Pre-Bid Conference Slides - MI.pdf

Wisconsin Air National Guard Solicitation W50S9F-24-B-0001

F-35 Construct Munitions Maintenance, Inspection, and Assembly (M&I) Facility

Project No. XGFG219012

PRE-BID CONFERENCE

If there are any differences between Pre-Bid conference slides and the solicitation, the information found in the solicitation will prevail.

Construction Location

115th Fighter Wing Truax Field ANGB

Madison, Wisconsin

INTRODUCTION

SMSgt Kate Fox: Procurement Contracting Officer

Lt Col Dave Mattila: Administrative Contracting Officer

Capt Cory Corson: Civil Engineer/COR

Mr. Dennis Wiitanen: Civil Engineer

Administrative Items-Attendance Roster

• Ensure you sign in on the attendance roster

• We plan to post this roster to Sam.gov under Site Visit Attendance Roster in order to facilitate communication between potential subs and prime contractors

Administrative Items-Site Visit

• A site visit will follow this presentation

• Any questions you have during the site visit should be sent in writing for an official response in accordance with the solicitation

• No other site visits will be granted

Process for Questions and Answers

• Submit questions to SMSgt Kate Fox. See Section 00 21 00 for instructions.

• Questions and official answers will be posted on Sam on a non-attribution basis with solicitation information at https://sam.gov

• Submit questions NLT 4PM CST 5 business days prior to bid opening. Do not contact the A-E or any Government engineering personnel directly

• Amendments will only be issued if there is a change in the solicitation, specifications, or plans

Project Overview

This project seeks constructing a new 3,500 sq ft earth-covered, two-bay, conventional Munitions Maintenance, Inspection, and Assembly (M&I) facility to support F-35 mission-specific operations. The work also includes constructing a new Secure Work Area within the facility in accordance with ICD/ICS 705; and providing new mechanical systems, electrical systems, and fire protection systems. The facility will be designed as permanent construction in accordance with the DOD Unified Facilities Criteria (UFC) 1-200-01: DOD Building Code; UFC 1-200-02:

High Performance and Sustainable Building Requirements; and UFC 4-420-01: Ammunition and Explosives Storage Magazines. This project will comply with DOD antiterrorism/force protection requirements per UFC 4-010-01. Special construction requirements include communications;

surge protection; floor drains; shop compressed air; cypher doors; blast walls and doors;

grounding; lightning protection; and exterior power and lighting. Site work includes constructing a Munitions Assembly Conveyor (MAC) pad and a new access road to the Munitions M&I Facility; modification to a portion of the security fencing in the area of work; adding new utilities and modifying existing utilities to serve the new facility; all associated earthwork and site improvements to support F-35 mission-specific operations in the facility; and incidental related work. All work will be in accordance with design requirements, specifications, and drawings provided within the master specifications. This solicitation will result in a single construction contract for new construction.

• Brand Name Items:

• Advantor: Security Alarm System

• Schneider/Andover: HVAC, power, and door security

• Marshall Best: YB Series keys and cores

• Monaco: Fire alarm control panel, transceiver, antenna

Base plus Two Options

Base:

CLIN 0001, FFP

Base Bid - F-35 M&I Facility Base Bid

QUANTITY: 1 UNIT: Job

Non personal services: Provide all plant, labor, new and current material, transportation, tools, equipment, appliances, supplies, services, permits, insurance and supervision necessary to construct a new 4,200 SF facility in accordance with specs dated 27 October 2023 and drawings dated 27 October 2023.

Options:

CLIN 0002, FFP

Option 1 – Bituminous Pavement And Storm Water Line

QUANTITY: 1 UNIT: Job

CLIN 0003, FFP

Option 2 – New Concrete Sidewalk

QUANTITY: 1 UNIT: Job

• A Firm Fixed Price contract will be awarded

• Invitation for Bid Procedures

• 100% Small Business

• NAICS: 236220

• Period of Performance: 273 calendar days after Notice to Proceed is issued

• NTP will be issued after approval of Performance and Payment Bonds and all required pre-construction submittals

• Magnitude of Construction: $1M to $5M

• CLINs: Base (1 CLIN total) plus 2 Options

• Synopsis: 28 March 2024

• Solicitation Posted: 24 April 2024

• Bid Opening Date/Time: 24 May 2024, 1:00PM CST

• Deadline to submit questions: 17 May 2022

• Projected award date: TBD

Solicitation, Plans, Specifications and Amendments

• Located on the Sam website: https://sam.gov

• The plans and specs have been posted in Sam.gov

• The Government is not liable for information furnished by any other source

• Amendments (SF30) and Q&As will be posted to sam.gov.

It is the bidders responsibility to check the website periodically for any amendments and Q&As to the solicitation

Invitation for Bids Procedures and Bid Requirements

• DISCLAIMER

The following is a brief overview of the bid requirements

BIDDERS ARE STRONGLY CAUTIONED TO CAREFULLY

READ THE REQUIREMENTS OF THE SOLICITATION AND

COMPLY ACCORDINGLY

IMPORTANT: Refer to the solicitation and FAR Part 14 for details

• Public bid opening occurs. Prices are read to the public. There will be no discussion.

• Bidders must submit sealed bids to be opened at the time and place stated in the solicitation for the public opening of bids

• After bids are publicly opened, an award will be made with reasonable promptness to that responsible bidder whose bid, conforming to the invitation for bids, will be most advantageous to the Government, considering only price and the price-related factors included in the invitation.

Determination of Responsibility

IMPORTANT: Refer to the solicitation and FAR Part 9 for details

• A bidder is determined to be responsible in accordance with FAR 9.104

• To establish its responsibility, the apparent low bidder may be requested by the Government prior to award, to submit a statement regarding his previous experience in performing comparable work, his business and technical organization, financial and bonding resources, key personal qualifications, and plant and equipment available to be used in performing the work. This action may be requested to determine if the contractor is responsible.

Options-

• Options will be evaluated in accordance with FAR 52.217- 5, Evaluation of Options.

• Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

• FAR 17.206(b): The contracting officer need not evaluate for any option quantities when it is determined that evaluation would not be in the best interests of the Government and this determination is approved at a level above the contracting officer. An example of a circumstance that may support a determination not to evaluate option quantities is when a reasonable certainty that funds will be unavailable to permit exercise of the option.

• POP of 273 days includes time to complete the options.

Invitation for Bids What to expect at the Bid Opening

• Bid opening officer (BOO) will announce exact time bids are due and that no more bids will be accepted

• Bids are opened and read out loud with no comment on responsiveness (FAR 14.301) of bids, and recorded

• BOO opens Government estimate, records

• Abstract will be certified and posted to sam.gov as soon as practical.

Bid Requirements What you must submit (see Section 00010)

• SF 1442, (Blocks 14-20c)

• Do not enter less than 90 days in Block 17

• Section 00 10 00, Bid Schedule- all items must be priced

• IAW Clause 252.236-7008, Contract Prices- Bidding Schedules

(Dec 1991).The prices shown in the Bidding Schedule must reflect ALL costs involved in performing the work, as described in the plans and specifications.

• Section 00 45 00, Reps and Certs

• In addition, the bidder must have entered current and complete data within the past year in Online Representations and Certifications at www.sam.gov

• Acknowledge all Amendments (SF 30)

• Bid Bond/Guarantee, 20% (Standard Form 24)

• Power of Attorney

Bid Requirements-Bid Submission

• The bid opening will occur at the time and date specified in Block 13 of the SF1442 at Truax Field, Madison, WI B500.

• Hand Carried Bids- must be dropped off prior to the time established for opening of bids.

• Mailed bids- must be received at the location specified in block 7 of the SF1442 prior to the time established for opening of bids.

• Mailing Address: 3110 Mitchell Street, Madison, WI 53704; Attention SMSgt Kate Fox

• Late receipt of bids due to entry delays may not be deemed excusable and the Contracting Officer may declare the bid “late” in accordance with FAR

14.304 and in accordance with clause 52.214-7.

Important Reminders

• All amendments will be posted on sam.gov-only OFFICIAL site where information will be disseminated.

• Page 2 of SF 1442, acknowledge all amendments.

• After closing, no information will be available until award.

• Award will be posted to sam.gov.

Let’s Dig Deep!

• 52.236-3 Site investigation and Conditions Affecting the Work Material and workmanship

(a) The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and roads; (3) uncertainties of weather, river stages, tides, or similar physical conditions at the site; (4) the conformation and conditions of the ground; and (5) the character of equipment and facilities needed preliminary to and during work performance. The Contractor also acknowledges that it has satisfied itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, including all exploratory work done by the Government, as well as from the drawings and specifications made a part of this contract. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

(b) The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding, or representation is expressly stated in this contract.

• 52.236-5 Material and Workmanship

(a) All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. References in the specifications to equipment, material, articles, or patented processes by trade name, make, or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The Contractor may, at its option, use any equipment, material, article, or process that, in the judgment of the Contracting Officer, is equal to that named in the specifications, unless otherwise specifically provided in this contract.

(b) The Contractor shall obtain the Contracting Officer’s approval of the machinery and mechanical and other equipment to be incorporated into the work. When requesting approval, the Contractor shall furnish to the Contracting Officer the name of the manufacturer, the model number, and other information concerning the performance, capacity, nature, and rating of the machinery and mechanical and other equipment. When required by this contract or by the Contracting Officer, the Contractor shall also obtain the Contracting Officer’s approval of the material or articles which the Contractor contemplates incorporating into the work. When requesting approval, the Contractor shall provide full information concerning the material or articles. When directed to do so, the Contractor shall submit samples for approval at the Contractor’s expense, with all shipping charges prepaid. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection.

(c) All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

• 52.236-6 Superintendence by the Contractor At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor.

• 52.211-10 Commencement, Prosecution, and Completion of Work

The Contractor shall be required to (a) commence work under this contract within 30 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 273 calendar days after Notice to Proceed including all exercised options. The time stated for completion shall include final cleanup of the premises.

• 52.236-4 Physical Data Data and information furnished or referred to below is for the Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

(a) The indications of physical conditions on the drawings and in the specifications are the result of site investigations by FSB Federal Design Group JV.

(b) Weather conditions: National Weather Service.

(c) Transportation facilities: Contractors and subcontractors will need to adhere to base security requirements as defined in the contract.

• 252.236-7001 Contract Drawings and Specifications

(a) The Government will provide to the Contractor, without charge, one set of contract drawings and specifications, except publications incorporated into the technical provisions by reference, in electronic or paper media as chosen by the Contracting Officer.

(b) The Contractor shall--

(1) Check all drawings furnished immediately upon receipt;

(2) Compare all drawings and verify the figures before laying out the work;

(3) Promptly notify the Contracting Officer of any discrepancies;

(4) Be responsible for any errors that might have been avoided by complying with this paragraph (b); and

(5) Reproduce and print contract drawings and specifications as needed.

(c) In general--

(1) Large-scale drawings shall govern small-scale drawings; and

(2) The Contractor shall follow figures marked on drawings in preference to scale measurements.

(d) Omissions from the drawings or specifications or the misdescription of details of work that are manifestly necessary to carry out the intent of the drawings and specifications, or that are customarily performed, shall not relieve the Contractor from performing such omitted or misdescribed details of the work. The Contractor shall perform such details as if fully and correctly set forth and described in the drawings and specifications.

(e) The work shall conform to the specifications and the contract drawings identified on the following index of drawings:

ATTACHMENT 1 - PLANS AND SPECIFICATIONS Vol 1 Project #XGFG219012 Dated 27 Oct 23

ATTACHMENT 2 - PLANS AND SPECIFICATIONS Vol 2 Project #XGFG219012 Dated 27 Oct 23

ATTACHMENT 3 - DRAWINGS Project #XGFG219012 Dated 27 Oct 23

ATTACHMENT 4 - GEOTECHNICAL ENGINEERING REPORT Dated 30 Nov 2020

Plans and Specification Highlights

• 1.2.3 Contract Documents

a. Means and methods of construction are the sole domain and exclusive responsibility of the Contractor…

b. Building systems, components and functionality indicated in these contract documents are included where specific project requirements shall be adhered to in the construction of this project. Not all components, wiring, conduit, mountings, bracing, peripheral items, programming, controls, etc. are shown or indicated. In cases where no specific project requirements are indicated in the contract documents or where variations exist in the materials, products or equipment selected by the Contractor, these are delegated designs and the Contractor is responsible for providing a complete and usable building system, component and/or functionality.

Supervision Requirements

• Project Manager

• The Contractor’s Project Manager shall have either:

(1) an engineering degree and 5 years of experience as a Project Manager working on projects similar in size and scope to the solicited project, or

(2) 10 years of experience as a Project Manager working on projects similar in size and scope to the solicited project.

• Superintendent Qualifications

• Provide project superintendent with a minimum of

10 years experience in construction with at least 5 of those years as a superintendent on projects similar in type, size, and complexity.

The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance.

The individual must be capable of interpreting a critical path schedule and contract documents. The qualification requirements for the alternate superintendent are the same as for the project superintendent.

The Contracting Officer may request proof of the superintendent's qualifications at any point

• On-site at ALL TIMES

• Site Safety and Health Officer (SSHO)

• Provide a Safety oversight team that includes a minimum of one person at each project site to function as the Site Safety and Health Officer (SSHO).

• The SSHO or an equally-qualified Alternate SSHO must:

Be at the work site at all times to implement and administer the Contractor’s safety program and Government-accepted Accident Prevention Plan.

The SSHO and Alternate SSHO must have the required training, experience, and qualifications in accordance with EM 385-1-1 Section 01.A.17, and all associated sub-paragraphs.

• If the SSHO is off-site for a period longer than 24 hours, an equally-qualified alternate SSHO must be provided and must fulfill the same roles and responsibilities as the primary SSHO. When the SSHO is temporarily (up to 24 hours) off-site, a Designated Representative (DR), as identified in the AHA may be used in lieu of an Alternate SSHO, and must be on the project site at all times when work is being performed. Note that the DR is a collateral duty safety position, with safety duties in addition to their full time occupation.

• CQC System Manager

• Identify as CQC System Manager an individual within the onsite work organization that is responsible for overall management of CQC and has the authority to act in all CQC matters for the Contractor.

• The CQC System Manager is required to be:

A graduate engineer, graduate architect, or a graduate of construction management

A minimum of 10 years construction experience on construction similar to this Contract.

• This CQC System Manager is on the site at all times during construction and is employed by the prime Contractor.

Helpful Websites

• https://sam.gov

• Solicitation posting, amendments, Q&A’s

• Wage determination

• Must be registered when submit proposal or will be disqualified

• https://www.acquisition.gov

• FAR/DFAR/AFAR-Clauses

MSA

Wisconsin Air National Guard