24-R-A010_AMEND_01_AfdStp_Pre-Bid_Conf_PPT_20240604.pdf

AQRC 242002

Replace Airfield Apron

Striping Solicitation: W50S8F-24-R-A010

PRE-PROPOSAL CONFERENCE

June 04, 2024 177 Fighter Wing, NJANG Egg Harbor Township, NJ

This meeting is strictly informational.

It is the responsibility of the contractor to review and respond to all the information in the solicitation prior to submitting a proposal.

Funds are not presently available for this procurement

Government Personnel

Contracting Office o Ms. Johanna Paz, Base

Contracting Officer o MSgt Kirk Sherry, Contract Officer o MSgt Tammy Hickerson, Contract Specialist

Civil Engineering Office o Lt Col Lucas Smith, Base Civil Engineer o Capt. Natalia Rojas, Deputy Base Civil Engineer o Ms. Savina McGarrity, Contracting Officer Representative (COR)

Project Description The 177th Fighter Wing has a requirement to restripe the main aircraft parking apron that services the Wings F-16 fighter aircraft.

The works consists of removing all existing striping on the aircraft apron concrete and asphalt pavement surfaces in accordance with the technical specification in the Scope of Work (SOW) and Project

Specifications.

Contractor shall lay-out and install all new markings in accordance with the airfield marking plan and details.

Project Description

• This project scopes includes one Base Bid Contract Line Item (CLIN)

• CLIN 0001 – Re-Stripe of Main Aircraft Parking Apron

• Ref: Section 00 10 00 of the SF1442

Solicitation Information

• Solicitation was posted to www.SAM.gov on May 17, 2024

• NAICS: 237310 - Highway, Street, and Bridge Construction

• This solicitation is set-aside 100% for Small Businesses o No other Socio-Economic programs apply

• Magnitude of Construction

• FARS 36.204 (c) Between $100,000 and $250,000.

• Bid, Payment, & Performance Bonds are required for all proposals & contracts greater than $150,000.00

• Basis for Award: Past Performance and Price

• Past Performance is significantly more important than Price

• Performance Period: 150 calendar days After Date of Contact Award

• On-site Performance is STRICTLY limited to a 30 continuous calendar day period between the dates of June 1, 2024, and August 7, 2024.

• There are Liquidated Damages associated with this project.

• No Solicitation Amendment has been issued to date.

http://www.sam.gov/

• Offerors are solely responsible for reviewing and adhering to ALL solicitation requirements & amendments posted to www.SAM.gov.

• Offerors shall review SF1442, Attachment 03 - Section 00 21 00 – “Instructions, Conditions, & Notices to Offerors or Quoters” for ALL procedures related to a successful Proposal Submission.

• Offerors shall monitor www.SAM.gov for Solicitation Amendments and Government responses to Proposal Questions/Clarifications.

• Offerors shall interpret the solicitation (SF1442) and all attachments; including the drawings, specifications, SOW, and Solicitation Q&A Log; to give meaning to ALL its parts.

o In the event of a discrepancy, generally the more stringent shall apply.

o All deficiencies shall be brought to the attention of the

Contracting Officer prior to submitting a Proposal.

Wage Determination

• Wage Determination

• General Decision Number NJ20240001 MOD 02 dated 03/08/2024 for Atlantic County is applicable to this solicitation

• Updates to the DOL Wage Determination will be posted to www.SAM.gov as a formal Solicitation Amendment on a SF30 and must be acknowledged by the offeror on their

SF1442

AT OPSEC & Base Access

• This project is on a secure military facility

• All personnel accessing the site will be required to submit personal information for a background investigation with the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) in accordance with AFI 10-245, AFI 31-101 and AFMAN 31-113.

o Background Investigation requests MUST be submitted 10 days before access to base is required.

o Failure by the Contractor to submit the request in a timely manner will result in access to the base being denied at No Fault of the Government.

• The Contractor will NOT be entitled to delay claims.

• The Government reserves the right to limit or restrict access to the facility for any person based on adverse results to the background investigation.

• All personnel accessing the military facility consent to search of their persons, property, & vehicles every time they enter the base.

• All Contractor Access to base is through the Main Gate o The Main Gate will be open for Contractor Access from 6:30am – 4:30pm Monday –

Friday.

o Expect a delay at the gate as vehicles for this project as well as vehicles for other projects are searched.

Project Site Access

• The Project Site is with-in a Limited Access Secure

Area of the base.

o ALL contractor personnel will be escorted from the Airfield Apron Entry

Control Point to the work site at the beginning of the workday, 7:00am, and escorted off site at the end of the workday, 3:30 pm.

o Contractor MUST be escorted at all times by a Government Employee while they are on the Project Work Site.

o It is recommended the Contractor bring meals & essentials to the site to limit work stoppage as personnel are escorted to & from the job site.

• Military Operations o This project takes places on an active airfield in the vicinity of on-going active military operations.

o The Government will accommodate the Contractor’s Approved Schedule

(CPM) to the maximum extent practical.

o In the event there is a conflict; to ensure mission continuity and National

Security – contactor access or operations may be temporarily limited or re-scheduled.

Contactor Site Facilities

• Contractor Site Facilities o Contractor shall provide & maintain their own sanitary facilities (port-a-john toilets, wash stations…) for the duration of the project o Site Office Trailer / Storage: Government facilities are NOT available for administrative use, break areas or secure storage.

• Contractor shall provide such facilities as he deems required for completion of the project o Utilities (water, natural gas, electric, comm…) are NOT available in the immediate vicinity of the project area. Contractor shall provide for his own utilities, i.e. generator & water tanks. Filling of non-potable water tanks on base at an approved hydrant near the project site is available

Foreign Object Debris (FOD)

• This project is near an Active Aircraft Surface.

• Foreign Object Debris – FOD: Any article or substance, alien to an aircraft or system, which could potentially cause damage.

• Examples of FOD:

o Aircraft parts, rocks, broken pavement, Parts from ground vehicles o Garbage, maintenance tools, etc. mistakenly or purposely deposited on tarmac and/or runway surfaces.

o Hail: can break windshields and damage or stop engines.

o Dust or ash clogging the air intakes (as in sandstorms in desert operating conditions or ash clouds in volcanic eruptions).

o Tools, bolts, metal shavings, lockwire, etc.

• Contractor will be required to conduct a daily Foreign Object Debris (FOD) sweep of his worksite at the end of every workday and during the workday AS DIRECTED by the Contracting Officer in order to avoid aircraft mishaps and maintain flying operations.

Key Project Personnel

• Project Management & Site Superintendent o The contractor shall be required to provide a dedicated Site Superintendent through completion of the project.

o The Site Superintendent MUST be on site at all times during active construction activities.

• Project Manager, Quality Control, Safety Officer, and Superintendent Positions are considered key positions.

o These positions SHALL NOT be subcontracted below the Prime Contractor.

RFP Questions

• Questions must be submitted via email to the

Contracting Office o No Later than 5:00 pm local time, June 10, 2024 o Email: 177FW.Contracting.Org@us.af.mil; kirk.sherry@us.af.mil o Procedures for submitting Proposal Questions are located in the SF1442

Section 00 21 00, Attachment 03, Item 6 and MUST be followed or questions will NOT be answered.

o Do NOT submit questions directly to the AE Firm, Engineering Office, or individual Government personnel.

• Answers will be posted to www.SAM.gov in the form of a Solicitation Amendment on a SF30 o Contractors will not receive personalized responses to questions.

Questions received after the above date & time will not be answered.

mailto:177FW.Contracting.Org@us.af.mil mailto:kirk.sherry@us.af.mil

Offeror Responsibility

• Offerors MUST be registered in System for Award

Management (SAM) at the time of Proposal Opening.

• ref: FAR 52.204-7(b)(1)

• The Government will make a determination of Responsibility in accordance with the requirements set forth in the SF 1442.

• To determine Responsibility o The apparent successful offeror may be requested by the Government, prior to Award, to submit a statement regarding his business and technical organization, financial, insurance, and bonding resources, or plant available to be used in performing the work.

o Past performance review is part of responsibility determination.

What do I need to submit?

• Clear and concise Proposal addressing ALL requirements detailed in the

Solicitation.

• Proposal Package requirements are detailed in the SF1442, Section 00 21 00, Item 7 – Proposal Packages

• Proposals must be signed on the SF1442

• In addition to the hard copy, offerors must submit a full digital pdf version of their proposal.

• Offerors are Reminded to Acknowledge all RFP Amendments on the Solicitation Form, SF1442

• If providing an Alternate Solution; Contractor must indicate how the solution will meet the Government’s Basis of Design / Requirements.

• Bid Guarantee

• Required for ALL Proposals over $150K

• Must be 20% of the Proposal Price or $3m which ever is less

• Submitted on Standard Form 24, version 10/2023

• https://www.gsa.gov/reference/forms/bid-bond https://www.gsa.gov/reference/forms/bid-bond

Proposal Submission

• Due – June 18, 2024 @ 1:00pm local time o Changes to the Proposal Due Date & Time will ONLY be made by a formal Solicitation Amendment on an SF30 and posted to www.SAM.gov o Official Proposal Due Date & Time is located on the SF1442, Block 13

• Submit By o Detailed Proposal Submission Procedures are outlined in the SF1442, Section 00 21 00, Item 8

“Proposal Submission” o Mailed in: Postal Delivery / FEDEX / UPS…

• Offerors shall email the Contracting Office giving notification that they have mailed in their Proposals & provide a tracking number to the Contracting Office o Hand Delivery to 177th Fighter Wing

• ALL HAND DELIVERIES WILL BE BY APPOINTMENT ONLY & MUST BE DURING NORMAL BUSINESS HOURS.

• THE OFFEROR MUST EMAIL THE CONRACTING OFFICE A MINIMUM OF 24 HOURS IN ADVANCE FOR AN

APPOINTMENT TIME

• Offerors are responsible for ensuring that their Proposals are received by the Due Date & Time. Allow ample time for mail, shipping, communication, traffic delays…

Late Proposals will NOT be Accepted

What do I need to submit After Award?

• Payment & Performance Bonds o Payment and Performance Bonds submitted on Standard Form on 25 & 25a for all contracts / proposals over $150,000 o Due 10 days after of Notice to Proceed per FAR 52.228-15

• Valid Certificates of Insurance (COI)

• Subcontractor Information o Certificate of Insurance and Standard Form SF1413 o Due 14 days after of Notice to Proceed per FAR 52.222-11

• Construction Schedule

• AF3065 – Schedule of Values

• Material Submittals

What do I need to submit After Award?

• Safety Plan

• IAW FAR 52.236-13(c)

• Site Safety Officer, with current OSHA 30 Hour Training

• Quality Control Plan

• Key Personnel Letter

• To be Approved by the Contracting Officer

• Weekly Certified Payrolls

Technical Discussion

• Technical Discussion

• Question & Answers

Meeting Minutes will be posted to www.SAM.gov by June 05, 2024

Site Visit to Follow http://www.sam.gov/