Volume II_MAA-MC-27-005.pdf

VOLUME II

BID DOCUMENTS

FOR

CONTRACT NO. MAA-MC-27-005

PUBLIC ADDRESS AND EMERGENCY EVACUATION

NOTIFICATION SYSTEM (PAEENS) UPGRADE AND

MAINTENANCE

AT

BALTIMORE/WASHINGTON INTERNATIONAL

THURGOOD MARSHALL AIRPORT

September 29, 2026

MARYLAND AVIATION ADMINISTRATION

Table of Contents (Maintenance) Contract No. MAA-MC-26-012

(MAA-04/08) Ejector Pit and Sanitary Services at BWI

TOC-1

TABLE OF CONTENTS

CONTRACT NO. MAA-MC-26-012

EJECTOR PIT PUMPING AND SANITARY SERVICES

AT

BALTIMORE/WASHINGTON INTERNATIONAL

THURGOOD MARSHALL AIRPORT

VOLUME II

Bid Documents Page Number

Section L Bid Bond ....................................................................... L-01 through L-03

Section M Bid/Proposal Affidavit .................................................. M-01 through M-07

Section O Conflict of Interest Affidavit ........................................ O-01

Section P Bid ................................................................................. P-01 through P-05

Section Q Experience Questionnaire ............................................. Q-01 through Q-05

Section T Maryland Living Wage Affidavit ................................. T-01 through T-02

Attachments

Attachment A - Pre-Bid Conference Response Form

Attachment B - No Bid Notice/ Vendor Feedback Form

Sample Documents

Section A Agreement ..................................................................... A-01 through A-03

Section B Performance Bond ........................................................ B-01 through B-05

Section C Payment Bond………………………………………. C-01 through C-05

Section D Contract Affidavit ..........................................................D-01 through D-04

Bid Bond Contract No. MAA-MC-27-005

(10/20/10) PAEENS Upgrade and Maintenance at BWI

L-01

SECTION L

BID BOND

NOTE: THIS BID BOND IS NOT REQUIRED IF TOTAL CONTRACT PRICE IS

LESS THAN $100,000.

Bond No. ___________________________

We, __________________________________ as Principal, hereinafter called the Principal, and Bidding Company

____________________________________, a corporation duly organized under the laws of the Bonding Company

State of ________________, or an individual surety qualified in accordance with State Finance and Procurement Article, §13-207 or §17-104, Annotated Code of Maryland, as Surety, hereinafter called the Surety, are held and firmly bound unto the State of Maryland, hereinafter called "State", for the sum of:

Dollars and Written Works for the payment of which sum, the Principal and the Surety bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a bid for ____MAA-MC-27-005_________________ Contract Number

Public Adress and Emergency Evacuation Notification System Upgrade and Maintenance at BWI Thurgood

Marshall Airport :

Contract Title

NOW THEREFORE, if the Principal, upon acceptance by the State of its bid identified above, within the period specified therein for acceptance (ninety (90) days, if no period is specified), shall execute such further contractual documents, if any, and give such bond(s) as may be required by the terms of the bid as accepted within the time specified (ten (10) days if no period is specified) after receipt of the forms, or in the event of failure so to execute such further contractual documents and give such bonds, if the Principal shall pay the State the difference not to exceed the penalty hereof between the amount specified in Principal's bid and such larger amount for which the State may in good faith contract with another party to perform the work covered by said bid, then the above obligation shall be void and of no effect.

The Surety executing this instrument hereby agrees that its obligation shall not be impaired by any extension(s) of the time for acceptance of the bid that the Principal may grant to the State, notice of which extension(s) to the Surety being hereby waived; provided that such waiver of notice shall apply only with respect to extensions aggregating not more than ninety (90) calendar days in addition to the period originally allowed for acceptance of the bid.

L-02

In Presence of: Individual Principal

Witness:

as to (Seal)

(Name)

In Presence of: Partnership Principal

Witness

(Name)

Partner

Attest: Corporate Principal

(Name of Corporation) Affix

____________________________________ By:

Secretary President Seal

Attest: (Surety) Affix

By:

Attorney-in-fact Seal

Bonding Agent's Name

L-03

Agent's Address________________________________________________________________

Approved as to form and legal sufficiency this day of , 20____.

Assistant Attorney General

Section M (Bid/Proposal Affidavit) MAA-MC-27-005

Revised 2015 PAEENS Upgrade and Maintenance at BWI M-01

SECTION M

BID/PROPOSAL AFFIDAVIT

A. AUTHORITY

I HEREBY AFFIRM THAT:

I, (print name), possess the legal authority to make this Affidavit.

B. CERTIFICATION REGARDING COMMERCIAL NONDISCRIMINATION

The undersigned bidder hereby certifies and agrees that the following information is correct: In preparing its bid on this project, the bidder has considered all proposals submitted from qualified, potential subcontractors and suppliers, and has not engaged in "discrimination" as defined in §19-103 of the State

Finance and Procurement Article of the Annotated Code of Maryland. "Discrimination" means any disadvantage, difference, distinction, or preference in the solicitation, selection, hiring, or commercial treatment of a vendor, subcontractor, or commercial customer on the basis of race, color, religion, ancestry, or national origin, sex, age, marital status, sexual orientation, or on the basis of disability or any otherwise unlawful use of characteristics regarding the vendor's, supplier's, or commercial customer's employees or owners. "Discrimination" also includes retaliating against any person or other entity for reporting any incident of "discrimination". Without limiting any other provision of the solicitation on this project, it is understood that, if the certification is false, such false certification constitutes grounds for the State to reject the bid submitted by the bidder on this project, and terminate any contract awarded based on the bid. As part of its bid or proposal, the bidder herewith submits a list of all instances within the past 4 years where there has been a final adjudicated determination in a legal or administrative proceeding in the State of

Maryland that the bidder discriminated against subcontractors, vendors, suppliers, or commercial customers, and a description of the status or resolution of that determination, including any remedial action taken. Bidder agrees to comply in all respects with the State's Commercial Nondiscrimination Policy as described under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland.

B-1. CERTIFICATION REGARDING MINORITY BUSINESS ENTERPRISES

The undersigned bidder hereby certifies and agrees that it has fully complied with the State Minority

Business Enterprise Law, State Finance and Procurement Article, §14-308(a)(2), Annotated Code of

Maryland, which provides that, except as otherwise provided by law, a contractor may not identify a certified minority business enterprise in a bid or proposal and:

(1) Fail to request, receive, or otherwise obtain authorization from the certified minority business enterprise to identify the certified minority proposal;

(2) Fail to notify the certified minority business enterprise before execution of the contract of its inclusion in the bid or proposal;

(3) Fail to use the certified minority business enterprise in the performance of the contract; or

(4) Pay the certified minority business enterprise solely for the use of its name in the bid or proposal.

Section M (Bid/Proposal Affidavit) MAA-MC-27-005

Revised 2015 PAEENS Upgrade and Maintenance at BWI M-02

Without limiting any other provision of the solicitation on this project, it is understood that if the certification is false, such false certification constitutes grounds for the State to reject the bid submitted by the bidder on this project, and terminate any contract awarded based on the bid.

B-2. CERTIFICATION REGARDING VETERAN-OWNED SMALL BUSINESS

ENTERPRISES.

The undersigned bidder hereby certifies and agrees that it has fully complied with the State veteran-owned small business enterprise law, State Finance and Procurement Article, §14-605, Annotated Code of

Maryland, which provides that a person may not:

(1) Knowingly and with intent to defraud, fraudulently obtain, attempt to obtain, or aid another person in fraudulently obtaining or attempting to obtain public money, procurement contracts, or funds expended under a procurement contract to which the person is not entitled under this title;

(2) Knowingly and with intent to defraud, fraudulently represent participation of a veteran–owned small business enterprise in order to obtain or retain a bid preference or a procurement contract;

(3) Willfully and knowingly make or subscribe to any statement, declaration, or other document that is fraudulent or false as to any material matter, whether or not that falsity or fraud is committed with the knowledge or consent of the person authorized or required to present the declaration, statement, or document;

(4) Willfully and knowingly aid, assist in, procure, counsel, or advise the preparation or presentation of a declaration, statement, or other document that is fraudulent or false as to any material matter, regardless of whether that falsity or fraud is committed with the knowledge or consent of the person authorized or required to present the declaration, statement, or document;

(5) Willfully and knowingly fail to file any declaration or notice with the unit that is required by COMAR

21.11.12; or

(6) Establish, knowingly aid in the establishment of, or exercise control over a business found to have violated a provision of §B-2(1)—(5) of this regulation.

C. AFFIRMATION REGARDING BRIBERY CONVICTIONS

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business (as is defined in

Section 16-101(b) of the State Finance and Procurement Article of the Annotated Code of Maryland), or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business's contracting activities including obtaining or performing contracts with public bodies has been convicted of, or has had probation before judgment imposed pursuant to Criminal Procedure Article, §6-

220, Annotated Code of Maryland, or has pleaded nolo contendere to a charge of, bribery, attempted bribery, or conspiracy to bribe in violation of Maryland law, or of the law of any other state or federal law, except as follows (indicate the reasons why the affirmation cannot be given and list any conviction, plea, or imposition of probation before judgment with the date, court, official or administrative body, the sentence or disposition, the name(s) of person(s) involved, and their current positions and responsibilities with the business):

Section M (Bid/Proposal Affidavit) MAA-MC-27-005

Revised 2015 PAEENS Upgrade and Maintenance at BWI M-03

D. AFFIRMATION REGARDING OTHER CONVICTIONS

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business's contracting activities including obtaining or performing contracts with public bodies, has:

(1) Been convicted under state or federal statute of:

(a) A criminal offense incident to obtaining, attempting to obtain, or performing a public or private contract; or

(b) Fraud, embezzlement, theft, forgery, falsification or destruction of records or receiving stolen property;

(2) Been convicted of any criminal violation of a state or federal antitrust statute;

(3) Been convicted under the provisions of Title 18 of the United States Code for violation of the Racketeer

Influenced and Corrupt Organization Act, 18 U.S.C. §1961 et seq., or the Mail Fraud Act, 18 U.S.C. §1341 et seq., for acts in connection with the submission of bids or proposals for a public or private contract;

(4) Been convicted of a violation of the State Minority Business Enterprise Law, §14-308 of the State

Finance and Procurement Article of the Annotated Code of Maryland;

(5) Been convicted of a violation of §11-205.1 of the State Finance and Procurement Article of the

Annotated Code of Maryland;

(6) Been convicted of conspiracy to commit any act or omission that would constitute grounds for conviction or liability under any law or statute described in subsections (1)—(5) above;

(7) Been found civilly liable under a state or federal antitrust statute for acts or omissions in connection with the submission of bids or proposals for a public or private contract;

(8) Been found in a final adjudicated decision to have violated the Commercial Nondiscrimination Policy under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland with regard to a public or private contract; or

(9) Been convicted of a violation of one or more of the following provisions of the Internal Revenue Code:

(a) §7201, Attempt to Evade or Defeat Tax;

(b) §7203, Willful Failure to File Return, Supply Information, or Pay Tax,

(c) §7205, Fraudulent Withholding Exemption Certificate or Failure to Supply Information, Section M (Bid/Proposal Affidavit) MAA-MC-27-005

Revised 2015 PAEENS Upgrade and Maintenance at BWI M-04

(d) §7206, Fraud and False Statements, or

(e) §7207 Fraudulent Returns, Statements, or Other Documents;

(10) Been convicted of a violation of 18 U.S.C. §286 Conspiracy to Defraud the Government with Respect to Claims, 18 U.S.C. §287, False, Fictitious, or Fraudulent Claims, or 18 U.S.C. §371, Conspiracy to Defraud the United States;

(11) Be e n c o n v i c t e d o f a v i o l a t i o n o f t h e T a x - Ge n e r a l Ar t i c l e , Title 13, Subtitle 7 or Subtitle 10, Annotated Code of Maryland;

(12) Been found to have willfully or knowingly violated State Prevailing Wage Laws as provided in the State Finance and Procurement Article, Title 17, Subtitle 2, Annotated Code of Maryland, if:

(a) A court:

(i) Made the finding; and

(ii) Decision became final; or

(b) The finding was:

(i) Made in a contested case under the Maryland Administrative Procedure Act; and

(ii) Not overturned on judicial review;

(13) Been found to have willfully or knowingly violated State Living Wage Laws as provided in the State Finance and Procurement Article, Title 18, Annotated Code of Maryland, if:

(ii) Not overturned on judicial review;

(14) Been found to have willfully or knowingly violated the Labor and Employment Article, Title 3, Subtitles 3, 4, or 5, or Title 5, Annotated Code of Maryland, if:

(ii) Not overturned on judicial review; or

(15) Admitted in writing or under oath, during the course of an official investigation or other proceedings, acts or omissions that would constitute grounds for conviction or liability under any law or statute described in §§B and C and subsections D(1)—(8) above, except as follows (indicate reasons why the affirmations cannot be given, and list any conviction, plea, or imposition of probation before judgment with the date, court, official or administrative body, the sentence or disposition, the name(s) of the person(s) involved and their current positions and responsibilities with the business, and the status of any debarment):

Section M (Bid/Proposal Affidavit) MAA-MC-27-005

Revised 2015 PAEENS Upgrade and Maintenance at BWI M-05

E. AFFIRMATION REGARDING DEBARMENT

Neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business's contracting activities, including obtaining or performing contracts with public bodies, has ever been suspended or debarred (including being issued a limited denial of participation) by any public entity, except as follows (list each debarment or suspension providing the dates of the suspension or debarment, the name of the public entity and the status of the proceedings, the name(s) of the person(s) involved and their current positions and responsibilities with the business, the grounds of the debarment or suspension, and the details of each person's involvement in any activity that formed the grounds of the debarment or suspension).

F. AFFIRMATION REGARDING DEBARMENT OF RELATED ENTITIES

(1) The business was not established and it does not operate in a manner designed to evade the application of or defeat the purpose of debarment pursuant to Sections 16-101, et seq., of the State Finance and

Procurement Article of the Annotated Code of Maryland; and

(2) The business is not a successor, assignee, subsidiary, or affiliate of a suspended or debarred business, except as follows (you must indicate the reasons why the affirmations cannot be given without qualification):

G. SUB-CONTRACT AFFIRMATION

Section M (Bid/Proposal Affidavit) MAA-MC-27-005

Revised 2015 PAEENS Upgrade and Maintenance at BWI M-06

Neither I, nor to the best of my knowledge, information, and belief, the above business, has knowingly entered into a contract with a public body under which a person debarred or suspended under Title 16 of the State Finance and Procurement Article of the Annotated Code of Maryland will provide, directly or indirectly, supplies, services, architectural services, construction related services, leases of real property, or construction.

H. AFFIRMATION REGARDING COLLUSION

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business has:

(1) Agreed, conspired, connived, or colluded to produce a deceptive show of competition in the compilation of the accompanying bid or offer that is being submitted;

(2) In any manner, directly or indirectly, entered into any agreement of any kind to fix the bid price or price proposal of the bidder or offeror or of any competitor, or otherwise taken any action in restraint of free competitive bidding in connection with the contract for which the accompanying bid or offer is submitted.

I. CERTIFICATION OF TAX PAYMENT

I FURTHER AFFIRM THAT:

Except as validly contested, the business has paid, or has arranged for payment of, all taxes due the State of Maryland and has filed all required returns and reports with the Comptroller of the Treasury, the State

Department of Assessments and Taxation, and the Department of Labor, Licensing, and Regulation, as applicable, and will have paid all withholding taxes due the State of Maryland prior to final settlement.

J. CONTINGENT FEES

I FURTHER AFFIRM THAT:

The business has not employed or retained any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson, or commercial selling agency working for the business, to solicit or secure the Contract, and that the business has not paid or agreed to pay any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson, or commercial selling agency, any fee or any other consideration contingent on the making of the Contract.

K. CERTIFICATION REGARDING INVESTMENTS IN IRAN

(1) The undersigned certifies that, in accordance with State Finance and Procurement Article, §17-705, Annotated Code of Maryland:

(a) It is not identified on the list created by the Board of Public Works as a person engaging in investment activities in Iran as described in State Finance and Procurement Article, §17-702, Annotated Code of

Maryland; and

(b) It is not engaging in investment activities in Iran as described in State Finance and Procurement

Article, §17-702, Annotated Code of Maryland.

Section M (Bid/Proposal Affidavit) MAA-MC-27-005

Revised 2015 PAEENS Upgrade and Maintenance at BWI M-07

(2) The undersigned is unable to make the above certification regarding its investment activities in Iran due to the following activities:_______________________________________________

L. CONFLICT MINERALS ORIGINATED IN THE DEMOCRATIC REPUBLIC OF CONGO (FOR

SUPPLIES AND SERVICES CONTRACTS)

The business has complied with the provisions of State Finance and Procurement Article, §14-413, Annotated Code of Maryland governing proper disclosure of certain information regarding conflict minerals originating in the Democratic Republic of Congo or its neighboring countries as required by federal law.

M. I FURTHER AFFIRM

Any claims of environmental attributes made relating to a product or service included in the bid or proposal are consistent with the Federal Trade Commission’s Guides for the Use of Environmental Marketing Claims provided in 16 CFR §260, that apply to claims about the environmental attributes of a product, package, or service in connection with the marketing, offering for sale of such item or service.

N. ACKNOWLEDGEMENT

I ACKNOWLEDGE THAT this Affidavit is to be furnished to the Procurement Officer and may be distributed to units of: (1) the State of Maryland; (2) counties or other subdivisions of the State of Maryland;

(3) other states; and (4) the federal government. I further acknowledge that this Affidavit is subject to applicable laws of the United States and the State of Maryland, both criminal and civil, and that nothing in this Affidavit or any contract resulting from the submission of this bid or proposal shall be construed to supersede, amend, modify or waive, on behalf of the State of Maryland, or any unit of the State of Maryland having jurisdiction, the exercise of any statutory right or remedy conferred by the Constitution and the laws of Maryland with respect to any misrepresentation made or any violation of the obligations, terms and covenants undertaken by the above business with respect to (1) this Affidavit, (2) the contract, and (3) other

Affidavits comprising part of the contract.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY

THAT THE CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE

BEST OF MY KNOWLEDGE, INFORMATION, AND BELIEF.

Date:

(Print name of Authorized Representative and Affiant)

(Signature of Authorized Representative and Affiant)

CONFLICT OF INTEREST O-01 Contract No. MAA-MC-27-005 PAEENS Upgrade and Maintenance at BWI

Section O

CONFLICT OF INTEREST AFFIDAVIT AND DISCLOSURE

A. "Conflict of interest" means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the State, or the person's objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage.

B. "Person" has the meaning stated in COMAR 21.01.02.01B(64) and includes a bidder, offeror, contractor, consultant, or subcontractor or subconsultant at any tier, and also includes an employee or agent of any of them if the employee or agent has or will have the authority to control or supervise all or a portion of the work for which a bid or offer is made.

C. The bidder or offeror warrants that, except as disclosed in §D, below, there are no relevant facts or circumstances now giving rise or which could, in the future, give rise to a conflict of interest.

D. The following facts or circumstances give rise or could in the future give rise to a conflict of Interest (explain detail—attach additional sheets if necessary):

E. The bidder or offeror agrees that if an actual or potential conflict of interest arises after the date of this affidavit, the bidder or offeror shall immediately make a full disclosure in writing to the procurement officer of all relevant facts and circumstances. This disclosure shall include a description of actions which the bidder or offeror has taken and proposes to take to avoid, mitigate, or neutralize the actual or potential conflict of interest. If the contract has been awarded and performance of the contract has begun, the contractor shall continue performance until notified by the procurement officer of any contrary action to be taken.

F. Any former and/or current employees of the State of Maryland must comply with the State

Ethics law and with State Law on secondary employment if applicable.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY

Date:_________ By:______________________________________ (Authorized

Representative and Affiant)

ITEM

NUMBER

DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE

SECTION P

Not Required if Total Bid Price is less than $100,000

See TP - 1.03 Duration

BIDS ARE IRREVOCABLE FOR 90 DAYS FOLLOWING BID OPENING

E-MAIL ADDRESS

MADE THIS

BID GURANTY

TIME OF COMPLETION

BID

BID OF

ADDRESS

TELEPHONE

FACSIMILE NUMBER

TO THE MARYLAND AVIATION ADMINISTRATION BALITMORE/WASHINGTON INTERNATIONAL THURGOOD MARSHALL AIRPORT

Bidders shall submit positive unit price ammounts or a bid of zero on the bid form only. No negative unit price amoounts shall be accepted as responsive bids.

BIDDERS:

The undersigned herby declares to have carefully examined the specifications entitled: Maryland Department of Transportation, Maryland Aviation Administration, Contract

No. MAA-MC-27-005 - Public Address and Emergency Evacuation Notification System Upgrade and Maintenance at Baltimore/Washington Thurgood

International Airport

The undersigned proposes and agrees to furnish all labor, material, equipment and services necessary for the above-said project for the Maryland Aviation Administration in accordance with the Specifications and other Contract Documents including Addenda issued by the Maryland Aviation Administation, at and for the following price(s):

Section 1 - Basic Scope Maintenance Services

Section P - Bid Form P- 01

MAA-MC-27-005

YEAR ONE BASE SCOPE MAINTENANCE INCLUDING 24/7/365

RESPONSE/REPAIR SERVICES & PREVENTATIVE MAINTENANCE

YEAR 1 $0.00 $0.00

YEAR TWO BASE SCOPE MAINTENANCE INCLUDING 24/7/365

RESPONSE/REPAIR SERVICES & PREVENTATIVE MAINTENANCE

YEAR 1 $0.00 $0.00

YEAR THREE BASE SCOPE MAINTENANCE INCLUDING 24/7/365

RESPONSE/REPAIR SERVICES & PREVENTATIVE MAINTENANCE

YEAR 1 $0.00 $0.00

YEAR FOUR BASE SCOPE MAINTENANCE INCLUDING 24/7/365

RESPONSE/REPAIR SERVICES & PREVENTATIVE MAINTENANCE

YEAR 1 $0.00 $0.00

YEAR FIVE BASE SCOPE MAINTENANCE INCLUDING 24/7/365

RESPONSE/REPAIR SERVICES & PREVENTATIVE MAINTENANCE

YEAR 1 $0.00 $0.00

6 MISCELLANEOUS WORK ALLOWANCE ALLOW 1 $1,000,000.00 $1,000,000.00

$1,000,000.00

Dollars

ITEM

NUMBER

DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE

PROJECT MANAGER, MONDAY-FRIDAY NORMAL BUSINESS HOURS

(8:00AM TO 5:00 PM)

HR 10 $0.00 $0.00

2 PROJECT MANAGER, OVERTIME RATE HR 10 $0.00 $0.00

SENIOR ENGINEER, MONDAY-FRIDAY NORMAL BUSINESS HOURS

(8:00AM TO 5:00 PM)

HR 10 $0.00 $0.00

4 SENIOR ENGINEER, OVERTIME RATE HR 10 $0.00 $0.00

PROJECT SYSTEMS SOFTWARE ENGINEER, MONDAY-FRIDAY

NORMAL BUSINESS HOURS (8:00AM TO 5:00 PM)

HR 10 $0.00 $0.00

Section 2 -Task Order Labor Rates

PREVENTATIVE MAINTENANCE AGREEMENT SUB-TOTAL 1 (Total Items 1-6)

Setion 1 - Total Amount in Words

Section P - Bid Form P- 02

6 PROJECT SYSTEMS SOFTWARE ENGINEER, OVERTIME RATE HR 10 $0.00 $0.00

MAINTENANCE SUPERVISOR, MONDAY-FRIDAY NORMAL BUSINESS

HOURS (8:00AM TO 5:00 PM)

HR 10 $0.00 $0.00

8 MAINTENANCE SUPERVISOR, OVERTIME RATE HR 10 $0.00 $0.00

MAINTENANCE TECHNICIAN, MONDAY-FRIDAY NORMAL BUSINESS

HOURS (8:00AM TO 5:00 PM)

HR 10 $0.00 $0.00

10 MAINTENANCE TECHNICIAN, OVERTIME RATE HR 10 $0.00 $0.00

$0.00

Dollars

ITEM

NUMBER

DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE

EMERGENCY MAJOR INCIDENT RESPONSE SUR-CHARGE 1 HR

RESPONSE

Per incident 10 $0.00 $0.00

EMERGENCY MINOR INCIDENT RESPONSE SUR-CHARGE BY

8:00am NEXT DAY Per incident 10 $0.00 $0.00

$0.00

Dollars

Section 3 - Emergency Maintenance Incident Response Charges

EMERGENCY MAINTENANCE INCIDENT CHARGES SUB-TOTAL 3 (Total Items 1-2)

Section 3 - Total Amount in Words

Section 2 - Total Amount in Words

TASK ORDER LABOR RATES SUB-TOTAL 2 (Total Items 1 - 10)

Section P - Bid Form P- 03

ITEM

NUMBER

DESCRIPTION UNIT

APPROX.

QUANTITY

UNIT PRICE TOTAL PRICE

1 YEAR ONE ONE-TIME PLATFORM UPGRADE YEAR 1 $0.00 $0.00

2 YEAR TWO ONE-TIME PLATFORM UPGRADE YEAR 1 $0.00 $0.00

3 YEAR THREE ONE-TIME PLATFORM UPGRADE YEAR 1 $0.00 $0.00

4 YEAR FOUR ONE-TIME PLATFORM UPGRADE YEAR 1 $0.00 $0.00

5 YEAR FIVE ONE-TIME PLATFORM UPGRADE YEAR 1 $0.00 $0.00

6 YEAR SIX ONE-TIME PLATFORM UPGRADE (OPTION YEAR ONE) YEAR 1 $0.00 $0.00

YEAR SEVEN ONE-TIME PLATFORM UPGRADE (OPTION YEAR

TWO)

YEAR 1 $0.00 $0.00

$0.00

Dollars

$1,000,000.00

Dollars and Cents

Section 4 -One Time Platform Upgrade

ONE TIME PLATFORM UPGRADE SUB-TOTAL 4 (Total Items 1-7)

Section 4 - Total Amount in Words

The forgoing prices inlcude and ocover the furnishing of all vendor/subcractor labor and materials, mark-up, overhead, and profit, delivery, storage, burden, installation, equipment, tools, insurance, and all similar incidenetal costs to complete each individual task, as set forth, described and shown in the Specification and other Contract

Documents.

Total Contract Cost (Sections 1-4)

Total Contract Cost Written in Words:

Award of this contract will be based on the lowest responsive and responsible bid meeting specifications

Section P - Bid Form P- 04

WITNESS

DATE BY

NAME OF POINT OF CONTACT

PHONE # OF POINT OF CONTACT

E-MAIL ADDRESS OF POINT OF CONTACT

TITLE OF POINT OF CONTACT

Each and every person bidding and named above must sign here. In case of firm, give the first and last name of each member in full with residence

CONTRACTOR

FEDERAL TAX IDENTIFICAITON NUMBER OR SOCIAL

SECURITY NUMBER

IN WITNESS WHEREOF:

In case a price shall be submitted by or on behalf of any corporation it must be signed in the name of such corporation by an authorized officer, or agent therof, who shall also subscribe his name and office. The seal of the corportaion shall be fixed

SIGNATURE

TITLE

PRINT OR TYPED

Section P - Bid Form P- 05

Section Q (Identifying, Experience, Contract No. MAA-MC-27-005 and Financial Questionnaire) (01/04) PAEENS Upgrade and Maintenance at BWI

Q-01

SECTION Q

EXPERIENCE QUESTIONNAIRE

1. The prime contractor shall be the manufacturer of the PAEEN equipment in use (IED) or a

PAEENs manufacturer’s distributing partner.

The Contractor meets this requirement and complies.

Yes No

2. If a primary manufacturer’s distributing partner. Have continuously distributed the primary manufacturer’s equipment for more than the past five years.

3. If a primary manufacturer’s distributing partner. Either have or indicate formal commitment to establish a manufacturer approved equipment service center in sufficient proximity to respond on-site to service calls with the time frames stipulated in the awarded maintenance contract. Please provide physical address and estimated mileage distance from BWI Marshall.

4. “The Contractor must have a least three (3) clients from Category X U.S. Airports for which the Bidder has provided PAEENS installation, maintenance and support services similar in complexity and scope as described in this IFB.” Provide references from at least three (3) clients from medium/large hub airports for whom the Bidder has provided

Airport IED based PAEENS similar in complexity and scope as described in this IFB, during the past five (5) years.

To demonstrate past performance, during the past five (5) years; one of which must have the same major software version as is currently in used at BWI Marshall (does not refer to rev level patch upgrades, bug fix upgrades, “dot” revision levels), the contractor shall and Financial Questionnaire) (01/04) PAEENS Upgrade and Maintenance at BWI

Q-02 submit documentation demonstrating the experience, including company name, address, contact person, telephone number, term of contract, description and amount.

Airport/Company Name:

Scope of services:

Amount:

Contract Term:

Contact Person:

Telephone Number:

Email:

and Financial Questionnaire) (01/04) PAEENS Upgrade and Maintenance at BWI

Q-03

5. Have any contracts held by your organization ever been canceled or terminated for default?

If so, give details on a separate sheet:

6. The Contractor shall submit with the Bid documents its qualifications on Section Q, Experience Questionnaire. If Section Q it is not submitted with the bid or at the request of the Administration following bid opening the Administration shall reject the bidder as non-responsible and the Administration shall proceed to the next lowest, responsive bid from a responsible bidder.

The Contractor shall comply.

7. Firm Description: Provide a general background of the Bidder firm, including its history, the principal business in which it is engaged, the number of employees, location of offices, ownership for firm and type of ownership (This information is limited to one (1) page).

8. Airport PAEEN Experience: Describe the Bidder’s qualification and relevant experience performed within the past five (5) years, as related to projects of similar size and scope in the United States. Include any Airport PAEENS system implementation projects using

IED at medium/large hub airports similar in complexity and scope as described in this and Financial Questionnaire) (01/04) PAEENS Upgrade and Maintenance at BWI

Q-04

IFB. Also, thoroughly describe how the Bidder has supplied this same expertise for contracts of similar size and complexity.

Please attach response. The Contractor shall comply.

9. Past Performance: Bidder should provide a narrative regarding their past performance, including but not limited to:

a. The ability, capacity and skill of the Bidder to perform the Agreement or provide the material or service.

b. Whether the Bidder can perform the Agreement or provide the service promptly, or within the time specified, without delay or interference.

c. The sufficiency of the Bidder’s financial resources and the effect thereof on its ability to perform the Agreement or provide the materials or services.

d. The quality and timeliness of the Bidder’s performance on previous projects of similar size and scope.

e. Outstanding litigation on or by the Bidder.

10. Multiple Equipment Manufacturers: The PAEENS system is comprised of many different manufacturer components and will require working knowledge or their operation. Bidder shall possess authorized agreements, with factory trained personnel as defined by the following:

a. Innovative Electronic Designs

i. Factory Authorized Dealer

ii. Factory trained on the GlobalCom Control System

b. Symetrix

i. Product availability

ii. Working knowledge of legacy SPL controlling software

c. Cisco

i. Product availability

ii. Trained in troubleshooting and configuring Cisco data switches.

and Financial Questionnaire) (01/04) PAEENS Upgrade and Maintenance at BWI

Q-05

11. Contract Team: If a Bidder proposes subcontractors perform contract services, it should provide information about the qualification and experience of each proposed subcontractor, demonstrating working knowledge and in-depth skills in their area of expertise as it applies to the type of work it would be performing under this contract. In addition, the qualifications of all sub-contractors must be consistent with any and all qualifications as requested in the applicable division section of this IFB under the

Technical Specifications. A letter of commitment from each proposed subcontractor should be included in this bid.

12. Key Staff: Key staff is defined as productive staff having major contract responsibilities.

The Bidder should include the key staff proposed for this project, setting forth the specific responsibilities and availability of each proposed key staff person. Personnel proposed should have the requisite and desired qualifications and experience in his/her area of expertise. Provide for each proposed key staff person a two (2) page resume detailing both general and specific experience related to the contract services as defined in this

IFB, including relevant experience gained within the past five (5) years, and all related

IED certifications. Thoroughly describe how the proposed personnel have supplied the same expertise for similar contracts.

Identify any proposed personnel that participated in contracts listed as References and describe the role each individual had in the contract(s).

Maryland Living Wage Affidavit Contract No. MAA-MC-27-005

(MAA- 12/10/07) PAEENS Upgrade and Maintenance at BWI

T-01

SECTION T

Affidavit of Agreement

Maryland Living Wage Requirements-Service Contracts

Contract No.

Name of Contractor

Address

City State Zip Code

If the Contract is Exempt from the Living Wage Law

The Undersigned, being an authorized representative of the above named Contractor, hereby affirms that the Contract is exempt from Maryland’s Living Wage Law for the following reasons

(check all that apply):

Bidder/Offeror is a nonprofit organization

Bidder/Offeror is a public service company

Bidder/Offeror employs 10 or fewer employees and the proposed contract value is less than $500,000

Bidder/Offeror employs more than 10 employees and the proposed contract value is less than $100,000

If the Contract is a Living Wage Contract

A. The Undersigned, being an authorized representative of the above named Contractor, hereby affirms our commitment to comply with Title 18, State Finance and Procurement

Article, Annotated Code of Maryland and, if required, to submit all payroll reports to the

Commissioner of Labor and Industry with regard to the above stated contract. The

Bidder/Offeror agrees to pay covered employees who are subject to living wage at least the living wage rate in effect at the time service is provided for hours spent on State contract activities, and to ensure that its Subcontractors who are not exempt also pay the required living wage rate to their covered employees who are subject to the living wage for hours spent on a State contract for services. The Contractor agrees to comply with, and ensure its Subcontractors comply with, the rate requirements during the initial term of the contract and all subsequent renewal periods, including any increases in the wage rate established by the Commissioner of Labor and Industry, automatically upon the effective date of the revised wage rate.

Maryland Living Wage Affidavit Contract No. MAA-MC-27-005

(MAA- 12/10/07) PAEENS Upgrade and Maintenance at BWI

T-02

Affidavit of Agreement

Maryland Living Wage Requirements-Service Contracts

B. (initial here if applicable) The Bidder/Offeror affirms it has no covered employees for the following reasons: (check all that apply):

The employee(s) proposed to work on the contract will spend less than one-half of the employee’s time during any work week on the contract

The employee(s) proposed to work on the contract is 17 years of age or younger during the duration of the contract; or

The employee(s) proposed to work on the contract will work less than 13 consecutive weeks on the State contract.

The Commissioner of Labor and Industry reserves the right to request payroll records and other data that the Commissioner deems sufficient to confirm these affirmations at any time.

Name of Authorized Representative:

Signature of Authorized Representative Date

Title

Witness Name (Typed or Printed)

Witness Signature Date

Attachments

Attachment A. Pre-Bid Conference Response Form

Solicitation Number MAA-MC-27-005

Public Address and Emergency Evacuation Notification System (PAEENS) Upgrade and

Maintenance at BWI Thurgood Marshall Airport

A Pre-Bid conference will be held via Microsoft Teams at 9:30:00 a.m. on October 8, 2026 for interested

Bidders.

Please return this form by 2:00:00 p.m. October 7, 2026, advising whether or not your firm plans to attend.

The completed form should be returned via e-mail to the Procurement Officer at kwhite7@bwiairport.com

Please indicate:

Yes, the following representatives will be in attendance.

Attendees

1.

2.

3.

No, we will not be in attendance.

Company Name

Printed Name

Title

Date mailto:kwhite7@bwiairport.com

Attachment B. No Bid Notice/ Vendor Feedback Form

No Bid Notice Form Contract No. MAA-MC-27-005

MARYLAND DEPARTMENT OF TRANSPORTATION

MARYLAND AVIATION ADMINISTRATION

NOTICE TO VENDORS/CONTRACTORS

The Office of Procurement and Materials Management (OPAMM) of the Maryland Department of Transportation

Maryland Aviation Administration (MDOT MAA) has solicited your participation in the bid process for Contract

No. MAA-MC-27-005 Public Address and Emergency Evacuation Notification System Upgrade and Maintenance

BWI Thurgood Marshall Airport. In order to help us improve the quality of State bid and proposal solicitations, we ask that you take a few minutes and provide comments and suggestions regarding the enclosed solicitation. Please complete the following and return this form to MDOT MAA, OPAMM by email to kwhite7@bwiairport.com.

I. If you have responded with a "No Bid" please indicate the reasons below:

( ) Other commitments preclude our participation at this time.

( ) The subject of the contract is not something we normally provide.

( ) Do not have the necessary equipment, labor and capital required.

( ) Do not have the experience necessary to perform the work.

( ) The specifications are either unclear, or too restrictive. Please explain in remarks section.

( ) Doing business with Government is simply too complicated.

( ) We cannot be competitive. Please explain in Remarks section.

( ) Time for completion is too short.

( ) Bonding and/or Insurance requirements are prohibitive. Please explain in Remarks section.

( ) Bid/Proposal requirements, other than specifications are unreasonable or too risky. Please explain in remarks section.

( ) Prior experience with State of Maryland contracts was unprofitable or otherwise unsatisfactory. Please explain in Remarks section.

II. If you have submitted a bid or proposal, but wish to offer suggestions or express concerns, please use the Remarks section below.

Remarks:

Vendor Name: Date:

Contact Person: Phone:

Address:

NOTE: Complete this form only if you do not intend to bid. MAA is interested in improving its competitive bid process and your comments are important to this endeavor. A "No Bid" reply does not remove you from the bidder’s list. Thank you for your help.

mailto:kwhite7@bwiairport.comv

Sample Documents

Section A (Agreement) Contract No. MAA-MC-27-005

(01/04/2002)

A-01

SECTION A

THIS AGREEMENT, made this _____________ day of _________________ 2026, by and between Contractor Name, Contractor Address, hereinafter called the Contractor, and the

Maryland Department of Transportation Maryland Aviation Administration, hereinafter called the

Administration.

WHEREAS:

The contract for furnishing all labor and materials to complete Contract No. MAA-MC-27-005, Public Address and Emergency Evacuation Notification System Upgrade and Maintenance at

Baltimore/Washington International Thurgood Marshall Airport for the Maryland Aviation

Administration, at the option of the Administration subject to all conditions, covenants, stipulations, terms and provisions contained in certain plans and specifications, a copy of which is hereto attached, and in all respects made a part hereof, has recently been awarded to the Contractor by the

Administration at and for a sum equal to the aggregate cost thereof at the prices named therefore in the proposal attached hereto.

AND WHEREAS:

It was one of the conditions of said award that a formal contract should be executed by and between the Contractor and the Administration evidencing the terms of said award.

NOW THEREFORE, THIS AGREEMENT WITNESSETH:

That the Contractor does hereby covenant and agree with the Administration that Contractor shall well and faithfully furnish all labor and material and deliver and complete said Contract No. MAA-

MC-27-005 for a period of five (5) years for the Maryland Aviation Administration of the

Department of Transportation, in accordance with each and every one of the conditions, covenants, stipulations, terms, and provisions contained in said specifications, at and for a sum equal to the aggregate cost thereof, at the prices named therefor in the proposal attached hereto, and shall well and faithfully comply with and perform each and every obligation imposed upon Contractor by said specifications or the terms of said award.

AND:

The Administration does hereby covenant and agree with the Contractor that it shall pay to the

Contractor, when due and payable under the terms of said specifications and of said award, the below mentioned sum; and that it shall well and faithfully comply with and perform each and every obligation imposed upon it by said specifications or by the terms of said award.

Contractor agrees to be bound by all of the terms and conditions of the documents set forth in the

Table of Contents, attached hereto, all of which documents are attached hereto or intended to be attached as part hereof to the extent such terms and conditions are applicable to the performance of

(01/04/2002)

A-02 this Agreement.

This Agreement contains the entire agreement between the Parties. It may not be altered or supplemented orally, but only by agreement in writing, signed by the Party against whom enforcement of any waiver, alteration, supplement of discharge is sought.

It is agreed and understood by all Parties hereto that the execution of this Agreement and its effectiveness is contingent upon approval by the Secretary of Transportation and the Board of Public

Works of Maryland, and this Agreement shall be considered to bind the Parties hereto in accordance with the constitution and laws of the State of Maryland.

IN WITNESS WHEREOF:

The Parties of these presents have hereunto caused this Agreement to be executed, the day and year first above mentioned.

STATE OF MARYLAND BY MARYLAND AVIATION ADMINISTRATION

APPROVED FOR ________________________________________________________

Witness MDOT MAA

Date Date

APPROVED AS TO FORM AND LEGAL

SUFFICIENCY:

Assistant Attorney General Date

(01/04/2002)

A-03

In Presence of: Individual Principal

________________________________ as to _________________________________(Seal)

In Presence of: Co-Partnership Principal

Witness:

________________________________as to By: ____________________________(Seal)

Corporate Principal

_______________________________(Seal)

Name of Corporation

Attest: _______________________________ By: __________________________ Affix

Signature Date Signature Corporate

Seal

Printed or Typed Name Printed or Typed Name Date

Printed or Typed Title Printed or Typed Title

Contractor's Federal Tax ID Number or Social Security Number

Section B (Performance Bond) Contract No. MAA-MC-27-005

(01/04/2002)

B-01

SECTION B

PERFORMANCE BOND

NOTE: THIS PERFORMANCE BOND IS NOT REQUIRED IF RESULTANT

CONTRACT PRICE IS LESS THAN $100,000.

Bond Number

Principal Business Address of Principal

Surety Obligee

STATE OF MARYLAND

a corporation of the State of By and through the following

____________________________________ Maryland Aviation Administration and authorized to do business in the

State of Maryland

Penal Sum of Bond (express in figures and words)

(Dollars, written in figures)

(Dollars, written in words)

___________________ _____________________________, 20___

Description of Contract Date of Contract

_____________________________, 20___

Contract No. Date Bond Executed

Section B (Performance Bond) Contract No. MAA-MC-27-005

(01/04/2002)

B-02

KNOW ALL MEN BY THESE PRESENTS:

That we, the Principal named above and Surety named above, are held and firmly bound unto the

Obligee named above in the Penal Sum of this Performance Bond stated above, for the payment of which Penal Sum we bind ourselves, our heirs, executors, administrators, personal representatives, successors, and assigns, jointly and severally, firmly by these presents. However, where Surety is composed of corporations acting as co-sureties, we, the co-sureties, bind ourselves, our successors and assigns, in such Penal Sum jointly and severally as well as severally only for the purpose of allowing a joint action or actions against any or all of us, and for all other purposes each co-surety binds itself, jointly and severally with the Principal, for the payment of such sum as appears above its name below, if no limit of liability is indicated, the limit of such liability shall be the full amount of the Penal Sum.

Principal has entered into or shall enter into a contract with the State of Maryland, by and through the Administration named above acting for the State of Maryland, which contract is described and dated as shown above, and incorporated herein by reference. The contract and all items incorporated into the contract, together with any and all changes, extensions of time, alterations, modifications, or additions to the contract or to the work to be performed thereunder or to the Plans, Specifications, and Special Provisions, or any of them, or to any other items incorporated into the contract shall hereinafter be referred to as "the Contract".

It is one of the conditions precedents to the final award of Contract that these presents be executed.

NOW, THEREFORE:

During the original term of said Contract, during any extensions thereto that may be granted by the

Administration, and during the guarantee and warranty period, if any, required under the Contract, unless otherwise stated therein, this Performance Bond shall remain in full force and effect unless and until the following terms and conditions are met:

1. Principal shall well and truly perform the Contract; and

2. Principal and Surety shall comply with the terms and conditions contained in this

Performance Bond.

Whenever Principal shall be declared by the Administration to be in default under the Contract, the

Surety may, within 15 days after notice of default from the Administration, notify the

Administration of its election to either promptly proceed to remedy the default or promptly proceed to complete the Contract in accordance with and subject to its terms and conditions. In the event the

Surety does not elect to exercise either of the above stated options, then the Administration

Section B (Performance Bond) Contract No. MAA-MC-27-005

(01/04/2002)

B-03 thereupon shall have the remaining Contract work completed, Surety to remain liable hereunder for all expenses of completion up to but not exceeding the penal sum state above.

The Surety hereby stipulates and agrees that no change, extension of time,…