Technical QA.pdf

Technical Questions

SPE603-20-R-0517 NAS JRB Dallas Ft Worth, TX:

1. For Volume I, is item ii Contractor Furnished Vehicles a separate submission in addition to the Technical Management Proposal or can this be integrated into Sub-Factor 8 of the Technical Proposal? If it is a separate submission, is the 2-page limit in addition to the 80 pages for the Technical Proposal?

Answer – Contractor Furnished Vehicles is not a separate submission. It is part of the Technical Management Proposal; therefore, Technical Proposal is limited to 80 pages.

2. To better estimate the costs for the new Systems Maintenance requirements, please provide the maintenance records for all systems maintained?

Answer - Recurring Maintenance and Minor Repair reports for 2019 will be provided via DOD Safe along with the answers to the technical questions to those who attended the virtual preproposal conference. For those who did not attend the virtual preproposal conference but are interested in submitting a proposal, attachments will only be provided via DODSAFE upon request submitted to Salman.Shahid@dla.mil.

3. Lab Sampling. The PWS says only C testing is required on Jet fuel. The space allocated in the lab and the equipment provided by USN would confirm that. But normally there would also be B testing at least. Monthly on the tanks and trucks etc. Who does B Tests and A tests?

Answer - See PWS C-2.7 – C-2.7.3. The GOCO contractor will only perform “C” level tests on the on-site laboratory. All level “B” / “A” test will be performed by the Regional Laboratory at NAS Jacksonville.

4. Maintenance Facilities. With the inclusion of so much facilities maintenance, and the need to keep vehicles serviceable, will suitable secure covered workshop facilities be made available?

Answer - There are no covered workshop facilities available for this contract on site.

5. Crew Facilities. Are there any changing, shower and locker rooms available for staff to leave their PPE in, or are they expected to come to work in PPE and go home in PPE?

Answer - Yes, there are showers and lockers available for the GOCO contractor for storage of PPE and clothing.

6. Off base Deliveries. The PWS mentions deliveries off base and on base diesel deliveries, but does not give much detail:

Answer - PWS C-2.1.6 states, “If Required” Currently there has been no requirement for off base deliveries in the last 4 years. If the requirement arises then the GOCO contractor will be required to support.

What volume and frequency does off site delivery of both diesel and JP8 take?

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Answer - PWS C-2.1.6 states, “If Required” Currently there has been no requirement for off base deliveries in the last 4 years. If the requirement arises then the GOCO contractor will be required to support.

How far away are the offsite deliveries?

Answer - PWS C-2.1.6 states, “If Required” Currently there has been no requirement for off base deliveries in the last 4 years. If the requirement arises then the GOCO contractor will be required to support.

What is the volume and frequency of on base deliveries of ground fuels?

Answer – See PWS C-2.4.2. On base ground fuel deliveries are received thru the dispatcher;

there are currently no scheduled recurring deliveries. All deliveries are by request of authorized customers.

Are the offsite deliveries done in normal working hours or also in evenings and weekends?

Answer - PWS C-2.1.6 states, “If Required” Currently there has been no requirement for off base deliveries in the last 4 years. If the requirement arises then the GOCO contractor will be required to support.

7. Reference PWS Paragraph C-1.7.4 – Fuel Distribution System Mechanic (FDSM): Will the contractor require an additional FDSM to manage the new workload requirement of enhanced maintenance for the contract?

Answer - See PWS C-1.6 states, “The Contractor must provide sufficient staffing to accomplish all functions and tasks to include simultaneous operations.”

8. Reference PWS Paragraph C-2.2.3.1 – NASJRB Dallas Ft. Worth: Is the contractor required to provide escorts for commercial tank truck receipts? If so, please provide the distance between the gate and where the fuel is offloaded?

Answer - See PWS C-2.2.3.1. The GOCO contractor is not required to provide escorts for commercial tank truck receipts. All escorts are will be supplied by the government.

9. Reference PWS Paragraph C-2.2.3.1 – NASJRB Dallas Ft. Worth: Please provide historical data on the number of commercial tank truck deliveries per day, month, and year?

Answer - See PWS Appendix “A” Table 3 Throughput and receipt. On average, Ft. Worth receives 30-40 commercial tankers per week. Normally tankers are received Monday- Thursday each week. The number of tankers received also depends of the amount of fuel used in the prior weeks. Deliveries normally increase during the summer months due to hurricane season, and receiving transient aircraft from affected regions.

10. Reference PWS Paragraph C-2.8 – Maintenance: Is the contractor required to schedule all API 510, 570 and API 653 Inspections at the prescribed intervals as a part of their Firm Fixed Price or will this cost be added as a modification to the contract?

Answer – See PWS C-2.8.5. API Inspections that fall under Centrally Managed Programs (CMP) in accordance with DOD Manual 4140.25M are scheduled and managed by DLA

Energy and are at no cost to the Contractor. Should DLA Energy have another contractor perform work under a CMP, SRM, or any other contract or program, the contractor chosen to perform the work will have primacy over any maintenance/repair/inspection conflict and/or overlap at any DLA Energy Capitalized petroleum facility. Therefore, the Contractor performing work under the subject contract shall allow the CMP, SRM, or other contractor to perform the required maintenance, repair and inspection work at the designated facility when instructed by the Contracting Officer.

11. Reference PWS Paragraph C-2.8 – Maintenance: Will the contractor be required to ensure that coating subcontractors needed for API 570 or API 653 refurbishment meet the SPPC certification requirements or will DLA validate this?

Answer – See PWS C-2.8.5. API Inspections that fall under Centrally Managed Programs (CMP) in accordance with DOD Manual 4140.25M are scheduled and managed by DLA Energy and are at no cost to the Contractor. Should DLA Energy have another contractor perform work under a CMP, SRM, or any other contract or program, the contractor chosen to perform the work will have primacy over any maintenance/repair/inspection conflict and/or overlap at any DLA Energy Capitalized petroleum facility. Therefore, the Contractor performing work under the subject contract shall allow the CMP, SRM, or other contractor to

12. Will the government provide the latest API 510, API 570 and API 653 Inspection Reports, which will allow the contractor to more concisely project when the next inspections are due and include these costs into their Firm Fixed Price?

Answer – See PWS C-2.8.5. API Inspections that fall under Centrally Managed Programs (CMP) in accordance with DOD Manual 4140.25M are scheduled and managed by DLA Energy and are at no cost to the Contractor. Should DLA Energy have another contractor perform work under a CMP, SRM, or any other contract or program, the contractor chosen to perform the work will have primacy over any maintenance/repair/inspection conflict and/or overlap at any DLA Energy Capitalized petroleum facility. Therefore, the Contractor performing work under the subject contract shall allow the CMP, SRM, or other contractor to

13. Will the contractor be responsible for including excavation costs into the API 570 inspection?

Answer – See PWS C-2.8.5. API Inspections that fall under Centrally Managed Programs (CMP) in accordance with DOD Manual 4140.25M are scheduled and managed by DLA Energy and are at no cost to the Contractor. Should DLA Energy have another contractor perform work under a CMP, SRM, or any other contract or program, the contractor chosen to perform the work will have primacy over any maintenance/repair/inspection conflict and/or overlap at any DLA Energy Capitalized petroleum facility. Therefore, the Contractor performing work under the subject contract shall allow the CMP, SRM, or other contractor to

14. Will the contractor be required to have the API 653 five (5) year external inspection conducted and costs included into their Firm Fixed Price?

Answer – See PWS C-2.8.5. API Inspections that fall under Centrally Managed Programs (CMP) in accordance with DOD Manual 4140.25M are scheduled and managed by DLA Energy and are at no cost to the Contractor. Should DLA Energy have another contractor perform work under a CMP, SRM, or any other contract or program, the contractor chosen to perform the work will have primacy over any maintenance/repair/inspection conflict and/or overlap at any DLA Energy Capitalized petroleum facility. Therefore, the Contractor performing work under the subject contract shall allow the CMP, SRM, or other contractor to perform the required maintenance, repair and inspection work at the designated facility when instructed by the Contracting Officer.

15. Our understanding of the Enhanced Maintenance requirement is that the contractor will include all costs for the API 510, API 570 and API 653 inspections as part of their Firm Fixed Price costs. For example an API 653 internal/external tank inspection will cost $75,000 depending on the size of the tank. The API 570 inspection will cost $50,000. The API 510 inspection will cost $25,000. Will these costs need to be included in the Contractor’s Firm Fixed Price cost?

Answer – See PWS C-2.8.5. API Inspections that fall under Centrally Managed Programs (CMP) in accordance with DOD Manual 4140.25M are scheduled and managed by DLA Energy and are at no cost to the Contractor. Should DLA Energy have another contractor perform work under a CMP, SRM, or any other contract or program, the contractor chosen to perform the work will have primacy over any maintenance/repair/inspection conflict and/or overlap at any DLA Energy Capitalized petroleum facility. Therefore, the Contractor performing work under the subject contract shall allow the CMP, SRM, or other contractor to

16. Will the contractor be responsible for having a marine chemist certify the tank for entry and wet work of the API 653 inspections?

Answer – See PWS C-2.8.5. API Inspections that fall under Centrally Managed Programs (CMP) in accordance with DOD Manual 4140.25M are scheduled and managed by DLA Energy and are at no cost to the Contractor. Should DLA Energy have another contractor perform work under a CMP, SRM, or any other contract or program, the contractor chosen to perform the work will have primacy over any maintenance/repair/inspection conflict and/or overlap at any DLA Energy Capitalized petroleum facility. Therefore, the Contractor performing work under the subject contract shall allow the CMP, SRM, or other contractor to

17. Will the contractor be responsible for the RCRA 8 metal testing of the tank for lead before the

API 653 external coating work is performed?

Answer – See PWS C-2.8.5. API Inspections that fall under Centrally Managed Programs (CMP) in accordance with DOD Manual 4140.25M are scheduled and managed by DLA Energy and are at no cost to the Contractor. Should DLA Energy have another contractor perform work under a CMP, SRM, or any other contract or program, the contractor chosen to perform the work will have primacy over any maintenance/repair/inspection conflict and/or overlap at any DLA Energy Capitalized petroleum facility. Therefore, the Contractor performing work under the subject contract shall allow the CMP, SRM, or other contractor to

18. Will the API 653 inspection be required during the life of the contract for Tanks 1156, 1157, and 1159?

Answer – See PWS C-2.8.5. API Inspections that fall under Centrally Managed Programs (CMP) in accordance with DOD Manual 4140.25M are scheduled and managed by DLA Energy and are at no cost to the Contractor. Should DLA Energy have another contractor perform work under a CMP, SRM, or any other contract or program, the contractor chosen to perform the work will have primacy over any maintenance/repair/inspection conflict and/or overlap at any DLA Energy Capitalized petroleum facility. Therefore, the Contractor performing work under the subject contract shall allow the CMP, SRM, or other contractor to

19. Reference PWS Paragraph C-2.8.20 – Corrosion Control and Painting: Is there a current documented record of when corrosion control or minor painting was performed on the site?

Answer - See PWS C-2.8.20. The GOCO contractor is required to perform corrosion control and painting as part of preventive maintenance IAW UFC 3-460-03.

20. Are there confined spaces that the contractor will be required to enter?

Answer - There are no confined spaces under this solicitation.

21. Is there an agreement in place for the use of the facilities by the contractor and the attached military organization (Active/Reserve)?

Answer - There is an agreement in place, which is held by the Installation Commanding Officer, the Air Force Leadership and NAVSUP Ft. Worth leadership.

22. Please provide historical data on the number of times the contractor was called out to support a requirement after normal operating hours?

Answer - See PWS C-2.1.5. There is no historical data to provide within the last year.

23. Does the Bulk Storage Area require staffing from 1530 to 2330 or will standby suffice?

Answer - See PWS Appendix “A” Table 1. Hours of Operation.

24. Tank 1156 is out of service, when can we expect it to be back in service?

Answer - The expected return to service date is March 2021 as per NAVFAC and the repair contractor.

25. Does Tank 1156 being out of service create a surge or increase in the number of trucks delivering commercial fuel to the site? Will the contractor have to allocate additional staff to support this requirement while Tank 1156 is out of service?

Answer - There is no anticipated operational impact with tank 1156 being out of service for

API 653.

26. Will the contractor be required to fund a major refurbishment of a tank until the completion of the job and acceptance of the tank by the Government or will periodic invoicing to the Government be allowed as the contract is FFP? For example, the API 653 internal/external tank repair/refurbishment could cost up to $1.5M depending on the size of the tank and could take up to 9 months to complete.

Answer – See PWS C-2.8.5. API Inspections that fall under Centrally Managed Programs (CMP) in accordance with DOD Manual 4140.25M are scheduled and managed by DLA Energy and are at no cost to the Contractor. Should DLA Energy have another contractor perform work under a CMP, SRM, or any other contract or program, the contractor chosen to perform the work will have primacy over any maintenance/repair/inspection conflict and/or overlap at any DLA Energy Capitalized petroleum facility. Therefore, the Contractor performing work under the subject contract shall allow the CMP, SRM, or other contractor to

27. Will the contractor be required to provide management oversight during the refurbishment period?

Answer - No, PWS C-2.8.5 states “… the Contractor performing work under the subject contract shall allow the CMP, SRM, or other contractor to perform the required maintenance, repair and inspection work at the designated facility when instructed by the Contracting Officer.”

28. Will a separate qualified third party QA person be required on all API 653 repair projects or will DLA provide this QA oversight?

Answer – See PWS C-2.8.5. API Inspections that fall under Centrally Managed Programs (CMP) in accordance with DOD Manual 4140.25M are scheduled and managed by DLA Energy and are at no cost to the Contractor. Should DLA Energy have another contractor perform work under a CMP, SRM, or any other contract or program, the contractor chosen to perform the work will have primacy over any maintenance/repair/inspection conflict and/or overlap at any DLA Energy Capitalized petroleum facility. Therefore, the Contractor performing work under the subject contract shall allow the CMP, SRM, or other contractor to

29. Reference PWS Paragraph C-3.1 – Vehicles and Equipment: What is the cutoff for how long a contractor must retain maintenance records for a refueler?

Answer - See PWS C-3.1. Vehicle maintenance records are required for the entire contract period.

30. Reference PWS Paragraph C-3.1 – Vehicles and Equipment: If fuels vehicles have been re-furbished and maintenance records are available, is there an age limit on the Contractor provided vehicles?

Answer - See PWS C-3.1.1. The requirement is to provide serviceable refuelers for the entire contract period.

31. Reference PWS Paragraph C-3.1 – Vehicles and Equipment: If the contractor proposed using re-furbished fuels vehicles to include maintenance records, how far back (number of years) is required/acceptable to the Government?

Answer - See PWS C-3.1.1.

32. Reference PWS Paragraph C-3.1.17 – Relaxation Chamber: Are there fuel products handled that do not contain a static dissipater additive that would require the use of a relaxation chamber?

Answer - See PWS Appendix “A” Table 3. Throughput and Receipt. F-24 is the only jet fuel stocked at NASJRB Dallas FT Worth.

33. Reference PWS Appendix A, Facility Specific Information, Tab 1. Hours of Operation: Please provide a breakout of weekend support estimates by shift for the most recent 12 month period.

Please provide an estimate of Hot and Cold refueling that occur each day, week and month?

Answer - See PWS Appendix A Table 3 Throughput and Receipt. There were 174 hot refuels and 3,289 cold refuels during 2019.

34. Reference PWS Appendix A, Facility Specific Information, Table 2. Storage: Is the contractor required to provide bottled nitrogen? If nitrogen is required, please provide the estimated usage?

Answer - Nitrogen bottles are exchanged by the GOCO contractor. The exchange of full and empty bottles take place between the GOCO contractor and Fleet Readiness Center (on-base);

there is no cost or funding associated with this process.

35. Reference PWC C-1.3.10 & C-1-3-12. These paragraphs refer to the Safety Plan and a Fuel Safety Plan. Both plans address similar factors and would appear to have significant overlap in content. Are two separate plans required, or can they be combined into one comprehensive Safety Plan?

Answer - Detailed plans are required in accordance with PWS C-1.3.

36. Reference PWS C-1.6.1. Please confirm the recyclable jet fuel collection is limited to the recovery and recycling of jet fuel generated by the service provider (see paragraph C-2.5) and does not include collection or management of products from other base organizations.

Answer - Aviation fuel, defueled from aircraft via contractor refueling vehicle, as per PWS C-2.1.2, must be on-specification and returned to bulk stock by the refueling contractor.

Any suspected non-reclaimable fuel within the identified fuel facilities in Appendix A, will be managed by the refueling contractor as per PWS C-2.5. Other base organizations with fuel products classified as non-reclaimable are collected and disposed of by base environmental.

37. Reference PWS C-1.7, Key Personnel. The reference states the Contractor must provide the

KO/COR with the final work day and a hiring plan for the replacement of “service personnel.” Our understanding is that this paragraph applies to key personnel (Corporate Executive Officer, TM, ATM and the FDSM) versus service personnel. Please clarify.

Answer - See PWS C-1.7. Only key personnel.

38. Reference PWC C-1.7.3.1 & PWS C-1.7.4.1. These paragraphs appear to conflict with each other with respect to collateral duties. In the first reference, the PWS states the ATM may have collateral duties such as the FDSM; however, the second reference states that the FDSM cannot be a collateral duty job. Please clarify.

Answer - See updated PWS C-1.7.3.1.

39. Reference PWS C-1.8.2. This paragraph does not mention a requirement for the primary

Accountant and the alternate/back-up Accountant to have completed formal FMD Training IAW DLA P-32. Is this training required? Will DLA Energy fund personnel to attend the required training?

Answer - Training is required and funded in accordance with DLA Policy P-32.

40. Reference PWS C-1.8.2.1. Since accounting and dispatching duties are typically performed form the same office/FMD computer, can the Accountant also serve as the dispatcher provided, they work the same shift and complete all requirements for both tasks? Or is this paragraph intended to call out two individual employees?

Answer - PWS C-1.8.2.1 states the “This cannot be a collateral duty job, but this does not prevent the Accountant from infrequent performance of routine PWS tasks (such as a FDSO or Dispatcher) to maintain proficiency, build teamwork, and augment during peak or elevated workload so long as specific accounting duties and segregation of duties are not affected.”

41. Reference PWS C-1.8.3. Our understanding from the pre-proposal teleconference is that there is no direct fuel servicing system (hydrants) at NAS JRB Dallas/Ft. Worth. Hot refueling is performed using a contractor furnished refueling vehicle and Government furnished mobile pantograph, Please confirm.

Answer - There are no fixed direct fueling system hydrants at NASJRB Dallas / FT Worth.

42. Reference PWS C-1.8.4. Please confirm there are no fuel barge operations at NAS JRB

Dallas/Ft. Worth as referenced in the paragraph.

Answer - See updated PWS C-1.6.

43. Reference PWS C-1.9. The reference mentions “union representative—please confirm there is no collective bargaining agreement for this solicitation.

Answer - See updated PWS C-1.9.

44. Reference PWS C-2.1.1. Is a dedicated dispatcher required on weekends and holidays, or can driver/system operators self-dispatch during these periods of reduced workload?

Answer - Staffing must be in accordance with PWS Appendix “A” Table 1. Hours of Operation.

45. Reference PWS C-2.1.2. The reference mentions off-station fuel services. Please confirm if there are any locations off-site that would require services from the Contractor.

Answer - PWS C-2.1.6 states “If Required”. There has been no requirement for off base deliveries in the last 4 years. If the requirement arises then the GOCO contractor will be required to support.

46. Reference PWS C-2.2 states that a dedicated fuel scheduler is required for bulk operations.

Typically, the Accountant schedules fuel shipments and receipts ; the Dispatcher receives fuel requests from customers for fuel; and the TM/ATM creates daily schedules of fuel operations. Please confirm the responsibilities for a dedicated fuel scheduler can be performed by the Accountant, Dispatcher and TM/ATM for the specific tasks shown above.

Answer - See PWS C-2.2 and C-1.8.1. Dedicated fuel scheduler can be performed by the dispatcher.

47. Reference PWS C-2.2.1. Please clarify if there is a requirement at NAS JRB Dallas/Ft.

Worth to issue fuel to commercial tank trucks.

Answer - See PWS C-2.2.1. This does not normally issue fuel to commercial tankers;

however the capability exists if requested to do so by DLA America’s East.

48. Reference PWS C-2.2.3.1. Please provide established hours for commercial tank truck deliveries and frequency of tank trucks per week.

Answer - See PWS Appendix “A” Table 1. Hours of Operation.

49. Reference PWS C-2.4.1. The reference states, “the Contractor must furnish and maintain off-specification jet fuel, and ground fuel servicing equipment” and further mentions that off-spec product collections from off-site locations are used with trucks licensed for use on public roads. However, C-2.5 implies non-reclaimable products are collected and disposed of by the installation. Please confirm if there is a requirement for the Contractor to furnish a truck specifically for off-spec, recyclable or used oil products and if there is a requirement for the Contractor to collect off-spec fuel from off-site locations.

Answer - See updated PWS C-2.4.1. Also per PWS C-1.6.1 and C-2.5, the recyclable jet fuel collection is limited to the recovery and recycling of jet fuel generated by the service provider and does not include collection or management of products from other base organizations. As stated in PWS C-2.5 “all products classified as non-reclaimable are collected and disposed of by the Installation”. Furthermore, PWS C-3.1 states “the Contractor must provide aviation, ground, utility vehicles, and equipment in necessary quantities to meet the aircraft and ground refueling/defueling workload requirements, including surge demands”.

50. Reference PWS C-2.4.2. Please provide the number of delivery points and normal service schedule for ground fuel deliveries.

Answer - See PWS 2.4.2. Delivery points are identified when requests are received by dispatcher. During last year, ground product deliveries averaged 25 stops per month.

51. Reference PWS C-2.8 – Maintenance:

a. During the conference call it was noted there would be no RMMR contract in place, and both the SM and OM re-equipment’s identified in UFC 3-460-03 are the contractor’s responsibility. Please provide an equipment and component list that breaks out the component manufacture, model no., flow rate, motor rating, size, pressure range, if a test tee is already installed, date installed, and condition or replacement date. This information is needed to price the SM costs.

Answer - An equipment and component listing will be provided with the answers to these questions via DOD Safe to those who attended the virtual preproposal conference. For those who did not attend the virtual preproposal conference but are interested in submitting a proposal, attachments will only be provided via DODSAFE upon request submitted to Salman.Shahid@dla.mil.

b. Reference PWS C-2.8.14. The reference states the Navy is responsible for tank cleaning and internal inspections of the “large bulk storage tanks.” Please confirm if this reference also applies to the storage tanks at the military service station.

Answer - Tank cleaning and internal inspections and associated repairs for those tanks listed in Appendix A are included under the services provided by CMP, which is managed internally by DLA-E and therefore outside the scope of this solicitation

SPE603-20-R-0517.

c. Please clarify who is responsible for performing internal repairs to storage tanks. i.e.

deficiencies documented during an API out of service inspection.

Answer – See PWS C-2.8.5. API Inspections that fall under Centrally Managed Programs (CMP) in accordance with DOD Manual 4140.25M are scheduled and managed by DLA Energy and are at no cost to the Contractor. Should DLA Energy have another contractor perform work under a CMP, SRM, or any other contract or program, the contractor chosen to perform the work will have primacy over any maintenance/repair/inspection conflict and/or overlap at any DLA Energy Capitalized petroleum facility. Therefore, the Contractor performing work under the subject contract shall allow the CMP, SRM, or other contractor to perform the required maintenance, repair and inspection work at the designated facility when instructed by the Contracting Officer.

d. When does the current RMMR contract expire in relation to the contract start date?

Specifically, will there be a gap in coverage between the end of the RMMR contract and the start date for this solicitation? If so, who will provide maintenance coverage between the end of the RMMR contract and start date for this solicitation?

Answer - The RMMR contract expiration will coincide with the award of the GOCO contract. There will be no gap in maintenance coverage.

i. Regarding repair work already scheduled through RMMR—will this repair work be completed prior to the RMMR contract ending or will the repair work be carried over to the new Contractor? If Contractor assumes the open repair work, please provide a listing of open repair work that will remain for the Contractor to perform.

Answer - All open service orders will be completed before the period of performance starts for this solicitation.

e. Reference PWS C-2.8.5. Please provide clarification on the Contractor’s responsibility to replace defective parts. For example:

i. During recurring preventive maintenance, a pressure/thermal relief or a gauge is faulty and needs to be replaced. Please clarify if the cost for purchasing the pressure relief valve or gauge is reimbursable from the Government or if the price to replace the defective gauge/pressure relief should be included in the Contractor’s Monthly Usage Charge CLIN for this solicitation. Other examples would be replacing receipt/fillstand/dispenser hoses, defective meters, nozzles (aviation and service station), visi-flows, camlock connections etc.

Answer - The examples mentioned above are the responsibility of the GOCO contractor without reimbursement from the government.

ii. If cost to replace these items are reimbursable, will the Government allow profit and overhead cost?

Answer - This is a firm fixed-price contract. See PWS C-2.8.5.

f. Reference PWS C-2.8.5. Please provide an example of repairs which would exceed those covered under the Monthly Use Charge CLIN. For example, would this include Government reimbursement for replacement of larger items such as a pump motor.

Answer - See PWS C-2.8.5. Repairs that would exceed those covered under the Monthly Use Charge CLIN are replacement-in-kind of non-expendable parts (Control valves, pump, motors, and meter assemblies) or components and/or repairs that require special certifications or specialized equipment (i.e.

electric/masonry/etc.).

i. If cost to replace these items are reimbursable, will the Government allow profit and overhead cost?

Answer - This is a firm fixed-price contract. See PWS C-2.8.5.

g. Please confirm replacement filter/coalescer elements are requisitioned through DLA

Energy IAW DLA Energy P-22.

Answer - See PWS C-3.6.7

h. Please clarify if calibration and maintenance of ATG systems are covered under the

DLA Energy program outlined in DLA Energy P-7.

Answer – See PWS C-2.8.5. API Inspections that fall under Centrally Managed Programs (CMP) in accordance with DOD Manual 4140.25M are scheduled and managed by DLA Energy and are at no cost to the Contractor. Should DLA Energy have another contractor perform work under a CMP, SRM, or any other contract or program, the contractor chosen to perform the work will have primacy over any maintenance/repair/inspection conflict and/or overlap at any DLA Energy Capitalized petroleum facility. Therefore, the Contractor performing work under the subject contract shall allow the CMP, SRM, or other contractor to perform the required maintenance, repair and inspection work at the designated facility when instructed by the Contracting Officer.

52. During the pre-proposal teleconference, it was pointed out the system uses Barton ATG equipment. Please clarify if nitrogen replacement is a Government or Contractor responsibility. If Contractor responsibility, please provide the estimated annual usage.

Answer - Nitrogen bottles are exchanged by the GOCO contractor. The exchange of full and empty bottles take place between the GOCO contractor and Fleet Readiness Center (on base);

there is no cost or funding associated with this process.

53. Reference PWS C-2.8.11 Grounds and Appendix A, 7. Provided Services. Reference C-

2.8.11 clearly states Contractor responsibilities for grounds maintenance. However Appendix A, (8) states the Base will provide grounds maintenance services except for those specified in the PWS. Since the PWS reference assigns the majority of grounds maintenance to the Contractor, please clarify what specific grounds maintenance services are provided by the base.

Answer - See PWS C-2.8.11 and Appendix “A”. The GOCO contractor is responsible for the grounds maintenance for all facilities listed in the PWS.

54. Reference PWS C-2.8.14, will the on base fire department provide/support on sight rescue services, provided there is not a suitable method for the contractor to self-rescue personnel who are required to enter into confined spaces for SM purposes, such as entering onto the floating pan of the tanks equipped with geodesic domes?

Answer - See PWS C-3.6.12. Yes, the base Fire Department will provide back up support during emergency rescue situations.

55. Reference PWS C-2.8.17, please clarify if there are any permit-required pits to enter. Also provide the number of pits the Contractor is required to maintain.

Answer - See PWS C-2.8.17, C-1.3.10, C-3.6.12. There are no permit required pits at NASJRB Dallas / FT Worth.

56. Reference PWS C-2.11.1. Please clarify if the any of the annual training requirements

(HAZWOPER, Safe Transportation of Hazardous Materials, UST Operator Training and OPA 90) are provided by the Government.

Answer - See PWS C-2.11.1 and C-1.3.11. UST Operator Training and OPA 90 are offered by DLA Energy.

57. Reference PWS C-2.8.23. Please confirm if the required certification class (training) for fire extinguishers is provided by the base.

Answer - The base Fire Department provides annual fire extinguisher training.

58. Reference PWS C-2.9. Please provide a copy of the referenced PQS.

Answer - NAVEDTRA 43288 will be provided with the answers to these questions via DOD Safe to those who attended the virtual preproposal conference. For those who did not attend the virtual preproposal conference but are interested in submitting a proposal, attachments will only be provided via DODSAFE upon request submitted to Salman.Shahid@dla.mil.

59. Reference PWS C-2.11.4. Please provide copies of the SPCC and FRP so we can properly assess the number of spill kits and contents the contractor is required to provide.

Answer - SPCC and FRP will be provided with the answers to these questions via DOD Safe to those who attended the virtual preproposal conference. For those who did not attend the virtual preproposal conference but are interested in submitting a proposal, attachments will only be provided via DODSAFE upon request submitted to Salman.Shahid@dla.mil.

60. Reference C-3.1.7. Please provide the specific OPE currently in place so we can ensure our contractor provided vehicles are compatible.

Answer - See PWS C-3.1.7 and NAVAIR 00-80T-109 for OPE requirements. OPE at the fill-stand is Scully Intellitrol system.

61. Reference PWS C-3.1.10. Please confirm if the Contractor is required to have a dedicated defuel truck.

Answer - See PWS C-3.1. The requirement is to have refuelers that have the capability to refuel/defuel.

62. Reference PWS C-3.1.11. This paragraph refers to the airfield layout may require hose sizes that may vary from the typical 50 feet per reel. Please confirm if there are any locations at NAS JRB Dallas/Ft. Worth that requires a hose size beyond the standard 50 foot per reel.

Answer - See PWS C-3.1.11, NAVAIR 00-80T-109 and NFPA 407 for the minimum required refueler hose length.

63. Reference PWS C-3.1.14. Please provide whether or not the Commanding Officer has imposed a requirement that differs from the CFR reference.

Answer - The Commanding Officer has not imposed a different requirement. Follow guidance in PWS C-3.1.14.

64. Reference PWS Appendix A, Table 1-Hours of Operation. The table shows cold refueling operations from 0630-2300 and hot refueling operations from 0630-2330; the Dispatch Center is also staffed 0630-2330. Please confirm the hours are correct as stated.

Answer - See updated Table 1 in Appendix “A” hours of operation.

65. Reference PWS Appendix A. Please provide a workload summary with historical data by shift (day and swings), Mon – Fri and on weekends and holidays, for both normal and surge operations (refuels, defuels, transient aircraft) to allow us to accurately determine the vehicle and personnel quantities necessary to support the workload at NAS JRB Dallas/Ft. Worth.

Answer - See Updated PWS Appendix A Table 3 Throughput and Receipt.

66. Reference PWS Appendix A, Table 5-Real Property. The table references a JP8 storage tank #2 and vehicle service station JP8. Please confirm this is the F-24 storage tank and dispenser at the service station.

Answer - See PWS Appendix “A” Table 5.

a. Table also refers to an additive tank at the fuel farm area. Please confirm if the

Contractor is required to handle/inject any additives into fuel products.

Answer - See updated PWS Appendix “A” Table 5.

67. Reference Appendix A, Table 6 – Government Furnished Equipment. Reference Government furnished conductivity meter, the make and model refer to this as “ANG Equipment.” Our interpretation is this equipment is owned by the ANG. If so, is there a written agreement in place between the ANG and the Contractor on the use of equipment?

Answer - See updated PWS Appendix “A” Table 6.

68. Reference PWS Appendix A, Table 7. Since fuel used in contractor provided vehicles must be included in our CLIN 0001 price, please provide the historical annual fuel costs reimbursed to the current service provider so we can accurately forecast this additional expense.

Answer - See PWS Appendix A Table 3 Throughput and Receipt.

69. Reference Pre-Proposal Teleconference. During the teleconference, we were briefed that parts and replacement costs associated with the Government provided mobile pantograph are funded by the Government; the Contractor is only required to perform daily inspection and operator level maintenance on the pantograph. Please confirm.

Answer - See PWS C-1.3.7.

70. Reference Pre-Proposal Teleconference. Since several common areas, such as the refueling parking area and the associated spill containment area are shared use between the contractor and other users, is responsibility to maintain/upkeep also a shared responsibility or is this solely the contractor’s responsibility? Do the other users, such as the TANG maintain their own Spill kits and fire protection equipment for the refueler parking area?

Answer - See PWS C-1.1, C-1.2, and C-2.8.23. TANG supplies spill kits for their operation.

Fire bottles at the refueler parking area are the responsibility of the GOCO contractor.

71. Reference Pre-Solicitation Brief Part 13 Slides, Future SRM Projects and RMMR Service Orders and PWS C-2.8.3 and C-2.8.4 regarding Enhanced Recurring Maintenance. Please define the DFW contractor responsibilities regarding RMMR Service Orders, either identified on these slides or added after the pre-proposal conference up to the contract award/performance start date.

Answer - See PWS C-2.8.5. Pre-solicitation Brief Part 13 is for situational awareness.

72. PWS C-1.3.3 Will the existing Facility Maintenance Plan be provided?

Answer - See PWS C-1.3.3 - No. The contractor will need to generate its own maintenance plan to include all systems and equipment as per the PWS.

73. PWS Appendix A: UFC 3-460-03 identifies maintenance requirements for individual component types, not facility types. Is a detailed component list, associated with each piece of real property identified in Appendix A, Para 5 available?

Answer - An equipment and component listing will be provided with the answers to these questions via DOD Safe to those who attended the virtual preproposal conference. For those who did not attend the virtual preproposal conference but are interested in submitting a proposal, attachments will only be provided via DODSAFE upon request submitted to Salman.Shahid@dla.mil.

74. PWS C-2.1.7 & Appendix A: Will the USG provide the average number of Cold and Hot Refueling Operations per month and per year?

Answer - See Updated PWS Appendix A Table 3 Throughput and Receipt. There were 174 hot refuels and 3,289 cold refuels during 2019.

75. Appendix A: Will the USG please provide historical augmentation and overtime data that should be anticipated and included as part of firm fixed price?

Answer - There were 30 hours of overtime from 2017-2019.

76. PWS Appendix A: Will the USG please break down historical aircraft refuels by time of day, so that we can better determine how to staff and schedule drivers and calculate numbers/size of refuelers that will be needed?

Answer - See Updated PWS Appendix A Table 3 Throughput and Receipt.

77. PWS Appendix A: Will the USG please break down historical aircraft refuels by “Hot” and

“Cold”, so that we can better determine how to staff and schedule drivers and calculate numbers/sizes of refuelers that will be needed?

Answer - See Updated PWS Appendix A Table 3 Throughput and Receipt. There were 174 hot refuels and 3,289 cold refuels during the last year.