Attachment 18 Meeting Mintutes Pre-Proposal Conference.pdf

Hanger 64

No HVAC work is to be completed in H64.

Hanger 12 We will be sending out Amendment 03 by 26 Feb.

Room 8 SOW as written, contractor is asked to disassemble and reassemble into hanger 13, that has been removed. The

However any furniture attach to wall has to be removed as Haz waste. Must presume all walls are HOT with Asbestos. Modular furniture in Room 8 parts are attached to wall, parts not attached will be moved prior to construction. All new carpet and paint whole room. Remove and dispose white board attached to wall. Room is connected to 9 & 10.

Rooms 9 & 10 will have COMM work for the ITD, and HVAC design. Needed to supplement air quality for machines.

Q) Stand alone unit required to cool, not heat? A) Only stated to cool the ITD generate a lot of heat.

Mechanical as builts for H12- will be in the next amendment 03.

Q) Do they want voice and data at each ITD? Two or Three cables at each location? A) Dual comm drop at each ITD

Q) Will the space remain occupied during construction, will construction barriers be necessary. A) Yes, areas will remain occupied and will need protective barriers. We will make sure the verbiage is added

Furniture will be stored on RND, do not have AC in the unit to store the furniture. It’s a large open space.

It will be provided at no cost to the contractor to use.

Room 18 Currently one large room but we will be dividing into two rooms. North section will receive all new caret and paint, door will be added going into room 8. The large white board on wall will need to be removed and the wall repaired and painted. 18b no additional work will be completed other then replacing ceiling grid, tiles, and lighting.

Room 14 Door will be closed off and new door will be added going into room 11. We do have stock carpet that will be used in the doorways or any carpet repairs needed that wont receive new carpet.

Remove existing light switch.

Room 16 Larger room that will be converted into two rooms. Two cubicles in the back corner will be disposed of for the addition of the new room. The room will be unoccupied during construction. Adding a wall and doorway. New ceiling grid and tiles. The vent return will need to be adjusted along with electrical to accommodate change of space.

Room 4 This room will need a new door, leads into hallway by main door. The furniture in this room will need to be recycled at the base recycling plant. Only for items that are able to be disconnected from the wall. Any furniture connected to the wall should be considered Haz waste and disposed of properly. The hand rail in the hall next to the new door will remain.

Customer is requesting priority of completion: This is not required, just nice to have.

Room 8, 9 and 10 be worked on first

Room 14, 16

Room 18

We are on a tight deadline for H12, we ask that this work be completed at the very latest 1 July 2021.

Night and weekend work is aloud, prior approval and coordination is required.

This is a funded requirement, and plan to do a quick turn around on this:

Proposals are due 5 Mar 2021 12 PM CST

Awarded 10 March 21

NTP 11 March 21

Q) In regards to HVAC build, are we providing calculation or drawing and what level of review? 14 Day review? A)65% then immediately 100% sign and sealed design drawings for HVAC. The review time is 7 days for the Government.

Q) Does the Government have Auto Cad backgrounds? A) No not that I am aware of.

Work on H 12 and H64 can be completed at the same time as long as H 12 is completed on time. Plan

NTP for 11 March, use that date to start your schedule with. For your proposal package, it can be emailed to the CS and CO directly or sent through DoDSafe.

Proposals are Due 5 March 2021 12PM CST

Q) Can a superintendent fulfill the role of a QC rep? A) If you are doing these at separate times then yes.

H 64 Yes. H 12 No, that person cannot fulfill all roles.

Q) Can we propose only two roles for H12 because it is not cost effective to have three people in the small space.

Is a bid bond required electronically or in person, Q) Electronic copy is acceptable as long as the seal is visible.

Q) 1st choice on carpet selection memo is expired, and the third option offers multiple options of color.

Will a new carpet selection memo be provided. A) Yes we will address and rework the carpet selection.

Q) Carpet selection are we using the BPA agreement, A) Yes

We will have the Amendment posted by EOD tomorrow 26 Feb 2021.

Q) Does the format have to be in RSMEANS? A) I believe “Like RSMEANS” an example is in the attachment.