TE 14 Training Request SOO.pdf

2024 Housing Assessment Services Technical Exhibit #14

TE 14 Training Request SOO 1 10/1/2023

Statement of Objective (SOO) Request - Damage Assessments Training

Background: The Federal Emergency Management Agency (FEMA) is authorized to provide Disaster Relief and Emergency Assistance to survivors during recovery of disasters and emergencies. Disaster declarations that are of a magnitude that exceed FEMA and Contractor base line staffing capabilities to perform housing assessment services will need to leverage HIS contractor training capabilities to train FEMA interagency Government employees to support the FEMA IA Recovery damage assessment mission.

Scope: The scope of this effort is to provide instructors to train Government employees to include any and all related training material and supporting logistics to conduct one or more two day maximum IA Recovery residential damage verification class(s). Quantities of personnel to be trained for each class could vary depending on the size of the pending disaster.

Training topics may include, but are not limited to, discussion of the programs, ACE4 Software user guide, IHP Assessment Guidelines and procedural changes.

Constraints: Due to the uncertainty of the magnitude of any disaster, the quantity of federal employee assets to be trained for this scope of effort will be estimated based upon the most current information available at the time of issuance of the TOPR. The awardee of each task order may be required to exceed the quantity of federal asset employee/assessors to be trained initially provided in the TOPR and Task Order (TO). Authority for exceptions to the Fair Opportunity process are provided in Section G.2 which includes logical follow-on task order(s) already issued under the contract and all awardees were given a fair opportunity to be considered for the original order may be used as a basis for increasing the quantities of assessments.

Conversely, the magnitude of the disaster may be so severe that the Federal Emergency Management Agency (FEMA) determines it’s in the best interest of the Government to issue one or more task orders to effectively support the disaster for which an exception will also be utilized in accordance with Section G.2.

Assessment Guidelines for training: Based on the FEMA Declaration Impact Summary for all Presidential declared disasters, FEMA will initiate appropriate assessment guidelines for the type and size of the event to be used in the training event. There are standard guidelines for most all events. However, a streamlined assessment guideline may be required for this task order.

Preliminary information: The contractor shall provide TOPR responses for initial federal employee asset training which shall include contractor provided location/site, number of sessions to be conducted and the number of personnel to be used as trainers/Subject Matter Experts in each session which will be utilized for the State of XXXXX pending an Individual Assistance (IA) declaration. Additional training may be necessary after declaration and during the 60 day base period.

The Government estimates the following number of federal assets trained will be required:

2024 Housing Assessment Services Technical Exhibit #14

TE 14 Training Request SOO 2 10/1/2023

Performance Period Quantity of Trainers/SMEs

Quantity of Federal Asset Assessors

Period of Performance

Initial Award XXX X,000 60 days

TBD XX X,000 TBD

TOPR EVALUATION INFORMATION

Award will be made to the responsive, responsible contractor who provides the best-valued solution to the Government. In performing the best value trade-off analysis, all non-cost evaluation criteria, when combined are: ( ) significantly more important than cost or price; (X) approximately equal to cost or price; or ( ) significantly less important than cost or price. Each quotation will be evaluated according to the following cost and non-cost criteria.

Technical: The contractor’s proposal will be evaluated on its demonstrated ability to meet the needs of the Government, as defined below.

1. Contractor Provided Federal Asset Assessor Training Services: Contractor shall propose training material and methodology, location of training site and associated logistics, names of trainers, the modules to be used and the proposed class schedule. The trainers will be the subject matter expert as it relates to disaster damage assessments. All causes of damage and the extent of real property damage to the home;

• how the habitability of the home has been affected;

• verification of ownership, occupancy and insurance information;

• the extent of damages to personal property and vehicles;

• information regarding other disaster expenses and needs; and

• Multi-family and private road and bridge access issues.

The proposed training shall be conducted for the quantities identified in this TOPR. The contractor shall propose the location / site, number of sessions to be conducted and the number of personnel to be trained in each session.

2. Location of Work: Work assignments will be performed in a declared disaster areas TBD.

Details of the approach to engage in this effort to include managing a work load and hours may extend up to 12 hours per day, 7 days per week. Constraints to overcome are the handling of multiple disasters and providing approach to engaging in this scope across all events that graduates are deployed. FEMA is looking for a creative solutions to accomplish this initiative.

3. Evaluation: The Government will evaluate the vendor’s full understanding of the goals and objectives identified in the Statement of Objective by assessing the benefits and weakness of their proposed Performance Work Statement (PWS). The contractors TOPR response shall reflect a clear, comprehensive, and complete discussion of how the solution will provide the ability to achieve desired outcomes over the life of the task order.