ATTACHMENT_B_-_Modification_Check_List.docx
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- Attached to
- DINPACS IV Federal contract opportunity
- Solicitation number
- SPE2D1-15-R-0004
About this file
This document is a modification checklist for the DINPACS IV federal contract opportunity. The DINPACS IV contract supports the Military Health System and Department of Veterans Affairs by providing Picture Archiving and Communication Systems and related digital imaging equipment, software, and services. Modification requests covered in the checklist include adding or deleting products, implementing price decreases or increases including temporary price reductions and economic price adjustments, as well as administrative changes such as name, address, or ownership updates. Required documentation varies based on the type of modification. Products must meet standards for commercial availability, trade agreements, safety, and pricing substantiation. The ordering period ends in 2020 and offerings are available to all federally funded Department of Defense and non-Defense agencies.
Attachment B - Modification Check List
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ATTACHMENT B
Modification Checklist (DIN-PACS)
Company Name (include a Doing Business As (DBA) if applicable):
Contract Number(s):
Address (for contract administration):
Email:
FAX:
Company Contact:
Contracting Specialist/Contracting Officer
|_|Original submission |_|Clarification |_|Resubmitted - previously rejected
Type of Modification Action(s) requested:
1) |_| Add products from existing product line with established contract discounts (insert # of product/services) |_| All products being added are Commercially Available.
|_| All products being added are in compliance with Trade Agreements Act.
|_| All products being added that require 510K certification have it.
|_| All products contain no hazardous substances as defined by the Federal Hazardous Substances Act.
|_| All products being added are not substantially equal to deleted products that were price lower under this contract.
| |_| Spreadsheet attached detailing items added (DINPAC RFQ Attachment C). |
| |_| Revised DIN-PACS price book with requested changes incorporated |
| |_| Commercial Price List with Effective Date is included |
|_| A sample of recent commercial invoices that will be used substantiate your commercial price list and disclosed commercial customer discounting policies.
If not included please explain why?
|_| A completed invoice analysis spreadsheet
2) |_| Add New Product Line |_| Commercial Sales Practice Information needs to be provided for each new product line added including a list of your commercial customers (also include FSS pricing if applicable), basic discount (or discount range) provided per customer off of the commercial list price, quantity discounts offered, other concessions, FOB point (destination or origin).
|_| All products being added are Commercially Available.
|_| All products being added are in compliance with Trade Agreements Act.
|_| All products being added that require 510K certification have it.
|_| All products contain no hazardous substances as defined by the Federal Hazardous Substances Act.
|_| Spreadsheet attached detailing products added (DINPAC RFQ Attachment C).
| |_| Revised DIN-PACS price book with requested changes incorporated |
| |_| Commercial Price List with Effective Date is included |
|_| A sample of recent commercial invoices that will be used to substantiate commercial price list and disclosed commercial customer discounting policies.
If not included please explain why?
|_| A completed invoice analysis spreadsheet
3) |_| Delete (insert # of products/services) |_| Spreadsheet attached detailing products deleted (DINPAC RFQ Attachment C).
|_| Revised DIN-PACS price book with requested changes incorporated
*Please note if items are being deleted from your contract please ensure that maintenance for those items are still included on your contract until it reaches the end of service life.
4) |_| Price Decrease (insert # of product/services) |_| Commercial Price List with Effective Date is included
| |_| Spreadsheet attached detailing percentage of decrease (DINPAC RFQ Attachment C). | |
| |_| Revised DIN-PACS III price book with requested changes incorporated |
5) |_| Temporary Price Decrease (insert # of product/services)
| |_| Temporary Price Reduction will run from_____ to _____ |
| |_| Spreadsheet attached detailing percentage of decrease (DINPAC RFQ Attachment C). |
6) |_|Economic Price Adjustment (EPA) (include # of changes) |_| The products / services incurring a price increase have not been subject to a price increase in the past 12 months.
| |_| The reason for requesting the price increase is_______________________________. | |
| |_| Commercial Price List with Effective Date is included | |
| |_| A Separate Excel Spreadsheet attached detailing percentage of increase/decrease (DINPAC RFQ Attachment C). |
The spreadsheet must contain the following information for each item with a proposed increase:
| (a) The item number; e.g., 0003 |
| (b) The Supplier (Catalog) |
| (c) The product name/nomenclature |
| (d) The part number; e.g., HIH2000 |
(e) For the initial year, the list price that determined the Award Unit Price, the applicable Contract Discount, and the Award Unit Price. For all subsequent contract years, the list price that determined the highest Contract Unit Price that was in effect at any time during the preceding Contract Year, the applicable discount, and the highest Contract Unit Price that was in effect during the preceding Contract Year.
| (f) The increased List Price and its effective date, the applicable Contract Discount or | ||
| Larger Contract Discount now offered, and the proposed higher Contract Unit Price. | (g) For the initial year, the percentage change from the List Price that determined the | award unit price to the new higher List Price. For all subsequent contract years, the |
| percentage change from the List Price that determined the highest Contract Unit Price |
that was in effect at any time during the preceding Contract Year to the new higher List Price.
| (h) For the initial year, the percentage change from the award unit price to the new |
| higher proposed Contract Unit Price. For all subsequent contract years, the percentage |
| change from the highest Contract Unit Price that was in effect at any time during the |
| preceding contract year to the new higher proposed Contract Unit Price. |
| (i) For any items offered to the Department of Veterans Affairs (DVA) under the FSS, the |
| current FSS Unit Price(s) for the same item. |
| (j) Any other information required by the Contracting Officer. |
|_| Revised DIN-PACS price book with requested changes incorporated (DINPAC RFQ Attachment C).
*Please note as detailed in your contracts EPA clause that your upward adjustments are subject to a ceiling rate.
7) |_| Novation – See FAR 42.12 for required documentation needed
8) |_| Name Change – See FAR 42.12 for required documentation needed
9) |_| Address Change (please update your CCR first):
| From: |
| To: |
10) |_| Administrative (Specify) _____________
11) |_| Other (Specify) ________________________
Signature____________________________________ Date ___________
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