Tab D TE 5 Deliverables 10.2.2026.docx

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US Army Hawaii Dining Facilities’ Large Equipment Preventative Maintenance & Repair Services
Solicitation number
W912CN-27-Q-A009
Issued by

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This file is Technical Exhibit 5 (TE 5), a deliverables schedule for the U.S. Army Hawaii Dining Facilities' Large Equipment Preventative Maintenance & Repair Services contract (W912CN-27-Q-A009). The document specifies fourteen deliverables that the contractor must provide throughout the contract period, detailing submission timelines, formats, and responsible parties. Initial deliverables due within ten to thirty days of contract award include a Transition Plan (A001), Quality Control Plan (A002), Safety Plan (A003), and Labor Contingency Plan (A014). Ongoing operational deliverables include a Preventive Maintenance Schedule (A004) submitted quarterly within thirty workdays; Preventive Maintenance Reports (A005) within five working days of completion; Work Order Requests (A006) submitted within one to two business days depending on urgency; Weekly Status Reports (A008) submitted by end of business Thursday; and Monthly Invoices (A009 and A011) submitted by the fifth business day of each month. Additional deliverables include an Equipment Inventory List (A007) requiring initial completion within thirty calendar days and annual validation, a Parts Receipts/Invoice itemization (A010) submitted with monthly invoices, a Parts Pricing List (A013) due within ninety days of award with updates thirty days prior to each option year exercise, and a Misuse Letter (A012) documenting equipment mishandling within two business days of discovery. All reports must be submitted to the Contracting Officer's Representative (COR) via email in specified formats (MS Word, MS Excel, or PDF).

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Technical Exhibit 5 (TE 5) Deliverables

Identifier
Name
Description
Frequency/Distribution
A001
Transition Plan
Will have a sixty (60) business day transition period that will be implemented by the Contractor and shall state Contractor key personnel on board. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency
Submit to the KO/COR within ten (10) business days after contract award
A002
Quality Control Plan
Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan.
Submit to KO for acceptance within thirty (30) calendar days after the contract is awarded. Changes contractor shall submit to KO for review and approval within five (5) business days before prior to implementation.
A003
Safety Plan
Contractor shall develop and implement a safety program for its employees.
Submit to the KO for review and approval within ten (10) of commencement of work
A004
Preventive Maintenance Schedule
Contractor shall develop a schedule that outlines the planned maintenance for each piece of equipment within operational DFAC facilities
Submit the PM schedule in MS Word or MS Excel format providing the report to the Contracting Officer’s Representative (COR) via electronic mail (email) for approval within 30 workdays of each quarter
A005
Preventive Maintenance Report
Contractor shall submit a consolidated written PM report to the COR within five (5) working days after PMs have been completed.
Submit a consolidated written PM report in MS Word or MS Excel format to the COR via electronic mail (email) within five (5) working days after PMs have been completed
A006
Work Order Request
Preventive Maintenance, Emergency and Urgent/Routine calls Contractor shall be provided on the work request (TE 2) and shall include description of what is wrong with equipment, parts necessary to complete repair, cost estimate and projected completion date.
Preventive Maintenance and Urgent/Routine calls provide work request report within two (2) business days to COR.

Emergency, provide work request report within one (1) business day to COR

A007
TE 1 (Equipment Inventory Oahu)

TE 1A (Equipment Inventory Pohakuloa Training Area)

Equipment Inventory List in MS Word or MS Excel format
The initial inventory of equipment shall be completed within thirty (30) calendar days from the start of the contract, and the inventory list shall be maintained as a current and accurate record. The Contractor shall provide the updated inventory list to the Contracting Officer’s Representative (COR) via email immediately upon any revisions to ensure continued accuracy and accountability. Contractor shall conduct an annual validation of the equipment inventory. If no changes are identified, the Contractor shall document that the inventory remains unchanged and provide to COR via email NLT 30 calendar days from the start of the new option year.
A008
Weekly Status Report
Weekly status report of all active open or unresolved work order/ARMA cases in MS Word PDF, or MS Excel format to COR via E-mail.
The Contractor shall provide a weekly status of all active open or unresolved work order/ARMA cases to COR via E-mail NLT the end of business Thursday
A009
Monthly Invoice
Invoice supporting documentation
Upon completion of work provide COR via email with invoice NLT the 5th business day of the month
A010
Parts Receipts/ invoice
Parts itemized listing in MS Word PDF, or MS Excel format of all parts, materials and equipment used in the repair invoice.
Upon completion of work provide to COR via email with invoice NLT the 5th business day of the month
A011
Invoice
Invoice supporting documentation
Upon completion of work provide to COR via email with invoice NLT the 5th business day of the month
A012
Misuse Letter
A detailed and professional assessment outlining the inappropriate handling or unauthorized use of equipment, deemed to be the probable root cause of the malfunction or failure.
Upon finding of misuse, provide to COR NLT 2nd business day after discovery.
A013
Parts Pricing List
Contractor shall submit a parts pricing list of commonly repaired/replaced parts and their prices.
This list must be provided to the contracting officer and specialist, within 90 days after contract award and, updated list 30 days prior to exercising of each option year.
A014
Labor Contingency Plan
Contractor shall develop and implement a labor contingency program for its employees.
Submit to the KO for review and approval within ten (10) of commencement of work

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