VTE Combo 25Q1004.pdf

Combined Synopsis/Solicitation

FA462525Q1004

“Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals.

In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

Solicitation # FA462525Q1004 is being issued as a Request for Quote. This solicitation number shall be used to reference any written quote provided under this RFQ.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04, effective 6/11/2025; Defense Acquisition Circular, effective 1/17/2025; and Air Force Acquisition Circular, effective 10/16/2024.

This procurement is solicited as a set-aside for Small Business.

The applicable North American Industry Classification System (NAICS) Code is 238290. The Small Business Size Standard is $22.0M.

The purpose of this combined synopsis and solicitation is for Vertical Transportation Equipment (VTE; i.e., elevator) Maintenance Services at Whiteman AFB MO in accordance with the attached Performance Work Statement (PWS). This contract will be a base year plus four option years with the anticipated period of performance listed below. In addition, the Government may further extend the performance period for up to six months under FAR 52.217-8.

The anticipated period of performance (PoP) is:

Base Year: 1 October 2025 - 30 September 2026 Option Year One: 1 October 2026 - 30 September 2027 Option Year Two: 1 October 2027 - 30 September 2028 Option Year Three: 1 October 2028 - 30 September 2029 Option Year Four: 1 October 2029 - 30 September 2030

The Service Contract Act applies: Determination # 1986-0497 (Rev 59) dated 11 February 2025 (Attachment 3).

RFQ Due Date: 4 Aug 2025 RFQ Due Time: 2:00 P.M. Central Time Email to volcious.shelton@us.af.mil and amanda.fragoso@us.af.mil mailto:volcious.shelton@us.af.mil mailto:amanda.fragoso@us.af.mil

RESPONSES MUST BE SENT TO volcious.shelton@us.af.mil AND amanda.fragoso@us.af.mil AS STATED ABOVE. ANYTHING OTHERWISE CAN AND

WILL BE CONSIDERED NONRESPONSIVE. YOU MAY WISH TO PLACE A

READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system. If email attachments are greater than 10 MB, contact us for alternate instructions before proposal deadline.

Quotes must be received by the due date and time listed above to be considered for award; late quotes will not be considered for award. All quotes shall be valid for a period of 180 days and shall include company name, cage code, and point of contact.

Questions: All questions regarding this RFQ must be emailed to volcious.shelton@us.af.mil and amanda.fragoso@us.af.mil by 2:00 P.M. Central Time on 21 July 2025.

Site Visit Information: A site visit for this solicitation will be held on 16 July 2025 at 9:00 AM Central Time. Attendance will be limited to two (2) persons per offeror. All attendees will meet at Whiteman AFB Visitor’s center by 8:30 AM Central Time. Only one site visit will be offered/provided. Interested Offerors are highly encouraged to attend the site visit. Offerors are able to provide a proposal without site visit attendance. Site visit RSVP shall be sent to volcious.shelton@us.af.mil and amanda.fragoso@us.af.mil, no later than 15 July 2025 at 2:00 P.M. Central Time. Provide name, phone number, and company name for attendance. A valid Government issued ID will be required for entry.

All personnel requesting access to Whiteman AFB must possess a valid State or Government picture identification card. Furthermore, individuals presenting identification cards from a state that is non-compliant with the REAL ID Act will require additional documentation to gain unescorted base access. Additional documentation includes a valid U.S. or foreign government issued passport, an employment authorization document that contains a photograph, or identification cards issued by federal state or local government agencies that include a photo and biographic information. A full list of REAL ID Act compliant and non-complaint states can be found at https://www.dhs.gov/real-id. Personnel requesting vehicle access to Whiteman Air Force Base must provide a valid driver's license, current vehicle registration, and valid vehicle insurance.

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions shall be provided at time of award.

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

mailto:volcious.shelton@us.af.mil https://www.sam.gov/portal/public/SAM/

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 180 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

Pursuant to FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021) applies to this acquisition and the following evaluation is applicable:

(a) The Government will award one contract resulting from this solicitation to the responsible vendor whose proposal conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Evaluation for this acquisition will be based on best value determination incorporating the evaluation factors of Technical Capability, Past Performance, and Price (Price Performance Tradeoff with Technical Acceptability). For the purposes of this solicitation, Technical Capability and Past Performance are equal to Price.

The following factors shall be used to evaluate quotes:

(i) PART I – PRICE Complete all fields of the Bid Schedule (Attachment 2). Price will be evaluated as Total Evaluated Price (TEP). TEP is the sum of the base year plus all option years, plus the six-month extension of services. The extension of services pricing is calculated as one half of option year 4.

(ii) PART II - TECHNICAL CAPABILITY Provide the specific and actual methodology you will use to accomplish/satisfy the requirements of the Performance Work Statement. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. The Offeror shall provide details to demonstrate the Offeror’s understanding and capability to perform the required maintenance as specified in the Performance Work Statement.

(iii) PART III - PAST PERFORMANCE Past Performance Questionnaire. Each Offeror is responsible for sending the Past Performance Questionnaire (Attachment 6) to its references. Completed questionnaires must be submitted, directly from the reference, no later than the proposal due date and time indicated on the RFQ, via e-mail, Attn: A1C Volcious Shelton and Amanda Fragoso at volcious.shelton@us.af.mil and amanda.fragoso@us.af.mil. This requirement for the submission of questionnaires is in addition to the requirement for a list of past performance contracts specified in the paragraph below.

mailto:volcious.shelton@us.af.mil

Past Performance List. Offerors shall submit a list of past and present performance for the last five years from the date of the solicitation. The list shall include no more than 10 of the most recent contracts. Past performance shall be of a similar complexity and scope to this effort. If the Offeror claims there is no past performance, then that status must be identified to the Contracting Officer not later than the date/time proposals are due from all Offerors. Lack of any past performance will not automatically disqualify an Offeror.

i. Past Performance List should include:

1. Contracting agency/customer

2. Contract number

3. Contract type (FFP, Cost Reimbursement, etc.)

4. Project title and brief description of contract effort

5. Period of performance

6. Contract value at time of award

7. Current value, including all changes and exercised option

8. Responsible Party/Contracting Officer’s name, address, telephone number, and valid email address

ii. Explain corrective actions taken in the past, if any, for substandard performance and any current performance problems.

(b) All factors will be rated ACCEPTABLE/UNACCEPTABLE. All areas must have an ACCEPTABLE rating to be considered for an award.

Adjectival Rating

Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

(c) A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award. Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the names, addresses, phone number, email, and points of contact for all financial institution organizations utilized to assist in determining if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

(d) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(e) Extension of Services. As part of the price evaluation, the Government will evaluate the Option to Extend Services under FAR Clause 52.217-8 by adding an additional six-months of potential extension based on the offeror's final option period prices to the offeror's total price. Price will be evaluated as Total Evaluated Price (TEP). TEP is the sum of the base year plus all option years, plus the six-month extension of services. The extension of services pricing is calculated as one half of option year 4.

NOTE: Although the price evaluation uses Option 4 prices to calculate Extension of Services Amount, in the event the Government extends services under the authority of FAR 52.217-8, “Option to Extend Services”, the unit pricing of the last exercised option period, which preceded the extension, shall remain in effect.

(f) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(g) If any teaming arrangement is contemplated, provide complete information as to the arrangement, specifically to the percentage of effort the subcontractor(s) will perform.

Include any relevant and recent past/present performance information on previous subcontracting arrangements with same partner. If this is a first-time joint effort, each party to the arrangement must provide a list of past and present relevant contracts. Past performance information pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime Contractor. Past performance regarding minor members of joint ventures or teaming arrangements will be considered as highly as the majority member of those arrangements. A minimum of one past performance must be provided by the prime contractor to not solely rely on the subcontractor's past performance.

(End of Provision)

Offerors are cautioned to submit sufficient information and, in the format specified.

Offerors may be asked to clarify certain aspects of their proposal. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revision or discussion.

FAR Provision 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services. (May 2024), with its Alternate I (Oct 2014), applies to this acquisition.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_215.htm#P1090_189861 https://www.acquisition.gov/far/part-52#FAR_52_212_3

FAR clause at 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services. (Nov 2023), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

The full text of these clauses and (*) provisions may be assessed electronically at the website:

FAR | Acquisition.GOV NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF

AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Attachments:

Atch 1 Performance Work Statement (PWS) Atch 2 Bid Schedule Atch 3 Wage Determination Atch 4 Elevator Asbestos Report Atch 5 VTE Location Map Atch 6 Past Performance Questionnaire Atch 7 Provisions and Clauses https://www.acquisition.gov/far/52.212-4 https://www.acquisition.gov/browse/index/far