UPDATED Two Portable DER Unit SOW - JCN25016200_08-17-2025.docx

US Department of Transportation

Federal Aviation Administration

Date: August 17, 2025

Federal Aviation Administration Power Services Group Alternative Energy Systems, AJW-222

Statement of Work For Two Portable Distributed Energy Resource (DER) Units

JCN 25016200

1 EXECUTIVE SUMMARY

1.2 General

This Scope of Work (SOW) defines the requirements for the acquisition, delivery and commissioning of two portable DER - Photovoltaic (PV) and Battery Energy Storage System (BESS) to support the Federal Aviation Administration (FAA) critical National Airspace Systems (NAS) facilities. The system will provide a modular, rapidly deployable, and resilient emergency energy solution to ensure uninterrupted power supply for the FAA in both remote and contingency scenarios.

The Contractor’s scope for this project will provide two commercially available, pre-engineered PV+BESS solutions, minimize field installation time, support autonomous or hybrid operations, and integrate seamlessly with existing FAA facility power service entrance. The two portable systems must be transportable via freight or truck delivery methods and capable of 3rd party connection with FAA Remote Monitoring and Management (RMM) system via Modbus RS485 to monitor system status and performance.

Both system deliverables must include a factory-assembled and tested PV+BESS unit housed in a ruggedized, weather-resistant structure; integrated microgrid controlled power management, and monitoring capabilities; compatibility with backup generator connectivity. The system must have sufficient seismic rating for tropical regions. The system must be designed for minimal maintenance and support 24/7 operations in all environmental conditions, including austere or off-grid locations.

The Contractor must provide a complete turnkey solution encompassing system supply, documentation, user training, and technical support. The solution must be proven field-deployable, and ready for immediate operational use with no significant design or development required.

2 Points of Contact

2.2 FAA CO/ COR

2.3 FAA PSG AES

3 Applicable Documents All applicable current revision codes and standards must be used but not limited to the list below. The Contractor must use the most up-to-date versions of the codes, standards, and orders. In the event there are conflicts between FAA documents and industry standards, the FAA standards and orders must take precedence.

3.1.1 FAA Orders

3..1 FAA Standards and Specifications

3..2 Industry Standards

3..3 U.S. Department of Transportation 49 CFR Parts 100-185 Pipeline and Hazardous Material Safety Administration

4 REQUIREMENTS

The Contractor must furnish all resources, labor, materials, equipment, and services necessary to deliver and commission two fully operational portable PV+BESS unit solution described in this SOW. The Contractor must execute the terms of the contract in accordance with this scope and be solely responsible for the administration/management of any of its subcontracts.

· Delivery of two portable PV + BESS units.

· Factory testing, verification of performance metrics and certificates with listings.

· The system must be designed for deployment in coastal and industrial environments.

· The interior system components must be corrosion resistant.

· The exterior coatings must prevent corrosion resulting from exposure of salt, chemicals, or pollutants.

· The exterior system must be UV protected, a minimum Ingress Protection (IP) of 55 rating or equivalent and any exterior enclosure mount must be NEMA 4 rating.

· The system and all associated equipment must be designed and anchored to withstand seismic forces consistent with moderate to high-risk regions, in accordance with ASCE 7, or equivalent standards.

· The system must comply with industry standards e.g., IEEE and NFPA.

· The system must be able to withstand impacts and vibration from transportation and handling.

· Integration with existing FAA site infrastructure and grounding must be in accordance with Specification FAA-C-1217, Standard FAA-STD-019, and NEC as applicable.

· Meets Department of Transportation (DOT) requirements.

· On-site installation, start-up, and commissioning support.

· Training of FAA personnel for operation and maintenance.

· Factory Acceptance Test (FAT) procedure(s) and checklist.

· Minimum two (2) year equipment warranty and five (5) year vendor system support warranty.

5 SYSTEM REQUIREMENTS

· General

3.1. General Requirements

· Commercially available, manufactured solution.

· Modular and transportable via truck, rail, ship or cargo aircraft.

· Ruggedized container with weather, corrosion resistance and withstand seismic vibrations.

· Factory-integrated and pre-wired components.

· Have local remote monitoring connection(s) for Modbus TCP/IP as a Modbus server (follower).

a) Modbus registers must provide information on PV, BESS, and overall system status, performance, and any alarm conditions.

b) Provide Modbus information on connection parameters and register mapping for all applicable components.

· The finished product must have all necessary signage and safety labels as applicable in accordance with NFPA 70E, NFPA 70, and NFPA 855 respectively.

· Photovoltaic (PV) System

· Minimum rated output PV power of 20 kW (dc).

· Tier 1 solar panels with 25-year performance warranty and compliant with UL 61730.

· Portable and stowable PV array as applicable.

· Maximum efficiency inverter(s) compliant with UL 1741 SA and IEEE 1547.

· Modules must be able to withstand normal wind force in tropical regions.

· Battery Energy Storage System (BESS)

· Minimum usable capacity of 300 kWh.

· Lithium Iron Phosphate technology.

· Must be fire safety compliant.

· Environmental controls (Liquid cooling or HVAC).

· Must be Listed UL 9540.

· Power Management

· Microgrid energy management of system with data logging and diagnostics.

· Grid-interactive or islanded operational capability.

· Onboard generator socket capability to support charging the BESS.

· Auto-start/stop functionality for integrated backup generator(s).

· Power output requirements:

· 120/ 208 V - Three-phase (AC)

· 120/ 240 V - Single-phase (AC)

· System Safety

· Arc fault and ground fault detection.

· Over/under voltage protection.

· Overcurrent protection and thermal protection.

· Grounding and bonding.

· Emergency stop functionality.

6 DELIVERABLES

4.

5.

6.

· Post Award Submittals

· Production schedule (reference: section 4).

· Weather resistance/ Seismic report (reference: section 5).

· Typical system specification sheets (reference: section 4 and 5).

· Typical system designs (reference: section 4 and 5).

· Modbus remote monitoring, information on connection parameters and register mapping (reference: section 5).

· Final Deliverables

· Portable PV+BESS unit FAT submittals.

a) PV & Inverter electrical test: Continuity, insulation resistance, string open circuit and inverter input/output checks.

b) BESS electrical test: Insulation resistance, ground fault detection, State of Charge balancing (SOC), over current protection device (OCPD), voltage and current.

c) Wiring electrical test: Point-to-point checks for power and control, polarity checks.

d) Battery Management System (BMS) functional test: BMS startup and communication with microgrid inverter system, charge/discharge cycle, isolation on faults and start/stop by local human machine interface (HMI).

e) Overall System Safety & Protection Validation test: Emergency stop functionality, fire compliant check, arc fault and ground fault detection, over/under voltage protection, overcurrent protection and thermal protection.

f) Overall System Thermal and Environmental Conditioning: Passive/active cooling checks, temperature monitoring checks.

g) Visual Inspection: Internal grounding and bonding checks, cable routing checks, terminations, mechanical fastening, equipment labeling and nameplates.

· System design documentation

a) Final CAD drawings.

b) Final single-line electrical drawings.

c) Final wiring Schematics.

· Technical Specifications

a) Factory assembled mechanical parts data sheets.

b) Factory assembled electrical parts data sheets.

· Instruction manuals

a) Includes system start-up/shutdown and commissioning procedure instructions.

b) Includes safety, system connection, and grid integration instructions.

· Operation & Maintenance (O&M) manuals

a) Includes preventative maintenance instructions.

b) Includes corrective maintenance instructions .

· Training materials and session(s) for FAA staff

a) Two sessions.

b) Locations: First - Oklahoma City, OK and Second - Georgetown, Bahamas.

i. Max ten FAA attendees per session.

· Warranty certificates.

· Product Certifications and Listings.

· Technical support contact details and response times.

· System product parts list with model and part number/ point of contact, lead times, and suitable product parts substitutions.

· Stowing and Shipping instructions.

7 FIRST SYSTEM DEPLOYMENT SUPPORT

· Vendor will provide personnel for onsite consultancy of one mobile system deployment at an operational FAA facility in Georgetown, Bahamas, anticipated days on site: 5. Vendor will also attend a maximum of three virtual pre-deployment meetings.

8 SCHEDULES AND MILESTONES

Table 1

8. Change Orders The contractor must not conduct any work that is beyond the approved scope of work unless directed in writing by the CO.

9. Delivery POC: Joseph.Vincent@faa.gov ATTN: Joseph Vincent, AJW-22 Address: 6201 SW 61st St Bldg. 260 Oklahoma City, OK 73169-6958 Cell: (405) 549-6520 image1.png image2.png