20180123_Pt_Loma_PWS_Updated.pdf

Performance Work Statement

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

DFSP Point Loma, San Diego, California

SPE600‐17‐R‐0505

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

1. General

1.1. Description of Services

1.2. Background

1.3. Objectives

1.4. Scope

1.5. Contract Type, Period of Performance and Contract Line Item Numbers

1.5.1. Type of Contract

1.5.2. Period of Performance

1.5.3. Contract Line Item Numbers (CLINs) and Payments

1.5.4. Ordering Process for Awarding Additional Requirements or Tasks

1.6. General Information

1.6.1. Quality Control

1.6.2. Quality Assurance

1.6.3. Holidays

1.6.4. Hours of Operation

1.6.5. Security Requirements

1.6.6. Key Personnel

1.6.7. Identification of Contractor Employees

1.6.8. Contractor Travel

1.6.9. Other Direct Costs

1.6.10. Data Rights

1.6.11. Organizational Conflict of Interest

1.6.12. Phase‐In and Phase‐Out Periods in accordance with FAR 52.237‐3

2. Acronyms, Abbreviations and Definitions

2.1. Acronyms and Abbreviations

2.2. Definitions

3. Government Furnished Items and Service

3.1. Administrative Space

3.2. Environmental Remediation Systems

3.3. Utilities and Fees

3.4. Groundwater Wells and Piezometers

4. Contractor Furnished Items and Responsibilities

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

4.1. General

4.2. Transfer of Ownership of Contractor Fixtures

5. Performance Requirements

5.1. Project Management

5.1.1. Project Management Plan

5.1.2. Technical Approach

5.1.3. Master Schedule

5.1.4. Health and Safety Plan

5.1.5. Contractor’s Progress, Status and Management Report

5.1.6. Post‐Award Meeting

5.1.7. Project Management Review Meetings

5.1.8. Annual Review Meetings

5.1.9. Regulatory Support Meetings

5.1.10. Public Meetings

5.1.11. Permits

5.1.12. Coordination of Activities

5.1.13. Hazardous Materials and Hazardous Wastes Management and Reporting

5.1.14. Laboratory and Analytical Services

5.2. Environmental Remediation Systems Operation and Maintenance

5.2.1. Contractor Transition: Initial

5.2.2. Operations and Maintenance

5.2.3. Systems Sampling and Analysis

5.2.4. Contractor Transition: Closing

5.3. Monitoring and Reporting of Environmental Conditions

5.4. Data Management

5.4.1. Document Repository

5.4.2. Spatial Data Requirements

5.4.3. Geographic Information Systems and Data Management Services

5.4.4. Contractor Manpower Reporting

5.5. Extraordinary Site Support

5.5.1. Tasks:

5.6. Off‐site Environmental Support

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

5.6.1. Tasks:

6. Applicable References

7. Notes to Offerors

7.1. Document Familiarization

7.2. How to Submit Technical Management Proposal

7.3. Contract Line Item Number (CLIN) Structure

7.4. Off‐site Locations

7.5. Qualifications

7.6. Proposal Instructions – Specific Notes

Attachments List

Attachment 1 – Quality Assurance Surveillance Plan

Attachment 2 – Process for Obtaining Common Access Cards

Attachment 3 – Industrial User Discharge Permit

Attachment 4 – Slug Prevention and Control Plan

Attachment 5 – Spill Prevention, Control and Countermeasures Plan

Attachment 6 – Deliverable Schedule

Attachment 7 – O&M Services & Equipment List

Attachment 8 – DLA Energy Guidance for Fuel Spill/Leak/Release Reporting

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

1. General

This Performance Work Statement (PWS) establishes a non‐personnel services contract to provide professional services and operational support On‐site and Off‐site. For purposes of this PWS and contract, On‐site is defined as the Defense Fuel Support Point (DFSP) Point Loma, at the Naval Supply Systems Command (NAVSUP) Fleet Logistics Center (FLC), Naval Base Point Loma (NBPL), San Diego, California.

For purposes of this PWS and contract, Off‐site is defined as any Defense Logistics Agency (DLA) Installation Support for Energy (DS‐FEE) directed location within California and within 125 miles of the Site. DLA may request a proposal from contractor to conduct Off‐site environmental services at other active or former military installations within the 125 mile radius. The 125 mile radius excludes environmental services at DFSP San Pedro and DFSP Norwalk and their associated pipelines (active or closed). DFSP San Pedro and DFSP Norwalk and their associated release sites are under current DLA contracts. Contractor is advised that the annual issuance of a task order for CLIN 0001 is an estimate only IAW 52.216‐22Firm‐Fixed Price and . the Contractor is also advised that the workit should calculate all material, labor, overhead, and adminisrtaive (G&A) costs and profit in their proposed price. Estimates for CLIN 0002 are estimates only IAW FAR 52.216‐22. DLA may order work via annual task orders under CLIN 0001 and task orders for work under CLIN 0002 from the contractor. IAW FAR 52.216‐18, 52.216‐19, and 52.216‐22, However, DLA does not promise or guarantee orders for On‐Site or Off‐Site work beyond that ordered under a CLIN 0001 Task task Orderorder.

The Contractor shall function as an integral team member in support of the DLA1 and DS‐FEE2 missions, to include the sharing of information with other DLA contractors, DLA or DOD Service/Activity personnel and cooperation with communities, regulators, and other government entities.

For this PWS, the Contractor is defined as the supplier or vendor awarded the Contract issued under SPE600‐17‐R‐0505. For this PWS, the Incumbent is defined as the supplier or vendor under

SPE600‐16‐D‐5002.

Description of Services

The Contractor shall provide all non‐Government‐furnished personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non‐personal services necessary to perform: 1) Project Management for Site and Off‐site Support, 2) Environmental

1 The DLA Mission is to provide effective and efficient global solutions to warfighters and our other valued customers.

2 The DS‐FEE Mission is to provide comprehensive engineering, environmental, safety, security and property accountability support and services to DLA Energy and DoD fuel facility infrastructure in support of Combatant Commanders.

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

Remediation Systems Operation and Maintenance (O&M) at the Site, 3) Monitoring and

Reporting of Site Environmental conditions, 4) Data Management, 5) Extraordinary Site

Support, and 6) Off‐site environmental support. The work is described in this PWS.

The Government shall not exercise any supervision or control over the subcontract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The Contractor shall perform all work in accordance with federal, state, local, base and DLA requirements. This includes statutes, regulations, permits, agency‐approved work plans, decision documents and all other legal requirements.

Background

DFSP Point Loma is managed and operated by NAVSUP FLC, formerly the Fleet & Industrial

Supply Center (FISC). NBPL has many tenants at NBPL including DFSP Point Loma, Naval

Submarine Base, the Fleet Naval Mine and Antisubmarine Warfare Command Complex, the

Fleet Combat Training Center‐Pacific, and the Space and Naval Warfare Systems Command

(SPAWAR).

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

The FISC contained 33 aboveground storage tanks (ASTs) and 24 underground bulk fuel storage tanks constructed between 1918 and 1954. Petroleum products stored at the facility have included aviation gasoline, diesel fuel marine, and jet propellant fuel. FISC operations have resulted in multiple reported releases of petroleum hydrocarbon compounds into the subsurface from several of the tank systems at the Site.

DFSP Point Loma soil and groundwater contamination consists of non‐aqueous phase liquids

(NAPL) and their degradation products. Recovery efforts have been ongoing since 2004. In

2006, a corrective action plan (CAP) was prepared recommending a trench and horizontal well system for free product removal and remediation of the dissolved, vapor, and residual phases. Since then, there have been several system upgrades, expansions, and efforts to maximize recovery of LNAPL and remediate the Site. Summary information on the contamination, environmental investigations, remediation, and monitoring are presented in the Operations and Maintenance Manual, DFSP Point Loma Remediation System (CB&I 2015).

Groundwater monitoring has been ongoing at the Site since 1994. The current groundwater monitoring and sampling regime follows Final Groundwater Monitoring Plan (DCN DPL0061), Addendum Documentation (CB&I 2015b) plus the gauging and sampling of additional On‐site wells in order to monitor effectiveness in containing the dissolved phase plume. More information is available in recent groundwater monitoring reports and other Site documents on the California State Water Resources Control Board (SWRCB) GeoTracker website at http://geotracker.waterboards.ca.gov/.

Objectives

The objectives of the work for this PWS are: 1) to protect human health and the environment through the management, operation, maintenance, and monitoring of contaminant recovery systems and environmental media at the Site, and 2) assist the Government in the management, response, and assessment of Off‐site locations described in Section 1.0.

Scope

The scope of services to be performed include On‐site project management (phase‐in, continuing, and phase‐out), groundwater and NAPL remediation system operation, maintenance, and reporting, environmental monitoring and reporting, data management, extraordinary Site support, and Off‐site environmental support. Work details are presented in Section 5 – Specific Work Elements.

Contract Type, Period of Performance and Contract Line Item Numbers

Type of Contract

The Government and Contractor shall enter into a Firm Fixed Price Performance Based contract.

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

Period of Performance

The period of performance (POP) shall be for four (4) years. beginning at award on January

1, 2018. The POP could be extended for another 6‐months at the option of the

Government.

Contract Line Item Numbers (CLINs) and Payments

There are two Contract Line Item Numbers (CLINs) for the contract. CLIN 0001 comprises all work required under Sections 5.1 through 5.4 and includes all required labor, equipment, and materials. Each year of services provided, twelve equal lump sum payments will be provided to the Contractor for CLIN 0001 tasks.

CLIN 0002 is work beyond the scope of CLIN 0001 tasks that could take place either On‐ site or Off‐site. For more information, refer to PWS Section 5.5 on Extraordinary Site

Support or PWS Section 5.6 for Off‐site Environmental Response Support.

Note there are no CLINs for travel or ODCs on this contract, simply CLIN 0001 (primarily routine On‐site work, or “Ordinary” work) and CLIN 0002 (Extraordinary work). Unit pricing for equipment, supplies, and consumables shall include all taxes and fees. Unit pricing for services, unless otherwise indicated, shall include equipment, supplies, and consumables. Additionally, to account for travel costs, Offerors shall provide all‐inclusive unit pricing under the following REF ITEMs for TRIP REPORTS.

Ordering Process for Awarding Additional Requirements or Tasks

Task orders under CLIN 0002 shall be ordered by the Contracting Officer IAW FAR 52.216‐

18, 52.216‐19 and 52.216‐22, using the pricing agreed upon between the Government and the Contractor at contract award and reflected in the Solicitation’s Attachment 3, CLIN 0002 Price Worksheet. The Contracting Officer will notify Contractor of the need for required work through the issuance of a request for proposal (RFP). The RFP is typically emailed to the Contractor’s Project Manager with a submittal date (usually within 10 business days). The Contractor would then submit a technical proposal and price proposal using one or combination of the reference items from the CLIN 0002 Price Sheet. If RFP tasks cannot be adequately addressed using these established reference items, the

Contractor shall contact the Contracting Officer or Contracting Officer’s Representative to determine appropriate action (Contracting Officer could establish a new reference item, equitable adjustment, etc.). The Government and Contractor shall negotiate the scope of the work and price using the reference items and unit prices in the Solicitation’s

Attachment 3, CLIN 0002 Price Worksheet.

Task orders under CLIN 0002 for tasks under 5.6. shall be ordered by the Contracting

Officer using the pricing agreed upon between the Government and the Contractor at contract award and reflected in the Solicitation’s Attachment 3, CLIN 0002 Price

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

Worksheet. The Government and Contractor shall negotiate the scope of the work and price using the reference items and unit prices in Solicitation’s Attachment 3, CLIN 002

Price Worksheet.

General Information

Quality Control

The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS, as well as DOD and DLA policies and directives. The Contractor shall develop and implement procedures to identify, prevent, and ensure non‐recurrence of defective services. The quality control program is the means by which the Contractor assures that its work complies with the requirements of the contract.

Quality Assurance

DLA shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan describes what the government shall do to ensure that the Contractor has performed in accordance with the performance standards. The QASP defines the performance standards, surveillance methods, and acceptable performance thresholds. The QASP is included in Attachment 1.

Holidays

DLA and other federal personnel typically follow the official federal holiday schedule. The

Contractor shall plan accordingly to ensure appropriate scheduling, continued operations, necessary access to federal facilities, and effective performance under this contract.

Hours of Operation

Contractor shall be available during core working hours of Monday ‐ Friday, 7:00 AM to

4:00 PM Pacific. The Contractor shall have personnel available On‐site these hours. Hours of operation must be commensurate with PWS objectives, so the Contractor shall ensure the On‐site remedial system effectively operates on a continuous basis. Contractor shall be available On‐site within eight (8) hours of notification for performance of requirements outside core working hours. This work will be at no additional cost to the

Government. Contractor shall be available to respond to Off‐site locations.

Security Requirements

1.6.5.1. Physical Security

The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring period, the Contractor shall secure all Government facilities, equipment, and materials.

1.6.5.2. Site Access

Contractor personnel need security badges to allow routine and regular authorized access to the Site. The process for acquiring government‐issued Common Access

Cards (CAC) is detailed in Attachment 2 for solicitation purposes. For other and visiting personnel, OMB Form 0703‐0061 will be completed and submitted to the NBPL Pass

Office. Access will be coordinated through the NAVFAC Southwest Environmental

Office, NAVSUP FLC, and NBPL Security.

This contract, specifically under CLIN 002, may require work at other military installation(s). The Contractor shall ensure that personnel working at these Off‐site locations follow the installation’s or facility’s procedures for gaining access.

Within the Site, the Contractor shall also obtain authorized access or FLC escort into the fuel tank area (for groundwater monitoring wells, recovery wells, and piezometers as part of the ongoing remedial actions, etc.). These wells are routinely inspected, maintained and repaired as needed (weekly, biweekly, monthly, and semiannual) to comply with requirements during base operational hours. The Contractor shall coordinate with FLC to gain escort or access within the fuel tank area. Generally, Contractor personnel enter into the fuel tank area on a daily basis (Monday ‐Friday) to perform required systems operations and collect data.

Work outside core working hours will require authorized access. Work outside core hours may be necessary for repairs, maintenance or system upgrades, etc. In these cases, the Contractor shall immediately contact the control tower for escort into the tank area. Additionally, at times, Contractor will need to arrange access to the SPAWAR transfer facility compound. Contractor is responsible for maintaining access ability. Contractor is advised to ensure employees regularly needing access to systems have active RapidGate® identification and Defense Biometric Identification System (DBIDS) credential. Due to the size and complexity of the remedial systems and the corrosive groundwater conditions, component failures and system alarms do occur. In cases of remediation system failures or alarm conditions immediate response may be required, which if delayed can cause serious impact to the systems and the surrounding environment.

1.6.5.3. Key Control

The Contractor shall establish and implement methods to secure all keys (real and virtual) issued to the Contractor by the Government. The Contractor shall prevent use of keys by unauthorized persons. The Contractor shall not duplicate Government‐ issue keys. The Contractor shall develop procedures covering key control that shall

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring be included in the Project Management Plan (Section 5.1.1.). Such procedures shall include turn‐in of any issued keys to personnel who no longer require access to secure areas. The Contractor shall immediately report any occurrences of lost or duplicated keys to the Contracting Officer.

In the event that keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re‐key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re‐keying. When the replacement of locks or re‐keying is performed by the

Government, the total cost of re‐keying or the replacement of the lock or locks shall be deducted from payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from payment due the Contractor.

The Contractor shall prohibit the use of government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

Key Personnel

Primary technical services shall be performed by persons who are credentialed members of planning, science, safety, and engineering professions (generally, a credentialed professional is licensed [i.e., registered professional geologist, registered professional engineer] to practice in California and commands the necessary expertise, in terms of knowledge and experience, to undertake the specified task). The Government has the right to request education, certification and/or licensure documentation where applicable at any point during the contract.

The Contractor shall comply with all applicable federal laws, regulations and requirements. The Contractor shall comply with all applicable DLA, installation, local and state laws, regulations and requirements (e.g. Section 7835 of the California Business and

Professions Code.

Table 1 presents Contractor personnel considered “key personnel” by the Government.

Contractor shall ensure key personnel slots are filled during the POP. Prior to diverting any of specified individuals to other projects, the Contractor shall notify the Contracting

Officer and Contracting Officer’s Representative reasonably in advance and shall submit justification in sufficient detail to permit evaluation of the impact to the project. For any changes in key personnel, the Contractor shall provide y the Contracting Officer and

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

Contracting Officer’s Representative the name of the new key personnel, and provide supporting documentation of their qualifications.

Table 1: Key Personnel Description and Minimum Qualifications

LABOR

CATEGORY

DESCRIPTION MINIMUM QUALIFICATIONS

Project Manager The Contractor shall employ a Project Manager who can make decisions concerning the requirements of this PWS, to include the submission of proposals and requests for verbal authorizations; who has a complete understanding of the terms and conditions of this PWS; and who has experience in environmental investigations, remediation, and emergency response.

Bachelor’s degree (four‐year) in one of the interdisciplinary academic fields integrated into Environmental sciences and/or environmental engineering, such as geology, hydrogeology, geophysics, etc. Field services experience in environmental compliance, restoration, O&M, monitoring and reporting, of which a minimum of 5 years shall have been in a Project Manager capacity.

Site Manager A Site Manager shall have complete understanding of O&M and monitoring requirements of this contract;

and who has experience in environmental investigation, remediation, and emergency response.

Bachelor’s degree (four‐year) in one of the interdisciplinary academic fields integrated into Environmental sciences and/or environmental engineering, such as geology, hydrogeology, geophysics, etc.

Minimum of 5 years of experience in environmental services and 2 years serving in a field services lead capacity

Site Remediation System Maintenance Engineer (Maintenance Engineer)

The Maintenance Engineer shall be capable of diagnosing, preventing, and addressing issues to ensure remedial system continues operating efficiently and effectively. The Maintenance Engineer shall be capable of diagnosing electrical issues, making necessary

Minimum of 8 years’ experience operating systems of similar nature and complexity.

Shall meet State of California Division of Labor Standards requirements for electrician certification.

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

LABOR

CATEGORY

DESCRIPTION MINIMUM QUALIFICATIONS

repairs, and maintaining electrical system. The Maintenance Engineer shall meet State of California Division of Labor Standards requirements for electrician certification.

Site Remediation System Operations Engineer (Operations Engineer)

The Operations Engineer shall have programming expertise with commensurate operating systems. The Operations Engineer shall be capable of diagnosing, preventing, and addressing software issues to ensure that remedial system operates continuously, efficiently and effectively.

Minimum of 8 years’ experience operating systems of similar nature and complexity.

Identification of Contractor Employees

All Contractor personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties shall identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor personnel shall also ensure that all documents and reports produced by the Contractor are suitably marked as

Contractor products or that Contractor participation is appropriately disclosed.

Contractor Travel

The Contractor shall be required to travel during the performance of this contract to perform work, and attend meetings, conferences, and training.

Other Direct Costs

The Contractor prices as listed in CLINs 0001 and 0002 shall be inclusive prices including but not limited to travel, document reproduction, and shipping. .

Data Rights

The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government‐owned and are the property of the

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the

Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

Organizational Conflict of Interest

Contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent

Organizational Conflict of Interests (OCI). as defined in Federal Acquisition Regulation

(FAR) Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the

Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

Phase‐In and Phase‐Out Periods in accordance with FAR 52.237‐3

Upon the Period of Performance start of the new contract, the out‐going Contractor will be issued a 60‐day Task Order to remain on the job and provide training to the successorin‐coming Contrator. The out‐going Contractor shall also exercise its best efforts and cooperation to effect an orderly and efficient transition to the in‐coming Contractor.

to the successor to include a date for transferring responsibilities for end division work.

The transferring of responsibilities date will be agreed upon by the out‐going and in‐going contractors and will take place on a designated date during the phase‐in/phase‐out 60‐day period of time. During this 60‐day transition period of time, the successor in‐coming

Contractor will be in its phase‐in period, and shall assume responsibility of the operations and maintenance on the first day of the Period of Performance. The in‐coming key personnel will also conduct a review and familiarization of all documents. To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the phase‐in period. The successor shall also become familiar with performance requirements in order to commence full performance of services on the date of transfer of responsibilities

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

2. Acronyms, Abbreviations and Definitions

Acronyms and Abbreviations

Acronym Definition

AST Above Ground Storage Tank

CB&I Chicago Bridge and Iron

CERCLA Comprehensive Environmental Response, Compensation and Liability Act

CFR Code of Federal Regulations

CPSMR Contractor’s Progress, Status, and Management Report

DFM Diesel Fuel, Marine

DFSP Defense Fuel Support Point

DLA Defense Logistics Agency

DOD Department of Defense

DQO Data Quality Objectives

DS‐FEE Installation Support for Energy

FAR Federal Acquisition Regulation

FLC Fleet Logistics Center

FISC Fleet & Industrial Supply Center

FOR Fuel Oil Recovery

GIS Geographic Information System

GPS Global Positioning Systems

IMS Integrated Master Schedule

JP5 Jet Propellant 5

MDL Master Document List

NAPL Non‐Aqueous Phase Liquid

NAVSUP Naval Supply Systems Command

NBPL Naval Base Point Loma

OCI Organizational Conflict of Interest

O&M Operation and Maintenance

OSHA Occupational Safety and Health Administration

OCI Organizational Conflict of Interests

PMP Project Management Plan

POP Period of Performance

PWS Performance Work Statement

QA/QC Quality Assurance/Quality Control

QASP Quality Assurance Surveillance Plan

RAB Remediation Advisory Board

RCRA Resource Conservation and Recovery Act

Site NAVSUP FLC DFSP Point Loma, NBPL

SPAWAR Space and Naval Warfare Systems Command

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

Acronym Definition

SSWP Site‐Specific Work Plan

SWRCB State Water Resources Control Board

USEPA United States Environmental Protection Agency

UST Underground Storage Tank

Definitions

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and terminate contracts, and make related determinations and findings on behalf of the government. This person is the only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE. An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non‐manufactured things such as meeting minutes or reports.

FIXTURE. Property that is attached to land or a building and that is regarded as an irremovable part of the real property such as a groundwater well.

HALF DAY. A four‐hour increment that Contractor provides services in accordance with the contract.

KEY PERSONNEL. “Personnel” means employees of the contractor, or any subcontractor(s), affiliates, joint venture partners, or team members, and consultants engaged by those entities. Key Personnel are considered essential to perform work under this contract.

KEYS. Any physical or virtual object used to restrict access to property and systems to authorized persons.

OFF‐SITE. Any DLA DS‐FEE‐directed location within California and within 125 miles of the Site.

OPERATOR. The entity performing the work described herein, up to, and for a 60‐day transition period after, contract award.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SITE. DFSP Point Loma, at the NAVSUP FLC, NBPL, San Diego, California.

SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government neither has privity of contract with any sub‐contractor of the prime Contractor nor directs subcontractor work.

3. Government Furnished Items and Service

Administrative Space

The Government will provide onsite office Building 604 (the former Pass & ID building) at the

Site for the Contractor’s use in performance of work described in this PWS. Additionally, Contractor can use up to 5 parking spaces associated with Building 604, but the majority of the parking lot shall be kept clear at all times. The Contractor’s use of parking lot shall not impede NBPL gate security operations. Base security may at any time ask the Contractor to move vehicles.

Building 604 is provided to the DLA’s current environmental services contractor (CB&I) at no cost. The site is in the care and custody of DLA for the remediation of capitalized fuel contamination. It will be the Contractor’s responsibility to coordinate the changeover with the NBPL Real Property Office. The Contractor shall ensure the building appearances are maintained.

Environmental Remediation Systems

The Government will provide remediation systems that address remediation and containment of contamination plumes at the site. The two systems are the Replacement

Recovery System (RRS) and the Tanks 63/85 Recovery System. The details of the systems are presented in the Operation and Maintenance Manual (CB&I 2015b.). The RRS components include the extraction trench installed west of Rosecrans Street, the horizontal extraction well on the east side of Rosecrans Street and south of the trench, and six vertical extraction wells

(three “VEX” wells near the northern property boundary and three “SPAWAR wells” in the

SPAWAR Bayside facility parking area, west of the SPAWAR Compound area).

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

Utilities and Fees

The Government will provide water, sanitary sewer, and electricity at the Site for the Contractor’s use in performance of work described in this PWS. NBPL covers these utilities and maintains the metering systems to monitor usage/consumption rates. For example, NBPL estimated the Site’s sanitary sewer charge was approximately $74,000 in FY2016 (based on USN—3 meter at Connection 220.

The Contractor shall instruct employees and subcontractors in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

Contractor will provide, for the Site, all other utilities and fees including processing and handling. This includes but is not limited to trash service, phone/data/internet service, and State regulatory oversight fees. Contractor shall maintain a 24‐hour call/answering service;

contact number shall be clearly posted at Site entry points and made available to the FLC and NBPL’s base security, environmental office, and fire department.

Groundwater Wells and Piezometers

The Government will provide wells, vertical and horizontal, and piezometers, and appurtenant structures and equipment extant at the time of contract award for the Contractor’s use in sampling and gauging groundwater and/or NAPLs. Additional information on wells and piezometers located On‐site is presented in the Final Groundwater Monitoring Plan (DCN DPL0061), Addendum Documentation (CB&I 2015b) and the Operation and Maintenance Manual (CB&I 2015c).

For Off‐site work, the Government will provide relevant documents and requirements at the time of ordering. For Off‐site work, any Government provided wells, appurtenant structures or equipment will be determined at the time of ordering.

4. Contractor Furnished Items and Responsibilities

General

In support of Site work, the Contractor shall furnish all materials, supplies, equipment, instruments, devices, tools, vehicles, facilities, utilities, and services required to perform work under this contract that are not listed as Government‐provided in Section 3 of this PWS.

The Contractor shall provide all utilities not specified in Section 3 including but not limited to trash removal (municipal waste), internet/data services, and phone services including a 24‐ hour call service in case emergencies should arise at the Site.

For Off‐site work, the Contractor shall furnish all materials, supplies, equipment, instruments, devices, tools, vehicles, facilities, utilities, and services. The Government will provide requirements at time of ordering.

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

Contractor Structures and Affixed Equipment

The Contractor will coordinate with DLA prior to constructing any structures, or affixed equipment, or other items to government property. All such structures, equipment or other items will be removed at the end of the task order project unless required to remain in place to accomplish the purpose of the task order, for example site monitoring wells. Transfer of ownership of structures, equipment, or other items that are authorized to remain will vest in the NBPL or other relevant government Service site owner. IAW FAR 52.245‐1 (e ) and the terms of the relevant task order.

5. Performance Requirements

There are five specific work elements:

CLIN 0001

1) Project Management (PWS Section 5.1)

2) Environmental Remediation Systems Operation and Maintenance (PWS Section 5.2)

3) Monitoring and Reporting of Environmental Conditions (PWS Section 5.3)

4) Data Management (PWS Section 5.4)

CLIN 0002

5) Extraordinary Site Support (PWS Section 5.5)

6) Off‐site Environmental Response Support (PWS Section 5.6)

Project Management

Project Management Plan

The Contractor shall develop and maintain a Project Management Plan (PMP) that includes a detailed description of implementation activities, performance monitoring, and overall management strategy. The PMP shall include a Technical Approach and a Master Schedule for Site work, and a Technical Approach for Off‐site Support.

The Contractor shall deliver a draft of the initial PMP to the Government not more than 30 days after contract award. The draft initial PMP shall be subject to the Contracting Officer’s Representative’s review and approval. The Contractor shall deliver the final initial PMP not more than 14 days after receipt of Contracting Officer’s Representative’s comments on the draft version.

The Contractor shall maintain and update the PMP throughout the duration of the contract. The Contractor shall propose changes in the PMP to the Contracting Officer’s Representative as warranted by material changes to conditions affecting the work.

Proposed changes to the PMP shall be in written draft form. Upon approval by the Contracting Officer’s Representative, the Contractor shall incorporate the changes into

PMP.

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

Technical Approach

The Technical Approach for Site work shall describe the Contractor’s understanding, planning, and execution methods for successful completion of the work, the application of human resources, equipment and supplies, performance monitoring, and the circumstances that will require the Technical Approach to be modified.

Master Schedule

The Contractor shall prepare a Master Schedule for Site Support, excepting Extraordinary Site Support. The Master Schedule shall identify start and completion dates of tasks, including dates of deliverables. Deliverables include, but are not limited to, any report or documentation that is required by contract, permit, law, or regulation. The Contractor shall deliver a draft of the initial Master Schedule to the Government not more than 30 days after contract award. The draft initial Master Schedule shall be subject to the Contracting Officer’s Representative’s review and approval. The Master Schedule will allow the DLA a minimum of 10 business days to accomplish government reviews for draft versions of deliverables. The Contractor shall deliver the final initial Master Schedule not more than 14 days after receipt of Contracting Officer’s Representative’s comments on the draft version.

Health and Safety Plan

The Contractor shall prepare a Site‐specific Health and Safety Plan (HASP). The HASP shall meet the regulatory requirements of U.S. Department of Labor Occupational Health and Safety Administration (OSHA). The HASP will be for the exclusive use of the Contractor.

While the Contractor shall deliver a copy of the HASP to the Government, the Government shall neither review nor provide comments concerning the HASP.

Contractor’s Progress, Status and Management Report

The Contractor shall prepare and submit monthly Contractor’s Progress, Status, and Management Reports (CPSMR). Each CPSMR shall be provided to the Contracting Officer and the Contracting Officer’s Representative not later than fifteen days after the end of each preceding month.

The CPSMR shall be used by the Contracting Officer’s Representative to evaluate the progress of the work, along with any existing or potential problem areas. The report shall be prepared in a format coordinated with the Contracting Officer’s Representative. The CPSMR shall also be used to indicate whether efforts for the Site are on‐target for meeting the Contractor’s proposed performance objective.

Post‐Award Meeting

The Contractor shall participate in a post‐award meeting at the Site to discuss execution plans, within fifteen (15) calendar days of contract award at the direction of the Contracting Officer. The Contractor shall prepare a summary of the meeting and submit for Government review not less than 10 working days after the conference.

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

Project Management Review Meetings

The Contractor shall prepare for, and participate in, four quarterly Project Management Review (PMR) meetings every year. The PMR meetings will either be at NBPL or via teleconference, as directed by the Contracting Officer’s Representative.

Annual Review Meetings

The Contractor shall prepare for, and participate in, annual status briefings with the Government at the DLA Headquarters Complex, Fort Belvoir, Virginia. The Contractor shall coordinate the format and agenda of the annual briefings with the Contracting Officer’s Representative.

Regulatory Support Meetings

The Contractor shall attend and support meetings and teleconferences with the Government and regulatory agency representatives to discuss technical and regulatory issues and project status.

The Government will be present for all technical meetings with the regulatory agencies;

however, the Contractor shall coordinate the meeting, provide logistical support (e.g., facilities, audio/visual equipment), present materials, and lead technical discussions. The Contractor shall prepare the presentation materials and an agenda for meetings and submit them for review by the Contracting Officer’s Representative not less than 5 working days prior to the meeting (unless otherwise approved by the DLA). The Contractor shall prepare summaries for all meetings attended and submit for approval by the Contracting Officer’s Representative.

Public Meetings

The Site (DFSP Point Loma) does not have a Restoration Advisory Board (RAB). However, there is a RAB for NBPL. The Contractor shall assist the Government in supporting NBPL environmental staff for their RAB meetings. Assistance may include, but is not limited to presentations, handouts, and meeting summaries.

The Contractor is responsible for supporting all community involvement requirements to meet CERCLA, RCRA, and other regulatory requirements including public meetings, public notices, public comment periods, and responsiveness summary preparation. The Contractor will not directly interact with the public or regulators except as authorized by the Contracting Officer. The Contractor will identify themselves as a contractor in any meetings or documents. The Contractor shall coordinate all materials prepared for public release with the Contracting Officer’s Representative. The Contractor shall provide, as necessary, presentations, agendas, handouts, and meeting summaries. If the Government requires the Contractor to arrange for or host a RAB or other public meeting, those services will be ordered an as needed basis. Public meeting requirements include but are not limited to meeting logistics, newspaper notices, radio announcements, presentations, agendas, handouts, and meeting summaries.

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

Permits

NBPL maintains installation‐wide permits, and the Contractor shall comply with those requirements and conditions pertinent to Site activities and reporting. Additionally, with regard to Connection 220 of the FLC Industrial User Discharge Permit (IUDP) (City of San Diego 2014), the Contractor is responsible for complying with requirements and ensuring system operates within the limits established in FLC IUDP. The FLC IUDP is included Attachment 3 for solicitation purposes. The Contractor shall coordinate with the NBPL Environmental Office Services Coordinator for permit‐driven Site activities. For Off‐Site work at Service owned locations, the Contractor shall coordinate with the relevant location’s Environmental Office.

Coordination of Activities

The Contractor shall coordinate worksite activities with all potentially affected parties to ensure the protection of human health and the environment; the prevention of damage to property, utilities, materials, supplies, and equipment; and the avoidance of work interruptions. The Contractor will not directly interact with the public or regulators except as authorized by the Contracting Officer. The Contractor shall provide physical security to work areas by furnishing security equipment and personnel as needed. The Contractor shall perform emergency response to situations arising from project activities.

The Contractor shall notify the Contracting Officer and Contracting Officer’s Representative of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include, but are not limited to, health risks, spills, notice of violations (NOVs) (received or anticipated), changes in key personnel, and previously unidentified asbestos and other regulated materials. As an example, if unanticipated asbestos‐containing material (ACM) were discovered during field activities, the Contractor would be required to immediately stop work, report the discovery to the CO and COR, and implement the appropriate safety precautions. Field activities could not continue until clearance was received from the CO.

On critical issues, verbal notification should be made immediately, followed by written notification as soon as practical.

In the event of a dispute with or enforcement action from a regulatory agency arising from performance of work covered by this DLA contract, regardless of whether the DLA is a named party, the Contractor shall notify the DLA within 24 hours. If DLA is a named party in the dispute or enforcement action, the Contractor shall provide support to DLA as required to resolve the dispute or enforcement action. Contractor pricing should be inclusive to support DLA for a single occurrence of a dispute or enforcement action during the POP. If the DLA is not a named party in the dispute or enforcement action, the Contractor shall provide its proposed response to the dispute or enforcement action to DLA for review and comment prior to submission. Contractor support typically includes preparing a briefing, point paper, and summary of technical data to support the DLA position.

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

Hazardous Materials and Hazardous Wastes Management and Reporting

The Contractor shall handle all hazardous materials and waste in accordance with applicable federal, state, local, base and DLA requirements.

For Site activities, the Contractor shall provide all hazardous materials use and hazardous waste disposal documentation to the NBPL environmental office and the Contracting Officer’s Representative on a quarterly basis. Contractor will provide similar documentation to the Contracting Officer’s Representative and appropriate DOD Service or Installation environmental office when performing Off‐site work. The Site Operator currently has arranged with NAVFAC SW a job order number (JON) with a positive balance to dispose of any hazardous waste. The Contractor is advised to make similar arrangements with NAVFAC at contract award.

The Contractor shall analyze waste generated as part of groundwater monitoring and operation and maintenance of the remediation systems in accordance with the waste characterization requirements of the licensed disposal facility selected to receive the waste.

The Contractor shall also comply with applicable federal, state, local, base and DLA requirements for any task involving the transportation of hazardous wastes or contaminated materials to non‐site treatment, storage and disposal…