Pre-Quote Slides - B512.pdf

Wisconsin Air National Guard Solicitation W50S9G-26-Q-A012

Repair by Replace Roof and Install Security Doors, Building B512

Project No. HTUV252004 and HTUV262009

PRE-QUOTE CONFERENCE

If there are any differences between Pre-Quote conference slides and the solicitation, the information found in the solicitation will prevail.

Construction Location

128th Refueling Wing Mitchell Field

Milwaukee, Wisconsin

INTRODUCTION

SMSgt Kate Fox: Procurement Contracting Officer

Mr. Dionne Holloway: Administrative Contracting Officer

Capt Brian Schrader: Base Civil Engineer/COR

Administrative Items-Attendance Roster

• Ensure you sign in on the attendance roster

• We plan to post this roster to Sam.gov under Site Visit Attendance Roster in order to facilitate communication between potential subs and prime contractors

Administrative Items-Site Visit

• A site visit will follow this presentation

• Any questions you have during the site visit should be sent in writing for an official response in accordance with the solicitation

• No other site visits will be granted

Process for Questions and Answers

• Submit questions to SMSgt Kate Fox. See Section 3 for instructions.

• Questions and official answers will be posted on Sam on a non-attribution basis with solicitation information at https://sam.gov

• Submit questions NLT 3PM CST 06 August 2026. Do not contact the A-E or any Government engineering personnel directly

• Amendments will only be issued if there is a change in the solicitation, specifications, or plans

Project Overview This project seeks the repair by replacement of the existing built-up roofing system on Building B512 at the 128th Air Refueling Wing, General Mitchell Air National Guard Base in Milwaukee, WI. The base work includes the complete removal of the existing roofing system, flashings, and insulation down to the structural deck, and the installation of a new, fully adhered 90-mil EPDM roofing system over approximately 23,100 square feet. It also includes providing new polyisocyanurate insulation to achieve a minimum R-30 rating and the full replacement of approximately 750 linear feet of gutters and 150 linear feet of downspouts. The project includes two separately priced options: Option 1 consists of tuck-pointing approximately 15% of the existing CMU exterior wall, repainting approximately 6,600 square feet of the exterior wall face, and re-caulking all doors and windows; Option 2 involves the removal and replacement of seven existing exterior doors with new storefront systems and hollow metal doors, as well as the construction of a new interior CMU wall with a secure door assembly. The work will be performed in accordance with applicable Wisconsin Administrative Codes, OSHA regulations, and specific Unified Facilities Criteria (UFC) and Air National Guard (ANG) standards. Special construction requirements include mechanical and utility flashing replacements, relocation of existing roof components, temporary weather protection, and compliance with strict fire and life safety requirements. All work will be in accordance with design requirements, specifications, and drawings provided within the master specifications. This solicitation will result in a single firm-fixed-price commercial construction contract.

• Brand Name Items:

• None.

Base plus Two Options

Base:

CLIN 0001, FFP

Base - Repair by Replace Roof (HTUV252004) QUANTITY: 1 UNIT: Job Non personal services: Complete removal and replacement of approx.

23,100 SF of built-up roofing with a 90-mil EPDM system, R-30 insulation, and replacement of gutters/downspouts with specs and drawings dated 04 June 2026.

Options:

CLIN 0002, FFP

Option 1 – Tuck-point and Paint QUANTITY: 1 UNIT: Job

CLIN 0003, FFP

Option 2 – Install SFS Doors (HTUV262009) QUANTITY: 1 UNIT: Job

• A Firm Fixed Price contract will be awarded

• Commercial procedures followed (FAR Part 12)

• 100% Small Business

• NAICS: 238160

• Period of Performance: 180 calendar days after Notice to

Proceed is issued

• NTP will be issued after approval of Performance and

Payment Bonds

• Budget Parameters: $500,000 to $900,000

• CLINs: Base (1 CLIN total) plus 2 Options

• Combo Synopsis/Solicitation Posted: 24 April 2024

• Quotes Due: 13 August 2026, 2:00PM CST

• Deadline to submit questions: 06 August 2026, 3:00PM CST

• Projected award date: TBD

Solicitation, Plans, Specifications and Amendments

• Located on the Sam website: https://sam.gov

• The plans and specs have been posted in Sam.gov

• The Government is not liable for information furnished by any other source

• Amendments (SF30) and Q&As will be posted to sam.gov.

It is the contractors responsibility to check the website periodically for any amendments and Q&As to the solicitation

Evaluation and Basis for Award

• DISCLAIMER

The following is a brief overview of the quote requirements

CONTRACTORS ARE STRONGLY CAUTIONED TO

CAREFULLY READ THE REQUIREMENTS OF THE

SOLICITATION AND COMPLY ACCORDINGLY

IMPORTANT: Refer to the solicitation and FAR Part 12 for details

• The Government is using a Comparative Evaluation Methodology (FAR 12.203) to determine the best value.

• Comparison Process: Quotes will be compared directly against one another. The Government may select a quote offering additional value, even if it is not the lowest priced.

• Trade-offs: Formal trade-offs will not be conducted.

• Evaluation Factors: The best value determination will be based on three technical factors—Technical Approach, Experience, and Past Performance—along with a Price Evaluation (assessing price reasonableness and consistency).

Factor 1: Technical Approach

• Reasonableness: The Government will assess the reasonableness and feasibility of the contractor's proposed approach to performing the work.

Factor 2: Experience

• Specialized Skill: The Government will assess the specialized experience and skill of the firm.

• Relevance: The evaluation will focus strictly on experience that is highly relevant to the specified project (i.e., EPDM roofing, secure doors, military installations).Trade-offs: Formal trade-offs will not be conducted.

Factor 3: Past Performance

• Customer Satisfaction & Compliance: Evaluates how well the contractor satisfied previous customers, managed projects timely, and complied with Federal, State, and Local laws/regulations.

• Recency, Relevance & Confidence: More significance is given to recent work comparable in scope. References, CPARS, and FAPIIS may be used to assign a final Confidence Rating (High, Some, Low, or Neutral).

Price Evaluation

• Reasonableness: Ensured through adequate price competition and direct comparison to the Independent Government Estimate (IGE) to establish a fair and reasonable price.

• Price Consistency: Individual unit prices will be evaluated to determine if costs and prices are balanced and consistent with Government cost estimates and those of other quotes.

Mandatory Submission Requirements CRITICAL: Failure to follow these instructions will result in quote rejection.

• Technical Factors: Quoters MUST submit comprehensive responses addressing ALL THREE technical factors (Technical Approach, Experience, Past Performance).

• Schedule of Items: Quoters must return the completed Schedule of Items. Failure to submit responses for ALL technical factors makes the quote non-responsive and it will not be evaluated further.

• All Items Must Be Priced: The prices shown in the Schedule of Items must reflect ALL costs involved in performing the work, as described in the plans and specifications.

• Bid Guarantee (Bid Bond): A Bid Guarantee is mandatory. The amount of the bid bond shall be 20 percent of the quote price or $3,000,000.00, whichever is less (With power of Attorney).

Mandatory Submission Requirements cont.

CRITICAL: Failure to follow these instructions will result in quote rejection.

• Amendment Acknowledgment: Quoters must formally acknowledge any and all solicitation amendments (if applicable) prior to the quote deadline.

• Representations & Certifications: Quoters must ensure their Reps and

Certs data (typically via SAM.gov) is current, complete, and accurately submitted with their quote.

• Quotes must be good through 30 September 2026.

• Timely Submission: Quotes are due electronically via email. Please account for potential military email gateway delays or attachment size limits. Late submissions will be evaluated in accordance with FAR 52.212- 1(c) and may not be accepted. Do not wait until the last minute to submit!

Important Reminders

• All amendments will be posted on sam.gov-only OFFICIAL site where information will be disseminated.

• Page 2 of SF 1442, acknowledge all amendments.

• After closing, no information will be available until award.

• Award will be posted to sam.gov.

Let’s Dig Deep!

• 52.236-3 Site investigation and Conditions Affecting the Work Material and workmanship

(a) The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and roads; (3) uncertainties of weather, river stages, tides, or similar physical conditions at the site; (4) the conformation and conditions of the ground; and (5) the character of equipment and facilities needed preliminary to and during work performance. The Contractor also acknowledges that it has satisfied itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, including all exploratory work done by the Government, as well as from the drawings and specifications made a part of this contract. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

(b) The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding, or representation is expressly stated in this contract.

• 52.236-5 Material and Workmanship

(a) All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. References in the specifications to equipment, material, articles, or patented processes by trade name, make, or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The Contractor may, at its option, use any equipment, material, article, or process that, in the judgment of the Contracting Officer, is equal to that named in the specifications, unless otherwise specifically provided in this contract.

(b) The Contractor shall obtain the Contracting Officer’s approval of the machinery and mechanical and other equipment to be incorporated into the work. When requesting approval, the Contractor shall furnish to the Contracting Officer the name of the manufacturer, the model number, and other information concerning the performance, capacity, nature, and rating of the machinery and mechanical and other equipment. When required by this contract or by the Contracting Officer, the Contractor shall also obtain the Contracting Officer’s approval of the material or articles which the Contractor contemplates incorporating into the work. When requesting approval, the Contractor shall provide full information concerning the material or articles. When directed to do so, the Contractor shall submit samples for approval at the Contractor’s expense, with all shipping charges prepaid. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection.

(c) All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

• 52.236-6 Superintendence by the Contractor At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor.

• 52.211-10 Commencement, Prosecution, and Completion of Work

The Contractor shall be required to (a) commence work under this contract within 30 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 180 calendar days after Notice to Proceed including all exercised options. The time stated for completion shall include final cleanup of the premises.

• 52.236-4 Physical Data Data and information furnished or referred to below is for the Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

(a) The indications of physical conditions on the drawings and in the specifications are the result of site investigations by 128th Civil Engineer.

(b) Weather conditions: National Weather Service.

(c) Transportation facilities: Contractors and subcontractors will need to adhere to base security requirements as defined in the contract.

• 252.236-7001 Contract Drawings and Specifications

(a) The Government will provide to the Contractor, without charge, one set of contract drawings and specifications, except publications incorporated into the technical provisions by reference, in electronic or paper media as chosen by the Contracting Officer.

(b) The Contractor shall--

(1) Check all drawings furnished immediately upon receipt;

(2) Compare all drawings and verify the figures before laying out the work;

(3) Promptly notify the Contracting Officer of any discrepancies;

(4) Be responsible for any errors that might have been avoided by complying with this paragraph (b); and

(5) Reproduce and print contract drawings and specifications as needed.

(c) In general--

(1) Large-scale drawings shall govern small-scale drawings; and

(2) The Contractor shall follow figures marked on drawings in preference to scale measurements.

(d) Omissions from the drawings or specifications or the misdescription of details of work that are manifestly necessary to carry out the intent of the drawings and specifications, or that are customarily performed, shall not relieve the Contractor from performing such omitted or misdescribed details of the work. The Contractor shall perform such details as if fully and correctly set forth and described in the drawings and specifications.

(e) The work shall conform to the specifications and the contract drawings identified on the following index of drawings:

Attachment 3 - Master Statement of Work, 04 June 2026

Plans and Specification Highlights

• Completeness of Work / Incidental

a. Means and methods of construction are the sole domain and exclusive responsibility of the Contractor…

b. Building systems, components and functionality indicated in these contract documents are included where specific project requirements shall be adhered to in the construction of this project. Not all components, wiring, conduit, mountings, bracing, peripheral items, programming, controls, etc. are shown or indicated. In cases where no specific project requirements are indicated in the contract documents or where variations exist in the materials, products or equipment selected by the Contractor, these are delegated designs and the Contractor is responsible for providing a complete and usable building system, component and/or functionality.

Supervision Requirements

• Project Manager

• The Contractor’s Project Manager shall have either:

(1) an engineering degree and 5 years of experience as a Project Manager working on projects similar in size and scope to the solicited project, or

(2) 10 years of experience as a Project Manager working on projects similar in size and scope to the solicited project.

• Superintendent Qualifications

• Provide project superintendent with a minimum of

10 years experience in construction with at least 5 of those years as a superintendent on projects similar in type, size, and complexity.

The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance.

The individual must be capable of interpreting a critical path schedule and contract documents. The qualification requirements for the alternate superintendent are the same as for the project superintendent.

The Contracting Officer may request proof of the superintendent's qualifications at any point

• On-site at ALL TIMES

• Site Safety and Health Officer (SSHO)

• Provide a Safety oversight team that includes a minimum of one person at each project site to function as the Site Safety and Health Officer (SSHO).

• The SSHO or an equally-qualified Alternate SSHO must:

Be at the work site at all times to implement and administer the Contractor’s safety program and Government-accepted Accident Prevention Plan.

The SSHO and Alternate SSHO must have the required training, experience, and qualifications in accordance with EM 385-1-1 Section 01.A.17, and all associated sub-paragraphs.

• If the SSHO is off-site for a period longer than 24 hours, an equally-qualified alternate SSHO must be provided and must fulfill the same roles and responsibilities as the primary SSHO. When the SSHO is temporarily (up to 24 hours) off-site, a Designated Representative (DR), as identified in the AHA may be used in lieu of an Alternate SSHO, and must be on the project site at all times when work is being performed. Note that the DR is a collateral duty safety position, with safety duties in addition to their full time occupation.

• CQC System Manager

• Identify as CQC System Manager an individual within the onsite work organization that is responsible for overall management of CQC and has the authority to act in all CQC matters for the Contractor.

• The CQC System Manager is required to be:

A graduate engineer, graduate architect, or a graduate of construction management A minimum of 10 years construction experience on construction similar to this

Contract.

• This CQC System Manager is on the site at all times during construction and is employed by the prime Contractor.

Helpful Websites

• https://sam.gov

• Solicitation posting, amendments, Q&A’s

• Wage determination

• Must be registered when submit proposal or will be disqualified

• https://www.acquisition.gov

• FAR/DFAR/AFAR-Clauses

• RFO