Main Gate Pre-Proposal Conference.pdf

PRE-Proposal Conference

Project Title: Installation Entry Control (Main Gate) Facility

Solicitation: W50S8F-25-R-A010

May 1, 2025 177 Fighter Wing, NJANG Egg Harbor Township, NJ

Introductions Contracting o Ms. Johanna Paz Base Contracting Officer o Jose Maldonado Contracting Officer o MSgt Tammy Hickerson, Contract Specialist o Major Chris Hower Chief of Contracting, USPFO

Civil Engineering o Major Rick Basora

Base Civil Engineer o Major Natalia Rojas Deputy Base Civil Engineer o Ms. Savina McGarrity Contracting Officer Representative (COR)

Other Base Representation o Security o Safety o Environmental

This meeting is strictly informational.

It is the responsibility of the contractor to review and respond to all the information in the solicitation prior to submitting a proposal

Project Description Firm fixed-price contract for the construction of the Installation Entry Control (Main Gate) Facility at the 177th Fighter Wing in Egg Harbor Township, N.J.

o Base Contract Line Item

• Construction of Installation Entry Control (Main Gate)

Facility o 4 Option Line Items (OLI):

• OLI 1 – Add right turn and acceleration lane

• OLI 2 - Reconstruction of existing pavement

• OLI 3 – Drive lane gates and barriers

• OLI 4 – Base entry signage

Ref: Section 00 10 00 of Solicitation

Solicitation Information Solicitation was posted to www.SAM.gov on 16 April 2025

This project is set aside 100% for small businesses

The North American Industry Classification System (NAICS) code is 236220, with a small business size standard of $45,000,000

The magnitude of construction is between $5,000,000 and $10,000,000

Offer guarantee is required http://www.sam.gov/

Payment, & Performance Bonds will be required

Performance Period: 600 CALENDAR DAYS after Notice to Proceed (NTP) o (Includes Punch Lists, Cleanup, and Closeout Documents)

There are Liquidated Damages associated with this project

Wage Determination Currently, General Decision Number: NJ20250025 03/14/2025, Modification number 2 is in effect o State: New Jersey o Construction Type: Building o County: Atlantic County in New Jersey

Updates to the DOL Wage Determination will be posted to www.SAM.gov as a formal Solicitation Amendment on a SF30 and must be acknowledged by the Offeror on their SF1442

No Solicitation Amendment has been issued to date

• All solicitation document are posted in www.SAM.gov

• Offerors shall interpret the solicitation (SF1442) and all attachments; including the drawings, specifications, SOW, and Solicitation Q&A Log; to give meaning to ALL its parts o In the event of a discrepancy, generally the more stringent shall apply o All deficiencies shall be brought to the attention of the Contracting Officer prior to submitting the proposal.

• Offerors are solely responsible for reviewing and adhering to ALL solicitation requirements & amendments posted to www.SAM.gov

• Offerors shall monitor www.SAM.gov for Solicitation Amendments and Government responses to Offer Questions/Clarifications

• The contract will be awarded using Source Selection tradeoff procedures to arrive at a Best Value decision

• The evaluation factors are o Technical o Past/Present Performance o Price

• Submission requirements and instructions are detailed in RFP section 00 21 16 o Two volumes are required

Volume 1 – Price proposal Volume 2

Part 1 - Technical Capability Proposal Part 2 - Past/Present Performance Information

• Proposal evaluations and basis for award are detailed in RFP section 00 22 16

• EXHIBIT A - Performance Relevancy Questionnaire o Prepare not more than three (3)

• EXHIBIT B -Subcontractor Information and Consent Form

• EXHIBIT C - Reference Questionnaire package o For projects listed in exhibit A

• EXHIBIT D - Letter of Commitment o For key subcontractor and/or key personnel

• The Government Intends To Award Without Discussion

• There May Not Be A Chance For Discussions, Corrections, Or Revised Proposals

• Offerors are cautioned to strictly comply with all instructions and procedures for a successful submission

• Failure to furnish a complete proposal may result in the proposal being unacceptable

• Offerors MUST be registered in System for Award Management (SAM) at the time of Offer Closing Date o This is offerors responsibility (ref: FAR 52.204-7(b)(1))

Contactor Site Facilities

• Contractor Site Facilities o Site Office Trailer / Storage

• Government facilities are NOT available for administrative use, break areas or secure storage

• Contractor shall provide such facilities as deemed required for completion of the project o Contractor shall provide & maintain their own sanitary facilities (port-a-john toilets, wash stations) for the duration of the project o Utilities

• Water, natural gas, electric, communication, etc. are NOT available

• Contractor shall provide for his own utilities, i.e. generator & water tanks

• Propane tanks are NOT allowed

• Filling of non-potable water tanks on base hydrant near the project site may be available

Foreign Object Debris (FOD)

• Contractor will be required to conduct a daily FOD sweep of worksite at the end of every workday

• FOD: Any article or substance, alien to an aircraft or system, which could potentially cause damage o Rocks o Broken pavement o Garbage o Tools, bolts, metal shavings, wire, etc

Key Project Personnel

• Project Management & Site Superintendent o The contractor shall be required to provide a dedicated Site Superintendent through completion of the project o The Site Superintendent MUST be on site at all times during active construction activities.

• Key Positions SHALL NOT be subcontracted below the Prime Contractor

• The following are considered key positions o Project Manager o Quality Control o Safety Officer o Superintendent

RFP Questions

• Submit all questions via email to the contracting office at the following address

• Email: 177fw.contracting.org@us.af.mil

• Subject Line: RFP Question for W50S8F-25-R-A010

• Do NOT contact the A-E or Engineering personnel

• All questions and requests for information (RFI) must be received NOT LATER THAN 5 days prior to closing o Submit questions early in this process

• Answers will be posted to www.SAM.gov.

o Final Q&A posted will require receipt acknowledgement.

• Contractors will not receive personalized responses to questions

Offer Submission

• Due – 16 May 2025 @ 1:00pm local time o Changes to the Offer Due Date & Time will ONLY be made by a formal Solicitation Amendment on an SF30 and posted to www.SAM.gov o Official Offer Due Date & Time is located on the SF1442, Block 13

• Offerors shall submit their proposals electronically via email o Offer Submission Procedures are outlined in solicitation, section 00 21 00 paragraph 5 o Submit proposals via email to 177fw.contracting.org@us.af.mil, Subject Line: Proposal for RFP W50S8F- 25-R-A010 o NO OTHER TRANSMISSION METHODS (FACSIMILE, REGULARMAIL, HAND CARRIED, ETC.) WILL BE ACCEPTED

• Offerors are responsible for ensuring that their Offers are received by the Due Date & Time

Late Offers will NOT be Accepted

Project Administration

• The Contractor shall be required to attend bi-weekly

Progress Meetings

• This project will be administered using Projectmates Construction Program Management Software

Projectmates will be mandatory for submission of ALL documents & communication

The Contractor will be responsible for the project set-up and fees with Projectmates

Reference solicitation section 01 00 00 paragraph 5.3

Site Visit to Follow

Meeting Minutes will be posted to www.SAM.gov

Questions http://www.sam.gov/