Solicitation_Lttr_TIRMS-13-R-00002.dot

January 25, 2013

TO ALL PROSPECTIVE OFFERORS:

Attached is Request for Proposal No. TIRMS-13-R-00002 for Physical Security Emergency Preparedness (PSEP) Armed Security Guard Services for the Internal Revenue Service (IRS) campuses located in Austin, TX; Brookhaven, NY; and National Capital (Washington, DC and New Carrollton, MD) . The purpose of this letter is to provide additional information pertinent to this requirement and to summarize the relevant elements of this solicitation. This letter is not an integral part of the solicitation. In the event of a conflict between the contents of this letter and the solicitation, the solicitation shall govern. Offerors are cautioned that the only person to be contacted for information regarding this requirement prior to contract award is the Contracting Officer, Bernadette Gross-Briggs..

This acquisition is a competitive 8(a) requirement. A firm fixed price, labor hour type contract is contemplated for this procurement.

Pre-proposal conference information will be provided each location, and posted in on Federal Business Opportunities (FBO) within seven working days of the issuance of this solicitation. A site visit/walk-through will be conducted of the buildings. All offerors desiring to attend the meeting should submit their request via email or facsimile to Bernadette Gross-Briggs with the name, title and phone number of the personnel attending. There is a limit of two representatives per company. Specific dates, time, parking information, meeting locations, check-in procedures and directions will be emailed or faxed to the personnel interested in attending. Due to security requirements and procedures involved, firms that do not notify Mrs. Gross-Briggs in advance of their intention to attend are not guaranteed admittance to the pre-proposal conference or site visit. The IRS considers attendance at this conference highly important to the preparation of a competitive and cost effective offer. IRS strongly encourages you to send qualified representatives.

It is the offerors responsibility to check the FBO website at www.FedBizOpps.gov in the event of any changes and/or updates.

All questions concerning this solicitation shall be submitted in writing no later than 2:00 pm, CST on or about February 21, 2013, and should cite the RFP number TIRMS-13-R-00002. Mrs. Gross-Briggs may be reached via email Bernadette.Briggs@irs.gov or by facsimile on (972) 308-1928.

Sincerely, Bernadette Gross-Briggs

Contracting Officer

Midstates Procurement Branch

Enclosure

NOTICE TO CONTRACTOR

In order to reduce the Government’s administrative, copying and postal costs, contractors are requested to complete and return this form within ten (10) calendar days after the date of the RFP issuance.

If a response is NOT received within ten (10) calendar days, your firm will be removed from the mailing list for this solicitation. Once your firm is removed from the mailing list, your firm will not receive any other information concerning this solicitation.

NOTE: This mailing is only for TIRMS-13-R-0002 and will not be used for any future solicitations for guard services.

[ ] Yes, I intend to submit a proposal; retain my firm on the mailing list for solicitation

TIRMS-13-R-00002

[ ] No, I do not intend to submit a proposal and would like to assist in reducing costs. Please remove my firm’s name from the mailing list for this solicitation.

You may email your response to Bernadette.Briggs@irs.gov or submit your response via facsimile to

972-308-1928, attention Bernadette Gross-Briggs.

Print Name/Title

Signature/Date

Company: _________________________________

Address: __________________________________

Telephone/Fax Number:______________________