RFI and Response Document (as of 02 Sep 26).pdf

Requests for Information (RFI’s) and Responses – RFQ #: W50S8R-26-Q-0037

RFI 01

1. The RFQ states on page 3 that quotations are due September 24, 2026 at 1:00 p.m. EST, while the Addendum 52.212-1 on page 3 states that the complete quotation package is due September 18, 2026 at 1:00 p.m. EST. Which date controls?

RESPONSE: 24 September 2026/1:00pm EST is the correct date/time RFQ closes. Attachment 01 has been corrected (see attached).

2. The RFQ notes a Base Signage site visit on September 8, 2026 at

10:00 a.m. EST and requires the Contractor Access Form by September 4, 2026 at 1:00 p.m. EST. The Base Signage and Gazebos Statements of Requirement state that site visits are not required but highly encouraged. Please confirm whether the September 8 site visit will occur, whether attendance is mandatory or optional, and whether the access form is required for attendance.

RESPONSE: As stated, the site visit will occur (serves as site visit for both Signage and Gazebos), and submission of the base access form is required. As stated, attendance of site visit is Optional (however, note the FAR clause referenced).

3. Please confirm whether contractor personnel performing CLIN 0003 gazebo installation must attend the same site visit or whether a separate visit/access process applies.

RESPONSE: The lone site visit date/time is for both Signage and Gazebo line item requirements.

4. Please provide any available schedule or required delivery/performance period for CLINs 0001- 0003, since lead time and mobilization affect pricing.

RESPONSE: No expedited delivery or performance is requested; performance upon delivery is expected. Accommodations will be made for installations or assemblies that delayed due to events outside the control of the contractor (e.g. inclement weather, etc.).

RFI 02

1. Quote due date. The Addendum to FAR 52.212-1 on page 3 states quotations are due 18 September

2026 at 1:00pm EST. Note 4 on the same page, and the posting on SAM.gov, both state 24 September 2026 at 1:00pm EST. Please confirm which date governs. Unless directed otherwise we will submit by 18 September to satisfy both.

RESPONSE: See RFI 01, question 01 response (24 Sep/1:00pm EST is closing date/time)

2. 2. CLIN 0002 sign quantity. The CLIN table lists 184 EA building-mounted signs. The Base Signage

Statement of Requirements at 3.1.1.1 lists 23 buildings at eight copies each, which is 184, and at

3.1.2.1 lists buildings 601, 805, 807 and 809 at two copies each, which is eight more, for a total of

192. Please confirm whether the quantity to price is 184 or 192.

RESPONSE: The correct number of buildings is “22”; Bldg number “164” has been deleted from statement of requirements. Total of 184 signs is correct.

3. 3. CLIN 0002 sign dimensions. The Statement of Requirements at 3.1.3.1 gives 8 inches height as 254mm. Attachment 05 dimensions the sign at 406mm by 203mm. Please confirm the sign is 8 inches high by 16 inches wide, which is 203mm by 406mm.

RESPONSE: Signs are to be 8” H x 16” W; Attachment 05/Bldg Sign Example needs to be turned to be view properly (rotate picture counter-clockwise).

4. 4. CLIN 0001 fence panel width. The CLIN specifies 800 total feet of 8 foot chain-link panel and a galvanized metal base stand for the assembly. Base stand quantity depends on panel width. Please confirm whether a specific panel width is required, or whether any standard width is acceptable provided the total run is 800 feet and every panel is supported.

RESPONSE: A minimum/maximum panel length has been added to statement of requirement (min/8 ft – max 12ft). If planning to provide 12 ft panels, then 804ft of total fencing would be acceptable.

RFI 03

1. Is a bid bond required?

RESPONSE: No. This isn’t a “construction” action; this is a “purchase/install” type/commercial action…I understand where some confusion may come in, given the NAICS code that applies.

2. Will a performance and payment bond be required?

RESPONSE: No.

RFI 04

1. Will you consider a quote on CLIN 0002 Base Signage only, or must all CLINs be bid together?

RESPONSE: No. All Line Items (CLIN’s) must be quoted, for quote to be considered for award.

RFI 05

1. Contractor Access Form deadline versus the form's own five-duty-day rule.

Attachment 01, note 2, requires the Contractor Access Form no later than 4 September 2026, 1:00 PM EST for the 8 September site visit. Attachment 08 is headed "MUST BE DELIVERED A MINIMUM OF FIVE (5) DUTY DAYS PRIOR TO PROJECT START DATE," and its Start Date field is pre-filled 08 Sep 26. With Monday 7 September being a Federal holiday, five duty days before 8 September falls on 31 August 2026, which has passed. Which deadline governs, and will forms received by 4 September be accepted for the 8 September visit?

RESPONSE: The form’s language is standard/fixed; the stipulations within the solicitation rule over the form language (in this case). Please have form submitted by 04 Sep/1:00pm EST, if planning to attend site visit

2. Quantity of building signs under CLIN 0002 — 184 or 192?

Attachment 01, CLIN 0002, states "Building-mounted signs (184 EA, 8"H x 16"W)." Attachment 04, paragraph 3.1, requires signs on 27 buildings; paragraph 3.1.1.1 lists 23 buildings at eight copies each (184 signs) and paragraph 3.1.2.1 lists four further buildings — 601, 805, 807 and 809 — at two copies each (8 signs), for a total of 192. Please confirm the quantity to be priced under CLIN 0002 so that all quotes are prepared on the same basis.

RESPONSE: See RFI 02, question 02 response (above).

3. Quotation due date — 24 September or 18 September?

The update posted 31 August states that Attachment 01 page 3 was corrected to show a quote due date of 24 September 2026, 1:00 PM EST, and RFI 01, response 1, confirms 24 September.

However, the Addendum to FAR 52.212-1 within the same corrected Attachment 01 still reads "Quotations are due electronically to gordon.strom.1@us.af.mil no later than 18 September 2026, 1:00pm EST." Please confirm that 24 September 2026, 1:00 PM EST is the sole controlling deadline, or issue a corrected Attachment 01.

RESPONSE: See RFI 01, question 01 response (above).

4. Evaluation factors and their relative importance.

Attachment 01, "BASIS OF AWARD - EVALUATION," identifies three factors: Technical Capability, Price, and Past Performance. FAR 52.212-2 as set out in full text in Attachment 02 retains the unfilled drafting instruction at paragraph (a) — "[Insert evaluation factors in the relative order of importance … Evaluation factors other than price when combined are [significantly more important than price / approximately equal to price / significantly less important] than price]" — with the fill-in lines blank. Please state the relative order of importance of the three factors and whether award will be made on a lowest-price technically-acceptable basis or a best-value tradeoff.

RESPONSE: FAR 52.212-2 has been deleted. See revised Attachment 01 RFQ document for evaluation criteria and procedures.

mailto:gordon.strom.1@us.af.mil

5. Solicitation number on the provisions and clauses attachment.

Attachment 02 is headed "DOCUMENT NUMBER W50S8R26Q0017." This solicitation is W50S8R26Q0037. Please confirm that Attachment 02 is the clause set applicable to W50S8R26Q0037.

RESPONSE: Typo has been corrected in revised Attachment 01 RFQ document (last 4 of RFQ is “0037”, as identified in official SAM.gov posting (and referenced in other documents).

6. Applicability of FAR 52.237-1, Site Visit.

Attachment 04, paragraph 5.0, and Attachment 06, paragraph 5.0, each direct quoters who do not attend the site visit to "note the following provision applicable to this solicitation: FAR 52.237-1, Site Visit." FAR 52.237-1 does not appear in the clauses incorporated by reference or in full text in Attachment 02. Please confirm whether 52.237-1 is incorporated.

RESPONSE: 52.237-1 is incorporated into revised Attachment 02 document.

7. Labor standards for the installation CLINs.

CLIN 0002 includes removal of existing signage and installation of new signage, and CLIN 0003 includes on-site gazebo assembly, both performed on the installation. No wage determination is attached, and neither FAR 52.222-6 (Construction Wage Rate Requirements) nor FAR 52.222- 41 (Service Contract Labor Standards) appears in Attachment 02. Please confirm that no Davis- Bacon or Service Contract Act wage determination applies to the labor under CLINs 0002 and 0003.

RESPONSE: No provisions or clauses are included related to “construction” actions, because this is not a “construction” action. This is a Commodity/Supplies purchase, with installation (CLIN 0002) and assembly (CLIN 0003) requirements. Labor standards/wage determinations do not apply.

8. Limitations on subcontracting.

Attachment 02 incorporates FAR 52.219-6, Notice of Total Small Business Set-Aside, but does not incorporate FAR 52.219-14, Limitations on Subcontracting. Please confirm whether 52.219- 14 applies to any resulting award and, if so, at what percentage.

RESPONSE: In accordance with RFO FAR 19.104-3(c)(1), 52.219-14 does not apply.

9. Anchor weight storage stands under CLIN 0001.

Attachment 03, paragraph 3.1.5, requires "Reusable 30 lbs. weight ballast with storage stand."

Attachment 01, CLIN 0001, lists "Anchor Weights (38 EA). Reusable 30 lbs. weight ballast" without reference to a storage stand. Please confirm whether storage stands are required and, if so, the quantity.

RESPONSE: Storage stand is required as part of CLIN 0001. How many are needed depends on how many an applicable storage stand can hold compared to the listed number of weights

10. Gazebo location map is missing the third location.

Attachment 06, paragraph 3.2.1.1, states the three gazebos go behind building 420A, near building 409, and near building 412. Attachment 07 (the location map) shows only two markers

— one at 420A and one between buildings 409 and 407 — with no marker near building 412 on either page. Please confirm the third location or provide a corrected map.

RESPONSE: A general mark/location has been added to map location attachment (note that these marks are general; actual locations will be identified).

11. Wind screen quantity.

Attachment 01, CLIN 0001, specifies 800 total feet of fence panels and 810 total feet of wind screen. Please confirm that 810 feet of wind screen is correct.

RESPONSE: 810 ft is correct.

12. Period of acceptance for quotations.

The solicitation does not state a minimum period for which quoted prices must remain valid.

Given current material lead times, please advise the acceptance period the Government expects.

RESPONSE: Quotes should be good to 30 Sep. Given the short period of time between quotes due and necessary to award by (less than 1 week), and the items being commercial-off-the-shelf (COTS) type items, a minimum period was not determined necessary.

13. Delivery schedule.

RFI 01, response 4, states that performance is expected upon delivery with no expedited delivery requested. So that all quoters price to the same assumption, please confirm whether any outside date for delivery, installation and assembly will be incorporated into the resulting purchase order.

RESPONSE: Quote’s should state what the estimated delivery time is for all items, for each CLIN, as well as expected timeframe installation of items (CLIN 0002) and assembly of items (CLIN 0003) is expected to take. Contract will have all of this taken into account when establishing ultimate delivery dates for each CLIN.

(End of RFI’s and Responses – as of 02 Sep 26)