Pre-Proposal FEMA 3.2F Slides Amend 0003.pdf

The Nation’s Combat Logistics Support Agency

WARFIGHTER ALWAYS

DLA Energy Federal Emergency

Management Agency (FEMA) Purchase Program: 3.2F

SPE60523R0208

Source: Georgia Dotson (April 24, 2023) 1

Controlled by: DLA Energy- (FEPA) CUI Category: PROCURE Distribution/Dissemination Controls: FED ONLY POC: Georgia Dotson, 703-338-0278

WARFIGHTER ALWAYSWARFIGHTER ALWAYS

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Opening Remarks

Mrs. Georgia Dotson Branch Chief, Direct Delivery Fuels Division I

Contracting Officer DLA Energy

Ms. Sandra A. Smallwood Contract Specialist, Direct Delivery Fuels Division I

DLA Energy

2Source: Georgia Dotson (April 24, 2023)

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Agenda

Description:

Introduction and Opening Remarks

Request for Proposal (RFP) Proposal Evaluations

Milestones Closing Remarks

3Source: Georgia Dotson (April 24, 2023)

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Introduction

The Defense Logistics Agency - Energy has been requested and authorized to enter into contracts in support of Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA) requirements for delivery of fuel (Diesel, Gasoline, Propane, AVGAS and Jet A/A1) on a regional/statewide/territorial/tribal entity basis to support disaster mobilization, emergency response and recovery efforts.

The contractor shall provide rapid deployment and complete support of fuel requirements to emergency/disaster relief areas for FEMA and other authorized personnel and assets.

4Source: Georgia Dotson (April 24, 2023)

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FEMA Regions

5Source: Georgia Dotson (April 24, 2023)

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Request for Proposal

The Request for Proposal consists of:

SF1449 and Clauses Attachment 1 –FEMA Location Schedule (Line Item Quantity and Narrative) Attachment 2 –Pricing Spreadsheet Attachment 3 –Offeror Past Performance Questionnaire Attachment 4 –Contractor Past Performance Data Log Attachment 5 –References – Past Performance Questionnaire Attachment 6 –Sample Letter of Commitment & Instructions Attachment 7 –C & E QAPS (Specification & Inspection & Acceptance

Clauses) Attachment 8 –AMPS Request for Role Guide Attachment 9 –PCS OET Vendor Guide Attachment 10 –Fuel Sourcing Data Sheet Attachment 11 –Offeror Submission Package (OSP) Attachment 12 –Small Business Subcontracting Plan Attachment 13 –SubContractor Data Sheet Attachment 14 –PWS Attachment 15 –Lead & Departure Time

6Source: Georgia Dotson (April 24, 2023)

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Electronic Proposal Submission

Deadline 4:00 p.m. ET, May 19 2023

Proposals shall be submitted via email as identified below.

Mrs. Georgia Dotson, Contracting Officer, Georgia.Dotson@dla.mil.

Ms. Sandra Smallwood, Contract Specialist, Sandra.Smallwood@dla.mil

• Offerors must verify proposal email delivery by telephone or separate email verification to Sandra A. Smallwood at Sandra.Smallwood@dla.mil. Offeror must call the POC above at 804-774-0904 if email verification is not received from DLA Energy within 24 hours of offeror submitting their proposal.

Electronic document Email shall not exceed 10MB. If an email exceeds 10MB, Volume I, Volume II, Volume III and Volume IV may be sent in separate emails. Ex: Email 1 of 4, Email 2 of 4 & etc…

7Source: Georgia Dotson (April 24, 2023) mailto:Georgia.Dotson@dla.mil mailto:Sandra.Smallwood@dla.mil

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Proposals

Proposals shall consist of:

Business Proposal

Technical Proposal

Past Performance Proposal

Price Proposal

Solicitation Located: -https://sam.gov/opp/7848ca22d6b24d7b81c07a59c523a447/view

8Source: Georgia Dotson (April 24, 2023) https://sam.gov/opp/7848ca22d6b24d7b81c07a59c523a447/view

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Proposals (Con’t)

Please sign up on SAM.gov | Home to receive notices on this solicitation.

Complete and return all amendments, if applicable.

• Amendments, if necessary, will be posted to SAM.gov

9Source: Georgia Dotson (April 24, 2023) https://sam.gov/content/home https://sam.gov/content/home

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Proposal Format

Proposal Format and Content Proposals must adhere to the below format (i.e., in their appropriate, relevant volume).

Failure to provide the information requested may result in a proposal being deemed unacceptable or result in assessed weaknesses and deficiencies which downgrade the proposal’s rating. Should proposals contain information relevant to another volume, that information may not be considered. The Government will not accept invoices or reimburse for the offerors’ proposal expenses.

Format: The offerors proposal should be typed, where possible (signatures excluded). Font shall be 12-point Times New Roman on an 8 ½” x 11” page with 1” margin. Each page is considered one-single-side.

Volumes shall be in or compatible.

Microsoft Word 2010 or Adobe Acrobat.

Microsoft PowerPoint 2010.

Microsoft Excel 2010 - All spreadsheets shall be capable of being manipulated in format and shall be submitted with all formulas intact.

10Source: Georgia Dotson (April 24, 2023)

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Volume I, II, III and IV

The following elements are to be included in the identified proposal:

• (See the solicitation for details - FAR 52.212-1 INSTRUCTIONS TO

OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021).

– Each page containing proprietary information must be labeled, at the bottom, or in the footer of each page: “Source Selection Information—See FAR 2.101 and

3.104. For Official Use Only” Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act

(FOIA).

– The proposal shall be submitted in four electronic documents by volume in a single email with the subject “RFP SPE605-23-R-0208” to all those identified in Section III and shall not exceed 10MB. If an email exceeds 10MB, Volume I, Volume II, Volume III and Volume IV may be sent in separate electronic documents in separate emails or submit their proposal to the Procurement Integrated Enterprise Environment (PIEE) website @ https://piee.eb.mil/. Hard copy proposals will not be accepted.

11Source: Georgia Dotson (April 24, 2023) https://piee.eb.mil/

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Volume Title Page Limit Closing Date I Business As Required to submit -

• SF1449 and Amendments(s)

• Cover Letter – 2 pages

• Offer Submission Package (OSP)

• Financial Capital – 2 pages

• COQ/COA – No page limit

• Exceptions – No page limit

• Organization Chart

• Material Safety Data Sheet(s) – No page limit

• Small Business Subcontracting Plan (if, Necessary)

– No page limit

May 19, 2023 at 4:00pm (EST)

II Technical Capability/Risk

Limited to 75 single sided pages, 8 ½” x 11” paper size, not including Cover Page, Table of Contents, Licenses and Permits Data, Glossary of Abbreviations & Acronyms

May 19, 2023 at 4:00pm (EST)

III Past Performance Past Performance

• Offeror Past Performance Questionnaire –

Attachment 3 – 5 page limit

• Reference List)-Attachment 4 – 2 page limit

• Past Performance Questionnaires (PPQ)-

Attachment 5 - No page limit

May 19, 2023 at 4:00pm (EST)

IV Price Unlimited May 19, 2023 at 4:00pm (EST)

Volume I, II, III and IV

12Source: Georgia Dotson (April 24, 2023)

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Volume I – Business Proposal

Factor 1: Business Proposal Subfactor A: Proposal Compliance

All documents requiring signature or completion by the Offeror

SF 1449

Solicitation Amendments

Offeror Submission Package (OSP)

Cover Letter - Identify person(s) authorized to sign AND negotiate on offerors behalf with the Government

Exceptions to Terms (if applicable)

Organization Chart / Company Representatives and Personnel / Points of Contact

Financial Capital Letter

Hazard Communication Standard Notice

Small Business Subcontracting Plan (if applicable)

13Source: Georgia Dotson (April 24, 2023)

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Volume I -Business Proposal Con’t

Business Proposal SF Form 1449 (e.g., Blocks 12, 17a, 30a-c)

Acknowledgement of amendment

If your remittance address is different check Block 17b and identify the remittance address in proposal

14Source: Georgia Dotson (April 24, 2023)

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Volume I -Business Proposal Con’t

System for Award Management (SAM)

• Must be registered in System For Award Management (SAM) (https://sam.gov/SAM/)

• NAICS Code 324110, Petroleum Refineries

15Source: Georgia Dotson (April 24, 2023) https://sam.gov/SAM/

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Volume I -Business Proposal Con’t

OSP Clauses

• F3.03 NOTIFICATION OF CHANGE IN TRANSPORTATION COMPANY (PC&S) (DLA ENERGY APR 2005)

• G9.06 ADDRESS TO WHICH REMITTANCE SHOULD BE MAILED (DLA ENERGY JAN 2017)

• G9.07 ELECTRONIC TRANSFER OF FUNDS PAYMENTS - CORPORATE TRADE EXCHANGE (DLA ENERGY JUL

2007)

• G9.07-5 ELECTRONIC TRANSFER OF FUNDS PAYMENTS – FEDERAL RESERVE WIRE TRANSFER SYSTEM

• FAR 52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA (FEB 2021)

• DFARS 252.223-7001 HAZARD WARNING LABELS (DEC 1991)

• DFARS 252.209-7998 REPRESENTATION REGARDING CONVICTION OF A FELONY CRIMINAL VIOLATION UNDER

ANY FEDERAL OR STATE LAW (MAR 2012) CLASS DEVIATION ATTACHMENT 1 2012-O0007

• DFARS 252.209-7999 REPRESENTATION REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY

CONVICTION UNDER FEDERAL LAW (JAN 2012) CLASS DEVIATION ATTACHMENT 1 2012-O0004

• DFARS 252.229-7001 TAX RELIEF. TAX RELIEF—BASIC (APR 2020)

• DLAD 5452.233-9001 DISPUTES – AGREEMENT TO USE ALTERNATIVE DISPUTE RESOLUTION (ADR) (JUN 2020)

• FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG 2020)

• FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

• FAR 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A FELONY

CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

• FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL ITEMS (DEC 2022)

• DFARS 252.204-7016 COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES—

REPRESENTATION (DEC 2019)

• DFARS 252.204-7017 PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS

EQUIPMENT OR SERVICES – REPRESENTATION (MAY 2021)

• DFARS 252.225-7020 TRADE AGREEMENTS CERTIFICATE BASIC (NOV 2014)

• K33.01 AUTHORIZED NEGOTIATORS (DLA ENERGY APR 2007)

• L117 NOTIFICATION OF TRANSPORTATION COMPANY TO BE UTILIZED IN THE DELIVERY OF PRODUCT (PC&S)

(DLA ENERGY JAN 2012)

Source: Georgia Dotson (April 24, 2023)

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Volume I - Business Proposal Evaluation

17Source: Georgia Dotson (April 24, 2023)

• The Government will evaluate the Offeror’s response within Volume I Business Proposal against meeting the proposal requirements as identified under FAR 52.212-

1 INSTRUCTIONS TO OFFERORS –COMMERCIAL ITEMS (NOV 2021).

• The Government business evaluation team will evaluate the business proposals at the subfactor level on an acceptable/unacceptable basis as defined below. Proposals with “Unacceptable” business proposal rating(s) at the subfactor level will not be considered for award.

Adjectival Rating Definition

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

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Volume II - Technical Proposal

Submissions shall not exceed 75 pages Does not include ownership/lease documents for trucking, tug and barge assets.

Narratives shall explain how the offeror will meet requirements established in the solicitation.

The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

Written proposal must demonstrate the Offeror’s understanding of the requirements listed in the PWS.

The proposal should not simply rephrase or restate the government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Submitted documents must contain adequate information to enable the evaluation team to fully ascertain an offerors capability to perform contract requirements, must meet the requirements of the RFP and PWS, and must address the evaluation factors for award.

18Source: Georgia Dotson (April 24, 2023)

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Subfactor 1 – Readiness Plan

Offeror’s ability to provide alternative supply in the event of geo-political shifts, political uprisings, employee strike, poor weather and road conditions, refinery constraints, surges, environmental disaster, ecological disaster, natural disasters or any other contingencies that would prevent delivery from the primary source of supply.

It assesses the offeror’s understanding of all aspects of the effort to be performed and the likelihood of success in meeting the Government’s requirements and successful performance in accordance with the Performance Work Statement (PWS) paragraph 2.2 Hours of Operation, 2.3 Ordering, 2.9 Readiness, 2.10 Deliveries and

4.1 Environmental Requirements and B1.05-2 SUPPLIES TO BE FURNISHED.

Offeror to demonstrate that they possess the technical capability to provide the fuel which meets the required specification(s), the offeror must present either a current, full specification Refinery Certificate of Quality (COQ) or if sourcing from a location which blends several batches from more than one refinery source (terminal), a current, full specification, Certificate of Analysis (COA).

Require petroleum suppliers, or their agent to submit evidence of their ability to provide sufficient and dedicated intermediate fuel storage throughout the life of the contract within United States and US Territories to support deliveries.

19Source: Georgia Dotson (April 24, 2023)

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Subfactor 2 – Response and Sustainment Plan

Offeror’s command and control capability to swiftly react to a situation and communicate response to designated Government representative. The Offeror’s ability to provide sufficient and dedicated fuel operational storage throughout the life of the contract within (FEMA Locations Narrative Schedule– Attachment 1) to support daily deliveries.

A detailed description and a map or chart of the offeror’s supply chain.

A detailed description of the offeror’s plan and movement of product(s) to the locations listed in the solicitation schedule in accordance with PWS.

All Supply commitment letters.

Any letters of intent and/or requests for exceptions and deviations in accordance with quality text Section C and E of the solicitation.

Lead Times – Identify the amount of time to arrive at each Delivery Region (Contiguous

United States, Alaska, Hawaii, Puerto Rico & US Virgin Islands and Pacific).

Departure Times - Identify the amount of time to return to home station from each Delivery

Region (Contiguous United States, Alaska, Hawaii, Puerto Rico & US Virgin Islands and Pacific).

Provide a list of Ports locations for barge access within each delivery region. Identify the port location and the fuel loading and off-loading capabilities.

For CONUS and Alaska locations (Award Lots 1-4) provide a list of Railroad Sidetrack locations available for unloading of petroleum products within each delivery region.

For CONUS and Alaska locations (Award Lots 1-4) identify proposed refineries that will be utilized with rail tankcar fuel loading and off-loading capabilities.

20Source: Georgia Dotson (April 24, 2023)

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Subfactor 3 – Equipment

Offeror has the necessary equipment required to provide emergency fuel support as needed to provide mobile refueling (refer to PWS paragraphs 2.4 Equipment, 2.5 Self-Certified Letter, 2.6 Sectional Fuel Delivery Hose, 2.8 Rail Tankcars and 2.10 Deliveries) in the event of a contract activation.

Demonstrate ownership of trucking, tug / barge and rail tankcar assets or the existence of firm transportation subcontracts.

A list and description of all leased and owned transportation modes to be used and/or available for use under this contract in accordance with the PWS, paragraph(s) 2.4 and 2.8.

The Offeror shall provide the name and capacity of the equipment that offeror proposes for use under this solicitation as required in PWS sections 2.4 and 2.8.

All transportation asset letters of commitment in accordance with L2.07 EVIDENCE OF RESPONSIBILITY (DLA ENERGY JULY 2019) in PWS, paragraph(s) 2.4 and 2.8

The Offeror and its equipment offered shall currently possess or be eligible for United States Coast Guard (USCG) approval to operate in required US coastal and inland waterways. The offeror shall submit a letter self-certifying they will comply with all USCG regulations and applicable licenses and insurances during the life of the contract performance as required per PWS section 2.5.

The Offeror shall provide the United States Coast Guard (USCG) Certificate of Inspection (COI) to verify ownership or control for the barges to be utilized during the contract period of performance. For the tugs, provide the USCG COI or other documentation of proof of ownership. The USCG COI or other documentation of proof of ownership must have an expiration date after the date of solicitation issuance

Any letters of intent and/or requests for exceptions and deviations in accordance with Section C and E of the solicitation.

21Source: Georgia Dotson (April 24, 2023)

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Subfactor 4 – Program Management

The Government will evaluate the Offeror’s proposed program management approach for accomplishing the PWS requirements and the terms and conditions of the contract. The Offeror’s management approach will be evaluated to determine the extent to which the Offeror has developed a strategy for the effective and efficient management of contract activities, business operations and program management activities including subcontract management, key personnel, and facilities.

Certain skilled experienced professional and technical personnel are essential for successful contractor accomplishment of the work to be performed under this contract. Key Personnel are person(s) who are essential to carrying out and will be responsible to execute a FEMA activation(s), provide response to Government request and/or questions, and execute Readiness Drills.

Offerors must submit resumes for their key personnel responsible for performing the tasks listed in the above paragraph. The resumes should demonstrate experience handling projects of similar size, scope, and complexity. The Government will assess the offeror’s key personnel by reviewing the provided resumes. The offeror’s proposed approach shall demonstrate the necessary managerial and supervisory ability of key personnel, staffing, training, operational controls, lines of authority to interface with Government in order to successfully maintain or exceed customer expectations and identify and correct problems.

22Source: Georgia Dotson (April 24, 2023)

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Subfactor 4 – Program Management Con’t

Each Technical Capability/Risk subfactor will be rated as follows:

Combined Technical/Risk Rating Method The combined technical/risk rating includes consideration of risk in conjunction with the significant strengths, weaknesses, significant weaknesses, uncertainties, and deficiencies in determining technical ratings.

Combined technical/risk evaluations shall utilize the combined technical/risk ratings listed below.

23Source: Georgia Dotson (April 24, 2023)

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Evaluation Mythology

Technical Capability/Risk Evaluation Methodology

Any offeror receiving a rating of unacceptable for any technical capability sub factor (i.e., Readiness Plan, Response and Sustainment Plan, Equipment and Program Management) will receive a comprehensive rating of unacceptable and may be excluded from competition.

24Source: Georgia Dotson (April 24, 2023)

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Technical – Evaluation Ratings

Adjectival Rating

Description

Outstanding Proposal demonstrates an exceptional approach and understanding of the requirements and contains multiple strengths and/or at least one significant strength, and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength or significant strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is unawardable, and/or risk of performance is unacceptably high.

25Source: Georgia Dotson (April 24, 2023)

Color Rating

Blue

Purple

Green

Yellow

Red

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Volume III – Past Performance

References provided should address the contractor’s performance providing fuel and barge transportation within and along the United States Coastlines and United State Territories to include barges used in inland waterways.

Offeror is to complete the Offeror Past Performance Questionnaire (Attachment 3) the Government reserves the right to obtain information relative to present and past performance on its own utilizing interviews with Program Managers, Contracting Officers, or any other source available to the Government.

If you are aware that one or more of your contracts is in the below systems.

Contractor Performance Assessment Reporting System (CPARS).

Federal Awardee Performance and Integrity Information System (FAPIIS).

Electronic Subcontract Reporting System (eSRS).

26Source: Georgia Dotson (April 24, 2023)

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Volume III – Past Performance Con’t

The Offeror shall include a list of contracts similar in scope, size, and complexity, currently on-going or completed during the past three (3) years from the date of solicitation issuance.

The list shall be limited to at least three (3), but no more than four (4) contracts.

Offeror submit questionnaire log including the name, address, telephone number, and e-mail address for each POC to whom the Past Performance Questionnaire (PPQ) was sent for completion.

Offerors shall complete Section 1 of the Past Performance Questionnaire (Attachment 3) and send to each of the Offeror’s references identified in the questionnaire

The Contracting Officer will not accept PPQs emailed by the Offeror.

The responsibility to send out the PPQs rests solely with the Offeror.

Offerors should use every diligent effort to follow-up with each Office/Agency to ensure the Contracting Officer receives the past performance questionnaires no later than the offer due date/time.

27Source: Georgia Dotson (April 24, 2023)

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Volume III – Past Performance Evaluation

Relevant past performance is defined as past performance that is similar in scope, complexity, and dollar value to the subject procurement.

The government evaluation team will determine the recency and the relevancy of each past performance effort being evaluated.

To be considered a recent effort, the effort must be currently on-going, or have been completed within 3 years from the date of solicitation issuance.

Past performance information submitted which exceeds the three (3) year limit will not be considered.

Past performance will be evaluated for Relevancy and Confidence.

28Source: Georgia Dotson (April 24, 2023)

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Volume III – Past Performance Evaluation Con’t

Relevancy The Government will perform an independent assessment of relevancy of the data provided or obtained. The relevancy of each contract reference will be considered in the overall confidence assessment rating for the offeror.

29Source: Georgia Dotson (April 24, 2023)

PAST PERFORMANCE RELEVANCY RATINGS

RATING DESCRIPTION

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

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Volume III – Past Performance Evaluation Con’t

As a result of the relevancy and quality assessments of the recent contracts evaluated, offerors will be assigned a single Performance Confidence Assessment rating.

The assigned rating will reflect the Government’s overall confidence in the offeror’s ability to successfully perform this effort.

30Source: Georgia Dotson (April 24, 2023)

PAST PERFORMANCE CONFIDENCE RATINGS

RATING DESCRIPTION

Substantial Confidence (SAC) Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence (STC) Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Unknown Confidence (UNC) (Neutral) No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence (LIC) Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence (NOC) Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will successfully perform the required effort.

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Volume III – Past Performance Evaluation Con’t

Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in the RFP.

Past Performance which cannot be validated by a source other than the offeror will not be considered in the Past Performance Confidence Assessment.

In the case of an offeror without a record of relevant past performance or whom information on past performance is not available, that offeror will receive an overall Performance Confidence Assessment rating of “Neutral Confidence”, which will be considered neither favorably nor unfavorably.

Record of relevant past performance may be considered more advantageous to the Government than a “Neutral Confidence” rating.

Offerors receiving a Past Performance Rating of Limited Confidence or No Confidence will not be considered for award.

31Source: Georgia Dotson (April 24, 2023)

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Volume IV - Price

There are eight (8) separate Award Lots based on geographic location and product.

There are four (4) Delivery Regions and two (2) Award Lots per Delivery Region.

Delivery Region:

• A - Contiguous United States.

• B – Alaska.

• C - Puerto Rico & US Virgin Islands (Saint Croix, Saint John, Saint Thomas).

• D - Pacific (Hawaii, Guam, American Samoa, Commonwealth of the North Mariana

Islands).

Offeror shall offer on all products within each Delivery Region.

Offeror shall provide a US dollar value for each line item within each award lot within the delivery region with all applicable taxes included.

If an offeror does not provide a US dollar amount for all line items in the award lot, within the delivery region it will be determined unacceptable.

Each delivery region will be evaluated and awarded separately.

The offer providing the overall best value per award lot and delivery region will be awarded.

32Source: Georgia Dotson (April 24, 2023)

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Volume IV – Price Con’t

There are four Delivery Regions and two Award Lots per Delivery Region as follows:

A. Contiguous United States

1. Diesel, Gasoline & Propane

2. Jet & AVGAS

B. Alaska

3. Diesel, Gasoline & Propane

4. Jet & AVGAS

C. Puerto Rico & US Virgin Islands (Saint Croix, Saint John, Saint Thomas)

5. Diesel, Gasoline & Propane

6. Jet & AVGAS

D. Pacific (Hawaii, Guam, American Samoa, Commonwealth of the North Mariana Islands)

7. Diesel, Gasoline & Propane

8. Jet & AVGAS

33Source: Georgia Dotson (April 24, 2023)

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Volume IV – Price Con’t

Offeror shall use the PC&S OET for the Award Lots (Fuel: Diesel, Gasoline, Propane, AVGAS & Jet A) line items in this solicitation.

SLINs offer price may be extended to the six (6) decimal place (ex: $1.123456).

Any price escalator exceptions, must be submitted in OET.

Within PC&S OET offeror shall indicate all taxes the Government is not exempt, which is included in the offer price for all fuel line items.

I28.01 FEDERAL, STATE, AND LOCAL TAXES (DEVIATION) (DLA ENERGY

NOV 2011).

I28.03-2 TAX EXEMPTION CERTIFICATES (DLA ENERGY APR 2006).

Use of the PC&S OET will allow your offer to be imported directly into the PC&S Bid Evaluation Model (BEM).

34Source: Georgia Dotson (April 24, 2023)

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Volume IV – Price Con’t

Excel Pricing Matrix – Attachment 2 Offeror shall input on the Excel Pricing Matrix rates for all items or indicate not applicable (N/A).

Offeror shall complete utilizing.

Readiness Drill – Per event.

Truck Rate – Price per hour.

Tug Rate – Price per month.

Barge Rate – Price per month.

Rail Tankcar – Price per seven (7) days.

o All prices submitted shall be entered to the nearest US dollar.

Certified Cost and Pricing Data is not required.

Other than certified cost and pricing data is requested.

This data should explain the methodology used in developing proposed Readiness Drills, Truck, Barge and Tug prices.

The data includes, at a minimum, breakdown (by SLIN), breakout of Other Direct Costs (ODC), direct and indirect rates, and subcontract costs.

Reasonableness The burden of proof as to price credibility rests with the offeror.

35Source: Georgia Dotson (April 24, 2023)

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Proposal Evaluation

The Government intends to evaluate offers and award a contract to the responsible offeror(s) as a result of the solicitation.

The Government will utilize a Best Value, Performance-Price Trade-Off (PPTO) source selection IAW FAR Parts 12, 15.101-1, DoD Source Selection Procedures, and the trade-off process identified the offeror who represents the best value to the Government.

To receive the award, offerors must.

Be deemed responsible IAW FAR Part 9.

Conform to all required terms and conditions.

Represent a best value to the Government, price and other factors considered.

This may result in an award to a higher rated, higher priced Offeror, where the decision is consistent with the evaluation factors and the Source Selection Authority (SSA) reasonably determines that the superior past performance of the higher priced Offeror outweighs the cost difference.

The Government will not pay a price premium that it considers to be disproportionate to the benefits associated with the proposed margin of service superiority.

36Source: Georgia Dotson (April 24, 2023)

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Proposal Evaluation Con’t

Evaluation Factors Factor 1. Business Proposal

Factor 2. Technical Proposal Subfactor 1 – Readiness Plan Subfactor 2 – Response and Sustainment Plan Subfactor 3 – Equipment Subfactor 4 – Program Management

Factor 3. Past Performance

Factor 4. Price

37Source: Georgia Dotson (April 24, 2023)

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Proposal Evaluation Con’t

The order of importance of Evaluation Factors are Business Proposal, Technical Capability/Risk, Past Performance and Price.

Business Proposal, Technical Capability/Risk and Past Performance, when combined, are significantly more important than Price.

Under the Technical Capability/Risk factor, all five subfactors are of equal importance, which will be evaluated separately and then combined to come up with an overall factor rating.

Each past performance questionnaire is of equal importance. There will be a comprehensive adjectival confidence rating of past performance will be determined for each offeror. It will be the evaluators subjective consensus to determine the overall confidence of the past performance of the proposal(s).

Offerors will be advised that the Government is more interested in obtaining quality performance than the lowest price.

The Government will not pay a price premium it considers disproportionate to the benefits associated with the offeror’s Technical Capability/Risk and Past Performance.

38Source: Georgia Dotson (April 24, 2023)

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Milestones

** All dates are tentative and subject to change

39Source: Georgia Dotson (April 24, 2023)

Action Est. Completion Date Issue RFP 04/12/2023 Conduct Pre-Proposal Conference 04/27/2023 Receive Proposals 05/19/2023 Open Discussions (if needed) 08/04/2023 Complete Discussions 09/01/2023 Request Final Proposal Revisions 09/08/2023 Award 03/29/2024 Post Award Conference 05/01/2024 Performance Begins 06/01/2024

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Questions

E-mail Subject: Solicitation SPE60523R0208 To: Georgia.Dotson@dla.mil; Sandra.Smallwood@dla.mil;

Hannah.R.Savine@dla.mil

Reference: Section_____, Page_____, Paragraph ___, (or Figure___).

Question:________________________________________________

All requests must be made in writing via e-mail to the above addresses. No requests for clarification will be provided in response to offeror-initiated phone calls. Written inquires will be answered in writing and posted to https://www.beta.sam.gov. However, time may not permit requests to be answered if not received by the above addresses within 10 calendar days of the due date for offers as specified in this solicitation.

40Source: Georgia Dotson (April 24, 2023) mailto:Georgia.Dotson@dla.mil mailto:Sandra.Smallwood@dla.mil mailto:Hannah.R.Savine@dla.mil

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Advisory

This presentation is not all inclusive but is intended to highlight key areas within the Addendum to Far 52.212-1 Instructions to Offerors –Commercial Items and FAR 52.212-2, Evaluation –

Commercial Items.

Regarding proposal preparation/submission, offerors are cautioned that the presentation is intended for informational purposes only and does not supplement the instructions and requirements of the RFP.

41Source: Georgia Dotson (April 24, 2023)

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Closing Remarks

Thank you for attending!

42Source: Georgia Dotson (April 24, 2023)

43Source: Georgia Dotson (April 24, 2023)