Attach_03_AfdStp_Section_00-21-00_Instructions_to_Offerors.pdf

Solicitation: W50S8F-24-R-A010

SECTION 00 21 00 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1. PROJECT DESCRIPTION

1.1. Background: The 177th Fighter Wing has a requirement to restripe the main aircraft parking that services the Wings F-16 fighter aircraft. The works consists of removing all existing striping on the aircraft apron concrete and asphalt pavement surfaces in accordance with the technical specification in the Scope of Work (SOW) and Project Specifications. Contractor shall lay-out and install all new markings in accordance with the airfield marking plan and details.

1.1.1. This Project includes one Base Bid Contract Line Item (CLIN) that the offerors shall provide pricing on.

1.1.2. CLIN requirements are identified in the SF 1442 attached to this Solicitation.

1.2. The scope of work for this project will require the contractor to provide and install all material, equipment, labor, & supervision required for a complete and useable system.

1.3. The Project Technical details are contained in the Scope of Work, Specifications, & Drawings.

All these documents are included as part of this Solicitation and downloadable on www.SAM.gov.

2. INSTRUCTIONS TO OFFERORS

2.1. You are invited to submit an offer in response to our Request for Proposal (RFP) for Solicitation W50S8F-24-R-A010, AQRC242002: Restripe Aircraft Parking Apron at the 177th Fighter Wing, 400 Langley Road, Egg Harbor Twp., NJ, 08234.

2.1.1. The 177th Fighter Wing is located adjacent to Atlantic City International Airport in Egg

Harbor Township, NJ.

2.2. As a result of this solicitation, the Government intends to award a Firm Fixed Price (FFP) contract to the responsible offeror whose Proposal, conforming to the RFP, offers the Best Value and will be most advantageous to the Government, considering price and the evaluation criteria detailed in Section 4 Evaluation for Award below.

2.3. Offeror is required to be registered in SAM when submitting a proposal, proposal, offer or quotation. ref: FAR 52.204-7(b)(1)

3. SET ASIDE & SOCIO-ECONOMIC PROGRAMS

3.1. This solicitation is set-aside 100% for Small Businesses

3.2. No other Socio-Economic programs apply.

4. EVALUATION FOR AWARD

4.1. Award shall be made to the responsible offeror whose proposal conforms to the terms of the request for proposal, offers the Best Value, and is most advantageous to the Government, considering only price and the price related factors included in the RFP.

4.2. Evaluation Factors and Basis for Award are included in the Solicitation under Section 00 21 00 Attachment 04: Evaluation Factors http://www.sam.gov/

4.3. Reference FAR 13.106-2 Evaluation of quotations or offers.

5. NOTICE OF PRE-PROPOSAL CONFERENCE AND SITE VISIT

5.1. A pre-proposal conference and site visit will be conducted on 04 June 2024 @ 1:00pm local time for the purposes of briefing on the proposal requirements and answering questions regarding this solicitation. This conference will be held at the 177th Fighter Wing, Egg Harbor Township, NJ 08234. Interested Contractors are highly encouraged to attend the pre-proposal conference. The site visit will be held immediately following the conference.

5.1.1. Ref: Solicitation Attachment 15 – 177FW Vicinity Map

DUE TO SECURITY CONDITIONS

ALL OFFERORS MUST REGISTER TO ATTEND THIS CONFERENCE

AND SITE VISIT

NO EXCEPTIONS

5.2. Email the following information for all attendees in the below format.

EMAIL TO LINE: 177FW.Contracting.Org@us.af.mil; kirk.sherry@us.af.mil EMAIL SUBJECT LINE: W50S8F-24-R-A010 AfdStp – Proposal Conf. Registration – Co.

Name

EMAL BODY:

o From - Firm Name: ____________________________________________ o Visitor Name: _________________________________________________ o Visitor Birth Date: ______________________________________________ o Visitor Social Security #: _________________________________________ o Visitor Driver License No. and State: _______________________________ o Email address: _________________________________________________ o Phone Number: ________________________________________________

5.3. This information must be provided in advance, 3 business days prior to the meeting, in order to ensure access to the military base and conference site and ensure adequate seating for the conference attendees. Even if you have access to the base you must register to ensure adequate seating.

5.4. The furnishing of the above information is voluntary; however, your failure to furnish all or part of the requested information may result in the Government’s denial of your access to the pre-proposal conference. This information will be provided to Base Security Forces who will authorize your entrance to the site.

5.5. On the day of the Pre-Proposal Conference, Visitors will be met at the Main Gate by a Government Employee 15 minutes before the meeting start time. The Government Employee will escort them to the meeting location. It is the offeror’s responsibility to ensure they arrive at the Main Gate in plenty of time to clear security and have their vehicles searched. Late arrivals will NOT be able to attend the meeting.

5.6. You will be required to present a valid Government Issued Photo Id / Driver’s License; Vehicle

Registration; & Proof of Vehicle Insurance to the Security Forces personnel at the Main Gate.

mailto:177FW.Contracting.Org@us.af.mil mailto:kirk.sherry@us.af.mil

5.7. All of the above information furnished by you is protected under the Privacy Act and shall not be released unless permitted by law and/or you have consented to such.

5.8. Information provided at this conference or site visit shall not change or alter the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unaffected unless the solicitation is amended in writing by the Contracting Officer. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

5.9. The intent of the Pre-Proposal Conference is to clarify the intent of the Solicitation and requirement, allow the offerors the opportunity to coordinate directly with Government stakeholders, and give interested offerors an opportunity to view the site.

5.10. A record of the conference shall be made available and furnished to all prospective offerors via posting at www.SAM.gov. The record will include minutes of the meeting, including questions (on a non-attribution basis) and answers.

6. FORMAL COMMUNICATION, OFFEROR EXPLANATIONS, PROPOSAL QUESTIONS

6.1. Submit all questions in the format shown below by email to the Contracting Office. All questions must be submitted through the Contracting Office. Do NOT contact the A&E Firm or Engineering personnel directly. Doing so will result in your question not being answered.

6.2. Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation, proposal requirements, drawings, specifications, etc. must be requested in writing.

6.3. All Questions and Requests for Information (RFI) must be received by the Government No Later than 10 June 2024 at 5:00pm local time. Solicitation questions received after this time will not be answered prior to Proposal opening.

6.4. Offerors are strongly encouraged to submit questions early in the solicitation process.

6.5. PRE-PROPOSAL INQUIRY FORMAT

EMAIL TO: 177FW.Contracting.Org@us.af.mil; kirk.sherry@us.af.mil EMAIL SUBJECT LINE: W50S8F-24-R-A010-AfdStp – Proposal Question – Co. Name

EMAIL BODY:

o Date of Proposal Inquiry: ____________________________________________ o From - Firm Name: ____________________________________________ o Firm Point of Contact: __________________________________________ o Address:______________________________________________________ o Phone Number: ________________________________________________ o Email address: _________________________________________________ o Proposal Inquiry: ___________________________________________________

Please clearly state your question.

If sending an attachment, MS word docs are preferred to facilitate posting of answers to the master Q&A document.

6.6. For security reasons, all technical and engineering data related to this solicitation will be distributed using the Contract Opportunities (www.SAM.gov) system. Plans and specifications are locked on www.SAM.gov and require Contractors to request explicit access from the Contracting Officer OR export controlled access through DLA. See complete instructions on www.SAM.gov. www.SAM.gov is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies. Interested offerors/offerors must register with www.SAM.gov before accessing the system.

mailto:kirk.sherry@us.af.mil http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/

6.7. Any changes or revisions to the drawings, specifications, etc. will be issued in the form of a Solicitation Amendment on a SF30 and posted to www.SAM.gov.

6.8. Answers that clarify or provide an interpretation to the drawings, specifications, etc. will be listed on a RFI Question & Answer Log posted to www.SAM.gov. The final Solicitation RFI Question and Answer Log will be posted as a Solicitation Amendment on a SF 30 and posted to www.SAM.gov.

6.9. Solicitation Amendments, if or when issued, will be posted to www.SAM.gov for electronic downloading by offerors. This will be the only method of distributing Solicitation Amendments prior to Proposal closing. It is the offerors responsibility to check the website periodically for any Amendments to the solicitation. The website is occasionally inaccessible due to various reasons beyond the control of this office.

6.10. The offeror MUST acknowledge all Solicitation Amendments in block 19 of the SF 1442.

Proposals received that do not acknowledge all Solicitation Amendments will be considered Non- Responsive and not eligible for Award.

7. PROPOSAL PACKAGES - Proposals shall be submitted in two separate Volumes. A complete proposal package MUST contain the following:

7.1. Volume 01: SF1442 and Bid Bond

7.1.1. MUST be signed by the Offeror. When completing the “Offeror” portion of the SF 1442

(Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF1442 is required to have an original signature.

7.1.2. Block 14 “Code” must contain the offeror’s Cage Code

7.1.3. Solicitation Section B Supplies or Services & Prices or Costs - Contract Line Items (CLIN)

7.1.3.1. All Contract Line Items (CLIN) in Section B MUST be priced by the offeror.

7.1.4. All Amendments to the Solicitation must be acknowledged in Block 19

7.1.5. Section 00 45 00 - Representations, Certifications, & other Statements

7.1.5.1. Offeror shall complete and return only additional Representations and Certifications found in this section.

7.1.6. Section 00 70 00 – Contract Clauses

7.1.6.1. 52.219-28 Post-Award Small Business Program Representation. If the offeror does

NOT have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following representation in FAR 52.219- 28(h) and submit it to the contracting office as part of their Proposal Package.

7.1.7. Bid Bond: An Original Bid Bond and original Power of Attorney is required along with the proposal package on the due date. ref: FAR 52.228-1

7.1.7.1. The proposal bond must be on a SF24 form.

7.1.7.2. Proposals without the correct Bid Bond will be rejected in accordance with FAR

28.101-4 Noncompliance with Bid Guarantee Requirements.

7.2. Volume 02: Technical & Price Proposal

7.2.1. Page 01: Offeror Cover Letter

7.2.2. Page 02: Proposal Break-out, Solicitation Attachment 01

7.2.2.1. The Proposal Break-Out shall be completed and signed by the offeror.

7.2.2.2. Offeror shall ensure that the Total Price for the CLIN on the SF1442 matches the

Total Price on the Proposal Break Out Form

7.2.2.3. The Proposal Break-Out will be used by the Government in the determination of Price

Reasonableness and to ensure that the offeror has a thorough understanding of the requirement.

7.2.3. Page 03 – 05: Capability Statement / Technical Approach / Key Personnel / Representative Projects completed…

7.2.4. Page 06: List of Clients that the Exhibit A Past Performance Questionnaire was sent to for completion by the offeror. The list shall have Points of Contact and contact information, email and phone number, for the Government to follow-up with.

7.3. NOTES: Proposal shall be submitted with two Full Hard Copies & Digital Copy

7.3.1. Hard Copies: Hard copies shall be printed on 8 ½” x 11 Letter Paper in black & white font no smaller than #10.

7.3.1.1. Pictures and diagrams are acceptable, but not required.

7.3.1.2. Proposals shall be neatly bound. Fancy or elaborate binding is not required and not encouraged.

7.3.2. Digital Copies:

7.3.2.1. Full Electronic Copy of the Proposal Package in Adobe PDF Format

7.3.2.2. Submitted in the Sealed Proposal Package on a Compact Disc (CD) or Digital Video

Disc (DVD)

7.3.2.2.1. USB Drives are not acceptable

7.3.2.3. Offeror is responsible for ensuring that the digital file and disc is readable and not corrupt, damaged, or scratched.

7.4. Late Proposals will NOT be Accepted or Considered for Award. ref: 15.208-(b)(1)

8. PROPOSAL SUBMISSION

8.1. Proposals are due at the time and date specified in Block 13 of the SF1442 at the 177th Fighter

Wing, Egg Harbor Township, NJ 08234. All interested offerors and their major subcontractors are encouraged to attend the proposal opening.

8.1.1. Ref: Solicitation Attachment 15 – 177FW Vicinity Map

8.2. Proposals can NOT be faxed

8.3. Emailed Proposals

8.3.1. Proposals MAY BE emailed to 177FW.Contracting.Org@us.af.mil and kirk.sherry@us.af.mil.

8.3.2. Maximum email size is 20MB

8.3.3. Proposals shall be emailed in sufficient time to allow email to clear Government fire-walls.

8.4. Mailed Proposals

8.4.1. Proposals can be mailed (USPS, FEDEX, UPS…) to the below address prior to the date and time specified in Block 13 of the SF1442. Mailed Proposals shall include a tracking number.

Offerors are responsible for mailing Proposals in adequate time to ensure delivery to the 177th Fighter Wing Contracting Office. At the time of mailing, offerors shall email the Contracting Office, 177FW.Contracting.Org@us.af.mil; kirk.sherry@us.af.mil, notifying them of the submitted Proposal with the tracking number.

177th Fighter Wing Contracting Office Attn: MSgt Kirk Sherry, Contracting Officer 400 Langley Road Egg Harbor Township, NJ 08234

8.4.2. NOTE: Proposals “Overnighted” the day before the Proposal Due date may NOT be delivered to the Contracting Office prior to the Proposal Opening date & time. FEDEX / UPS / USPS packages are X-Rayed, Inspected, and sorted before they are delivered to the Contracting Office. The offeror IS RESPONSIBLE for allowing adequate time for receipt in the Contracting Office.

8.4.3. Mailed Proposals shall have the outer packaging (UPS / USPS / FEDEX Envelope or box) clearly marked: OFFICIAL PROPOSAL DOCUMENTS: W50S8F-24-R-A010

8.4.4. Proposals shall be submitted in a sealed 8 ½ x 11 envelope and clearly marked with the following:

PROPOSAL NO: W50S8F-24-R-A010 – Restripe Aircraft Apron Offeror Name Offeror Point of Contact Offeror Address

8.3. Hand Delivery of Proposals - Prior to the date of Proposal Opening.

8.3.1. Proposals may be hand delivered to the Base Contracting Office at the 177th Fighter Wing, Egg Harbor Township, NJ 08234

8.3.2. Offerors MUST make an appointment, a minimum of 24 hours in advance, with the Contracting Office for hand delivery of Proposals. An appointment may be made by emailing the Contracting Office with the information below:

8.3.3. A Government Representative will meet the offeror at the 177FW Main Gate on Tilton Rd.

at the scheduled appointment date & time to collect the Proposal. The offeror will receive a hand receipt acknowledging receipt and submission of the Proposal.

EMAIL TO: 177FW.Contracting.Org@us.af.mil; kirk.sherry@us.af.mil EMAIL SUBJECT LINE: W50S8F-24-R-A010 – AfdStp - Proposal Delivery – Co. Name

EMAIL BODY:

o Firm Name and Telephone Number: ______________________ o Representative’s Name: _____________________________________ o Company Address: ____________________________________ o Driver’s License No. & State: ___________________________ o Requested Proposal Delivery Date & Time: _____________________

9. WAGE DETERMINATION:

9.1. Department of Labor (DOL) Construction Wage Rates are applicable to this project.

9.2. The applicable Wage Determination is included as part of this Solicitations as SF1442

Attachment 10.

9.3. Prior to solicitation closing date; Updated Wage Determinations will be posted to www.SAM.gov as an official Solicitation Amendment on a SF30.

9.4. In the event the current prevailing Wage Determination is changed by the Department of Labor after the closing date of this solicitation, the updated Wage Determination will be incorporated by amendment and issued to all offerors that have not been eliminated from the competition. If applicable, these offerors/contractors will be given a reasonable opportunity to provide revised proposals solely to amend proposals due to Wage Determination changes. This does not constitute and shall not be construed as discussions if award without discussions is contemplated.

9.5. NOTE: Offerors shall check www.SAM.gov for updated Water Determinations prior to formally submitting their proposal.

10. PROPOSAL PREPARATION EXPENSES AND PRE-CONTRACT COSTS

10.1. This RFP does not commit the Government to pay costs incurred in preparation and submission of proposals or for other costs incurred prior to award of a formal contract.

11. CLAUSES:

11.1. Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements thereto are incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

12. DISPOSITION OF UNSUCCESSFUL PROPOSALS

12.1. In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful proposals including the bid bond.

13. OFFERORS QUALIFICATIONS

13.1. To make a determination of responsibility in accordance with FAR 9.103(a)(b); the Contracting Office may require the offeror to complete a Pre-Award Survey in accordance with FAR 9.106.

13.1.1. To establish its responsibility, the offeror may be requested by the Government prior to award, to submit a statement regarding his previous experience in performing comparable work, his business and technical organization, financial and bonding resources and plant available to be used in performing the work. This action may be requested to determine if the contractor is responsible.

14. BRAND NAMES & SOLE SOURCE

14.1. There are no Brand Name or Sole Source requirements associated with this Solicitation.

END OF SECTION 00 21 00 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS