AMEND_0013_-_SF_30_(TIRMS13R00002).pdf

OMB Control No 1505-0081

II. CONTRACT ID CODE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT rAGE)

I 8I

7 ADMINISTERED BY (If olher lhan /lem 6) CODE I6. ISSUEDBY CODEI 12155

IRS, Midstates Procurement, OS:A:P:B:M 4050 Alpha Rd, 1045NDAL, 9th Fir, Rm 930 See Item 6

Dallas, TX 75244-4203

BERNADETTE GROSS-BRIGGS 9723081938

8. NAME AND ADDRESS OF CONTRACTOR (No. Sireet, county, Siale and ZIP: Code)

Vendor ID: To All Offerors

(x) I--

9A AMENDMENT OF SOLICITAn

TIRMS-13-R-00002

ON NO.

X 9B. DATED (SEE ITEM II)

03/28/2013 lOA lOB. DATED (SEE ITEM IJ)

MODIFICATION OF CONTRACT/ORDER NO.

II. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITAnONS !XI The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers D is extended, !XI is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and IS, and returning _1~ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATA SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and data specified.

CODE IFACILlTY CODE

12. ACCOUNTING AND APPROPRIATION DATA (lfrequired)

13. THIS ITEM APPLIES ONLY TO MODIFICAnONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify autharity) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM lOA

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as change.,· in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 4J.IOJ(b).

C THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF

D. OTHER Specify type of modification and authority)

E. IMPORTANT: Contractor D is not, D is required to sign this document and return __ copies to the issuing office.

14. DESCRIPTION OF AMENDMENTIMODIFICATION (Organized by lieF SeL'IiOIl headings, including so/icitalioncontracl su,?iecl matter where feasible.)

AMENDMENT NO. 0013 is hereby issued under RFP No. TIRMS-13-R-00002, as follow:

1. Provide revised responses to Q & A previously addressed in Amendment #0011,

2. Include revised EXHIBIT 2, DATED 03-26-13.

Except at provided herein, all terms and conditions of the document referenced in Item 9A or lOA, as heretofore changed, remains unchanged and in full force and effect

15A. NAME AND TITLE OF SIGNER (J"ype or prinl) 16A. NAME AND TITLE OF CONTRACTING OFFICER (J"ype or prinlj

BERNADETTE GROSS-BRIGGS

15B. CONTRACTOR/OFFEROR

(Signature ofper.wn authorized 10 sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

Bauvu.J)t1J.LL1-lQ44.~ (S'gnalure ofContracling Officer)

16C. DATE SIGNED

28Mar2013

NSN 7540-Q1-152-a<J70 30-105 STANDARD FORM 30 (REV 10~3) PREVIOUS EDITION UNUSABLE Computer Generated Prescribed by GSA

FAR (48 CFR) 53.243

IRS CLARIFICATION RESPONSES

QUESTIONS & ANSWERS

RFP NO. TIRMS-13-R-00002

March 28, 2013

158. 158. PWS Reference: Contract Pricing, Paragraph B Page #: page 11 of 157 Question:

Paragraph B states that the total amount of emergency services ordered during any twelve (12) month period shall not exceed 2000 hours per location.

a) Will the government specify out of the 2000 hours of emergency services per location, how many are overtime? N/A.

b) How many are Regular Time? Same as above.

c) How many hours were allocated to Guard I? N/A

d) How many hours were allocated to Guard II? All of the AGS hours are based on productive (Guard II) hours.

IRS REVISED RESPONSE: AGS/Emergency services may be required at any time throughout the term of this contract. Services are contingent upon "as needed" basis. It is incumbent upon the offeror to submit their best price proposal for AGS/Emergency services which meets the government's need, based on Guard II hourly rates.

161. 161. PWS Reference: Austin Campus

Page #: page 13 of 157

Question:

Please provide a seniority list for the Austin Campus.

ANSWER: The information requested above will be available during the transition period for each site location.

IRS REVISED RESPONSE: This information is available following contract award notification. It is incumbent upon the offeror to submit their best firm-fixed price proposal for guard services in accordance with the PWS.

162. 162. PWS Reference: Requirements Page #: page 11 of 157 Question:

The first paragraph under Requirements states that there will be a 30-day transition period which begins seven (7) days after contract award of the base period. Please confirm if the 30-day transition period is business days OR calendar days.

ANSWER: Unless otherwise specified, calendar days.

IRS REVISED RESPONSE: The transition period has been revised and extended to reflect 90 calendar days following notification of contract award.

163. 163. PWS Reference: Requirements; PWS 1.6.14.1; PWS 1.6.27 Page #: page 11 of 157; page 18 of 157 Question:

The first paragraph under Requirements states that there will be a 30-day transition period which begins seven (7) days after contract award of the base period. PWS

1.6.14.1 states that "the contractor shall provide copies of all certification and required training for all security guard personnel performing services under this contract within ten

(10) days after contract award notification to the COR/Alternate COR." PWS 1.6.27 states that Government training can only be scheduled after the CO awards a Contract.

a) Please confirm that contractors must train and qualify all security personnel performing services under this contract within ten (10) days after contract award notification. This statement implies that work should begin prior to Contract Award and the official start date for Transition which is seven (7) days following Contract Award (not notification of Award).

b) Please confirm what training must be completed within the stipulated ten (10) day requirement.

c) Please confirm if the ten (10) days are counted as business days OR calendar days.

d) Please confirm that the requirement to complete training and certification within ten (10) days of contract award notification also applies to the security officers under the predecessor contract as stated in PWS 1.6.14.1.

ANSWER: An amendment will be provided to change 30 day transition period to 60 calendar days. Ten calendar days after award notification, the contractor must confirm that contract personnel are trained and qualified. The transition period will start on the 7th day after contract award notification.

IRS REVISED RESPONSE: The transition period has been revised and extended to reflect 90 calendar days following notification of contract award.

167. 167. PWS Reference: SF1449, Definitions (J); M.2.4.2

Page #: page 32 of 157, page 115 of 157

Question:

Please provide the guard mount requirements as referenced in the SF1449, Definitions, and Evaluation Criteria.

ANSWER: Walk time and guard mount time varies by location

IRS REVISED RESPONSE: The Government does not have privy to the offeror's guard mount cost estimate requirements. However, costs associated with guard mount time must be included as part of the offeror's firm-fixed price proposal.

169. 169. PWS Reference: PWS 4.1 Key Personnel; PWS 4.7; PWS 6.3.2.1; M.3.3.5 Key Personnel Page #: page 37 of 157; page 42 of 157; page 52 of 157; page 113 of 156 Question:

The RFP references key personnel as Project Manager, Program Manager, Site Supervisors, Shift Supervisors, and Watch Commanders.

a) Are all of these positions considered Key Personnel?

If not, please state which positions are Key Personnel

ANSWER: Yes.

IRS REVISED RESPONSE: The definition for Project Manager, Program Manager, and Contract Manager may be reference as the same position in this solicitation. Any title referenced above must meet the requirements of the Project Manager position as stated in the RFP. This position is considered a key personnel position.

172.

172. PWS Reference: PWS 4.4.5 Page #: page 42 of 157 Question:

PWS 4.4.5 states that the Contractor shall submit all required Cardio Pulmonary Resuscitation and first-aid certifications for each officer to the COR/Alternate COR within 10 days after receipt of the award notice.

a) Please confirm that contractors must train and qualify all security personnel within ten (10) days after contract award notification. This statement implies that work should begin prior to Contract Award and the official start date for Transition which is 7 days following Contract Award (not Award Notification).

b) Please confirm if the ten (10) days are counted as business days OR calendar days.

ANSWER: Unless otherwise specified, calendar days.

IRS REVISED RESPONSE: This requirement has been changed to include a 90 day transition period from the award date. A 15 day requirement for all qualifications and training documentation are due 15 days prior to POP.

174.174. PWS Reference: PWS 4.4.9.2

Page #: page 41 of 157 Question:

PWS 4.4.9.2 states that the contractor is responsible for parking fees and/or arrangements for security officers at certain downtown posts where parking is not available. Please provide the list of posts where parking is not available.

ANSWER: Should officers incur such an expense, the contractor shall be responsible for associated fees.

IRS REVISED RESPONSE: Arrangement of Parking (if any) is the responsibility of the contractor or its personnel. Currently the only site that does not have parking available is the Metro DC, Main IR facility. The IRS is not responsible for any parking expenses incurred (if any).

178. PWS Reference: PWS 6.3.1 Project Manager; 6.3.1.3

Page #: page 51 of 157

Question:

PWS 6.3.1 references the position description requirements for a Project Manager.

PWS 6.3.1.3 states that the Contractor shall identify an provide to the Government an experienced Program Manager (PM).

a) Is the Project Manager and the Program Manager the same position or are they different positions?

If they are different positions, will the IRS please provide clarification on each individual's role, responsibilities, and qualification requirements

ANSWER: YES.

IRS REVISED RESPONSE: The definition for Project Manager, Program Manager, and Contract Manager may be reference as the same position in this solicitation. Any title referenced above must meet the requirements of the Project Manager position as stated in the RFP. This position is considered a key personnel position.

182. 182. PWS Reference: PWS 7.2.3 Page #: page 75 of 157 Question:

PWS 7.2.3 states that no individual employee of the Contractor shall provide more than 12 hours of service during anyone 24-hour period unless the work periods are separated by an 8-hour non-duty period.

ANSWER: Correct.

IRS REVISED RESPONSE: Officers shall not stand a duty post for more than 12 hours; however, any training hours are not considered post hours.

183. 183. PWS Reference: PWS 7.2.3 Page #: page 75 of 157 Question:

PWS 7.2.3 states that no individual employee of the Contractor shall provide more than 12 hours of service during anyone 24-hour period unless the work periods are separated by an 8-hour non-duty period. Executive Order (EO) 13495, "Non displacement of Qualified Workers Under Service Contracts," signed by President Obama on January 30, 2009, became effective on January 18, 2013. Will the Government grant an exception to the requirement outlined in PWS 7.2.3 during the Transition period so that incumbent employees who are currently working on the contract have an opportunity to attend training.

ANSWER: We support Executive Order (EO) 13495 to grant incumbent first right of refusal. The contractor is responsible for ensuring compliance with all applicable labor rates (i.e. CBA's or Wage Determination) at each site location must be considered.

IRS REVISED RESPONSE: Officers shall not stand a duty post for more than 12 hours; however, training hours are not considered post hours.

186. PWS Reference: Volume I: Technical Proposal

Page #: page 101 of 157

Question:

If resumes are required with proposal submission, do they count against the 50-page limitation?

ANSWER: Yes.

IRS REVISED RESPONSE: Key personnel resumes DO NOT count against the 50- page limitation.

189. 189. PWS Reference: Instructions to Offerors, Proposal Preparation Instructions Management Area; RFP Section M.2.3 Evaluation Approach, Factor # 3 Management Area; RFP Section M.3.3 Evaluation Criteria, Management Area

Page #: page 101 of 157; page 108 of 157; page 113 of 157 Question:

References 1 and 2 above are in apparent agreement regarding the Factors, Subfactors, and Elements that must be addressed in offerors' proposals. Reference 3, however, differs from references 1 and 2 and does not appear to present the criteria by which the Factors, Subfactors, and Elements will be evaluated. Further, Reference 3 introduces evaluation criteria that are not included in References 1 and 2. These apparent discrepancies are illustrated in the table below. Please clarify and reconcile the Instructions, Evaluation Approach, and Evaluation Criteria for the Management Area.

Management Area - Apparent Discrepancies

Instructions and M.2.3 Evaluation Approach M.3.3 Evaluation Criteria

Subfactor 1 - Corporate Capability M.3.3.1Evaluation Criteria

Subfactor 2 - Key Personnel M.3.3.2 Understanding of Requirements

Subfactor 3 - Corporate Capability M.3.3.3 Feasibility of Approach

Element A - Property Management a. Required Licenses and Permits

Element B - Subcontracting b. Staffing

c. Equipment

d. Training

M.3.3.4 Completeness M.3.3.5 Key Personnel M.3.3.6 Transition Plan

ANSWER: Please note that Subfactor 3 should read "Program Control". Please see Amendments #0010 AND 0011.

IRS REVISED RESPONSE: To clarify, all evaluation criteria listed in section M.3.3, Management Area is a part of the factors/subfactors, broken out and providing an understanding of what is expected.

193. 193. PWS Reference: M.3.3 Evaluation Criteria, Management Area Page #: page 113 of 157 Question:

M.3.3.1 states that "The offeror's management proposal will be evaluated by the following three criteria and applied against the requirements of the PWS.". There are five criteria listed as M.3.3.2- M.3.3.6.

Please clarify the Evaluation Criteria for the Management Area.

ANSWER: Please see response #189

IRS REVISED RESPONSE: To clarify, all evaluation criteria listed in section M.3.3, Management Area is a part of the factors/subfactors, broken out and providing an understanding of what is expected.

194. PWS Reference: (p) Encryption Page #: page 146 of 157 Question:

The fourth paragraph on page 146 states that whenever possible, computer operations must be in a secure area with restricted access. Please confirm that internet will be authorized for Contractor-furnished computers.

ANSWER: No, see reference Government Furnished Materials, Equipment and Services, Section 5.1.

IRS REVISED RESPONSE: Please see revised Exhibit 2, dated 3/28/13.