LG-CSCI II Industry One-on-Ones Summarized.pdf
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- Solicitation number
- SPRHA1-26-R-1003
- Issued by
-
Defense Logistics Agency Aviation
About this file
This is an industry feedback summary document for an upcoming federal landing gear supply contract. The requirement will be competed as a 100% Small Business Set-Aside with an anticipated RFP release by end of April or early May, followed by a six-month proposal window. The contract replaces an existing vehicle expiring September 2028 and is structured as a transactional supply contract (not Performance-Based Logistics), with semi-annual ordering periods as the primary model, though sporadic orders such as Foreign Military Sales may occur. Bidders must submit proposals addressing all specified items; partial bids will not be considered.
Key discussion points from industry engagement address three primary areas. First, regarding forging price volatility, contractors expressed concern that a general Bureau of Labor Statistics index-based Economic Price Adjustment clause will not adequately cover extreme price swings in the specialized forging market; the government acknowledged this feedback and indicated the final RFP will likely retain a specific forging mitigation clause but has not made a final decision. Second, on forging die readiness, the government clarified it expects prime contractors to proactively know die conditions to enable parallel refurbishment funding with procurement lead times, but does not intend for contractors to pre-fund die refurbishment at their own risk before receiving funded delivery orders. Third, concerning data rights and source-controlled drawings, the government will provide all available technical data and will not require reverse-engineering; contractors may procure directly from approved sources or propose new sources that complete formal qualification. Contractors are encouraged to provide feedback on the draft item list regarding unsuitable source-controlled or sole-source items. The government also expects contractors to present sound plans for supporting surge and contingency requirements.
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Subject: Consolidated Summary of Industry Feedback for Upcoming Landing Gear Contract
This notice provides a consolidated summary of the key themes, questions, and clarifications that have arisen during recent industry engagement sessions for the upcoming landing gear contract. This document is intended to ensure all potential offerors have access to the same common information as they prepare for the forthcoming solicitation.
I. Acquisition Strategy & Key Timelines
The overall acquisition approach and anticipated schedule are as follows:
Category Details
Acquisition Strategy This requirement will be competed as a 100% Small Business Set-Aside.
Bidding Requirement
This is an "all or nothing" opportunity. Proposals must address all items specified in the solicitation; partial bids will not be considered.
Anticipated RFP Release
The government is finalizing the item list and anticipates releasing the final RFP by the end of April or early May.
Proposal Window Offerors will have a six-month period to submit proposals after the final RFP is released.
Current Contract Expiration
The contract this new vehicle is intended to replace expires in September 2028.
II. Scope & Contractual Requirements
Key clarifications regarding the scope and nature of the contract include:
• Contract Type: This is a transactional supply contract, not a Performance-Based Logistics (PBL) contract. It does not involve a depot partnership, and any ramp-up period is expected to be minimal.
• Ordering Cadence: The primary model will group requirements into semi-annual ordering periods. However, offerors should anticipate that sporadic orders (e.g., Foreign Military Sales) may still be placed as needed.
• Surge & Contingency: The government will be looking for a sound plan for how the contractor will support surge and contingency requirements.
III. Key Technical & Pricing Discussion Points
The following topics were major points of discussion and clarification during the industry sessions.
A. Forging Price Volatility & Economic Price Adjustment (EPA)
The method for handling volatile forging costs was a primary concern.
• The Issue: The government's draft strategy considers replacing the current, item-specific forging mitigation clause with a broader Economic Price Adjustment (EPA) clause based on a Bureau of Labor Statistics (BLS) index.
• Industry Feedback: Contractors expressed significant concern that a general BLS index will not adequately cover the extreme price swings in the specialized forging market, advocating for the retention of a specific forging mitigation clause.
• Government Rationale: The government has considered the feedback from industry and has considered the need for a forging mitigation clause to cover the volatile forging market beyond the anticipated EPA escalation.
• STATUS: This is not a final decision. The government is taking all feedback into consideration before finalizing the RFP.
B. Forging Die Readiness
Clarification was provided on the requirement for the prime contractor to ensure forging dies are "ready to use."
• The Intent: The goal is for the prime contractor to proactively know the condition of all required forging dies.
• The Process: This allows necessary die refurbishment to be funded and worked in parallel with the material procurement lead time once an order is issued, preventing downstream delays.
• Key Clarification: It is not the government's intent for the contractor to pre-fund die refurbishment at their own risk before receiving a funded delivery order.
C. Data Rights & Source-Controlled Drawings
• The government will provide all available access to technical data and the strategy for source controlled items. Where data is incomplete (e.g., on source-controlled drawings), the government is not asking contractors to reverse-engineer parts.
• Strategy for Source-Controlled Parts:
- If a bidding prime can secure a quote and procure the part directly from the approved source named on a drawing, that is an acceptable and encouraged approach.
- Primes may propose a new source for supply or repair. Any new source must successfully complete the government's formal qualification process to gain approval.
• Feedback Encouraged: Contractors are encouraged to review the draft item list and provide feedback on any source-controlled or sole-source items they believe are unsuitable for this contract vehicle.
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