EXHIBIT_04__Criteria_for_Deduction.pdf

EXHIBIT 4

APPLICATION OF CRITERIA FOR DEDUCTIONS

A. Deductions for vehicle downtime.

Deductions for downtime of vehicle will be calculated as follows:

Deduction Calculation

Base Year Option year 1 Option year 2 Option year 3 Option year 4

Vehicle downtime exceeds 4 hours without a suitable replacement

A cost equal to the calculated hourly rate for vehicle inclusion in the contract X the number of hours no suitable vehicle was available for contract use.

A cost equal to the calculated hourly rate for vehicle inclusion in the contract X the number of hours no suitable vehicle was available for contract use.

A cost equal to the calculated hourly rate for vehicle inclusion in the contract X the number of hours no suitable vehicle was available for contract use.

A cost equal to the calculated hourly rate for vehicle inclusion in the contract X the number of hours no suitable vehicle was available for contract use.

A cost equal to the calculated hourly rate for vehicle inclusion in the contract X the number of hours no suitable vehicle was available for contract use.

- Hourly Contracted Vehicle Rate = Total Cost for Vehicle inclusion in the contract divided by 8760 (hours in a year) = Hourly Rate.

- SQI will have the final authority to determine if a replacement vehicle meets the suitability terms of the contract.

B. Deductions for failure to provide supervisory and productive man-hours.

The Security Quality Inspector (SQI) will compare the man-hours reported by the Contractor with the Record of Time Arrival and Departure from Building form, or other approved sign-in/sign-out form such as Standard Forms 139. These reports will be the basis for computing man-hour deductions. In the event of a discrepancy, the entries on the “Record of Time Arrival and Departure from Building” form, or other approved sign-in/sign-out from, will prevail. For example if the weekly report of the contractor indicates that an employee worked eight (8) hours, and the Record of Time and Arrival and Departure from Building form shows that employee as having been in the building for five (5) hours, the five (5) hours will prevail and a deduction will be taken from the 3 hours of service not received.

1. Deductions for Failure to provide Productive Man-hours.

In the event the Contractor, for any reason fails to provide the manpower specified for productive labor, deductions will be made at the rate specified in the “Contract Rate” The “Contract Rate” will be determined by dividing the Annual Total by the total number of man-hours (both productive and supervisory) require annually. Deductions will be made at quarter hour increments.

2. Deduction for failure to provide supervisory man-hours.

In the event that the Contractor, for any reason fails to provide the manpower specified for supervision, deductions will be made at the rate specified in the “Contract Rate”. The “Contract Rate” will be determined by dividing the Annual Total by the total number of man-hours (both productive and supervisory) required annually. Deductions will be made at quarter hour increments.

3. Deduction increases for man-hour deductions.

Deductions will increase commensurate to annual total increases, and will also increase from the base year by ten (10) percent for each subsequent Option Year of this contract; i.e., deductions will increase by ten (10) percent based on the previous year(s) deduction rate.

Example

If the deduction rate for the Base Year is $33.23 per hour of downtime, then the deduction rate for Option year 1 would be increased by ten (10) percent for a total of $36.55 per hour of downtime; an increase of $3.23 per hour. The ten (10) percent increase would be calculated for each remaining Option Year under the contract.

C. Performance Requirement Summary

Deductions for Performance Requirement failures will be applied as follows:

Performance Objective

Performance Standard

Maximum Allowable Degree of

Deviation from Requirement

Monitoring Method Deductions

(1) (2) (3) (4) (5)

Entrance Control Posts staffed/ procedures followed/ conducted

Zero Tolerance for deviation

QASP, Post Inspections, GSA Form 139 review

1 Billable hour at the Contract Rate for each occurrence above the Maximum Allowable Degree of Deviation.

Fixed Posts Man fixed Post as required

Zero Tolerance for deviation

QASP, Post Inspections, GSA Form 139 review

1 Billable hour at the Contract Rate for each occurrence above the Maximum Allowable Degree of Deviation.

Roving Patrol Immediately report to the Supervisor any deficient areas identified

Zero tolerance for deviation

QASP, Post Inspections, GSA Form 139 review

1 Billable hour at the Contract Rate for each occurrence.

Injuries and Illnesses

Immediately notify the Supervisor of any/all incidents

1 deviations per contract option year

Verbal notification and report.

1 Billable hour at the Contract Rate for each occurrence above the Maximum Allowable Degree of Deviation.

Escort Services Written report is submitted within

To be determined by

Verbal notification and report

24 hours SQI or Designee on Case-by-case basis.

for each occurrence with CO concurrence.

Building Rules and Regulations

Written report is submitted within 24 hours

Zero tolerance for deviation

Verbal notification of building rule and regulation violations are to be made immediately

1 Billable hour at the Contract Rate for each occurrence above the Maximum Allowable Degree of Deviation.

Law and Order Immediately report to the Supervisor any illegal acts identified.

Zero tolerance for deviation

Verbal notification of illegal activity w/daily report follow-up

1 Billable hour at the Contract Rate for each occurrence.

Emergency/ Special Keys

Immediately report to the Supervisor any lost or missing keys.

Zero tolerance for deviation

Verbal and written notification of lost keys to the SQI

1 Billable hour at the Contract Rate for each occurrence above the Maximum Allowable Degree of Deviation.

Security and Fire Systems

Immediately report all security & fire incidents.

Zero tolerance for deviation

Report submitted at the end of shift to the Supervisor.

1 Billable hour at the Contract Rate for each occurrence above the Maximum Allowable Degree of Deviation.

Lost and Found Immediately report to the Supervisor any items entered into Lost and Found

1 deviation per calendar year.

Lost and Found Property inventories/turn-in procedures

Post inspections

1 Billable hour at the Contract Rate for each occurrence above the Maximum Allowable Degree of Deviation.

Flying Flags Written report is submitted by close of business the next business day.

Notify the COR immediately.

1 deviation per calendar year

Daily report Post Inspections

1 Billable hour at the Contract Rate for each occurrence above the Maximum Allowable Degree of Deviation

Civil Disturbances/ Criminal Acts

Immediate report to the Supervisor and SQI or Security Office on any disturbances.

Zero tolerance.

Verbal notification of civil activities

Incident report Emergency Calling Tree

1 Billable hour at the Contract Rate for each occurrence.

Emergencies Immediately report to the

Zero tolerance Verbal notification of emergencies

Supervisor and SQI of any emergencies

Incident report

Emergency Calling Tree for each occurrence.

Incident Reports Provide to the Supervisor any incident reports

1 deviation per calendar year.

Incident report for each occurrence above the Maximum Allowable Degree of Deviation

Alarm Monitoring and Console

Man fixed Post as required

Zero tolerance GSA Form 139 review

Daily report

Post Inspections

1 Billable hour at the Contract Rate for each occurrence above the Maximum Allowable Degree of Deviation

Training Training Schedule and Plan Requirements met

Zero tolerance Evaluation of training

Records review

Post inspections

1 Billable hour at the Contract Rate for each occurrence above the Maximum of Deviation

Employee Suitability and Qualifications

Required documentation submitted timely and maintained

Zero tolerance

Evaluation of submissions

Evaluation of training

File and record reviews for each occurrence above the Maximum of Deviation