AMEND_0011_-_Q A_RESPONSES_CONTINUATION.pdf

RFP NO. TIRMS-13-R-0002

Q&A RESPONSES

CONTINUATION

AMENDMENT NO. 0011

CORRECTION to response on questions #12, previously provided in Q&A Responses Posted on Amendment #0008

12. Does the government want 1x project Manager for the whole project or one for each

Region?

ANSWER(AMENDED): One PM with overall administration responsibilities and one site supervisor per site location: (1) Austin, TX; (1) Brookhaven, NY;

(2);National Capital (Main IR & New Carrollton, MD).

ADDITIONAL QUESTIONS & ANSWERS

158. PWS Reference: Contract Pricing, Paragraph B Page #: page 11 of 157 Question:

Paragraph B states that the total amount of emergency services ordered during any twelve (12) month period shall not exceed 2000 hours per location.

a) Will the government specify out of the 2000 hours of emergency services per location, how many are overtime? N/A.

b) How many are Regular Time? Same as above.

c) How many hours were allocated to Guard I? N/A

d) How many hours were allocated to Guard II? All of the AGS hours are based on productive (Guard II) hours.

159. PWS Reference: PWS 1.4 Scope - Austin Campus Page #: page 13 of 157 Question:

PWS 1.4 lists the Austin Campus locations and includes a reference to Attachment 1.

Did the Government intend to call this Exhibit 1 rather than Attachment I? If not, please provide Attachment I.

ANSWER: PWS 1.4 should read Exhibit 1.

160. PWS Reference: PWS 1.4 Scope - Austin Campus; Exhibit 1 Post of Duty Locations Page #: page 13 of 157; page 2 of 49 Question:

Exhibit 1 lists nine (9) locations for the Austin Campus; however, the PWS page 13 of 157 shows seven (7) locations on the Austin Campus. Please confirm the number of posts, operating hours, and locations for the Austin Campus.

ANSWER: PLEASE SEE AMEND #0008

161. PWS Reference: Austin Campus Page #: page 13 of 157 Question:

Please provide a seniority list for the Austin Campus.

ANSWER: The information requested above will be available during the transition period for each site location.

162. PWS Reference: Requirements Page #: page 11 of 157 Question:

The first paragraph under Requirements states that there will be a 30-day transition period which begins seven (7) days after contract award of the base period. Please confirm if the 30-day transition period is business days OR calendar days.

ANSWER: Unless otherwise specified, calendar days.

163. PWS Reference: Requirements; PWS 1.6.14.1; PWS 1.6.27 Page #: page 11 of 157; page 18 of 157 Question:

The first paragraph under Requirements states that there will be a 30-day transition period which begins seven (7) days after contract award of the base period. PWS

1.6.14.1 states that "the contractor shall provide copies of all certification and required training for all security guard personnel performing services under this contract within ten

(10) days after contract award notification to the COR/Alternate COR." PWS 1.6.27 states that Government training can only be scheduled after the CO awards a Contract.

a) Please confirm that contractors must train and qualify all security personnel performing services under this contract within ten (10) days after contract award notification. This statement implies that work should begin prior to Contract Award and the official start date for Transition which is seven (7) days following Contract Award (not notification of Award).

b) Please confirm what training must be completed within the stipulated ten (10) day requirement.

c) Please confirm if the ten (10) days are counted as business days OR calendar days.

d) Please confirm that the requirement to complete training and certification within ten (10) days of contract award notification also applies to the security officers under the predecessor contract as stated in PWS 1.6.14.1.

ANSWER: An amendment will be provided to change 30 day transition period to 60 calendar days. Ten calendar days after award notification, the contractor must confirm that contract personnel are trained and qualified. The transition period will start on the 7th day after contract award notification.

CONTINUATION

AMENDMENT NO. 0011

164. PWS Reference: PWS 1.6.14 - Training; 1.6.14.1 Page #: page 18 of 157 Question:

PWS 1.6.14.1 states that "all newly hired Contract security officers under the predecessor must take the required training and pass the written examination prior to working under" this Contract. Will the Government be evaluating transition costs as a separate contract line item (CLIN) in order to equally compare incumbent proposals against non-incumbent proposals?

ANSWER: No.

165. PWS Reference: PWS 1.6.23 - Contractor-Provided Magnetometer/X-Ray Training Page #: page 23 of 157 Question:

PWS 1.6.23 states that all Contract employees shall receive contractor required training on the use and handling of magnetometers and or x-rays where applicable in accordance with Training (Exhibit 6).

Please provide the number of hours required for magnetometer and x-ray training since it is not listed on Exhibit 6.

ANSWER: See reference Exhibit #6 OJT requirements: magnetometer and x-ray training is based site specific covered under the OJT requirements. COR will provide an outline of post training requirement for contractor. Contractor will develop and monitor applicable OJT training program.

166. PWS Reference: PWS 1.6.24.5 Page #: page 24 of 157 Question:

PWS 1.6.24.5 states that under no circumstances shall the Contractor require the Contract employee to incur the expense of CPR/AED or First Aid training/recertification without providing full remuneration to the employee within fifteen (15) days of the employee's completion of the course. Please confirm if the fifteen (15) days is business days OR calendar days.

ANSWER: Unless otherwise specified, calendar days.

167. PWS Reference: SF1449, Definitions (J); M.2.4.2 Page #: page 32 of 157, page 115 of 157 Question:

Please provide the guard mount requirements as referenced in the SF1449, Definitions, and Evaluation Criteria.

ANSWER: Walk time and guard mount time varies by location

168. PWS Reference: PWS 3.15.5, Exhibit 15a, #8, #9 Page #: page 36 of 157; page 43 of 49 Question:

PWS 3.15.5 requires each armed security guard on duty to have: raincoat, cap covers, overcoats, overshoes, safety vests. These items are listed as supplemental equipment under 3.15.5. They are also addressed under PWS Exhibit 15a #8 and #9 for uniforms.

a) Are these items referenced as inclement gear considered uniforms?

b) If they are classified as uniforms, please clarify that these are required for all armed security guards and supervisors.

. ANSWER: Yes, see Request for Proposal section 3.15.3

169. PWS Reference: PWS 4.1 Key Personnel; PWS 4.7; PWS 6.3.2.1; M.3.3.5 Key Personnel Page #: page 37 of 157; page 42 of 157; page 52 of 157; page 113 of 156 Question:

The RFP references key personnel as Project Manager, Program Manager, Site Supervisors, Shift Supervisors, and Watch Commanders.

a) Are all of these positions considered Key Personnel?

If not, please state which positions are Key Personnel

ANSWER: Yes.

170. PWS Reference: PWS 4.1.1 - Austin Campus Page #: page 37 of 157 Question:

PWS 4.1.1 states that the PM will have office space, provided by the IRS, located at:

National Capitol Region Main IRS Headquarters. Will space be provided onsite at the Austin Campus for security officers to store personal effects

ANSWER: Space will not be provided for officers to store personal effects at each site.

CONTINUATION

AMENDMENT NO. 0011

171. PWS Reference: PWS 4.4.3 Page #: page 41 of 157 Question:

PWS 4.4.3 states that the Contractor shall submit a completed employee-training plan (outline) to the COR within 10 days after receipt of the award notice.

a) Please confirm that a completed employee-training plan (outline) is to be provided to the COR within 10 days after receipt of the award notice or after contract award.

b) Please confirm if the ten (10) days are counted as business days OR calendar days.

172. PWS Reference: PWS 4.4.5 Page #: page 42 of 157 Question:

PWS 4.4.5 states that the Contractor shall submit all required Cardio Pulmonary Resuscitation and first-aid certifications for each officer to the COR/Alternate COR within 10 days after receipt of the award notice.

a) Please confirm that contractors must train and qualify all security personnel within ten (10) days after contract award notification. This statement implies that work should begin prior to Contract Award and the official start date for Transition which is 7 days following Contract Award (not Award Notification).

b) Please confirm if the ten (10) days are counted as business days OR calendar days.

173. PWS Reference: PWS 4.3 Firearms / Ammunition, PWS 4.3.2 Page #: page 39 of 157 Question:

Please confirm that all initial issue weapons must be purchased new for this contract.

ANSWER: See reference RFP section 4.3.2. Uniforms and equipment shall be purchased new; however replacement uniforms shall be “like new” throughout the contract period.

PWS Reference: PWS 4.3 Firearms / Ammunition, PWS 4.3.2; Exhibit 8 Page #: page 39 of 157 Question:

Beyond information in exhibit 8 (Semi-Automatic Pistol: 9mm, standard police, service type): are there restrictions to the make / model of weapon are to be purchased.

ANSWER: No.

CONTINUATION

AMENDMENT NO. 0011

174. PWS Reference: PWS 4.4.9.2 Page #: page 41 of 157 Question:

PWS 4.4.9.2 states that the contractor is responsible for parking fees and/or arrangements for security officers at certain downtown posts where parking is not available. Please provide the list of posts where parking is not available.

ANSWER: Should officers incur such an expense, the contractor shall be responsible for associated fees.

175. PWS Reference: PWS 4.6 Cell Phones - Austin Campus Page #: page 42 of 157 Question:

Please provide the list of designated posts that are required to have a cell phone in accordance with PWS 4.6.

ANSWER: The contractor shall provide and maintain one cell phone for designated post per IRS Campus to accommodate communication with customers. The COR/Alternate COR is responsible for approving post(s) requiring the use of cell phone(s) for communication.

176. PWS Reference: PWS 5.1 - National Capitol Campus - Maryland Locations Page #: page 45 of 157 Question:

Are hand held wands located at each post considered Government Furnished Materials?

ANSWER: Yes, as needed.

177. PWS Reference: PWS 5.15.5.8 - National Capitol Campus - DC Locations Page #: page 49 of 157 Question:

PWS 5.15.5.8 states that loading and unloading of ammunition and cleaning the firearms shall take place in a contractor designated area, away from the federal property. Please confirm if a discharge barrel is permitted on site.

ANSWER: A discharge barrel will not be permitted on site at each location.

CONTINUATION

AMENDMENT NO. 0011

178. PWS Reference: PWS 6.3.1 Project Manager; 6.3.1.3 Page #: page 51 of 157 Question:

PWS 6.3.1 references the position description requirements for a Project Manager.

PWS 6.3.1.3 states that the Contractor shall identify an provide to the Government an experienced Program Manager (PM).

a) Is the Project Manager and the Program Manager the same position or are they different positions?

If they are different positions, will the IRS please provide clarification on each individual’s role, responsibilities, and qualification requirements

ANSWER: YES.

179. PWS Reference: PWS 6.3.2 Site Supervisors; 6.3.2.1 Page #: page 52 of 157 Question:

PWS 6.3.2.1 states that a Key Personnel Resume (EXHIBIT #6C) shall be completed for each supervisor and a copy shall be provided to the COR/Alternate COR for approval.

When are these resumes required to be completed and submitted to the COR/Alternate COR for approval?

ANSWER: By the proposal submission date.

180. PWS Reference: PWS 6.4 Standards of Conduct Page #: page 54 of 157 Question:

PWS 6.4 states that in performance of their duties, all guards, supervisors, and Contract Manager shall adhere to the standards of conduct and performance as set forth in 41CFR 101-20.3. Is the Contract Manager position the same as the Project Manager and/or the Program Manager position? If no, please clarify please to role, responsibilities, and qualification requirements for the Contract Manager position.

ANSWER: The Project Manager, Contract Manager and Program Manager may be referenced as the same position in this solicitation.

181. PWS Reference: PWS 6.4.4.1 - Austin Campus Page #: page 55 of 157 Question:

Please confirm if the computers at various posts are Government Furnished Equipment and used to manage access control.

CONTINUATION

AMENDMENT NO. 0011

ANSWER: Yes.

182. PWS Reference: PWS 7.2.3 Page #: page 75 of 157 Question:

PWS 7.2.3 states that no individual employee of the Contractor shall provide more than 12 hours of service during any one 24-hour period unless the work periods are separated by an 8-hour non-duty period.

ANSWER: Correct.

183. PWS Reference: PWS 7.2.3 Page #: page 75 of 157 Question:

PWS 7.2.3 states that no individual employee of the Contractor shall provide more than 12 hours of service during any one 24-hour period unless the work periods are separated by an 8-hour non-duty period. Executive Order (EO) 13495, “Non-displacement of Qualified Workers Under Service Contracts,” signed by President Obama on January 30, 2009, became effective on January 18, 2013. Will the Government grant an exception to the requirement outlined in PWS 7.2.3 during the Transition period so that incumbent employees who are currently working on the contract have an opportunity to attend training.

ANSWER: We support Executive Order (EO) 13495 to grant incumbent first right of refusal. The contractor is responsible for ensuring compliance with all applicable labor rates (i.e. CBA’s or Wage Determination) at each site location must be considered.

CONTINUATION

AMENDMENT NO. 0011

184. PWS Reference: PWS 8.3 Applicable Minimum Hourly Rates of Wages;

Performance Work Statement Exhibits and Attachments, Table of Contents

Page #: page 77 of 157; page 1 of 49 Question:

PWS 8.3.1 states that the hourly rates and health and welfare rates are determined acceptable by the Secretary of Labor in accordance with the Collective Bargaining Agreement and provisions of the Service Contract Act of 1965, as amended (Refer to Attachment "TBD"). In addition, the Table of Contents references Attachment 1 - Collective Bargaining Agreement - TBD and Attachment 2 - DOL Wage Determinations –

TBD

a) In order for bidders to have sufficient time to prepare quality proposals, will the Government provide a copy of Attachment 1, Collective Bargaining Agreement prior to the March 5 date for responses to questions? SEE AMEND #0005/0007

b) In order for bidders to have sufficient time to prepare quality proposals, will the Government provide a copy of Wage Determination No. 2005-2515, Rev. 14 prior to the March 5 date for responses to questions? SEE AMEND#0007 – IRS

AUSTIN CAMPUS IS LOCATED IN TRAVIS COUNTY. WD 2005-2503, REV 13.

c) In order for bidders to have sufficient time to prepare quality proposals, will the Government provide a copy of Wage Determination No. 2005-2103, Rev. 12 prior to the March 5 date for responses to questions? SEE AMEND 0007

d) d) Will bidders be provided an opportunity for a second round of questions once all RFP documents are posted? No.

185. PWS Reference: Discussions and Correspondence Page #: page 103 of 157 Question:

The RFP states that questions concerning any technical aspect of the solicitation must be in writing. In order to ensure timely response, question should be received by the Contracting Officer at least 15 days before the due date for receipt of proposals.

a) The current due date for questions is February 27 which is 13 calendar (or 8 business) days before the due date for receipt of proposals. Will the Government consider revising the proposal schedule in order for bidders to comply with this requirement?

b) Considering that the CBAs are not provided at this time and most of the answers to questions have price impact will the Government provide adequate extension time for the contractor to be able to price based on the answers to these questions.

ANSWER: Proposal date has been extended through April 1,2013, 3PM CST.

Applicable CBA and WD have been provided in Amendment No. 0005/0007.

186. PWS Reference: Volume I: Technical Proposal Page #: page 101 of 157 Question:

If resumes are required with proposal submission, do they count against the 50-page limitation?

ANSWER: Yes.

CONTINUATION

AMENDMENT NO. 0011

187. PWS Reference: Written Proposal Format A. Page; B. Text Page #: page 101 of 157 Question:

Is text contained within charts, tables, or diagrams required to be at least Arial, 11 point font or may it be a smaller point, as long as it is legible?

ANSWER: Arial, 11 point font.

188. PWS Reference: Proposal Preparation Instructions, Volume II: Business (Price)

Proposal Page #: page 101 of 157 Question:

Volume II: Business (Price) Proposal states there is a 15-page limitation. The Representations and Certifications are also required to be submitted in this Volume.

a) Are the Representations and Certifications included in the 15-page limit for Volume II? No.

b) Are the SF1449 and subsequent signed amendments included in the 15-page limit for Volume II? No.

189. PWS Reference: Instructions to Offerors, Proposal Preparation Instructions - Management Area; RFP Section M.2.3 Evaluation Approach, Factor # 3 Management Area; RFP Section M.3.3 Evaluation Criteria, Management Area

Page #: page 101 of 157; page 108 of 157; page 113 of 157 Question:

References 1 and 2 above are in apparent agreement regarding the Factors, Subfactors, and Elements that must be addressed in offerors' proposals. Reference 3, however, differs from references 1 and 2 and does not appear to present the criteria by which the Factors, Subfactors, and Elements will be evaluated. Further, Reference 3 introduces evaluation criteria that are not included in References 1 and 2. These apparent discrepancies are illustrated in the table below. Please clarify and reconcile the Instructions, Evaluation Approach, and Evaluation Criteria for the Management Area.

Management Area - Apparent Discrepancies Instructions and M.2.3 Evaluation Approach M.3.3 Evaluation Criteria

Subfactor 1 - Corporate Capability M.3.3.1Evaluation Criteria Subfactor 2 - Key Personnel M.3.3.2 Understanding of Requirements Subfactor 3 - Corporate Capability M.3.3.3 Feasibility of Approach

Element A - Property Management a. Required Licenses and Permits Element B - Subcontracting b. Staffing

c. Equipment

d. Training M.3.3.4 Completeness M.3.3.5 Key Personnel

M.3.3.6 Transition Plan

CONTINUATION

AMENDMENT NO. 0011

ANSWER: Please note that Subfactor 3 should read “Program Control”. Please see Amendments #0010 AND 0011.

190. PWS Reference: M.2 Evaluation Procedure, M.2.3 Page #: page 109 of 157 Question:

M.2.3 matrix states FACTOR #4 - COST/PRICE: Subfactor 2 - Scenario Most Probable Cost.

a) Did the IRS intend on supplying a Scenario for the offeror to determine a Scenario MPC? No.

b) If yes, will it be provided with the rest of the government responses on March 5?

N/A

191. PWS Reference: M.3.2.6.1 states that Offers shall submit past performance information on at least three (3) contracts.

Page #: page 112 of 157 Question:

Does this requirement imply three past performance for the prime and three for each subcontractor or a total of three past performance contracts in total?

ANSWER: No. Three for the offeror.

192. PWS Reference: M.3.2 Past Performance, M.3.2.6.1 Page #: page 112 of 157 Question:

M.3.2.6.1 states that Offerors shall also submit completed Past Performance Questionnaires and refer to Attachment 4; however, Attachment 4 is not included in the RFP. Will the IRS be providing this Attachment prior to the March 5 date for Responses to Questions in order for bidders to complete the forms, send them to Government reviewers, and provide sufficient time for Government reviewers to return them to the IRS prior to the proposal deadline date?

ANSWER: See Amend #0006. RFP Deadline extend through April 1, 2013, 3PM

CST.

193. PWS Reference: M.3.3 Evaluation Criteria, Management Area Page #: page 113 of 157 Question:

M.3.3.1 states that "The offeror’s management proposal will be evaluated by the following three criteria and applied against the requirements of the PWS.". There are five criteria listed as M.3.3.2- M.3.3.6.

Please clarify the Evaluation Criteria for the Management Area.

ANSWER: Please see response #189

CONTINUATION

AMENDMENT NO. 0011

194. PWS Reference: (p) Encryption Page #: page 146 of 157 Question:

The fourth paragraph on page 146 states that whenever possible, computer operations must be in a secure area with restricted access. Please confirm that internet will be authorized for Contractor-furnished computers.

ANSWER: No, see reference Government Furnished Materials, Equipment and Services, Section 5.1.

195. PWS Reference: Exhibit 2 Contract Security Post Hour Requirements Page #: Exhibit 2 Question:

PWS 3.0 references Exhibit 2 which provides the contract guard duty post hours.

a) Number of Posts - The number of posts summary in column A Service Locations does not match the number of posts in column E Weekday Hours. Please clarify the number of posts. Please see attached, revised Exhibit 2.

b) Brookhaven, NY - The number of hours for Brookhaven, NY, cell E 31 shows 168, should this be 24? Please see attached, revised Exhibit 2.

c) All sites - c) Based on column G note in cell G1, “*” means includes holidays” but this is inconsistent with the number of days in column I . For example, Austin Texas site cell G3 shows *5 which based on the note in cell G1 means “days including holidays” but the number of annual working days in cell I 3 shows 251 which means “excludes holidays”. Also cell G 9 shows 5 which means excludes holidays, but the total number of working days in cell I 9 shows 261 days which means includes holidays. Can the government provide clarification?

Please see attached, revised Exhibit 2.

d) Brookhaven, NY - Cell H32 Brookhaven, NY (weekly hours for second line item) is blank. Please confirm that there are no hours for this post.

e) Brookhaven, NY - Brookhaven, NY column C is blank. Please confirm that no vehicles are required at this location.

f) Brookhaven, NY - Brookhaven, NY column C is blank. Please confirm that no vehicles are required at this location.

Please see attached, revised Exhibit 2.

g) All sites - Are roving positions permitted to provide relief breaks for the fixed positions? Yes.

h) Are roving positions and fixed positions allowed to be exchanged during shifts (e.g. 2 -3 hour rotations on each post) or is this a scheduling matter within the contractors purview? Roving position is NOT an exchanged post. Fixed positions are within the contractor’s purview to make the exchanges as deemed appropriate.

196. PWS Reference: Exhibit 2 - National Capitol Campus - DC Locations Page #: n/a Question:

Please clarify the post number assigned to the Rover and where that officer is staged between roving patrols.

ANSWER: See reference amended 0008 Exhibit 2 Main IR Rover Post 6 and 12 and New Carrollton Post – Post #3, 10, 13 and 14 (mobile patrol).

197. PWS Reference: Exhibit 3 Application of Criteria for Deductions Page #: page 16 of 49 Question:

Page 16 of 49, Paragraph A provides a deduction table that covers a 5 year period of performance. Please confirm whether this contract is a three (3) or five (5) year period of performance.

ANSWER: Base plus two-12 month options (Three).

198. PWS Reference: Exhibit 6, Contract Security Officer Training Requirements -

Austin Campus Page #: Exhibits page 27 of 49 Question:

Please provide a list of the employees who have completed the OJT requirements for the Austin Campus.

ANSWER: The requested information will be provided during the 60-day transition period for each site location.

199. PWS Reference: Definitions (P), (S) Page #: Page 32 of 157; Page 33 of 157; Exhibits page 27 of 49 Question:

The definition of a Site Supervisor is a person who has authority to act for the Contractor on a day-to-day basis at the work site and will maintain the on-site work schedule (Monday through Friday) that corresponds with normal business hours with the local PSEP office. The definition of the term "Watch Commander" is a person who serves as a shift supervisor for the Contractor on a day-to-day basis 24/7/365.

a) Are the Site Supervisors and Watch Commander the same position? No.

b) If not, please provide the difference in roles, responsibilities, qualifications, for these two positions. See reference RFP Definition page for letters P and S.

200. PWS Reference: Exhibit 3, Exhibit 18 Page #: page 48 of 49 Question:

Exhibit 3 indicates 12 hours follow-up orientation training. Exhibit 18 lists 7 hours total for follow-up orientation training. Please clarify the required hours for follow up training.

ANSWER: See attached, revised exhibit #18.

201. PWS Reference: Exhibit 14; Exhibit 2 Page #: page 39 of 49, page 40 of 49 Question:

Exhibit 14 Vehicle Requirements are inconsistent with Exhibit 2 Contract Security Post Requirements "vehicle" column. Please clarify the need for vehicles at each site.

ANSWER: See attached, revised Exhibit #02.

202. PWS Reference: Exhibit 15a; PWS 4.2.4 Page #: page 42 of 49; page 38 of 157 Question:

Exhibit 15a Class A uniforms reads "issued shoes/boots"; PWS 4.2.4 states that contractor "is not required to purchase shoes". Please clarify if the contractor is required to purchase and issue boots to all security guards and supervisors.

ANWSER: See RFP attached revised Exhibit #18. The contract is required to provide the appropriate uniform items in accordance with applicable CBA and/or wage determination

203. PWS Reference: Exhibit 15a Page #: page 42 of 49 Question:

Exhibit 15a "uniform components" chart "description/color" column does not appear to coordinate with the items listed in the item description column for several categories:

Jacket / Winter Patrol reefer cap, Handcuffs, Key Strap. Please clarify the description and quantity for required uniform items.

ANSWER: See attached, revised Exhibit #15(a) .

CONTINUATION

AMENDMENT NO. 0011

204. PWS Reference: Exhibit 15a Page #: page 42 of 49 Question:

Exhibit 15a Class A uniform lists "leather duty gear"; "Uniform Components" indicates that the duty gear can be leather or black webbing.

a) If a specific type, make, model is required (leather or nylon, plain or basket weave, exposed metal or hidden hardware), please clarify the allowable duty gear types.

b) If not, please identify if "leather or nylon, law enforcement standard duty gear" is allowable. Yes

ANSWER: See attached, revised Exhibit #15a .

205. Reference: Exhibit 2 Post Hour Requirements.

Question/Request for Clarification: Column H, “Days * includes Holidays” For the Austin site, “*5” is explained to mean includes holidays. However, column L, “Total Annual Days” states 251 days for these *5 lines. We believe this number should be 261. The lines designated as not including holidays states 261 rather than 251. This is the same for the Brookhaven site with a mix of *5 and 5 in col. H. But all the lines have 251 days.

Please clarify or consider reissuing Exhibit 2.

ANSWER: See attached, revised Exhibit #2.

206. Reference: Exhibit 2 Post Hour Requirements, Brookhaven Post 6.

Question/Request for Clarification: Brookhaven Post 6 is a mix of M-F including holidays, 7 days a week and hours that do not match. Please clarify or consider reissuing Exhibit 2.

ANSWER: See attached, revised Exhibit #2.

207. Reference: Regarding Exhibit 2 Post Hour Requirements, Brookhaven.

Question: Is it correct that Brookhaven does not require radios?

ANSWER: See attached, revised Exhibit #2.

208. Reference: PWS section 1.6.19.1 “The Contractor is responsible for providing thirty two (32) hours of live fire weapons training prior to sending the Contract employees to a firing range for the initial range qualification session.”

Question: Should 1.6.19.1 read 8 hours of classroom and 24 hours of live fire?

ANSWER: No, see reference RFP 1.6.19.1 for 32 hours of live fire and 1.6.19.2 for 8 hours of classroom. Total hours of firearm training is 40 hours.

CONTINUATION

AMENDMENT NO. 0011

209. Reference: Exhibit 15a (pages 42 and 43 and table pages 44 and 45)

Question/Request for Clarification: Exhibit 15a table appears to be mismatched between the Uniform Components column and the Description column (such as gold handcuffs, etc.). Also, items discussed in Exhibit 15a pages 42 & 43 do not match items on the table on pages 44 & 45. It is difficult to determine exactly what items the Contractor is to provide. Please clarify or consider reissuing Exhibit 15a.

ANSWER: See attached, revised Exhibit #15a.

210. Reference: PWS section 3.15.8 “Guards must have the ability to travel to and from their duty place with their firearm.” Section 4.3.3.6 “Firearms may not be stored on site by contractor personnel.” Section 4.3.3.1 discusses clearing barrels and gun lockers.

The SOW describes walk time as, Time required for posting, checking in to collect/return weapons, and relief of contract personnel.

ANSWER: You are permit to transport a weapon in DC as required under the contract.

You are not allow to store.

Per D.C. Official Code 1-206.02(a)(3) provides “The Council shall have no authority to pass any act contrary to the provisions of this chapter except as specifically provided in this chapter, or to...Enact any act, or enact any act to amend or repeal any Act of Congress, which concerns the functions or property of the United States or which is not restricted in its application exclusively in or to the District.

This statute prohibits the D.C. Council from enacting laws or regulations effecting the operations of the Federal Government. Accordingly, neither private security firms contracting with the United States government nor the firearms used by those firms on those contracts are subject to regulation by the Security Officers Management Branch of the Metropolitan Police Department. As such, the District of Columbia has no role in regulating the transportation of weapons by such firms’ employees while they are performing their contractual obligations for the federal government.

Question: If firearms may not be stored on site, please explain the need for and locations where clearing barrels and gun lockers are needed.

ANSWER: See reference RFP section 4.3.3.6 Firearms shall always be handled in a safe and prudent manner. Loading and unloading of ammunition and cleaning the firearms shall take place in a contractor designated area, away from the federal property.

Firearms may not be stored onsite by contract personnel.

211. Reference: Section 4.3.3.6 “Firearms may not be stored on site” Question/Request for Clarification: To our knowledge, weapons may not be transported home in the District of Columbia. Please clarify which locations section 4.3.3.6 refers to.

CONTINUATION

AMENDMENT NO. 0011

212. Reference: PWS section 3.2 Question: Section 3.2 requires a minimum of two SO’s be stationed in the Security Console 24/7/365. Is this additional staff or are these positions accounted for in Exhibit 2?

ANSWER: Yes. See attached, revised Exhibit #2.

ANSWER:

Should officers incur such an expense it is the contractor shall be responsible for associated fees.

213. Reference: PWS section 3.3 “the Contractor shall provide relief guards on all shifts, weekend and holidays”, etc. Section 4.1.2 implies the reader should refer to Exhibit 2 for information regarding which posts require relief.

Question/Request for Clarification: Exhibit 2 does not address post relief information.

Please provide relief information for posts at each location.

ANSWER: Post specific information will be provided in post orders of each site location after contract award.

214. Reference: PWS section 4.4.9.2 “The contractor shall be responsible for parking fees and/or arrangements for security officers at certain downtown posts where parking is not available.” Question: To which locations does this apply and what rates should be anticipated?

215. Reference: Regarding PWS section 4.5 Portable Radios. “The Contractor shall provide sufficient numbers of portable radios, standard carrying cases, batteries, and battery chargers to equip each officer and supervisor while on duty (Exhibit 15). (Note:

Check Exhibit 15 to ensure it specifies frequency operating range required. Should have an operating radius of 5 miles of the site center. Must provide clear concise communication without interruption. Repeaters may be installed to improve signal strength).”

Question: Exhibit 15 gives no information about frequencies. Exhibit 15, #4 does however say that radios must be compatible with base station and repeater frequencies and capable of communicating with the COR, local rescue and law enforcement. 1) Are these base stations and repeaters to be supplied by the Contractor? If so, how many of each are required for each location? 2) What frequencies are required to communicate with rescue and law enforcement? 3) Are radios to be UHF/VHF or Project 25 capable?

This is important information due to the expense of repeaters and unusual radio types.

ANSWER: The contractor must provide as stated in paragraph 4.5.3 of the RFP.

CONTINUATION

AMENDMENT NO. 0011

216. Reference: PWS section 4.6 “The Contractor shall provide and maintain one cell phone for designated post per IRS Campus to accommodate communication with customers. The COR/Alternate COR is responsible for approving post(s) requiring the use of cell phone(s) for communication.”

Question: 1) Does the first sentence mean one cell phone per post or one per site(campus)? 2) Regarding the second sentence and to be able to bid cell phones, will the Government provide the number of approved posts where cell phones are required?

217. Reference: PWS section 4.3.4 states the 9 MM semi-automatic must be capable of firing 147 grain hollow point ammunition.

Question: Is 147 grain ammo required or is the usual FPS guideline of 115 to 147 grain acceptable?

ANSWER: See reference RFP Section 4.3.4 Ammunition: Firearms shall meet the National Institute of Justice (NIJ) Standard-0112.03, Auto loading Pistols for Police Officers. The equipment standard developed by the Office of Law Enforcement Standards of the National Institute of Standards and Technology. Firearm must be 9mm standard law enforcement service-type semi-automatic, capable of firing 147-grain hollow-point ammunition or hollow point ammunition recommended by the manufacturer. A copy of the standards can be obtained at http://www.nlectc.org

218. Reference: Exhibit 2 and Exhibit 14 Question: Please clarify the discrepancy between vehicle numbers on Exhibit 2 and Exhibit 14.

ANSWER: See attached, revised Exhibit #2.

ANSWER: See reference RFP section 4.6 Cell Phones – The contractor shall provide and maintain one cell phone for designated post per IRS Campus to accommodate communication with customers. The COR/Alternate COR is responsible for approving post(s) requiring the use of cell phone(s) for communication.

Post specific information will be provided in post orders of each site location after contract award.

CONTINUATION

AMENDMENT NO. 0011

219. Reference: PWS 1.6.24 and Exhibit 6, CPR/AED/First Aid Question: PWS section 1.6.24 refers to annual CPR/AED/First Aid refresher training however Exhibit 6 calls for 4 hours of refresher training semi-annually. Which is correct?

ANSWER: Both, Annual requirement refers to certifications/ recertification. Semi-annual refers to refresher training.

220. Reference: PWS 4.4.1 “The contractor shall provide all official bonds required…” Question: Are bonds required? If so please clarify bonding requirements.

ANSWER: See reference RFP Section 4.4.1 “The contractor shall provide all official documentation required.”

221. Reference: 52.212-1, pg 102 section B Text “text lines will be a minimum of single-spaced, not to exceed 35 lines per page.”

Question: A standard 9” vertical page using Arial 11 point font would consist of 51 lines per page not 35. Would the Government amend the requirement to allow 51 lines per page?

ANSWER: Please refer to attached solicitation revisions.