Vendor Questions and Answers.doc

TIRWR-10-R-00013

Ogden, UT

Vendor Questions and Answers

1. Who is the current prime contractor?

IAP World Services, Inc.

2. Please provide the historical price of the current contract (5 years) of similar scope. (if possible, pls use the RFP clins for our reference).

The current contract value is $37,180,113.16. The current contract is for six locations for five years (base and four option years), whereas this contract will be awarded for one location only.

We will not be providing a breakdown of the total amount of the current contract by RFP CLIN.

3. What does NSP stand for on pricing sheet in RFP?

NSP stands for “Not Separately Priced”. The prices for the services in CLINs 1001A through D are to be added together and presented as a total in CLIN 1001, and therefore not separately priced. This applies to 2001A–D, 3001A-D, 4001A-D, and 5001A-D as well.

4. Why are hours called out on pricing sheets that are less than 2080 per job classification?

The labor categories and hours given on pricing sheets represent potential additional work that would be ordered on an as-needed basis. The hours given are estimates, provided for evaluation purposes only.

5. Why is the 32.5% fringe load not matching the paragraph description under the table?

The fringe load is actually 32.85%. The Fringe Load description under the table has been corrected – please see Solicitation Amendment 3.

6. SCA- service labor – please clarify hours

Davis-Bacon – construction – please clarify hours

Hours to be priced under each wage rate have been clarified – please see Amendments 2 and 3.

7. Handling fee is percentage of what?

The handling fee is a percentage of direct labor and/or subcontractor costs that the offeror will apply to task orders issued under the Additional Services CLIN.

8. What is unit (A/G) stand for on pricing schedules

There is no A/G on the pricing schedule. The unit of ‘AJ’ is used on CLIN 0001, Phase-in period. ‘AJ’ stands for ‘adjustable’, meaning that the price of each unit for this line item may vary, but together shall not exceed the total amount listed in Column 24. For example, if you were to price this CLIN at $10.00 total, you could submit your first invoice for $6.00 and your second for $4.00, rather than both invoices having to equal $5.00. Even though the unit price is adjustable, please divide the total amount by the quantity of 2 to obtain the unit price.

9. What is the bonding capacity requirement going to be for the prime contractor?

Bonding will only be required for task orders issued for construction work as applicable.

10. What CLINs are new to this contract that were not in the current contract?

The Contract Line Items (CLINs) that applied to the Ogden site in the current contract included a CLIN for the ‘Phase-in period’ and CLINs for ‘Basic Services’, ‘Additional Services’, and an ‘Overhead, Handling, and Fee Rate’ for the base year and four option years. This solicitation includes the same CLINs, although in Solicitation TIRWR-10-R-00013 the ‘Overhead, Handling, and Fee Rate’ is titled ‘Handling Fee Rate’. Some of the labor categories listed as sub-CLINs under the ‘Additional Services’ CLINs in this solicitation differ from the labor categories priced in the solicitation for the current contract.

11. Can the IRS please provide the bid schedule on XCEL format?

No, the government will not provide the bid schedule in Excel format.

12. Reference the pricing schedule CLINS 1002, 2002, 3002, 4002 and 5002 each with a unit amount of 13,230 hours. When the additional services hours are added from the sub-clins they total 13,240 hours. Will the IRS be changing the pricing schedule to reflect the correct amount of hours for additional services? This has been corrected. Please see Amendment 2.

13. Reference the pricing schedule CLINS 1002A through 1002R and the Davis Bacon wage agreement and the SCA wage determination provided in the solicitation. Are these hours to be priced as Davis Bacon rates or Service Contract rates?

Please see Amendments 2 and 3 for clarification.

14. Reference the pricing schedule CLIN 1003, 2003, 3003, 4003 and 5003. We are to insert a percentage amount of $3,001 - $500,000. The unit of measurement is each and the quantity is one. This is confusing, what are we to insert in the unit price and amount cells of this CLIN? If we are to apply the percentage of total dollar amount in the unit and amount cells, please define the total dollar amount that the percentage is to be applied against more specifically. The a percentage cannot be applied to $3,001 - $500,000. We must have a specific amount. The amount to which the percentage should be applied is $500,000. This has been corrected – please see Amendment 2.

15. Reference the pricing schedule, CLINS 1002Q and 1002R. These CLINS indicate that 3200 hours of straight time and 10 hours of overtime are to be priced for a number of subjective equipment items and other items with operators. We have never seen snow removal priced in this manner. To price all of these listed elements for 3,210 hours would be very expensive. It is inconceivable that all of this equipment will be required for all 3,200 hours. Will the IRS consider changing the method that they are requesting the cost of snow removal to either a cost-plus CLIN for snow removal or break the individual equipment items listed into individual hourly cost increments.

Offerors are not being asked to price all equipment listed for 3,210 hours each. The list of equipment is provided in order to assist offerors in pricing the 3,200 hours of regular time and the 10 hours of overtime listed under this labor category. Note that line item reads: ‘Equipment required may include:’ Offerors shall price these hours using knowledge of industry practice regarding how often a particular piece of equipment is used in snow removal in a given season.

16. Reference Proposal Submission Requirements section B Corporate Experience and section C Past Performance. Can Experience and Past Performance also be submitted for a Major subcontractor? Yes, offerors may submit Corporate Experience and Past Performance for proposed subcontractors. Please see Solicitation Amendment No. 2

17. Reference Proposal Preparation Instructions: The Past Performance and Corporate experience paragraphs state that past performance for subcontractors will not be evaluated for a Team’s submittal. Request the Government reconsider not evaluating a Subcontractor’s past performance as this appears to unfairly limit the number of firms eligible to bid this opportunity. This has been changed. Offerors may submit Corporate Experience and Past Performance for proposed subcontractors as well. Please see Solicitation Amendment No. 2

18. Reference Proposal Preparation Instructions, Corporate Experience: The paragraph states that a relevant contract must be current or active within the past five (5) years. Is this relevancy window five calendars (ex. 2005) or the past sixty (60) month.

Either interpretation is acceptable.

19. For CLINs 1003, 2003, 3003, 4003 and 5003 does the IRS want contractors to enter only a percent in column 20? Or do you want three entries: in column 20 the percent; in column 24 the value of that percent times $500,000; and, in column 23 the value from column 24 divided by 12 entered as the unit price? Thanks for your assistance.

Please provide the value of the percent in column 24. This should be the same amount listed in column 23. Please see box 21 – the quantity is ‘1’, so the unit price should be the same as the total price.

20. We have been advised by the vendor who has been performing the switchgear maintenance and inspections that the facility equipment list contained in the RFP “does not include a complete equipment list of the switchgear in the facility. It does not even come close.”

Can the IRS update the equipment list to contain all the switchgear equipment line items that will need to be serviced? If that cannot be done we will have to develop our cost proposal based on the current equipment listing and then request an equitable price adjustment once contract performance has begun and the equipment inventory is performed as required by paragraph 5.3.3 of the RFP.

A revised Technical Exhibit (TE) 5 was provided via Solicitation Amendment No. 4 on August 11, 2010. A further revision to Technical Exhibit (TE) 5 was provided via Solicitation Amendment No. 5 on August 17, 2010.

21. Paragraph 3.2 Building Systems Water Treatment States: The Contractor shall provide a detailed water treatment program with their proposal covering all equipment and systems to be maintained as part of this contract. The instructions for the technical proposal only ask for staffing plan, corporate experience, and past performance. Please clarify this requirement.

This is incorrect. Paragraph 3.2 states that the detailed water treatment program shall be provided during the first thirty days of the phase-in period.

22. Paragraph 3.4 Preventive Maintenance (PM) and Certification Paragraph 3.4 states that the contractor shall provide a preventive maintenance program with their proposal. Please clarify this requirement.

This is incorrect. Paragraph 3.4 states that the preventative maintenance program shall be provided during the phase-in period.

23.

What is the total contract price for the previous contract, including all option years?

Please see answer to Question No. 2 24.

On SF 1449, on page 2, the unit for the Phase-In Period is given as “AJ.” This acronym or abbreviation is not listed in Technical Exhibit 8, Ogden Glossary of Terminology. Please explain meaning of “AJ.”

Please see answer to Question No. 8 25.

On SF 1449, on page 2, Item Number 0001 Phase-In Period includes the statement “Due Date: 03/13/2010.” What does this mean?

It means that the end of the 60 day phase-in period is March 13, 2011. The year was corrected via Solicitation Amendment No. 5.

26. On SF 1449, on page 2, is Item number 1001 the sum of Items 1001A, 1001B, 1001C, and 1001D? If not, what is it? Is it management and overhead, for example? The same question applies to Items 2001, 3001, 4001, and 5001. Please clarify.

Yes, Contract Line Item (CLIN) 1001 should be the sum of items 1001A through 1001D. This is the same for each option period as well.

27. On SF 1449, on page 2, the places for prices to be filled in for items 1001A through 1001D have the acronym or abbreviation “NSP” in them. This acronym or abbreviation is not listed in Technical Exhibit 8, Ogden Glossary of Terminology. “NSP” also shows up on the corresponding items for the option years. Please explain meaning of “NSP.”

Please see answer to Question No. 3

28. On SF 1449, item numbers 1003K and 1002L require hour rates for a Fire Alarm Service Technician at Davis-Bacon rates. No such job title occurs in the Davis-Bacon Act wage determination provided. What job title should we use instead? Please price the Davis Bacon hours under the Fire Alarm Service Technician labor category using the Davis Bacon wage rate for ‘Sprinkler Fitter’.

29. Per the equivalency chart on page 18, it appears that whenever the RFP uses the term “maintenance mechanic,” for example in items 1002A and 1002B of the Price Schedule and PWS 3.5.5, that we should be using what the Service Contract Act calls a General Maintenance Worker. Is this correct? Please confirm or clarify.

This is correct. Please use the wage rate for General Maintenance Worker to price hours under this labor category.

30. PWS 3.10.1 Phase-In Planning/Staffing, lists several positions and the number of days for which the position “shall be filled and the individuals shall be on-site prior to the contract start date.” Will this requirement be filled if the incoming contractor commits to hiring the incumbent personnel for these positions, but they remain employees of the outgoing contractor until the last day of the current contract? Please clarify.

If the incoming contractor hires incumbent personnel for these positions, they will have fulfilled the requirement that these personnel be on-site prior to the contract start date. Incumbent personnel will remain on current contractor’s payroll until the last day of the current contract.

31. The proposal instructions state that there is no page limit for Volume I: Technical Proposal (page 89 of 114). However, there is a note after item 10 in the Corporate Experience Summary Sheet that states: "Note: If additional space is required to answer, in detail, any of the above questions please provide one separate page with the question number(s) and your response. Only one additional page will be accepted..." Is there a page limit for each Corporate Experience Summary Sheet? If there is a page limit for each Corporate Experience Summary Sheet, could the additional information be provided at each appropriate response item in the Summary Sheet instead of being referred to a third sheet, so long as the overall page limit per Summary Sheet is not exceeded?

The limitation on supplemental pages to the Corporate Experience Summary Sheet has been removed. Please see Amendment 5.

32. The Written Proposal Format instructions on Page 90 of 114 state that type size cannot be smaller that Word Times New Roman 11 and that there cannot be more than 35 lines per page. However, the Corporate Experience Summary Sheet provided in Amendment 1 is in Times New Roman, 10 point font. Is the Corporate Experience Summary Sheet excluded from the font size requirement? Also, as presented, the Corporate Experience Summary Sheet exceeds 35 lines per page. Is it excluded from the lines per page requirement?

Yes, the Corporate Experience Summary Sheet is excluded from the font size requirement and the lines per page requirement.

33. We suspect that the following are just list number systems gone awry, but to make sure we have asked the following:

· PWS Paragraph 2.2 includes a listing of services labeled F through J. Are there any services labeled A through E?

· PWS Paragraph 3.3.3.6 has a list of items numbered 19 through 21. Are there any items for 1 through 18?

· PWS Paragraph 3.4.2.E includes two numeric lists. One is numbered 1 through 8 and the other 22 through 24. Are there any items for 9 through 21? Also, there is a list of items C through F. Are there items A and B?

· PWS Paragraph 3.5.5 has a list numbered 25 and 26. Are there any items 1 through 24, as well?

· PWS Paragraph 3.9.5.1.1 includes a list numbered 27 through 30. Are there any items 1 through 26?

· PWS Paragraph 3.9.6.1 includes a list of items G through K. Are there any items A through F?

· PWS Paragraph 3.12 includes a list of items numbered 31 through 36. Are there any items 1 through 30?

· PWS Paragraph 3.13 includes a list of items L through O. Are there any items A through K?

You are correct, these were list number systems gone awry during document preparation. Please disregard erroneous numbering and lettering schemes in the PWS – there are no missing items in these lists.

34. Who is the incumbent contractor?

Please see answer to Question No. 1

35. What is the total contract price for the previous contract, including all option years?

Please see answer to Question No. 2

The amount of hours to be priced under SCA and DBA wage rates has been clarified in Solicitation Amendments 2 and 3. Davis Bacon wages will apply to all task orders issued for construction work, regardless of dollar value.

40. SF 1449

52.222.42 Multiple &

CLINs 1002A & B, 2002A & B, 3002A & B, 4002A & B, and 5002A & B reflect a labor category of Maintenance Mechanic. Page 18 of the RFP contains a table that shows the position title of Maintenance Mechanic equates to a DOL/AWD title of Gen. Maint Worker. Should the labor category for the CLINs listed above be revised to Gen Maint Worker?

The labor category shall remain the same. You should price this labor category based on the SCA wages for Gen. Maintenance Worker.

I cannot comment on the applicability of Executive Order 13495, Non-Displacement of Qualified Workers, to the Covington and Austin contracts referenced. Executive Order 13495 applies to this contract for O&M services for the IRS campus in Ogden, UT.

44. Amendment 1

52.212-1

52.212-2 The reference states in part “The Technical Proposal shall consist of the offeror’s response to the requirements of the Performance Work Statement in this solicitation, including a detailed description of its proposed methodology. “

The evaluation criteria/factors appear to make no mention of evaluating the offeror’s response to the requirements of the Performance Work Statement, and cite only the staffing plan, corporate experience and past performance.

Please clarify what specifically the offeror is to address in the technical proposal for evaluation under “The offeror shall specifically define the methodology used in providing quality of service, responsiveness, and timeliness of performance based on relevant contracts.” Does the IRS want offerors to describe how they managed their programs/procedures for preventive and corrective maintenance, service calls, quality control, subcontractor selection and oversight, etc?

The sentences referenced and quoted do not appear in Solicitation TIRWR-10-R-00013. Please review the Proposal Preparation Instructions section of the solicitation for guidance on information that must be submitted as part of the technical proposal.

PAGE

45. Amendment 1

Corporate Experience Summary Many of the requirements of the summary duplicate information required in past performance questionnaires, e.g. Summary items 1, 1a, 1b, 1c, 1d, 7 parts of 2, 3, 4, and 8. Would the Government consider eliminating some of the duplication?

Offerors are not required to submit the same contracts for Corporate Experience and Past Performance. Since offerors may submit different contracts for each factor, requesting this information for contracts submitted for the Corporate Experience factor and those submitted for the Past Performance factor is not redundant.

Also, question 4 is not clear in terms of whether or not the Government is looking for one amount or an amount for each year of the contract referenced. As written, it appears the Government is asking for a single entry and as such, the offeror would have to “average” the dollar value to get the contract value per year. The past performance questionnaires require the original contract value and current or final contract value…again, duplication. Please clarify.

Please provide an amount of the contract referenced for each year.

The note at the end of the summary states that only one additional page will be accepted. Is the one page limitation applicable to each item of an individual summary or all items of an individual summary? In other words if an additional page is necessary to complete item 2, could another page be used to complete item 9, or must both be responded to in a single page?

This limitation has been removed. Please see Solicitation Amendment No. 5.

Item 6 of the summary asks for subcontractor information. While we normally have few subcontractors, we do have maintenance agreements with vendors with special certification/licensing for certain equipment and systems at the facility served. Examples are elevator maintenance, switch gear testing, eddy current testing, fire systems inspections/testing/certification, etc. Additionally, at times the providers may change as a result of economic reasons. Does the Government consider these maintenance providers “subcontractors” and if so, is the offeror to list all or only current providers of such services?

Yes, these maintenance providers are considered subcontractors. The offeror should list those subcontractors they are proposing to use to perform services under this contract

46.Is café equipment in scope? No, it is not.

47. Current contract for services, are the full-time employees bargained for under a Union agreement, if so what union? There are no employees under a Union agreement at the Ogden Service Center under the current contract.

48. Under current scope, what services under this O&M are sub-vended by incumbent. It’s clear water treatment, snow removal are – what else is? Please see list of subcontractors provided as an attachment to Solicitation Amendment No. 3.

49. What is current full-time contractor employee headcount in place? There are currently 13 full-time employees.

50. Are sub contracts in place for UPS, UST, key electrical testing & services, critical annual services for generators/UPS/chillers/boilers? Yes

51. 7/24/365 means at least one person on-site every shift? Yes, refer to the Performance Work Statement (PWS), Paragraph 3.6, On-site hours of operation, last paragraph.

52. FLSS testing, is this part of fixed O&M price? Please refer to PWS, Paragraph 3.1.1 Building Operation Plan (BOP), number 15 in the PWS.

53. Boilers – what is the water capacity of each boiler? We have 2 Kewanee boilers; 300 HP, 12554 MBTU each. We also have 2 Burnham Ray boilers: 300 HP, 12553 MBTU. The manufacturers O&M manual do not indicate the capacity of water.

54. Does steam come in contact with food/people? No

55. Do you treat steam/condensate line? Refer to Paragraph 3.2.1, Water Treatment Program, paragraph A.

56. How far (distance) of condensate system? This information is unknown.

57. Is make-up water softened? Yes, for the boilers and hot water systems.

58. Are boilers lead/lag or alternating? Boilers are Lead/lag.

59. Do you meter make-up water? Yes

60. Have softeners for boiler water? Size? Yes, refer to question # 57. The size of the softener is unknown.

61. Cooling system – do you know tonnage of each tower? This is a 4 cell, 1 tower system. Each cell has a 400.75 ton cooling capacity, for a total of 1603 tons of total cooling capacity.

62. What space within the building will be available to the prime contractor for office, workspace, storage? Inside & outside. Refer to Technical Exhibit (TE) 7.

63. Who is the current prime contractor? Please refer to Question No. 1.

64. Please provide the list of subcontractors used in the current contract & their % value (how much $ their service sub-contracts worth) Please see list of subcontractors provided as an attachment to Solicitation Amendment No. 3. The current contractor has the pricing information.

65. How many FTEs on current contract & their seniority? How many part-time? Refer to question # 49 for the number of FTEs on current contract. Information on their seniority will not be provided. The current contractor has no part time employees.

66. Please provide the names & phone no. of the current project manager & CMMS managers & supervisors (shift leaders) = references. This question should be directed to the current contractor, IAP World Services, Inc.

67. What is the minimum staffing for O&M contract at any time? (just for the Ogden building). Refer to Paragraph 3.6 in the PWS

68. Please provide the list of minor repairs & their values for the past three years. Refer to TE-3. Information on value of minor repairs is not available.

69. Is there any plan on upgrade/renew the CMMS system? Yes, at some time in the near future the IRS will be changing to Archibus.

70. What type of software is currently being used as the Government provided CMMS data base? Maximo, TMA? TMS software is currently being used.

71. Would the Government provide a current up to date listing of the subcontractor being used to provide Firm Fixed testing on the Equipment in the Ogden Building such as the fire alarm, fire suppression systems, BAS, generator, chiller systems etc? Please see list of subcontractors provided as an attachment to Solicitation Amendment No. 3.

72. Are there a limit to the amount of UTSC service calls that can be issued in one year or a limit per month of utility hours that can be ordered by the COTR? No.

73. Boilers were off and I think I read that the PSI of the boilers were 150psi. Would you verify that? The boilers are low pressure steam that run under 15 PSI.

74. Section 3.3.3.5 Utility Time Service Calls (UTSC) appears to allow the government contracting authority unlimited access to assign contractor employees to 4-hour utility repair functions along with $100 worth of part and supplies. This approach to repair work and government utility time is considerably different than other US Government facility contracting arrangements in that it is a) without limit on use of contractor's labor time and b) allows for an unlimited contractor liability resulting from assigned tasks costing $100 that may be assigned to any number of employees, at any time, without limitations of repetitive assignments or acceptance of the finished product. Will the government please release all data regarding the number of man-hours that were assigned under the UTSC clause and the amount of expenditures that were absorbed by the incumbent contractor or Government personnel? Failing that, will the Government designate a target amount of time and dollar expenditures that it estimates will be employed under this clause?

UTSC tickets are captured in TE-3; they appear the same as a basic service call on the monthly service call reports. UTSC tickets are only issued by the COTR. 33 UTSC tickets have been issued in 3 years under the current contract. The number of labor hours for each service call (UTSCs included) is presented in TE-3, under the table titled ‘Service Call Labor Hr Dist’n.’. Information on the amount of expenditures absorbed by the incumbent contractor is unknown.

75. Section 3.10.2, Existing Deficiency Inspection, is drafted in such a manner that it implies that the Government will conduct the deficiency inspection with or without the in-coming contractor being present or accompanying the inspection. It then places the liability for repair of each deficiency discovered on the incoming contractor, so long as the repair is limited to $500 or less in labor and material. There is no limitation of the number of repairs that may be required by the Government and no limitation of the types of repairs, no limitations to incremental steps of repairs that may be divided into $500 segments, and no limit on the total number of repairs that may be ordered by the Government. This clause, in effect, calls for a Government inspection for building deficiencies and places complete liability for necessary repairs required by those deficiencies on the in-coming contractor, without limitation or total ceiling liability. Is this the intent of this clause? Will the Government consider placing dollar limitation in term of total time and material for the repair of these deficiencies so that the prospective contractors will have some comprehension of the limits to their liability?

Refer to Paragraphs 3.10.1., Phase-In Staffing/Planning, and 3.10.2., Existing Deficiencies Inspection. The Existing Deficiencies Inspection is an on-site joint inspection performed by the incoming contractor and the Government together. Deficiencies will be jointly identified. The Government will not be placing a limitation on the number or total cost of repairs under $500 that may be ordered.

76. Under Section 3.10.2.1, Inspection Process, the contractor is clearly responsible for repair of deficiencies resulting from the joint inspection during phase-in of $100,000 in time and material (200 incidents X $500 per each incident). Should offerors assume that inspection deficiencies not covered during this phase-in inspection will or can be, required under the unlimited contractor liability to be assumed under the UTSC requirement? Does the Government recognize that it is placing an unlimited liability and responsibility on the prospective contractor for the assumption of assigned repairs?

There is no limit on the total number or total cost for deficiencies discovered during the phase-in inspection (the question refers to an amount limitation (200) and a cost limitation ($100,000)) in this section of the PWS. Refer to 3.10.2 in the PWS for the repair of deficiencies under $500. Please review the answer to Question No. 74 for information regarding UTSC orders.

77. Please provide quantity, size and type for the disposable filters. Example; Pleated, Media High Efficiency See attachment titled ‘Filter Information’.

78. Please provide the amount of roll filter media required. Quantity or type is not listed. See attachment titled ‘Filter Information’.

79. Please provide the types of light bulbs and a count for the special lighting requirements. Please refer to TE-5

80. There is not a count of the building lighting in the contract. PWS Paragraph 3.1.1.2 states “contractor shall replace failed lamps, to include appropriate ballasts if required, with the most efficient products available in accordance with existing building standards defined by the COTR”. Will the contractor be reimbursed for labor and material cost?

Paragraph 3.1.12. of the Performance Work Statement, Lamps and Ballasts, is part of the fixed-price Basic Services part of the contract; light replacement will be requested by the customers through a service ticket.

81. Is there a re-lamping requirement in this contract?

There is no re-lamping requirement.

82.

Please provide the make and KVA on all UPS machines listed in the equipment list. There are 2-500 KVA, 2-250 KVA, and 1-50 KVA. The 2-500 KVA are manufactured by MGE, the 2-250 KVA are manufactured by MGE, and the 50 KVA is manufactured by Chloride.

83. Please provide the make of the fire alarm system. The makes of the fire alarm system are EST, Simplex and ADT

84. Please provide the make of the building automation system. The make of the building automation system is Yamas Controls.

85. Some of the items listed on the equipment list in technical exhibit 5 have tasks orders that are not included in technical exhibit 4. Example; Air Conditioning Machine, Split System Comfort Cooling Over 10 tons list guide A-05B. A-05B guide is not part of technical exhibit. Please clarify.

Please see the answer to question no. 87.

86. In technical exhibit 5 line items (Motor preventive maintenance 1 thru 7.5 HP) list Pm guide M-03A for the PM guide in technical exhibit 4. This guide is for motors rated over 50 HP or greater. I assume that the correct guide is A-03 for this task?

Please see the answer to question no. 87.

87. In technical exhibit 5 line items (Motor preventive maintenance over 7.5 thru 50 HP) list PM guide M-03B. There is no M-03B in technical exhibit 4. Please clarify. The example below will answer questions 85-87. The asset numbers in the TE Asset Number Column listed are the correct asset numbers from TE-4. The next column to the right, IRS PM/CERT GUIDES, was generated by GSA from an older GSA PM guide. This column can be changed by the new contractor to meet their tracking needs; the current contractor chose not to make change to this column when he was awarded the contract.

88.

3.1.8 Painting and Corrosion Control

What is the historical workload of square feet for painting under 200 square feet?

12 tickets have been issued in the past 4 years.

89.

3.1.9 Read Utility Meters

How many meters are there? Did not see meters on equipment list.

3 water meters, 2 gas meters & 1 electrical. The meters are property of the utility companies and are not government owned.

90.

3.3.1 General Service Call Requirements

Please provide workload history for service calls.

Refer to TE-3

91.

3.3.3.5 Utility Time Service Calls (UTSC)

Please provide workload history for Utility time service calls.

UTSC tickets are captured in TE-3; they appear the same as a basic service call on the monthly service call reports. 33 UTSC tickets have been issued in 3 years under the current contract.

92.

3.5.3 Electricians

Is it the intentions of this paragraph to have a full-time electrician at each building?

There is only one site at Ogden. This contract requires a minimum of one full time, on-site electrician.

93.

3.5.6 Specialized Equipment Maintenance

Pressure vessels and boiler maintenance is normally preformed by in-house stationary engineers and boiler tenders. Is it the intentions of this paragraph to have all work on pressure vessels done by the manufacture?

If the contractor’s employee has been trained or certified by the manufacturer for the pressure vessels, the contractor can perform PM and CM to the equipment. If the contractor chooses not to certify an employee, they will need to use the manufacturer technicians.

94.

3.9.8.1 Repairs Where ACM is Present

How will the contractor be reimbursed for ACM removal?

If the cost of the removal of the asbestos and or the repair task is less than $3,000.00, it will be the contractor’s responsibility to pay for the cost; if the cost exceeds $3,000.00, work will be ordered in accordance with the procedures set forth under Part 4 of the Performance Work Statement, Additional Services.

95.

3.18 As-Built Drawings

Please provide historical data for as-built drawings.

These are original drawings and time will not allow them to be converted to a disk before the offeror’s proposals must be submitted.

96.

4.1.1 Repair Requirements (Service Call Work) exceeding $3,000

Please provide workload history for repair requirements exceeding $3,000.

There have been 40 IDIQ task orders during the past 2 years.

97.

Please provide building specifications such as number of floors, square footage etc.

This is a 1-story building with 536,000 Sq Ft. Refer to TE-1.

98.

The figure under PWS 2.3, Additional Services (pages 39 and 40 of 114) indicates that Phase-in Inspection corrections up to $500 are part of the firm fixed price and that Phase-In Inspection corrections over $3,000 will be covered by task orders. What about Phase-In Inspection corrections between $500 and $3,000? Please clarify.

The Contractor will be paid a negotiated fixed price for all costs exceeding $500 for each individual repair. The table on page 40 was corrected to reflect this via Solicitation Amendment No. 5

99.

PWS Paragraph 3.7.14 is titled “OHS Inspections.” Should “OHS” be “OSH “or “OSHA”?

This should be OSH. This was corrected via Solicitation Amendment No. 5.

100..

PWS 3.10.7, Phase-Out, states “The Contractor shall prepare and submit to the COTR any changes to the Phase-out plan submitted as part of the original proposal.” In addition, TE-6 refers to a Revised Phase-out Plan (emphasis added) being due 60 days before contract termination. However, the Phase-out Plan does not appear to be mentioned as part of the proposal contents in the PWS discussions for proposal preparation starting on page 89 of 114. Please clarify proposal requirements.

The Phase-out plan will be due 60 days before the contract ends. The sentence in Paragraph 3.10.7 and TE-6 were corrected in Solicitation Amendment No. 5 to reflect this.

101..

PWS 3.10.1, Phase-In Planning/Staffing (page 72 of 114) refers twice to “the 60 day phase-in period.” However, paragraphs 3.2.1.B, Water Treatment Program (page 46 of 114) refers to the “first 60 days” of the phase-in period, and 3.7.9, Confined Spaces (page 64 of 114), refers to the ‘initial 60 calendar days” of the phase –in period. These latter two statements indicate that the phase-in period is longer than 60 days and that the requirements referred to in these paragraphs are due sometime before the phase-in period ends. Please clarify timing of phase-in and these requirements.

The phase-in period is 60 days prior to the start of the contract. The Water Treatment Program shall be submitted by the end of the phase-in period. The confined space entry permit system shall be developed by the end of the phase-in period. The sentences referenced in Paragraphs 3.2.1.B and 3.7.9 were corrected to make this clear in Solicitation Amendment No. 5.

102..

In regards to the various labor categories listed under each of the Additional Services CLINs I could not find a corresponding labor category on the Davis Bacon wage agreement for Maintenance Mechanic, Machinery Maintenance Mechanic or Fire Alarm System Technician. Can the IRS provide a DBA wage agreement that contains these labor categories or are they exempt from the DBA requirements?

The hours to be priced according to the Davis Bacon wage rate for Maintenance Mechanic and Machinery Maintenance Mechanic were removed. Please see Solicitation Amendment No. 3.

There may be instances where some construction work would be required on the fire suppression and/or fire alarm systems. Please use the Davis Bacon labor category for ‘Sprinkler Fitter’ to price the Davis Bacon hours under the Fire Alarm System Technician labor category.

121. 5.4.1

6.2

Paragraph 5.4.1 states “Government furnished …..local telephone service with access to the local area network, FTS and Internet connectivity” while paragraph 6.2 states “The Contractor shall arrange for the installation, at their expense, …….and for Internet services”. Please clarify. The Government will furnish 1 in-house (local) line that is shared in the 2 offices. Any other outside lines provided by the area phone providers needed by the contractor will be at the contractor’s expense to install and maintain.

123. Paragraph 3.4.7

Paragraph 3.4.10.2

Reference services, such as an eddy current test which should be accomplished every three years. If the most recent eddy current test (as well as any other 3 or 5 year cycle service) was performed in 2009 or 2010 does the Government still want the contractor to have an eddy current test performed during the first year of the contract as required by Paragraph 3.4.7, or should the service be scheduled in the option year when the 3-year anniversary of the test would fall? The requirement in 3.4.7 certified test schedule will be followed per the contract.

125. TE-5

When was last fire detector sensitivity testing conducted? Annually, per TE-5

126. TE-5

Are the smoke detectors addressable or conventional? Both

127. TE-5

Can the Government provide a total number of wet or dry sprinkler systems? There are 4 Dry and 14 wet systems.

128. TE-5

Are there water flow, tamper switches, or pressure switches that connect the sprinkler to the fire alarm system? Yes

129. TE-5

Are there any horns or strobes connected to the fire alarm system that need to be annually inspected? If so, how many? The horns and strobes are connected to the fire system, they are in TE-5 and under F-15, there are 230 horns and strobes. The inspection of the horns and strobes will follow the NFPA codes and standards. PWS 3.4.1 Preventative Maintenance (PM)

130. TE-5

Are there prints that identify the location of the fire dampers, detectors, etc.? Yes

131. TE-5

Is the contractor responsible for maintaining any security equipment (e.g. CCTVs, cameras, monitors)? No.

132. TE-5

Did the IRS recently have MGE UPS units installed at the Center that are currently under warranty? If so they do not appear to be included in TE-5, the facility equipment list. Can the IRS provide the model and serial numbers for the MGE units? TE-5 has been updated – please see Solicitation Amendment No.’s 4 and 5.