that system. Contractor shall report any occurrence of lost key(s) immediately to the COR. In no event shall the report be later than the next working day.

2.5.4 Entrance to Locked Areas.

Contractor shall not permit entrance to locked areas to any person (other than employees of the Contractor’s staff engaged in the performance of work in those areas) without authorization by the KO or COR.

2.5.5 Lock Combinations.

Contractor shall ensure that no lock combinations are made available to unauthorized persons.

2.5.6 Installation Access and Force Protection Requirements.

2.5.6.1 Awareness Training (AT) Level I.

All Contractor employees, to include Sub-Contractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I NLT thirty (30) calendar days after contract award date and on a recurring annual basis. Also, NLT five (5) calendar days of new employees or sub-Contractor personnel start date and on a recurring annual basis thereafter. Level I AT is available at the following website:

https://jko.jten.mil/courses/AT-level1/launch.html. Any issue accessing the training shall be brought to the attention of the COR.

2.5.6.2 Access and General Protection/Security Policy and Procedures.

Contractor and associated Sub-Contractor employees shall provide all required information for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the KO and/or COR may require changes in Contractor security matters or processes.

All Contractor personnel shall have prior approval by the KO or COR to begin the process for access to the installation. Contractor personnel shall pass the minimum requirements of Section 2.5 to access the installation.

All Contractor personnel requesting access to USAG-RIA shall only enter through the Visitor Control Center (VCC) in the vicinity of the Moline Gate, or the Moline Gate when the VCC is closed for first time access. All Contractor personnel shall be required to present a United States National or State issued identification that is capable of being scanned for valid entry. Contractor personnel shall receive a visitor’s badge at the VCC or Moline Gate and length of access allowed shall be shown on the badge. The maximum access length for visitor badging is one year.

Once issued a valid visitor’s badge Contractor personnel may enter any Manned Access Control Point/Gate. All Contractor personnel and their vehicles, equipment, and packages are subject to inspection or examination (search) at entry/exit of the Rock Island Arsenal.

For Contractor employees or sub-contractors requiring Common Access Card (CAC). Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The Contractor employee shall be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management

For Contractor employees or sub-contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated Sub-Contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC- III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by KO or COR).

2.5.6.3 iWATCH Training.

The Contractor’s employees and sub-contractors shall be briefed on the local iWATCH program; training standards provided by the requiring activity Anti-Terrorism Office (ATO). This locally developed training shall be used to inform employees of types of suspicious behavior to watch for while performing their duties on a military base and to instruct employees when to report suspicious activity to the KO and/or COR. The Contractor shall submit certificates of completion for each Contractor employee and Sub-Contractor employee, to the COR within thirty (30) calendar days after contract award date and on a recurring annual basis. The Contractor shall, also, submit certificates of completion for each new Contractor employee and Sub-Contractor employee, to the COR NLT five (5) calendar days of new employee(s) and Sub-Contractor personnel start date and on a recurring annual basis.

2.5.6.4 OPSEC Training.

Per AR 530-1 Operations Security, the Contractor employees shall complete Level I OPSEC Awareness training.

The Contractor shall submit certificates of completion for each Contractor employee and Sub-Contractor employee, to the COR NLT thirty (30) calendar days after contract award date and on a recurring annual basis.

The Contractor shall, also, submit certificates of completion for each new Contractor employee and Sub- Contractor employee, to the COR NLT five (5) calendar days of new employee(s) and Sub-Contractor personnel start date and on a recurring annual basis. All Training shall be face to face, provided by a level II ATO/OPSEC officer, conducted on USAG- RIA unless otherwise approved by the KO.

2.5.6.5 Non-Disclosure Agreement (NDA).

A non-disclosure agreement shall be signed by the Contractor before report/start date of contract.

2.5.6.6 Contractor Provided Training.

The Contractor shall provide up to four (4) trainings per year on Elevator Maintenance and Operations topics requested by the Government. Total training requirement shall be 16 hours annually. Training shall be on such topics as: how to open elevator shafts (passengers and freight) in case of an emergency, training on car enclosure (including side walls interior paneling, handrails, bases, car tops, car lighting fixtures, reflectors, and drop ceilings), car fan, gates and/or doors, hoist-way enclosure, rail alignment, hoist-way doors, door frames, sills, hoist-way gates, finished flooring, power feeder switches and their wiring and fusing, car light diffusers, light tubes or non-PM bulbs, and smoke or heat detectors, and sharing/explaining information from elevator surveys, design and drawings.

2.5.6.7 Force Protection Condition (FPCON) Levels.

Force Protection Condition levels, or FPCON levels, range from NORMAL (when a general global threat of possible terrorist threat exists) to DELTA (applies in an immediate area where a terrorist attack has occurred or is imminent). The five FPCON levels are:

a) FPCON NORMAL: Applies when a general global threat of possible terrorist activity exists and warrants a routine security posture. As a minimum, access control shall be conducted at all DOD installations and facilities.

b) FPCON ALPHA: Applies when there is an increased general threat of possible terrorist activity against personnel or facilities, and the nature and extent of the threat are unpredictable.

c) FPCON BRAVO: Applies when an increased or more predictable threat of terrorist activity exists.

d) FPCON CHARLIE: Applies when an incident occurs, or intelligence is received indicating some form of terrorist action or targeting against personnel or facilities is likely.

e) FPCON DELTA: Applies in the immediate area where a terrorist attack has occurred or when intelligence has been received that terrorist action against a specific location or person is imminent. This FPCON is usually declared as a localized condition.

During FPCONs Charlie and Delta, the COR shall contact the contractor with instructions on how to execute work. Services may be diminished and/or discontinued until FPCON level is reduced to level Bravo or lower.

2.5.6.8 Escorts.

All Contractor employees and sub-contractors who are not in possession of the appropriate security clearance shall be escorted by the COR (or those the KO or COR may delegate) in areas where they may be exposed to classified and/or sensitive materials. The Contractor shall coordinate with the KO, COR and the facility security office for access when required.

2.5.6.9 Building Stand-Off.

All occupied buildings on USAG-RIA require a 40 feet stand-off by all vehicles and equipment. At no time shall unoccupied vehicles, equipment or tools/toolboxes be left unattended within 40 feet of installation buildings.

All personnel requesting access to USAG-RIA shall only enter through a manned and operational Access Control Point and present a United States National or State issued identification that is capable of being scanned for valid entry. All Contractor and Contractor employees' vehicles, equipment, and packages are subject to inspection or examination (search) at entry/exit of the Rock Island Arsenal. Only authorized individuals that pass a screening and vetting process shall be permitted access. All Contractor and Sub- Contractor personnel shall be required to submit the required identification credentials to gain access and work on the installation.

2.6 Operational Hours.

2.6.1 Regular Duty Hours:

Regular Duty Hours are referred to as duty or business hours throughout the Contract. The Contractor’s regular duty response hours shall be between 0700 to 1600, Monday through Friday, excluding Federal holidays. The Contractor must maintain an adequate workforce during regular duty hours to ensure uninterrupted performance of all tasks defined within this PWS. The Contractor shall ensure uninterrupted customer service even during Contractor break and lunch periods. The Government may modify duty hours during extraordinary conditions such as: Government facility closures due to local or national emergencies, administrative closings, or similar Government directed facility closings. The KO must approve modifications to duty hours.

2.6.2 Off Duty Hours:

Contractor shall arrange their work so that it does not interfere with performance of Government business.

Work other than emergency work, and work which cannot be accomplished during regularly scheduled duty hours, shall be coordinated with the KO and/or COR at least 24 hours prior to commencement of the work, unless a longer period is specified in the PWS. All overtime work shall be included in the Contractor’s total price.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the KO and COR shall have the following options:

a) Reschedule the work so it is performed the following day unless the following day falls on a weekend, and routine work is not scheduled for Saturday or Sunday.

b) Reschedule the work on any day that is mutually satisfactory.

c) When mutually agreed, forgo the work, and reduce payment to the Contractor for the work not performed.

2.7 Energy Conservation.

The Contractor shall maintain or repair all structures and areas identified for preventative maintenance in this contract in an energy efficient manner to preclude waste of Government furnished utilities and fuels.

2.7.1 Compliance Requirements.

Compliance with the USAG-RIA Energy Program includes, but is not limited to:

a) Personnel to conserve energy by turning off unneeded equipment and utilities.

b) Use of lights only in areas where work is being performed.

c) Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by unauthorized workers.

d) Water faucets or valves shall be turned off after required usage has been accomplished.

e) Complying with water bans imposed by Local, State, or Federal Agencies.

f) All engines on Contractor owned vehicles parked shall be shut off.

2.7.2 Inspection Requirements.

General area inspections for energy consumption deficiencies shall be granted on request. Any of the facilities maintained or replaced by the Contractor may be inspected by the USAG-RIA Energy Conservation Coordinator on a non-notice basis.

2.8 Environmental Protection

2.8.1 Regulations and Laws.

Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of-Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR).

2.8.2 Compliance Requirements.

Any facilities maintained or repaired by the Contractor may be inspected by the KO, COR or designated representative, the USAG-RIA Environmental Coordinator, or other Regulatory Officials on a non-notice basis. Access for inspection by all authorized personnel shall be granted upon request. Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection conducted, it would not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

2.8.3 Spill Plan.

The Contractor shall follow all the provisions of the USAG-RIA Spill Contingency Plan, and 40 CFR 112.7 Spill Prevention and Countermeasure Plan. These plans are available through the COR. 40 CFR 112.7(e) requires Contractor to submit inspection reports concerning any leakage of the hydraulic systems. Also, 40 CFR 112.7(a)(3)i and iii requires the Contractor to report volumes of hydraulic oil contained in the hydraulic systems and locations of Spill Kits. Contractor personnel servicing elevators with hydraulic systems shall have the annual training as required by 40 CFR 112.7(f).

2.8.4 Citation.

Citations for non-compliance with environmental standards on the Government facilities maintained or repaired by the Contractor are a matter for resolution through the Environmental Coordinator’s Office, IMRI- PWE, and between the USAG-RIA Commander and the issuing office of the EPA or State of Illinois Regulatory Authorities. Payment of fines or penalty charges associated with citations issued by the Government due to faulty maintenance or repair practices by the Contractor shall be deducted from any monies due to the Contractor. Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR and KO.

2.8.5 Green Procurement.

Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) and all applicable Federal Acquistion Regulation (FAR) provisions and clauses that pertain to Sustainable Procurement.

The Contractor shall select materials that have a long-life cycle; the least toxic materials; recyclable materials;

materials that are resource-efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

2.8.6 Verification of NEPA.

Contractor shall obtain from the COR a copy of the National Environmental Policy Act (NEPA) environmental analysis and/or status of the NEPA review done if analysis was not required. NEPA review and analysis is done in accordance with 32 CFR Part 651 and addresses actions to be taken by contractor prior to and during commencement of contract actions. The NEPA process consists of evaluating the environmental effects of a federal action including its alternatives.

2.8.7 Generation of Solid Waste.

Contractor shall remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off-post disposal facility. Contractor shall make every effort to divert construction, demolition debris, and all other solid waste to comply with the Army Integrated Solid Waste Management Policy. Prior to removing any waste from the installation for disposal, the Contractor shall coordinate with the installation Qualified Recycling Program (QRP) Manager and COR to arrange for recyclable materials to be removed and diverted from the waste stream. Submit in writing the quantities of waste removed and recycled to the COR on a monthly basis. The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled, and the quantities of materials disposed/recycled by weight. The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials. The Contractor shall make maximum effort to reduce and prevent waste.

2.8.8 Generation of Hazardous Waste.

Contractor shall assign all hazardous waste management responsibilities to an appointed person. Contractor shall contact the COR to obtain technical assistance from the Environmental Office for assisting with achieving and maintaining compliance with hazardous waste storage and disposal requirements. Contractor shall properly profile all waste generated as part of this contract to determine if any waste is hazardous waste as defined by 40 CFR. Contractor shall accumulate hazardous waste prior to disposal shipment in a satellite accumulation point at or near the point of generation or in a less-than-90-day site, in accordance with Federal, State, Army, and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement or Status- of-Forces Agreement. The Contractor shall properly package the hazardous waste and complete the hazardous waste manifest, then take the manifest to COR for approval and signature prior to removing any hazardous waste from the installation. Contractor shall contact COR to obtain the installation’s hazardous waste EPA ID number for the hazardous waste manifest. The Contractor shall notify the COR 24 hours prior to removing any hazardous waste from the installation. The contractor shall remove and dispose of manifested hazardous waste generated by contract activities from the installation, to an approved off-post permitted hazardous waste disposal facility. The Environmental Division shall assist contractors with profiling their waste upon request.

2.8.9 Use of Hazardous Materials.

Contractor shall assign all hazardous materials management responsibilities to an appointed person. Contractor shall contact the COR to obtain technical assistance from Environmental Division for assistance with achieving and maintaining compliance with hazardous material storage, issue, use, and disposal requirements. Contractor shall submit to the COR a hazardous material inventory. The hazardous material inventory will be submitted 30 days prior to commencement of work for contracts that exceed 180 consecutive days. The inventory list will contain the hazardous material type and maximum quantities of materials anticipated to be stored on-site. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. The Contractor shall maintain copies of Safety Data Sheets for all hazardous materials used and stored on-site during performance of the contract. Contractor shall not supply or deliver any hazardous materials or chemicals to an installation that are listed on EPA toxic chemical list without prior written approval from COR.

2.8.10 Corrective Action for Non-Compliance.

Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

2.8.11 Noise.

Make the maximum use of low-noise emission products, as certified by the EPA. Blasting or use of explosives will not be permitted without written permission from the Contracting Officer, and then only during the designated times. Pile-driving operations shall be coordinated through the DGR and COR.

2.8.12 Pollution Prevention/ Hazardous waste minimization.

Minimize the use of hazardous materials and the generation of hazardous waste. Consult with the Environmental Office for suggestions and to obtain a copy of the installation's pollution prevention/hazardous waste minimization plan for supporting waste minimization goals.

2.9 Vehicle Operations.

All Contractor personnel who operate vehicles shall possess valid operator’s licenses from the State in which they reside.

2.9.1 Identification of Contractor Vehicles.

All Contractor owned motor vehicles shall at all times display valid State license plates, be maintained in a safe operating condition, and kept in good appearance. Any motor vehicle used in transporting Government property shall be properly equipped, and designed, to ensure protection of the property. Contractor owned motor vehicles shall conspicuously display the Contractor’s company name/logo on both sides of the vehicle.

2.9.2 Privately Owned Vehicles.

All vehicle owners shall carry the minimum amount of liability insurance required by the State of licensure, in order to operate privately owned vehicles on USAG-RIA property.

2.10 Fire Prevention.

In addition to the fire prevention requirements of the clause entitled, “ROCK ISLAND ARSENAL SAFETY, LAW ENFORCEMENT, SECURITY, AND FIRE PREVENTION REQUIREMENTS/REGULATIONS”, the Contractor shall obtain flame permits from the USAG-RIA Fire and Emergency Services Division, prior to using any open flame devices or heat producing equipment such as portable furnaces, tar kettles, gas and electric welding and cutting equipment, gasoline torches, etc.

2.11 Contract Reporting Requirements.

Contractor shall maintain a data system which shall provide accurate and complete data for maintenance and repair tracking. This system shall be subject to approval by the KO and/or COR. The Contractor shall submit inspection, maintenance, testing and repair reports NLT 10 calendar days following the completion of the monthly inspection for each elevator listed in TE-02, USAG-RIA Elevator Inventory. Reports include both reports in final form and feeder data required to produce the final reports. Logs and records are not considered to be reports, but data extracted from them for submission to the KO or COR may be considered to be a report.

Formats for these reports shall be approved by the KO or COR prior to use. When a report is scheduled for delivery on a Federal holiday, the report shall become due on the next working day following the holiday.

Contract Reporting Requirements shall be a basis for evaluating Contractor performance for specific services required in the contract. Submissions shall be submitted electronically via email in pdf format or other formats approved by KO or COR. Uploading information in the Contractor web-based Engineering Management System shall not be consider a submission. Refer to section 4.5.3.5, Record and Repair Logs, and section 4.5.3.6, Web

Reporting Requirements, for further details.

2.11.1 Logs and Records.

Contractor shall maintain complete, current, legible, and accurate logs and records. These logs shall record tasks performed and significant events in chronological order. Log formats not specifically identified in the TE shall be submitted to the KO or COR for approval. Logs and records shall be made available at any time for inspection and/or reproduction upon request of KO or COR. Unless otherwise specified, logs and records shall be maintained during the life of the contract and turned over (hard copies in a binder, and electronic copies via email in pdf format) to the KO and COR ten (10) calendar days after contract completion. Refer to section 2.11.3, Final Disposition of Reports, Charts, Logs, and Maps for details on final disposition. Refer to section 4.5.3.5, Record and Repair Logs, and section 4.5.3.6, Web Reporting Requirements, for further details.

2.11.2 Additional Reporting Requirements.

In addition to the reports already specified, the Contractor shall notify the KO and COR of:

a) Any circumstance indicating a need to repair the elevator, unusual soiling of an area which may affect performance of tasks, any circumstance that creates unhealthy or hazardous conditions, and any delays or interference of work caused by Government employees or other contractors. Report(s) shall be made immediately to the KO and COR.

b) All personal articles found by the Contractor, or its employees shall be turned into the Law Enforcement and Security Office and reported to the KO and COR.

c) Circumstances which would affect the Contractor’s performance of work required under this contract shall be reported to the KO and COR.

d) All suspicious activities and/or conditions conductive to crime shall be reported immediately to the Law Enforcement and Security Office and to the KO and COR.

2.11.3 Final Disposition of Reports, Charts, Logs, and Maps.

All reports, charts, logs, and maps shall become the property of the Government upon completion or termination of the contract. Any publications produced by the Government and provided to the Contractor during its performance under this contract, shall be returned to the KO or COR. Manufacturer’s brochures and warranty materials, obtained by the Contractor incidental to the performance of the contract, shall be turned over to the KO or COR upon completion or termination of the contract. No Government records shall be destroyed without the prior written approval of the KO.

2.12 Housekeeping.

The Contractor shall maintain all structures, and areas used in the performance of this contract in a clean, orderly, and sanitary condition. All housekeeping supplies shall be provided by the Contractor at its expense.

The premises shall be kept free of accumulated waste material and rubbish resulting from work. Combustibles shall be removed daily, and the premises kept clean.

2.13 Safety and Health.

2.13.1 Safety and Health Program.

The Contractor’s safety and health written program shall address:

a) Safety and health protection as required by OSHA Standards 29 CFR 1910 and 29 CFR 1926 and associated updates.

b) If citations are issued to the Contractor due to noncompliance with any OSHA Standard, the Government shall deduct the fine from any monies due the Contractor.

c) Methods and procedures ensuring compliance with the requirements in (a) above.

Upon request, this document(s) shall be made available for review by the KO and

COR.

2.13.2 Failure to Comply.

If the Contractor fails or refuses to comply with the OSHA standards cited in paragraph “Safety and Health Program” above or perform work in a manner which creates a safety or health hazard to the Government or Contractor employees, the KO or COR may issue an order stopping all, or part of the work until satisfactory corrective action has been taken. No part of the lost time due to any such stop shall be made the subject of a claim for extension of time, or for excess costs or damages to the Contractor.

2.13.3 Work Environment.

Contractor shall furnish each of its employees with a place of employment which is free from recognized hazards that cause, or are likely to cause, death or serious physical harm. Each employee shall comply with OSHA standards, rules, regulations, and orders which are applicable to his own actions and conduct.

2.13.4 Protective Equipment.

The Contractor shall provide employees with the appropriate personal protective equipment (PPE) and the training in its use and care, as prescribed in the applicable OSHA Standard for such equipment. Respiratory equipment used by the Contractor employees shall be approved by NIOSH. Areas which require the wearing of PPE and/or clothing shall be identified to employees during training and by the use of adequate signs.

Contractor’s safety and health plan shall include procedures to be implemented for the cleaning, sterilizing, as required, and storing of PPE.

2.13.5 Medical Coverage.

The Contractor shall provide medical surveillance on personnel occupationally exposed to chemicals and processes. The Contractor shall further ensure that such personnel undergo physical examinations to the extent, and frequency prescribed in DoD 6055.5-M. Examples of chemicals and processes include: Ionizing Radiation, Laser, Microwave, Ultraviolet, Infrared or Intense Visible Light, Noise Continuous at 85dB (A) or greater, Impact of Impulse at 140dB or greater, Pesticides, and Carcinogens

2.13.6 Hearing Protection.

The Contractor shall ensure the Contractor employees wear suitable personal protective clothing and equipment. All parts of 29 CFR 1910.85, although not specifically mentioned above, is mandatory including all standards therein.

2.13.7 Unhealthful Conditions.

The Contractor shall inspect, locate, and correct unhealthful conditions detrimental to the health of employees and schedule examination to prevent the development of acute and chronic diseases, pathological conditions, and physical disabilities during the course of their employment.

2.13.8 Safety Orientation.

Upon starting work, the Contractor shall give each new employee a safety orientation concerning the hazards, and precautions, of the job assigned. Continuous training program shall be instituted by the Contractor to make employees aware of all existing hazards and any new hazards. Also, electricians, electronic technicians, and mechanics shall receive training in CPR and First Aid. This training is the responsibility of the Contractor.

2.13.9 Reporting.

The Contractor shall immediately report, via phone, to the KO, COR and the Safety Office, any bodily injury, death, damage to Government property, and accidental loss of Government property resulting from the activities of the Contractor, its agents, or its employees. A written accident report shall be forwarded through the KO, COR and the Safety Office, within two (2) working days after the date of the accident. All accident records required by OSHA shall be maintained using OSHA Form 200.

2.13.10 Accident Analysis.

The Contractor shall make a thorough analysis of all accidents directed at eliminating the cause(s) of such accidents.

2.13.11 Response to the Government Safety Inspections.

The Contractor shall cooperate with the installation safety office and provide data/response(s) as requested for follow up/resolution as necessary after agency safety inspections and surveys.

2.13.12 Safety Meeting.

The Contractor shall hold periodic safety meetings with all its employees to discuss safety related issues, health concerns, and accident prevention.

2.13.13 Chemicals.

When a substance is determined to be hazardous, according to 29 CFR 1910.1000, the Contractor shall provide appropriate medical surveillance as delineated by OSHA, ANSI, Department of the Army (DA). When a flammable or toxic substance shall be used, the employee shall be informed of the hazard, and instructed in safety precautions.