Travel RFP Amendment #1.pdf

Amendment #1

Request for Proposals

Travel Services for the State of Maryland

RFP Number BPM057915

July 29, 2026

Ladies/Gentlemen:

This Amendment is being issued to amend and clarify certain information contained in the above-referenced RFP. All information contained herein is binding on all Offerors who respond to this RFP. Specific parts of the RFP have been amended. The following changes/additions are listed below: new language has been double underlined and marked in bold (i.e., word), and language deleted has been marked with a strikeout (i.e., word).

1. KEY INFORMATION SUMMARY SHEET

Proposal Due (Closing) Date and Time:

August 12, 2026 at 2:00 PM Local Time Local Time

September 17, 2026, at 2:00 PM Local Time Offerors are reminded that a completed Feedback Form is requested if a no-bid/proposal decision is made (see Attachment 1 - No Bid Notice/Vendor Feedback Form).

Follow-up Pre-Proposal Conference MBE Requirements Overview Meeting:

The Office of State Procurement's Supplier Diversity Unit invites all interested vendors to attend an overview of the Minority Business Enterprise (MBE) subcontracting requirements for the upcoming Travel Services Request for Proposals (RFP).

During this session, we will review the MBE participation requirements, required forms and documentation, compliance expectations, and provide an opportunity to ask questions before proposal submission.

Meeting Details Date: Thursday, August 6 ,2026 Time: 10:00 – 11:00 a.m. (ET)

Google Meet Video call: https://meet.google.com/yzw-gqfp-qyd Or dial: (US) +1 352-477-2850

PIN: 554 761 997#

We encourage all prospective prime contractors and interested subcontractors to attend.

2. Appendix 2 Price Form Instructions.

[[Add additional instructions as needed to assist Bidders/Offerors in the completion of the Bid Form. Also, verify the instructions above are appropriate for the type of prices being solicited. If inappropriate, delete any conflicting instructions.]]

[[The Price Form should be included as a separate Excel document and should contain formulas that automatically calculate the Bidder’s/Offeror’s Total Bid/Proposal Price. All cells except those in which the Bidder/Offeror enters its line item prices and its signatory information must be locked. A generic sample is provided below. Add the template below on the Excel document for signatures. Reference the Price Form document here.]]

Complete the Pricel Form only as provided in the Price Form Instructions. Do not amend, alter or leave blank any items on the Price Form.

See separate Excel Price Form labeled xxxxx.xls.

[[Include the signature block below at the end of the Price Form.]]

Complete the Price Form only as provided in the Price Form Instructions. Do not amend, alter or leave blank any items on the Price Form.

See separate Excel Price Form labeled Attachment B -Financial-Proposal.xlsx.

3. Attachment_P._Prime_Contractor_List_of_ALL_Subcontractors.v2.2026 is updated eMMA.

Attachment_P._Prime_Contractor_List_of_ALL_Subcontractors.v2.2026

4. Appendix 8 Economic Benefit Factors

[[This section is discretionary, see COMAR 21.05.03.03 and the BPW Advisory 1996-4. If you are not requiring economic benefits as an evaluation criteria, do not include this appendix. Also remove the associated evaluation criteria from Section 6.2.4 Economic Benefit to State of Maryland from the RFP template.]] https://meet.google.com/yzw-gqfp-qyd

[[Note: The default wording in the last sentence of the paragraph above may not be appropriate to use in all circumstances, such as when multiple awards are possible and Offerors will not know the amount of services each will be requested to provide until after Contract award. For such situations, the Agency/Procurement Unit should include, in lieu of the default wording provided above, some alternative basis for Offerors to project the economic benefit of their Proposals. i.e. such benefit might be based upon each $1,000, $10,000, etc. of Contract value; or the benefit may be requested as part of a task order Proposal in response to a task order RFP.]]

5. Appendix 6 Living Wage Requirements for Services & Facilities Maintenance Contracts

The resulting Contract for this procurement has been determined to be a Tier (enter “1” or “2,” depending on where the majority of the service recipients are located - see Section d below) Contract.

The resulting Contract for this procurement has been determined to be a Tier 1 Contract.

6. Appendix 5 VSBE Participation Goal Section 5.3 Solicitation and Contract Formation

[[If there is more than one Functional Area or Service Category within the IFB, include the following language. Edit the highlighted language to be specific to the number and type of Functional Areas or Service Categories in the IFB.]]

7. Appendix 5 VSBE Participation Goal Section 5.4 Veteran Small Business Enterprise (VSBE) Reports

a) Submit the following reports by the 10th of the month following the reporting period to the Contract Monitor and the <<typeofAgency>> Department VSBE representative:

8. Appendix 4. MBE Participation Goal Section 4.2 Attachments

[[If there is more than one Functional Area or Service Category within the IFB/RFP, include the following language. Edit the highlighted language to be specific to the number and type of Functional Areas or Service Categories in the IFB/RFP.]]

9. Appendix 1. Abbreviations and Definitions

An updated attachment has been uploaded to eMMA.

Issued by:

Stephanie Puryear

Procurement Officer