TE-6 Required Submittals and Reports_Revision 1.doc

IRS Building Delegations

Performance Work Statement

2 March 2003

TE-6

Required Submittals and Reports

Ogden, Utah

TIRWR-10-R-00013

TECHNICAL EXHIBIT TE-6

REQUIRED SUBMITTALS AND REPORTS

l. SUBMITTAL REQUIREMENTS

The Service Provider shall submit the following data no later than the dates specified.

A. With Proposal

(1) Staffing Plan as described in Request for Proposal TIRWR-10-R-00013

(2) Corporate Experience as described in Request for Proposal TIRWR-10-R-00013

(3) Past Performance as described in Request for Proposal TIRWR-10-R-00013 B.

Phase-in Period:

(1) Complete Water Treatment Program (Paragraph 3.2)

(2) Initial Water Systems Analysis Report (Paragraph 3.2.1)

(3) Existing Deficiency Report (Paragraph 3.10.2)

(4) Fingerprint Charts/Personal History Forms for all proposed Supervisory and Key Personnel- initial (Section G)

(5) Contact Telephone Numbers for Contractor (Paragraph 3.3.2.2.1)

(6) Update all CMMS software/database records including the building equipment inventory and preventive maintenance schedule (Paragraph 3.4.2.A)

(7) New Annual Preventive Maintenance Schedule (Paragraph 3.4.2.A)

(8) Refrigerant Management Plan (Paragraph 3.9.5.1.1)

(9) Infrared Testing Program (3.4.8)

(10) Building Operations Plan (3.1.1)

(11) Phase-in Transition Plan (Paragraph 3.10.1)

(12) Contingency Plan (Paragraph 3.13)

(13) Quality Control Plan (Paragraph 3.11)

(14) Complete Service Call Program (Paragraph 3.3)

(15) Complete Preventive Maintenance Program (Paragraph 3.4)

(16) Outage Preventive Maintenance Schedule (Paragraph 3.4.7)

(17) Additional Services (IDIQ) Plan (Paragraph 4.1.1)

(18) Refrigerant Management Plan (Paragraph 3.9.5.1.1)

(19) Manufacturers certification or personnel resumes with manufacturers certifications of personnel or firms that will perform specialized equipment maintenance (Paragraph 3.5.6)

(20) Position descriptions and qualifications for all other proposed employees (Paragraph 3.5)

C.

Sixty (60) calendar days prior to contract expiration/ termination:

(1) Phase-out Plan (Paragraph 3.10.7)

D.

Thirty (30) calendar days prior to contract expiration

(1) List of deficiencies to be corrected prior to contract close out (3.10.7.3)

(2) Inventory and return all Government technical publications (5.1.3)

(3) Inventory and return all Government Furnished Materials (GFM 5.2.1)

E.

Seven (7) calendar days prior to contract expiration:

(1) Provide updated Refrigerant records to the Government (Paragraph 3.9. 5.1.3)

F.

Upon Final Expiration of the contract, the Contractor shall return to the Government the following:

(1) Identification/Building Badges issued to Contractor and employees (Paragraph 3.8.2)

(2) All keys/key cards (Paragraph 5.1.1)

(3) All software and hardware and database information related to any Government Furnished or building systems (Paragraph 3.17)

(4) Government furnished materials and equipment (Paragraphs 5.2 and 5.3)

RECURRING REPORT/SUBMITTALS REQUIREMENTS.

The Service Provider (SP) shall provide the Government with all reports and submittals included but not limited to those mentioned below. The reporting format shall be as approved by the IRS Contracting Officer and/or COTR.

9. PM Accomplishments Report (Paragraph 3.14)

3 work Monthly PM progress report. A complete summary of all PM accomplishments in Monthly Progress Report

NOTE: All monthly report data shall be consolidated into a Monthly Activity Report that shall be submitted by the 15th calendar day of the month following performance. The report shall be provided in hard copy and/or electronic format as directed by the COTR. All monthly report formats shall be approved by the COTR during the phase in period.

SOURCE SENSITIVE UNTIL RELEASE