ENERGY QAP C1.02 GENERALIZED TECHNICAL GUIDANCE (MAR 2025).pdf
PDF 3 MB Posted
- Solicitation number
- SPE60525R0221
- Issued by
-
Defense Logistics Agency Energy
About this file
This document is a Supplemental Quality Assurance Provision (SQAP) from the Defense Logistics Agency (DLA) Energy, dated July 2023 and effective through March 2025. The document outlines quality assurance requirements for fuel and supply deliveries, with specific guidance on geographic environmental compliance, certificates of analysis (COAs), and technical document access. Key requirements include: supplies must conform to federal, state, and local environmental regulations, with more stringent requirements taking precedence; COAs submitted must be no older than 90 days and include sample test date, test results, test methods, and a laboratory manager's signature. For the Direct Delivery Fuels Purchase program, different documentation requirements apply based on location, with "typicals" or specification sheets acceptable for domestic locations for aviation fuel, gasoline, diesel, and heating oil, while overseas locations require full COAs for all products.
The document also provides detailed instructions for accessing technical documents through the Department of Defense Acquisition Streamlining and Standardization Information System (ASSIST), including how to search for specifications, Qualified Product Lists (QPLs), and related technical documentation. The SQAP includes guidance for both domestic and international fuel purchases, with specific attention to marine gasoil (MGO) requirements and the process for obtaining current defense or federal specifications. The document is marked with a Distribution Statement A, indicating it is approved for public release with unlimited distribution.
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PAGE 1 OF 3DLA FORM 1889, JUL 2023
Prescribed by: eSOP 4155.05-001 Sponsor: J3
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
PREVIOUS EDITION IS OBSOLETE Add Continuation Page
Print Form Email Form Clear
REV DESCRIPTION DATE APPROVED
ENERGY QAP C1.02 03/11/2025
REVISIONS
C1.02 GENERALIZED TECHNICAL GUIDANCE (MAR 2025)
(a) Geographic Requirements
a. Supplies delivered under this contract shall conform to all federal, state, and local environmental requirements applicable to the geographic location of the receiving activity on the date of delivery. This includes delivery of fuel and documentation in a manner consistent with existing or future Title V (Clean Air Act) Permits. In the event that a federal, state, or local environmental requirement is more stringent than a similar requirement in a fuel specification contained in this contract, the Contractor shall deliver product that complies with the more stringent requirement. Product that fails to meet the more stringent environmental requirement will be considered nonconforming supply.
b. All supplies furnished under this contract shall fully meet the requirements of the applicable specification(s) as cited in the C QAPs included in this contract.
(b) Certificates of Analysis
a. The term “certificate of analysis” may also be referred to as “certificate of quality”, “quality report”, “COA”, “COQ”, “test report” or any laboratory report used to confirm QAP, specification or test method conformance.
b. Certificate(s) of analysis (COAs) submitted under this solicitation, shall not be older than 90 days from the issue date of this solicitation.
i. COAs older than 90 days may be requested for informational purposes.
c. COA(s) shall contain, at a minimum, the following information:
i. Sample test date
ii. Test result(s)
iii. Test method(s) for each test
iv. Signature or stamp by a laboratory or QC manager
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
DISTRIBUTION
STATEMENT - A
APPROVED FOR
PUBLIC RELEASE
DISTRIBUTION IS
"UNLIMITED"
DATE
03/13/2025
APPROVED BY
DATE
03/11/2025
REVIEWED BY
DATE
03/11/2025
PREPARED BY
DRAWING NUMBERSCALE
1:1
CODE ID NO.
52838
SIZE
A
NSN
ITEM
ENERGY QAP C1.02
DLA Land & Maritime DLA Troop Support DLA Aviation clear
DEFENSE LOGISTICS AGENCY, ENERGY
8725 JOHN J. KINGMAN RD
FORT BELVOIR, VIRGINIA 22060-6222
DLA Energy
PAGE 2 OF 3DLA FORM 1889, JUL 2023
4155.05-001 Sponsor: J3
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
PREVIOUS EDITION IS OBSOLETE Add Continuation Page
Print Form Email Form Clear
REV DESCRIPTION DATE APPROVED
ENERGY QAP C1.02 03/11/2025
REVISIONS
d. Direct Delivery Fuels Purchase program only
i. Domestic locations and US territories: “Typicals” or ”specification sheets” are acceptable for the products listed below --
1. Aviation Fuel
2. Gasoline (including E85)
3. Diesel (including BDI/B20)
4. Heating oil
ii. Overseas locations: COAs are required for all overseas locations for all products.
iii. Marine Gasoil (MGO): A COA is required for all domestic and overseas MGO solicitations.
(c) ASSIST
a. Unless otherwise specified, current versions of defense or federal specifications, standards, military handbooks, commercial item descriptions, qualified product lists, and other related technical documents cited in this solicitation/contract can be accessed from the Department of Defense (DoD) Acquisition Streamlining and Standardization Information System (ASSIST) database at https://assist.dla.mil under or via ASSIST Quick Search at http://quicksearch.dla.mil. ASSIST is the official source for all Defense Standardization Program documents and contains the most current information on documents prepared by the DoD, as well as information on how to acquire referenced non-Government standards that have been adopted for DoD use.
i. Note that commercial or foreign specifications are not located on ASSIST and must be obtained from the relevant sponsoring organization (e.g. ASTM, SAE, API, ISO, etc.).
ii. Registered ASSIST account holders may establish profiles to receive automatic E-mail alerts when changes are planned or made to documents of interest by selecting criteria on the [Alert Portal Profile Maintenance] screens accessed from the [User Profile] menu. Users may also view or download a bi-monthly summary of changes to the ASSIST database under the [ASSIST Update] menu.
DISTRIBUTION STATEMENT - A
APPROVED FOR PUBLIC RELEASE
DISTRIBUTION IS "UNLIMITED"
SUPPLEMENTAL QUALITY ASSURANCE PROVISION
(SQAP)
DRAWING NUMBERSCALE
1:1
CODE ID NO.
52838
SIZE
A
DEFENSE LOGISTICS AGENCY, ENERGY
8725 JOHN J. KINGMAN RD
PAGE 3 OF 3DLA FORM 1889, JUL 2023
4155.05-001 Sponsor: J3
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
PREVIOUS EDITION IS OBSOLETE Add Continuation Page
Print Form Email Form Clear
REV DESCRIPTION DATE APPROVED
ENERGY QAP C1.02 03/11/2025
REVISIONS
b. ASSIST Quick Search Instructions
i. Go to http://quicksearch.dla.mil
ii. Type in the numeric portion of the specification or Qualified Product List (QPL) into the “Document ID:” fillable area and click on the Search button.
iii. Look through the search results to find the desired document and click on the “Document ID”.
1. For specifications: click on the .pdf link under “Media”.
2. For QPL information: click on the “QPL-XXXXX” link located under the Document ID section.
a. On the next screen; within the “Revision History”, click on the “View QPD Data” which will take you to the Qualified Product Database.
b. Once you are in the Qualified Product Database, Click on the link in the “Govt Designation” Column to view qualified products.
c. To view qualified source plants, click on the Source Plants link under the Related Links column.
DISTRIBUTION STATEMENT - A
APPROVED FOR PUBLIC RELEASE
DISTRIBUTION IS "UNLIMITED"
SUPPLEMENTAL QUALITY ASSURANCE PROVISION
(SQAP)
DRAWING NUMBERSCALE
1:1
CODE ID NO.
52838
SIZE
A
DEFENSE LOGISTICS AGENCY, ENERGY
8725 JOHN J. KINGMAN RD
PAGE OF
DLA FORM 1889, JUL 2023
D L A FORM 0 0 1 3, AUGUST 20 22
Prescribed by: eSOP 4155.05-001 Sponsor: J3
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
DLA NOT FOR PRODUCTION
PREVIOUS EDITION IS OBSOLETE
REV
DESCRIPTION
DATE
APPROVED
REVISIONS
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
DISTRIBUTION STATEMENT - A
APPROVED FOR PUBLIC RELEASE
DISTRIBUTION IS "UNLIMITED"
REV
DESCRIPTION
DATE
APPROVED
REVISIONS
DISTRIBUTION STATEMENT - A
APPROVED FOR PUBLIC RELEASE
DISTRIBUTION IS "UNLIMITED"
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
9.0.0.2.20100902.2.720808 Form ID - Form Title Form ID - Form Title Randy Davis
DLA DT
DLA DT
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