COVER_LETTER_RFP_TIRMS-16-R-00001.pdf

TO ALL PROSPECTIVE OFFERORS:

Attached is Request for Proposal No. TIRMS-16-R-00001 for armed security guard services for the Internal Revenue Service (IRS) Andover, MA, Covington, KY and Memphis, TN. The purpose of this letter is to provide additional information pertinent to this requirement and to summarize the relevant elements of this solicitation. This letter is not an integral part of the solicitation. In the event of a conflict between the contents of this letter and the solicitation, the solicitation shall govern. Offerors are cautioned that the only person to be contacted for information regarding this requirement prior to contract award is the Contracting Officer, Bernadette Gross-Briggs.

This acquisition is a competitive 8(a) requirement. A firm fixed price, labor hour type contract is contemplated for this procurement.

A site visit/walk-through will be conducted of the buildings at each site location, to be determined via an amendment. All offerors desiring to attend the meeting should submit their request via email or facsimile to the attention of Bernadette Gross-Briggs or Al Monsalve no later than Wednesday, March 02, 2016, with the name, title and phone number of the personnel attending. If you submit your request via facsimile, please submit your request separately to both Bernadette Gross-Briggs and Al Monsalve. If you submit your request via email, you must include both Bernadette Briggs and Al Monsalve on the email request. There is a limit of two representatives per company. Specific dates, time, parking information, meeting locations, check-in procedures and directions will be emailed or faxed to the personnel interested in attending. Due to security requirements and procedures involved, firms that do not notify Ms. Briggs and/or Mr. Monsalve in advance of their intention to attend are not guaranteed admittance to the pre-proposal conference or site visit. The IRS considers attendance at this conference highly important to the preparation of a competitive and cost effective offer. IRS strongly encourages you to send qualified representatives.

It is the offerors responsibility to check the FBO website in the event of any changes and/or updates.

All questions concerning this solicitation shall be submitted in writing no later than, March 18, 2016 and should cite the RFP number TIRMS-16-R-00001. Ms. Briggs may be reached via email at Bernadette.Gross-Briggs@irs.gov or by facsimile on (855) 269-0203. Mr. Monsalve may be reached via email Al.Monsalve@irs.gov or by facsimile (469)801-0756.

Sincerely, Bernadette Gross-Briggs Contracting Officer Midstates Procurement Branch

Enclosure mailto:Bernadette.Gross-Briggs@irs.gov mailto:Al.Monsalve@irs.gov

NOTICE TO CONTRACTOR

In order to reduce the Government’s administrative costs contractors are requested to complete and return this form within ten (10) calendar days after the date of the RFP issuance via eFAX at 855-269-0203, ATTN: Bernadette Gross-Briggs, Contracting Officer.

If a response is NOT received within ten (10) calendar days, your firm will be removed from the mailing list for this solicitation. Once your firm is removed from the mailing list, your firm will not receive any other information concerning this solicitation.

NOTE: This mailing is only for TIRMS-63-R-0001 and will not be used for any future solicitations for guard services.

[ ] Yes, I intend to submit an electronic proposal; retain my firm on the mailing list for Solicitation TIRMS-16-R-00001.

[ ] No, I do not intend to submit an electronic proposal. Please remove my firm’s name from the mailing list for this solicitation.

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